HomeMy WebLinkAboutTR-47-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# ,�
Date: July 10, 1995 Res. #L-,2 IA 1,0 rI,>
TR-47-95 By-Law#
Report#: File#:
Subject:
MUNICIPAL BANKING SERVICES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report TR-47-95 be received;
2. THAT Staff be authorized to call a tender as appropriate for financial services to be
put in place prior to December 31, 1995;
3. THAT the payroll services be excluded from the financial services call; and
4. THAT the payroll services remain with the Bank of Nova Scotia to be reviewed on
a separate basis from time to time.
BACKGROUND AND COMMENTS:
1. The current banking agreement expired December 31, 1994 but provided for extension on
a month-by-month basis for a period of twelve (12) months. This results in the need for the
financial services to be tendered. Staff is proposing to advertise the tender call on August
16, 1995 with a tender closing date of August 31, 1995.
2. In 1994, the Municipality subscribed to the Bank of Nova Scotia's Human Resource
Information System. This is a database that accommodates human resources information that
interfaces with the Scotiapay Plus payroll system. Staff have spent a significant amount of
time in training, as well as developing the database. As well, a significant amount of staff
time has been invested in the payroll system. This system requires ongoing contact with
bank staff and it is therefore more critical not to disrupt normal operations. Excessive
overtime to change over to a different system does not appear reasonable at this time.
701
RECYCLE D RECYCLE
THiS 2 PRINTED ON RECYCLED PAPER
TR-47-95 Page - 2 -
3. Staff will report back to Council in the fall to award the banking contract.
Rly submitted, Reviewed by,
&Z'
H.BSc., A.M.C.T., W.H. Stockwell,
Treasurer. Chief Administrative Officer.
MM/hjl
i
i
I
I
i
I
I
i
i
702
i