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Home My WebLink AboutTR-48-95 PHMT #2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: MONDAY, JUNE 26, 1995 Res. # Report#: TR-48-95 File #: By-Law# Subject: CO-OPERATIVE TENDERS - WR2-95, SUPPLY, DELIVERY AND APPLICATION OF CALCIUM CHLORIDE (SECTION I - FLAKED CALCIUM CHLORIDE) ; AND T4-95, COLD MIX/HIGH PERFORMANCE (SECTION II - HIGH PERFORMANCE) Recommendations: It is respectfully recommended to Council the following: 1 . THAT Report TR-48-95 be received; 2 . THAT the contract award to Canadian Protective Products Inc . , Pickering, Ontario, for the Municipality of Clarington' s requirements for flaked calcium chloride (Section I) of the Co-operative Tender WR2-95 be cancelled; 3 . THAT 513125 Ontario Ltd. , Da-Lee Dust Control, Stoney Creek, Ontario, with a total bid price of $6, 600 . 00 (plus applicable taxes) , for the Municipality of Clarington' s requirements for flaked calcium chloride (in 40 kg. bags) (Section I) being the second lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WR2-95, be awarded the portion of the contract to supply and deliver on an "as required" basis, approximately 16, 000 kg. of flaked calcium chloride, as required by the Municipality of Clarington Public Works Department; 4 . THAT the contract award to Canadian Protective Products Inc . , Pickering, Ontario, for the Municipality of Clarington' s requirements for High Performance Cold Mix (Section II) of the Co-operative Tender T4-95, be cancelled; 5 . THAT Innovative Building Products, Ajax, Ontario, with a total bid price of $61, 950 . 00 (plus applicable taxes) , for the Municipality of Clarington' s requirements, being the second lowest responsible bidder meeting all terms, conditions and specifications of the Region of Durham Co-operative Tender T4- 95, be awarded Section II of the contract to supply High Performance Cold Mix on an "as required" basis, to the Municipality of Clarington; and 6 . THAT the funds expended be provided from the approved 1995 budget allocation for Public Works Road Maintenance . REPORT NO. : TR-48-95 PAGE 2 CO-OP TENDERS WR2-95 AND T4-95 BACKGROUND AND COMMENT: The contract awards for Co-operative Tenders WR2-95, Supply, Delivery and Application of Calcium Chloride (Section I - flaked calcium chloride) and T4-95, Cold Mix/High Performance (Section II - High Performance) were approved by Council and awarded in May to Canadian Protective Products Inc . , Pickering, Ontario. A copy of the original reports and subsequent Council Resolutions are attached marked Schedule "A" . Subsequent to the contract awards, confirmation has been received from BDO Dunwoody Ltd. , Oshawa, Ontario, that Canadian Protective Products Inc . have declared bankruptcy. i i As per the standard terms and conditions of both of the subject tenders, "If the Company commits an act of bankruptcy or if a receiver is appointed on account of its insolvency or in respect of any of its property, or if the Company makes a general assignment for the benefit of its creditors, then in any such case, the agency may without notice, terminate the contract . " It is therefore recommended that the contract awards to Canadian Protective Products Inc. , for Co-operative Tenders WR2-95, Supply, Delivery and Application of Calcium Chloride (Section I) and T4-95, Cold Mix/High Performance (Section II) be cancelled and that the second low bidders 513125 Ontario Ltd. , Da-Lee Dust Control, Stoney Creek, Ontario and Innovative Building Products, Ajax, Ontario, be awarded the contracts respectively. I i In both cases, the second low bidder has confirmed the prices submitted at the time of the original tender issue are still open for acceptance and will remain firm for the tenure of the contract . The required funds will be provided from the approved 1995 budget allocation for Public Works Road Maintenance from which there are j adequate funds available . The Treasurer has confirmed the funding requirements and concurs with the recommendation. REPORT NO. : TR-48-95 PAGE 3 CO-OP TENDERS WR2-95 AND T4-95 Respectfully submitted, Reviewed by,= - '*Ept-� r e Marano, H.BSc . ,AMCT. , W.H. Stoc well, Treasurer Chief Administrative Officer Stephen A. Vokes, P.Eng. Director of Public Works MM*LB*ld i I I I I I I I I SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: MONDAY, MAY 1, 1995 Res. # Report #: TR-2 8-9 5 File #: By-Law# Subject: CO-OPERATIVE TENDER WR2-95, SUPPLY, DELIVERY AND APPLICATION OF CALCIUM CHLORIDE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-28-95 be received; 2 . THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $32, 075 . 00 (plus applicable taxes) , for the Municipality of Clarington' s requirements for liquid calcium chloride (Section II) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WR2-95, be awarded the contract to supply and apply approximately 250, 000 litres of liquid calcium chloride, as required by the Municipality of Clarington Public Works Department; 3 . THAT Canadian Protective Products Inc. , Pickering, Ontario, with a total bid price of $5, 592 . 00 (plus applicable taxes) , for the Municipality of Clarington' s requirements for flaked calcium chloride (in 40 kilo bags) , (Section I) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WR2-95, be awarded the portion of the contract to supply and deliver approximately 16, 000 kg of flaked calcium chloride, as required by the Municipality of Clarington Public Works Department; and 4 . THAT the funds expended be drawn from the approved 1995 budget allocation for Public Works Road Maintenance . BACKGROUND AND COMMENT: The Municipality of Clarington participated with the Durham Purchasing Co-operative Group to tender for the supply and application of calcium chloride products. iN6 6 AniD 7J AEC'GFD cAMA REPORT NO. : TR-28-95 PAGE 2 TENDER WR2-95, CO-OPERATIVE TENDER Subsequently; bids were received and tabulated as follows : BIDDER SECTION I SECTION II Total Bid Amount Total Bid Amount 40 kg Bags Flaked Supply & Apply Calcium Chloride 250, 000 litres (approx. 35% Calcium 16, 000 kg) Chloride Canadian Prot . Products $30, 988 . 42 NO BID Pickering, Ontario Miller Paving Ltd. NO BID $310, 941 .46 Markham, Ontario 513125 Ontario Ltd. $36, 574 .31 $335, 904 . 03 Da-Lee Dust Control Stoney Creek, Ont . Innovative Bldg. Prod. NO BID Rejected Bid Ajax, Ontario * Applicable GST and PST are extra to the above Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington requirements amount to $5, 592 . 00 and $32, 075 . 00 (plus applicable taxes) respectively. After review and analysis of the bids by Purchasing and Public Works, it was mutually agreed that the bid from Miller Paving Limited, Markham, Ontario, be . recommended for the contract for liquid calcium chloride (Section II) and that Canadian Protective Products Inc . , Pickering, Ontario, be recommended for the contract for flaked calcium chloride in 40 kilo bags (Section I) The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs , specifications, etc . , should be referred to the Director of Public Works . REPORT NO. : TR-28-95 PAGE 3 TENDER WR2-95, CO-OPERATIVE TENDER The tendered prices from Miller Paving Limited and Canadian Protective Products Inc . reflect approximately a 27 . 5-. increase and a 11 . 5. increase respectively over those tendered in 1994 . Increased prices for flaked calcium chloride are attributed to a shortage of rock salt and since calcium chloride is used as a back up source, demand increased and the raw material supplier could not keep up with the demand thus prices increased. Increase in the cost of liquid calcium could be attributed to the prior 3 year price war with US Chemical firms entering the Ontario Marketplace . Ontario firms can no longer compete with the low pricing and have had to take into account increased costs to maintain equipment and haulage costs from the dock. However, the price component attributed to delivery and application decreased from the 1994 unit cost . Both the subject firms have previously performed satisfactorily for the Municipality of Clarington_ Respectfully submitted, Reviewed by, Marie Marano, H.BSc. ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer W.A. Evans, P. Eng. Director of Public Works MM*LB*ld i i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum To: L. A. Birkett, Purchasing Manager O O From: Marie P. Knight, A.M.C.T., CMM, Deputy Clerk p Date: May 9, 1995 Subject: Tender WR 2-95 - Calcium Chloride Our File F18.QU At a meeting held on May 8, 1995, the Council of the Municipality of Clarington approved Recommendation #GPA-307-95; THAT Report TR-28-95 be received; THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $32,075.00 (plus applicable taxes), for the Municipality of Clarington's requirements for liquid calcium chloride (Section II) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WR2-95, be awarded the contract to supply and apply approximately 250,000 litres of liquid calcium chloride, as required by the Municipality of Clarington Public Works Department; THAT Canadian Protective Products Inc., Pickering, Ontario, with a total bid price of $5,592.00 (plus applicable taxes), for the Municipality of Clarington's requirements for flaked calcium chloride (in 40 kilo bags), (Section I), being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WR2-95, be awarded the portion of the contract to supply and deliver approximately 16,000 kg of flaked calcium chloride, as required by the Municipality of Clarington Public Works Department; and THAT the funds expended be drawn from the approved 1995 budget allocation for Public Works Road Maintenance. Yours truly, Marie P. Knight, A.M.C.T., CMM Deputy Clerk MPK/dh cc: Director of Public Works M. Marano, Treasurer . THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION CO�2MITTE= =ile # Date: MONDAY, MAY 15, 1995 des. TR-3 4-95 3y-La,.v#' Report #: File #: Subject: CO-OPERATIVE TENDER T4-95, COLD MIX/HIGH PE O_,1ANCE/HOT MIX Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-34-95 be received; 2 . THAT Harnden and King Construction, Brooklir_, Ontario, with a total bid in the amount of $62, 080 . 00 (plus applicable taxes) , for the Municipality of Clarington requirements, being the lowest responsible bidder meeting all terms , conditions and specifications of the Co-operative Tender !•4-95, be awarded Section I of the contract to supply Emulsified Asphalt Patching Material (cold mix) on an "as required" basis, to the Municipality of Clarington; 3 . THAT Canadian Protective Products, Pickering, Ontario, with a total bid in the amount of $54, 950 . 00 (olus applicable taxes) , for the Municipality of Clarington requirements, being the lowest responsible bidder meeting all terms, conditions and specifications of the Region of Durham Co-op Tender T4-95, be awarded Section II of the contract to supply High Performance Asphalt Repair Material on an "as required" basis, to the Municipality of Clarington; and 4 . THAT the funds expended be provided =rom the approved 1995 Public Works Road Maintenance, Pavement Patching Account #7208-00411-0169 . BACKGROUND AND COMMENT: The Municipality of Clarington part icfoated the Durham Purchasing Co-operative Group tender =c-- Em-_-lsified Asphalt Patching Material (cold mix) , and High Per-formance __sphalt Repair Material . The bids were tabulated as per Schedule "A" attached. I y REPORT NO. : TR-34-95 PAGE 2 CO-OPERATIVE TENDER T4-95 After review and analysis of the bids by Purchasing and Public Works, it was mutually agreed that the bid from Harnden and King Construction, Brooklin, Ontario, for Emulsified Asphalt Patching material (cold mix) and the bid from Canadian Protective Products, Pickering, Ontario, for High Performance Asphalt Repair Material , be recommended for Section I and II respectively as required by the Department of Public Works. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . The unit prices for Section I and II reflect approximately a 1% and a 5o decrease respectively. Both of the subject firms have previously provided satisfactory service to the Municipality of Clarington. Respectfully submitted, Reviewed by, Marie Marano, H.BSc. ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer W.A. Evans, P. Eng. Director of Public Works MM*LB*ld May 8 , 1995 4 SCHEDULE "A" CO-OPERATIVE TENDER T4-95 BID SUMMARY BIDDER TOTAL BID AMOUNT SECTION I - COLD MIX Harnden and King Const . $62, 080 . 00 Brooklin, Ontario Bennett Paving $68 , 000 . 00 Oshawa, Ontario Lafarge Construction Materials $70, 400 . 00 Concord, Ontario Miller Paving $72 , 832 . 00 Markham, Ontario Seeley & Arnill $89, 600 . 00 Collingwood, Ontario SECTION II - H.P. COLD MIX ASPHALT Canadian Protective Products $54 , 950 . 00 Pickering, Ontario Innovative Building Prod. $61, 950 . 00 Ajax, Ontario Seeley & Arnill $74 , 000 . 00 Collingwood, Ontario Lafarge Construction Materials $89, 750 . 00 Concord, Ontario I SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON � Memorandum To: MAY 3 0 19J5 Lou Ann Birkett, Purchasing Manager From: [MUNICIPALITY OF CLARINGTON Marie Knight, Deputy Clerk CHASING DEPARTMENT Date: May 30, 1995 Subject: CO-OPERATIVE TENDER T4-95, COLD MIX/HIGH PERFORMANCE/ HOT MIX, OUR FILE: F18 .QU At a meeting held on May 29, 1995, the Council of the Municipality of Clarington passed the following Resolution #GPA-346-95 : "THAT Report TR-34-95 be received: THAT Harnden and King Construction, Brooklin, Ontario, with a total bid in the amount of $62, 080 . 00 (plus applicable' taxes) , for the Municipality of Clarington requirements, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T4-95, be awarded Section I of the contract to supply Emulsified Asphalt Patching Material (cold mix) on an "as required" basis, to the Municipality of Clarington; THAT Canadian Protective Products, Pickering, Ontario, with a total bid in the amount of $54, 950 . 00 (plus applicable taxes) , for the Municipality of Clarington requirements, being the lowest responsible bidder meeting all terms, conditions and specifications of the Region of Durham Co-op Tender T4-95, be awarded Section II of the contract to supply High Performance Asphalt Repair Material on an "as required" basis, to the Municipality of Clarington; and THAT the funds expended be provided from the approved 1995 Public Works Road Maintenance, Pavement Patching Account #7208-00411-0169 . " Marie P. nig , .M. C.T. , CMM Deputy Clerk MPK/hj cc : W. Evans, Director, Public Works F. Wu, Director, Planning and Development