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Home My WebLink AboutTR-49-95 REPORT #3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File# Date: MONDAY, JUNE 26, 1995 Res. # Repo #: TR-49-95 File#: By-Law# rt Subject: TENDER CL95-28, HAMPTON PUBLIC WORKS DEPOT - RENOVATIONS Recommendations: It is respectfully recommended to Council the following: 1 . THAT Report TR-49-95 be received; 2 . THAT Hollinger Construction Ltd. , Pickering, wit', a total bid price of $128, 400 . 00 + G.S.T. , be awarded the con act for the Hampton Public Works Depot, Renovations; 3 . THAT the total estimated funds required in an approximate amount of $174, 064 . 00 ($128,400 . 00 contract + $20, 000 . 00 consulting + $6, 000 . 00 computer wiring + $800 . 00 moving of telephones + $8, 000 . 00 electrical + G. S.T. ) be drawn from the Community Services Capital Budget Account #7029-00000-0501 . BACKGROUND AND COMMENT: A tender was publicly advertised and issued with the following bids being submitted: BIDDER TOTAL BID AMOUNT Hollinger Construction Ltd. $128, 400 . 00 Pickering, Ontario H.A. Dickison Contracting $139, 942 . 79 Oshawa, Ontario Peak Engineering & Const . Ltd.- $142 , 900 . 00 Brighton, Ontario Jeffrey G. Wallans Const . Ltd. $163 , 400 . 00 Brighton, Ontario lSnyder Construction $174, 700 . 00 Whitby, Ontario RE-CLE REPORT NO. : TR-49-95 PAGE 2 TENDER CL95-28 The required funds in an approximate amount of $174, 064 . 00 ($128 , 400 . 00 contract + $20, 000 . 00 consulting + $6, 000 . 00 computer wiring + $800 . 00 moving of telephones + $8, 000 . 00 electrical + G.S .T. ) will be drawn from the Community Services approved 1995 Capital Budget Account #7029-00000-0501 as identified in the 1995 Capital Budget, Page 208B, and are within the $285, 000 . 00 allocation. I Note, although this project has been identified in the Community Services Capital Budget, the Public Works Department will oversee the required renovations . Not included as part of this tender but provided for in the $285, 000 . 00 budget allocation, is metal cladding to the exterior of the Hampton Depot and three garage doors required at the Orono Public Works Depot . The associated cost for these two items is estimated to be $60, 000 . 00 and will be tendered under a separate contract . Although the subject firm has not previously provided service for the Municipality of Clarington, they have provided satisfactory service for the Durham Board of Education and the Regional Municipality of Durham. See the attached letter from Totten Sims ! Hubicki Associates marked Schedule "A" . After further review and analysis of the bids by Purchasing, Community Services, Public Works and the Consultant, Totten Sims I Hubicki Associates, it is recommended that Hollinger Construction i Ltd. , be recommended for the contract award for the Hampton Public Works Depot Renovations. i The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to any specifications, etc . , should be referred to the Director of Public Works . i REPORT NO. : TR-49-95 PAGE 3 TENDER CL95-28 Respec lly submitted, Reviewed by, 7 Mari rano, H.BSc . ,AMCT. , W.H. Stockwell, Treasur Chief Administrative Officer t r Jo Caruana, Dif for of Community Services A. Vokes, P.Eng. Director of Public Works MM*LB*ld I I i' i I JUN-19-95 NON 17,38 TSH '0OBOUHG =:�� ,�, �,v5 v 315211 H, 02,'0 4 SCHEDULE "A" a: r. ;. zr...eti�:•Sii�:�= X13 DIVISIC44 STREET, P,p, BOX 914, COBGUfiG ONTARIO, C:4NADA K3A 4W4 totten sins Ihubicki associates FAX(905)372.3621 MN, Lou Ann Birkett, Purchasing & Supply- ,.gent Corpm-ation of the Municipality of Ciarington Minicipal Administration Centre 40 Temperance Street TsOWMANVILLE, Ontario LIC 3A6 June 19, 1995 Dear Mrs. Birkett: Re: Municipality of Clarington Contract No. CL95-28 Hampton Works Depot Renovations Tenders for the above project here opened at th Nluni(4al Offices on Wedn�.sday. June 14, 1995. The bids received were as follows: Hollinger Construction Ltd., Pickering, Ontario $:.2g,40Gt.0U H. A, Dickison Contracting, Oshawa, Ontario : 39 94•? 7 Pe.,k Engineering & Const. Ltd,, Brighton, Ontario .421,900 00 Jef"rey O. WalIaris Const. Ltd., Brighton, Ontario ;63,400.00 Snyder Construction, Nkliitby, Ontario 74.700.00 We have reviewed the copies of the bids provided by your office and note that infortmr..)n contained in each bid indicates that the appropriate bid deposit and A, reetnent to Bond ,vere received with each bid. Originals of the Tender Forms, Agreements to Bond and Tedder Deposits remain with the Murir_pality. We have the following conitiietits oii.. the submitted bids: Ho(linger Construction Ltd. Appendix `A' 4 Proposed Suhcontracrors • 'Resilient flooring and Carpetin:; not c;omp{eted, • Credit of$1,347.00 proposed for alternate acoustic ceilin? tile. i • .addenda not attached to the Bid. RcfCr to AddcndLiri loo. 1, Item 2.i,1. Item 4.0 of tli4 subIitiited Tender Form notes that the three Addenda issued were received. � Ia E . I:,VF'—'r"', •Wn S Ar,Cli;'TLC T 5 ANA} °?A.N' FR.S I JUN-19-'H MON 17:09 T SH COBOURC FAX NJ, 905 372 3621 P, 03l0µ 'Ars. Lou Ann Birkett, Purchasing & Supply agent: Vine 19, 1495 2 R, A. Dicha,son Contracting Appendices `B' and `C' to the Tender not submitted. 41 Addenda not attached to this hick. Nt-M 4.0 of the submitted Tender Form notes the three Addenda issued wore received. Dealt Engineering wid- Construction Ltd. • Addenda not attached to the bid. Item 4.0 of the submitted Tender Form notes that the three Addenda issued were received. Te;.Trey G. WaHmis ConAruction Limited • Addenda not attached to the bid. Item 4.0 of the subnutted Tender Form notes that the three Addenda issued were received. Snyder Construction • Item 12.01 Bidders Qualifications Statement, not completed, no attachments found. Appendix 'B' partly Completed. • Addenda not attached to the laid. Itcm 4.0 of the submitted Tender Form notes t;-.at the three Addenda issued were received. In addition to the above, we have the following conunents from references for the two :.ow bidders. In regard to Hollingcr Construction Limited, Jim Doubt, Aruhitcc:t for the Cobourg YN.'CA renovations, and Gord Dudley, Manager for the Cobourg Public Utilities Commission{Hollinger did in•:trior ranovation.s for the P.U.C, in 1993-44) comment that the Contractor was aocoptable in terms of prcjec`: start-up but was fiat able to complete work in a timely manner. Lc,. Hartley of MacMillan Bathurst advised that Hollinger has done a ouniber of interic:. renovation projects for the firm and is currently engaged on such work. The Contractor's performance has been average. Bo*) Van Wort of ttxe Durham Board of Education advises that Hollinger has perticrmed many interior renovation projects in the $50,000 to S 150,000 ranoe. The Board has not had problem with Hollinger. We contacted Glen Hollinger of Hollinger Construction Limited who advised that theti have reviewed their bid as submitted and confirni the price of 5128,40+)plus G•ST. The firm has been in b-_.siness since 1947. In regard to H. A. hickison Contracting. Jchn Ward at the Region of Durham, and Brad Regier at Penh-Co advise that the perfomianoe of the Contractor was excellent. Th= estimated cost of construction for the project was 5235,000.00 plus $16,450,00 GST for a total of S2'i1,450,00, totters sirr.!; hubicki assor..iate-q JUN-19-195 MON 17:40 TSH COBOURG FAX 1,10, 905 372 3621 R 04 CA \7 rs. Lou Aim Birkett, Purchasing & Supply Agent: June 19, 1995 3 We would suggest that in the evert the. Municipalit' selects HollilY'-4r Construction Lit., to proceed with the WOrk, that the Municipality consider maining a Comsmtant to per,brni comtruction phase administration, inl.luding on-site review. W-, would rcconunend that the deposit cheques otter than those of the low and seconc9 low bids be release.. Regards, to'tten Sims hubicki associates I M I W. E. (Ted) Wilson, OAA As mciate Mma�er of Buildings, Cobourg Office TV//rd PC: Mr.. S. Vokes. Director of Public Works Mr. D. Patterson, CET, Manager of Operations 1�6t:1412'.4 totten simss hubicki associates