HomeMy WebLinkAboutTR-51-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # "
Date: MONDAY, JULY 10, 1995 Res. # GadXl° �35 1
Report#:- TR-51-95 By-Law#
File#:
Subject: ACCEPTANCE OF CONTRACTS AND QUOTATIONS
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-51-95 be received;
2 . THAT the Chief Administrative Officer and Treasurer or their
delegates be authorized to accept the lowest qualified tender
or quotation meeting all terms, conditions and specifications
as required by the Municipality during holiday periods for the
term of Council;
3 . THAT the Mayor and Clerk subject to recommendation ##2 above,
be authorized to execute the necessary contracts or
agreements; and
4 . THAT an information report and any applicable By-laws be
presented at the first G. P.A. Committee meeting in September
summarizing the tender or quotations that have been awarded.
BACKGROUND AND COMMENT:
During holiday periods, there may be occasion where tenders or
quotations (budgeted items) will be required to be opened and
awarded. In order to avoid the necessity of convening a Council
meeting and possibly not having a quorum available due to the
holiday period, it would be appropriate for Council to adopt the
recommendations contained in this report .
For efficiency purposes, it is recommended that this procedure be
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implemented for the term of Council . The procedure in prior years
has been to bring a report to Council prior to each holiday period.
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PAP -M
n.S 6 PnitliED 4RECYCLED PAPER
REPORT NO. : TR-51-95 PAGE 2
ACCEPTANCE OF CONTRACTS AND QUOTATIONS
JULY/AUGUST BREAK
In some cases, the low bidder may not be the most qualified with
respect to references or quality of product offered and in these
cases, the most appropriate low bid would be selected.
For the information of Council, staff have confirmed with the
Ministry of Municipal Affairs that establishing this procedure is
within Council' s authority.
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Also, for the Council' s information, the following tenders are
tentatively scheduled for closing and/or awarding during the summer
recess .
Capital Project Approx. Approx.
1995 Budget Name Advertising Tender Closing
Allocation Date Date
N/A Tender CL95-24 June 21, 1995 July 5, 1995
Tree Maintenance
Contract
N/A Plumbing Service July 5, 1995 July 19, 1995
$60, 000 . 00 Heated Asphalt June 28, 1995 July 12, 1995
Dump Box
$60, 000 . 00 Tender CL95-23 June 21, 1995 July 7, 1995
Backhoe Loader
Various Street Light July 5, 1995 July 19, 1995
Installation
$480, 000 . 00 Tender CL95-25 June 14, 1995 June 28, 1995
Rotary Park -
Phase IV
Should Council not wish these tenders to be awarded under the
proposed method for the summer Council break, they may
alternatively schedule a special Council meeting.
Respectfully submitted, Reviewed by,
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i
ie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
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