HomeMy WebLinkAboutTR-57-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
199
July 10, 5 Res. #
Date: __LaL A_11(10 <I
Report#: file 95 File#: By-Law#
Subject: PURCHASE OF DECORATIVE STREET LIGHTING
CHURCH STREET AND DIVISION STREET - BOWMANVILLE
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-57-95 be received;
2 . THAT the procedures set out in the Purchasing By-law #94-129,
Section 5, Paragraph 06, be waived for this particular
transaction;
3 . THAT the contract for the supply and delivery only of sixteen
(16) decorative street lights in the amount of $41, 460 . 00
(including taxes) be awarded to King Luminaire c/o The
Lightplan Group Inc . , Mississauga, Ontario; and
4 . THAT the required funds in an approximate amount of $88, 617 . 00
($41, 460 . 00 lights plus $37, 664 . 00 installation plus $9, 493 . 00
contract administration) be drawn from the approved 1995
Public Works Capital Budget Account #7212-95004-0261
FORTHWITH.
BACKGROUND
As part of the Church Street reconstruction, the Bowmanville
Improvement Association has requested a specific decorative
streetlight manufactured by King Luminaire . The manufacturer has
advised that this light is available through several area
distributors, at an approximate 10% mark up in price, however as we
are a municipality, they will sell to us directly, therefore
avoiding the increase in price .
It is therefore recommended that the Purchasing By-law #94-129,
Section 5, Paragraph 06, be waived for this transaction and that
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REPORT NO. : TR-57-95 PAGE 2
DECORATIVE STREET LIGHTING
CHURCH STREET AND DIVISION STREET
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King Luminaire c/o The Lightplan Group Inc . be awarded the contract
for the supply and delivery only of a total of sixteen (16)
decorative street lights in the amount of $41, 460 . 00 (including
taxes) .
The underground installation of these lights will be provided by
Hard-Co Construction who are the contractors doing the
reconstruction of Church Street . The cost for this installation is
estimated to be $17, 205 . 10 plus G.S .T. and will be added to their
existing contract in the form of an addendum.
As the lights will not be received until after the completion of
the reconstruction of Church Street; there is no apparent cost
savings to have Hard-Co Construction do the complete installation
as they will already have removed their equipment from the
construction site. Therefore, in accordance with the Purchasing i
By-law, a separate formal quotation request will be issued to area
electrical contractors for completion of the installation. The
total bid price is estimated to be approximately $18, 000 . 00 . As
the delivery time for the required lights is 6 to 8 weeks a
forthwith approval is required.
The required funds in the approximate amount of $88, 617 . 00
($41, 460 . 00 lights plus $37, 664 . 00 installation plus $9, 493 . 00
contract administration) will be drawn from the approved 1995
Public Works Capital Budget Account ##7212-95004-0261 and are within
the allocation of $150, 000 . 00 as reflected in the 1995 draft
capital budget, page 45 . Other works to be included in
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REPORT NO. : TR-57-95 PAGE 3
DECORATIVE STREET LIGHTING
CHURCH STREET AND DIVISION STREET
the budget allocation include tree planting, interlocking brick and
additional contract administration at an approximate cost of
$58, 600 . 00 which will be completed under separate contracts .
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Respectfully submitted, Reviewed by,
Marie Marano, H.BSc. ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
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