HomeMy WebLinkAboutTR-66-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File #
Date: TUESDAY, SEPTEMBER 5, 1995 Res. #
By-Law#
Report#: TR-6 6-95 File #:
Subject: TENDER AWARDS - SUMMER COUNCIL BREAK
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-66-95 be received; and
2 . THAT the attached By-laws marked Schedules "B" , IICII and I'D" be
forwarded to Council for approval .
BACKGROUND AND COMMENT:
In accordance with Resolution #GPA-451-95, the Administrator and
the Treasurer awarded the following Tenders/Contracts during the
August Council Break:
1 . Tender CL95-29, One (1) Only Heated Asphalt Dump Box;
2 . Request for Proposal RFP95-1, Design of Master Plan
Avondale Park, Courtice;
3 . Co-operative Tenders T282-95, Supply and Delivery of
Winter Sand; T283-95, Mixing of Sand and Salt;
4 . Internal Watermain Work - Fitness Centre, Northumberland
Clarington Board of Education; and
5 . Tender CL95-23 , One (1) Only Backhoe/Loader.
A summary outlining the bids and awards is attached (Schedule "All)
In addition to the above, it has been brought to staff' s attention
that the following contracts approved prior to the summer recess
did not include a Council By-law and have consequently been
included with this report :
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REPORT NO. : TR-66-95 PAGE 2
TENDER AWARDS - SUMMER COUNCIL BREAK
Resolution # Company Name Project
#C-286-95 Malone Given G. I .S. i
(budget Parsons Ltd. RFP94-6
approval)
#C-491-95 Hollinger Hampton Depot Renovations -
Construction Ltd. Tender CL95-28
#GPA-248-95 Harnden & King Waterfront Trail
Construction Ltd. Construction - Tender CL95-5
Respectfully submitted, Reviewed by,
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a ie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
MM*LB*ld
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SCHEDULE "A"
BID SUMMARY
1. Tender CL95-29, One (1) Only Heated Asphalt Dump Box
Tenders were issued and advertised in local papers. Subsequently, tenders were received
and tabulated as per Schedule "I" attached:
The required funds will be drawn from the 1995 Public Works Capital Budget Account
#7203-00000-0505 and are well within the $60,000.00 allocation as identified on Page 54 of
the Capital Budget.
For information purposes, the lack of response to this tender is as a result of a limited
number of suppliers in this area who are able to supply the required equipment.
Although the low bidder has not previously performed for the Municipality of Clarington,
they have provided excellent service for the Town of Whitby.
Subsequently, the contract was awarded to Amaco Construction Equipment, Mississauga,
Ontario, in an amount of $38,525.00 (including taxes).
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SCHEDULE "I"
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BID SUMMARY
TENDER CL95-29 j
ONE (1) ONLY HEATED ASPHALT DUMP BOX j
BIDDER TOTAL BID AMOUNT
Amaco Construction Equipment $38,525.00
Mississauga, Ontario
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SCHEDULE "A"
BID SUMMARY
2. Request for Proposal RFP95-1, Design of a Master Plan - Avondale Park Courtice
Specifications were issued to six (6) area companies for the Design of a Master Plan for
Avondale Park, Courtice.
Pricing for the Proposal was submitted as per the Bid Summary attached. Bidders were
advised that the Municipality of Clarington reserved the right to award any or all of Parts
A, B and C.
Note, the project detail outlined on page 234 of the 1995 Community Services Capital
budget incorrectly described the work to be completed in 1995. The detail currently reads
"detailed drawings and Tender Documents in 1996", should have read "Tender documents
will be prepared in preparation to Tender in 1996". As the total bid price is within the total
budget allocation of$30,000.00, it is recommended that both Parts A and B be awarded to
the low bidder, Henry Kortekaas and Associates,Ajax, Ontario, and that the required funds
be drawn from Account #7603-00001-0516. The purpose of Part C was to commit the
bidders to a set percentage fee should any subsequent phases be required. Pricing for Part
C is firm until the Spring of 1997 and would be awarded at a future date only if required.
Subsequently, the contract for Parts A and B was awarded to Henry Kortekaas and
Associates, Ajax, Ontario, in an amount of $27,000 + G.S.T.
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SCHEDULE "II"
BID SUMMARY
RFP95-1
DESIGN OF MASTER PLAN - AVONDALE PARK
BIDDER TOTAL BID TOTAL BID TOTAL BID TOTAL BID COMMENTS
PART A PART B PART A + B PART C
Henry Kortekaas&Assoc. $12,000.00 $15,000.00 $27,000.00 10% - disbursements included +
Ajax, Ontario GST;
- Part C firm until Spring '97
EDA Collaborative Inc. $11,800.00 $18,000.00 $29,800.00 9% + GST + disbursements +
Toronto, Ontario survey$2000 (cost + 5%)
- Part C firm until June 1,
'96
Cosburn Giberson Landscape $ 3,000.00 $28,000.00 $31,000.00 8% + GST + disbursements
Architect - Part C firm until June '96
Markham,Ontario
Milus Bollenburghe Topps $13,700.00 $18,450.00 $32,150.00 under 100,000, 11% + GST + disbursements
Watchorn +100,000 - 250,000, 10% - part C firm until Jan. 1/97
Don Mills, Ontario +250,000, 9%
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0-1 Hough, Stansbury, Woodland, $14,800.00 $18,500.00 $33,300.00 + 100,000, 6% mileage,phone, courier
Naylor, Dance Ltd. under 100,000, 8% included + GST
Etobicoke, Ontario -part C firm until June '97
Johnson Sustronk Weinstein $12,504.00 $27,205.00 $39,709.00 8% - GST Included
&Assoc. - disbursements Incl.
Richmond Hill, Ontario - Part C firm until June
21/98
PART A- Deisgn of a Master Plan
PART B - Complete Master Plan/Tender Documents/Contract Administration
PART C - Any subsequent Phasing that may be required
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SCHEDULE"A"
BID SUMMARY
3. Co-op Tender T282-95, Supply and Delivery of Winter Sand
Co-op Tender T283-95, Mixing of Sand and Salt
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Tenders were called on a co-operative basis by the Region of Durham,which included the Supply and Delivery
of Winter Sand and Mixing of Sand and Salt requirements of the Municipality of Clarington. Tenders were
received and tabulated as follows for approximately 20,000 tonnes of Winter Sand and 20,000 tonnes mixing
of sand and salt, as required by the Municipality of Clarington, as per Schedule "III" attached.
Funds will be drawn from the Public Works approved Winter Maintenance Accounts for the 1995/96 winter
season requirements.
As the frequency of precipitation increases as the winter season approaches,it is in the best interest of the
Municipality to fill the sand/salt domes as soon as possible, as wet material weighs more and subsequently
costs more.
The prices submitted by TRT Sand and Gravel and Robert Young Construction reflect an approximate 14%
decrease and a 9% increase respectively over the 1994 prices.
TRT Sand and Gravel and Robert Young Construction Ltd. have previously provided satisfactory service for
the Municipality of Clarington.
Subsequently,the contracts were awarded as follows:
Tender Bidder Amount
T282-93, Supply and Delivery of TRT Sand and Gravel, $62,000.00 (plus GST and PST)
Winter Sand (Spec. II) Orono, Ontario
T283-95, Mixing of Sand and Robert Young Construction $0.60/tonne
Salt Ennismore, Ontario
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SCHEDULE"III"
BID SUMMARY
T282-95
SUPPLY AND DELIVERY OF WINTER SAND
BIDDER UNIT PRICE, SPEC II TOTAL PRICE, SPEC II
TRT Sand & Gravel 3.10 (Hampton) $62,000.00
Orono, Ontario 3.10 (Orono)
Robert E. Young Const. 3.55 (Hampton) $63,000.00
Ennismore, Ontario 2.75 (Orono)
T.H. Forsythe 4.05 (Hampton) $81,000.00
Brooklin, Ontario 4.05 (Orono)
Harnden & King Const. 4.50 (Hampton) $87,500.00
Brooklin, Ontario 4.25 (Orono)
James Dick Const. Ltd. 5.95 (Hampton) $117,000.00
Brooklin, Ontario 5.75 (Orono)
BID SUMMARY
T283-95
MIXING OF SAND, SALT
BIDDER SECTION 111, SECTION III,
UNIT PRICE TOTAL PRICE
Robert Young Const. .60 $12,000.00
Ennismore, Ontario
Miller Paving 1.62 $32,400.00
Markham, Ontario
Saugeen Road Spraying 1.85 $37,000.00
Durham, Ontario
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SCHEDULE"A"
BID SUMMARY
4. Internal Watermain Work - Fitness Centre
Subsequent to the tender award for Co-operative Tender 93054-95-1 with the Northumberland-Clarington
Board of Education for the reconstruction of the driveway,expansion of parking lot and new tennis courts at
the Bowmanville High School (Resolution #GPA-402-95), the Municipality in conjunction with the School
Board requested that a Watermain Circulation Loop be included with the contract. The price quoted by the
successful contractor,Bennett Paving,was $21,252.00 + GST. The Municipality of Clarington's share of this
cost is $17,252.00 + GST with the remaining portion being chargeable to the Northumberland Clarington
Board of Education. The required funds will be drawn from account#7607-00004-0501 from which there are
adequate funds remaining from the initial award of$175,000.00 ($200,000.00 budget allocation) as reflected
on Page 214 of the 1995 Community Services Capital Budget. Subsequently,a purchase order was issued to
the Northumberland Clarington Board of Education in the amount of$17,252.00 + GST.
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SCHEDULE"A"
BID SUMMARY
5. Tender CL95-23, One (1) Only Backhoe/Loader
Tenders were issued and advertised in local papers. Subsequently,tenders were received and tabulated as per
Schedule "IV" attached.
The required funds will be drawn from the 1995 Public Works Capital budget account#2900-00010-0000 and
are well within the $60,000.00 allocation as identified on page 52 of the Capital budget.
With respect to the trade-in offered it is staff's opinion that it exceeds any amount that would be realized at
the Regional Auction Sale and recommended that it, therefore,be accepted.
Subsequently,the contract was awarded to B.E.Larkin Equipment,Peterborough,Ontario in the amount of
$41,615.00.
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SCHEDULE"IV"
BID SUMMARY
CL95-23
ONE (1) ONLY BACKHOE/LOADER
Bidder Total Bid Amount Less Trade-In Net Total Bid
Before Trade-In Including Taxes
Excluding Taxes
B.E. Larking Equipment $ 86,900.00 $54,000.00 $41,615.00*
Peterborough, Ontario
Bob Mark Ford Tractor Sales 74,861.00 34,000.00 49,370.15
(1987) Ltd.
Lindsay, Ontario
Toromont Industries 95,000.00 38,000.00 68,210.00*
Concord, Ontario
Trotter Equipment 111,800.00 52,000.00 72,410.00
Peterborough, Ontario
Hub International 97,437.00 36,000.00 73,172.55
Lindsay, Ontario
* Bid Amended - tax calculation error
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SCHEDULE "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 95-
Being a By-law to authorize a contract between
the Corporation of the Municipality of
Clarington and Malone Given Parsons Ltd. to be
Lead Consultant for the Geographic Information
System.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS :
1 . THAT the Mayor and Clerk are hereby authorized to execute, on
behalf of the Corporation of the Municipality of Clarington
with the Corporation Seal, a contract between Malone Given
Parsons Ltd. and said Corporation.
By-law read a first and second time this day of September, 1995 .
By-law read a third time and finally passed this day of
September, 1995 .
Mayor
Clerk
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SCHEDULE "C"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 95-
Being a By-law to authorize a contract between
the Corporation of the Municipality of
Clarington and Hollinger Construction Ltd. ,
for the Renovations at the Hampton Public
Works Depot .
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS :
1 . THAT the Mayor and Clerk are hereby authorized to execute, on
behalf of the Corporation of the Municipality of Clarington
with the Corporation Seal, a contract between Hollinger
Construction Ltd. and said Corporation.
By-law read a first and second time this day of September, 1995 .
By-law read a third time and finally passed this day of
September, 1995 .
Mayor
Clerk
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SCHEDULE "D"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 95-
Being a By-law to authorize a contract between
the Corporation of the Municipality of
Clarington and Harnden and King Construction
for the Waterfront Trail Construction,
Cobbledick Road to Baldwin Street .
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS :
1 . THAT the Mayor and Clerk are hereby authorized to execute, on
behalf of the Corporation of the Municipality of Clarington
with the Corporation Seal, a contract between Harnden and King
Construction and said Corporation.
By-law read a first and second time this day of September, 1995 .
By-law read a third time and finally passed this day of
September, 1995 .
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Clerk
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