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Home My WebLink AboutTR-76-95 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: MONDAY, NOVEMBER 6, 1995 Res. # —9,� By-Law# Report#: TR-76-95 File #: Subject: TENDER CL95-34, HAMPTON PUBLIC WORKS DEPOT - EXTERIOR CLADDING I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-76-95 be received; 2 . THAT Barr' s Roofing, Newcastle, Ontario, with a total bid price of $54 , 485 . 00 (excluding G.S.T. ) , be awarded the contract for the Hampton Public Works Depot, Exterior Cladding; 3 . THAT the attached By-law marked Schedule "A" be forwarded to Council for approval; and 4 . THAT the funds required be drawn from the Community Services Capital Budget Account ##7029-00000-0501 . i BACKGROUND AND COMMENT: A tender was publicly advertised and issued with the following bids being submitted: BIDDER BID AMOUNT Barr' s Roofing $54, 485 . 00 Newcastle, Ontario Gerr Construction Ltd. $63, 000 . 00 Bowmanville, Ontario Solar Roofing & Sheet Metal $69, 900 . 00 Toronto, Ontario Note : G. S .T. is extra to above prices . . 2 AP E� 708 PPAP EEi1C ECY E DItS IS PRIMED CN RECYCI£D PAPER REPORT NO. : TR-76-95 PAGE 2 TENDER CL95-34 HAMPTON PUBLIC WORKS DEPOT - EXTERIOR CLADDING The required funds will be drawn from the Community Services approved 1995 Capital Budget Account #7029-00000-0501 as identified in the 1995 Capital Budget, Page 208B, from which there are sufficient funds remaining, and which are included in the $285, 000 . 00 allocation for the Public Works Hampton Renovations . To date, the total funds expended and/or committed through various separate contracts for this renovation, excluding the cladding are approximately $186, 000 . 00 (Hollinger Construction, $128, 400 . 00 - Report TR-49-95 (Schedule "C" attached) plus electrical, overhead doors, Bell Canada, computer wiring etc . ) . Consulting costs for the exterior cladding were included in the total consulting costs for the Renovations and are identified in Report TR-49-95 . Note, although this project has been identified in the Community Services Capital Budget, the Public Works Department will oversee the required renovations . The subject firm has � previously provided satisfactory service for the Municipality of Clarington. See the attached letter from Totten Sims Hubicki Associates marked Schedule "B" . After further review and analysis of the bids by Purchasing, Community Services, Public Works and the Consultant, Totten Sims Hubicki Associates, it is recommended that Barr' s Roofing, Newcastle, be recommended for the contract award for the Hampton I Public Works Depot, Exterior Cladding. i The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to any specifications etc . , should be referred to the Director of Public i Works . /3 j i I 709 REPORT NO. : TR-76-95 PAGE 3 TENDER CL95-34 HAMPTON PUBLIC WORKS DEPOT - EXTERIOR CLADDING I Respectfully submitted, Reviewed by, M arano, H.BSc . ,AMCT. , W.H. Stockwell, �P aurer Chief Administrative Officer J s P. Caruana, D ' Oh of Community Services I Stepp n A. Vokes, P.Eng. Director of Public Works MM*LB*ld Attach. January 30, 1995 II i i I 710 j SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 95- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Barr' s Roofing, Newcastle, Ontario for the Hampton Public Works Depot - Exterior Cladding. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS : i 1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Barr' s Roofing and said Corporation. By-law read a first and second time this day of November, 1995 . By-law read a third time and finally passed this day of November, 1995 . Mayor Clerk I I i i I i i i 711 ' SCHEDULE "B" 513 DIVISION STREET, P.O. BOX 910, COBOURG ONTARIO, CANADA K9A 4W4 totten sims hubicki associates (905)372-2121 FAX(905)372-3621 Mrs. Lou Ann Birkett, Purchasing and Supply Agent Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE Ontario "-T-� -;— ---- L1C 3A6 yn .v 3 1 October 11, 1995 Dear Mrs. Birkett: Re: Municipality of Clarington Contract No. CL 95-34 Hampton Works Centre - Exterior Cladding Tenders for the above noted project were received by the Municipality on Friday, October 6, 1995. The bids were received as follows: Barr's Roofing, Newcastle, Ontario $54,485.00 Gerr Construction Limited, Bowmanville, Ontario $63,000.00 Solar Roofing and Sheet Metal Limited, Toronto, Ontario $69,900.00 Please note that the above tendered amounts do not include GST (7%). We have reviewed the copies of the bids provided by your office and note that information contained in each bid indicates that the appropriate Bid Deposit and Agreement to Bond were received. Originals of the Tender Forms, Agreements to Bond and Tender Deposits remain with the Municipality. We have the following comments on the submitted bids: Barr's Roofing • Appendix "B" - Unit Prices has been completed by the Bidder, at our request, as a follow-up to the Tender submission. The completed form is attached. • In addition to references listed, the Bidder has recently completed exterior cladding work at the Hampton Works Depot and, we understand, has performed satisfactorily for the Municipality. ENGINEERS ARCHITECTS AND PLANNERS 712 Municipality of Clarington SCHEDULE "B" continued October 11, 1995 2 Gerr Construction Limited • Bid as submitted is acceptable. The Bidder lists Barr's Roofing as the principle sub-trade for the project in Appendix A of the Tender Form. Solar Roofing and Sheet Metal Limited • Bid is acceptable as submitted including completed Appendix B, Unit Prices. Based on our review of the submitted information, we would recommend Barr's Roofing as the lowest acceptable bidder for the work. We trust the above is satisfactory. We await the direction of the Municipality. Regards, totten sims hubicki associates W. E. (Ted) Wilson, OAA Associate Manager of Buildings, Cobourg Office TW/rd PC: Mr. S. Vokes, P.Eng., Director of Public Works Mr. D. Patterson, CET, Manager of Operations 14451/14/9/A 713 totten sims hubicki associates SCHEDULE "B" continued rJ '�U %iQ/� C1 ��7•� S CS FORM OF TENDER SECTION 00300 7 S Page y APPENDIX «A„ UNIT PRICES UWe agree that the following unit prices shall form the basis for adjustment of the Contract Price on account of changes in the Work. The prices stated shall be for material in place and include charges for labour, materials, applicable taxes, overhead and profit charges. Unit prices ARE NOT included in the Stipulated Price. ITEM DEDUCTION ADDITION Preformed Metal Cladding System, supplied and installed per sq. in $ U . U s,6 . p o t 66 METCALF S-1,, BOX 20009 NEWCASTLE, ONT, LIB 1M3 BUS: 987-1-=45 Rf5: 987-1666 FAX: 987-3838 I I End of Section 00300 I 714 TO ",A 68282-86966 13W 133HS 0NIA00a SrcdaUa W 6 ': 6a (13 r-1 S6—TT-100 SCHEDULE "C" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: MONDAY, JUNE 26, 19 9 5 Res. # TR-4 9-9 5 u. Report#: File N. By-Law# Subject: TENDER CL95-28, HAMPTON PUBLIC WORKS DEPOT - RENOVATIONS Recommendations: It is respectfully recommended to Council the following: 1 . THAT Report TR-49-95 be received; 2 . THAT Hollinger Construction Ltd. , Pickering, with a total bid price of $128, 400 . 00 + G. S .T. , be awarded the contract for the Hampton Public Works Depot, Renovations; 3 . THAT the total estimated funds required in an approximate amount of $174, 064 . 00 ($128, 400 . 00 contract + $20 , 000 . 00 consulting + $6, 000 . 00 computer wiring + $800 . 00 moving of telephones + $8, 000 . 00 electrical + G.S .T. ) be drawn from the Community Services Capital Budget Account #7029-00000-0501 . BACKGROUND AND COMMENT: A tender was publicly advertised and issued with the following bids being submitted: BIDDER TOTAL BID AMOUNT Hollinger Construction Ltd. $128 , 400 . 00 Pickering, Ontario H.A. Dickison Contracting $139 , 942 . 79 Oshawa, Ontario Peak Engineering & Const . Ltd. $142 , 900 . 00 Brighton, Ontario Jeffrey G. Wallans Const . Ltd. $163 , 400 . 00 Brighton, Ontario Snyder Construction $174 , 700 . 00 Whitby, Ontario 715 SCHEDULE "C" continued REPORT NO. : TR-49-95 PAGE 2 TENDER CL95-28 The required funds in an approximate amount of $174, 064 . 00 ($128 , 400 . 00 contract + $20, 000 . 00 consulting + $6, 000 . 00 computer wiring + $800 . 00 moving of telephones + $8, 000 . 00 electrical + G. S .T. ) will be drawn from the Community Services approved 1995 Capital Budget Account #7029-00000-0501 as identified in the 1995 Capital Budget, Page 208B, and are within the $285, 000 . 00 allocation. Note, although this project has been identified in the Community Services Capital Budget, the Public Works Department will oversee the required renovations. Not included as part of this tender but provided for in the $285, 000 . 00 budget allocation, is metal cladding to the exterior of the Hampton Depot and three garage doors required at the Orono Public Works Depot . The associated cost for these two items is estimated to be $60, 000 . 00 and will be tendered under a separate contract . Although the subject firm has not previously provided service for the Municipality of Clarington, they have provided satisfactory service for the Durham Board of Education and the Regional Municipality of Durham. See the attached letter from Totten Sims Hubicki Associates marked Schedule "A" . After further review and analysis of the bids by Purchasing, Community Services, Public Works and the Consultant, Totten Sims Hubicki Associates, it is recommended that Hollinger Construction Ltd. , be recommended for the contract award for the Hampton Public Works Depot Renovations. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to any specifications, etc . , should be referred to the Director of Public Works . 716 SCHEDULE "C" continued REPORT NO. : TR-49-95 PAGE 3 TENDER CL9S-28 Respectfully submitted, Reviewed by, Marie Marano, H.BSc. ,AMCT. , W. H. Stockwell, Treasurer Chie= Administrative Officer Joseph Caruana, Stephen A. Vokes, P.Eng. Director of Community Services Director of Public Works MM*LB*ld 717