HomeMy WebLinkAboutTR-58-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# E L Z ,T_-AkA
Date: TUESDAY, JULY 2, 1996 Res. #( `d2:21
TR-5 8-9 6
Repart#: File#: By-Law#
Subject: TENDER CL96-14, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
MUNICIPAL ADMINISTRATIVE CENTRE
I
it
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-58-96 be received;
2 . THAT Tri-Air Systems, Scarborough, Ontario, with a total bid
of $1, 700 . 00, $1, 800 . 00 and $1, 900 . 00 (plus G.S .T. ) for years
one, two and three respectively, and a Journeyman hourly rate
of $57 . 00, be awarded the Mechanical Equipment Maintenance
Contract, as required by the Municipality of Clarington; and
3 . THAT the funds expended be drawn from the respective years
Municipal Administrative Centre Mechanical Equipment
Maintenance .
BACKGROUND AND COMMENT:
Tenders were advertised and invited with bids being received and
tabulated as per Schedule "A" attached.
The general scope of the work is to provide all necessary labour,
materials and equipment to perform service maintenance,
inspections, repairs, as requested and emergency calls on
mechanical equipment, as required by the Municipality of
Clarington, for the period June 1996 to June 1999 .
A review and analysis of the 1995 Expenditure is as follows :
I
PA PIEq
q PAPER RECYCLE 799001
71466 PRIMEDON RECYCLED PAPER
REPORT NO. : TR-58-96 PAGE 2
TENDER CL96-14
Approx. Total 1995 Expenditures $43 , 000 . 00
Approx. 40% of Total Expenditures is $17, 200 . 00
Labour
1995 Hourly Labour Rate $55 . 00
Total Number of Regular Hours works $17, 200 / 55 =
313 hrs .
i
Based on 1995 Hours, total cost for three year contract for each
bidder is as follows :
i
Ba'clder Prev N[aa nt Emerg Repay rs 'foal
Reg Hrs (93 9) Cont.
Air Con Systems $ 3 , 600 . 00 $56, 340 . 00 $59, 940 . 00
Whitby, Ontario
The State Group $ 4 , 236 . 00 $61, 035 . 00 $65, 271 . 00
Etobicoke, Ontario
Tri-Air Systems $ 5, 400 . 00 $53 , 523 . 00 $58, 923 . 00
Scarborough, Ontario
Landis & Gyr $15, 308 . 00 $66, 669 . 00 $81, 977 . 00
Mississauga, Ontario
Assuming that all emergency repairs are completed during regular
hours, the overall low bidder is Tri-Air Systems . Although, the
hourly labour rate for overtime hours is higher than that of the
second low bidder, Air Con Systems, this is not considered to be of
major significance as repairs during overtime hours are minimal .
It is more likely that emergency repairs during regular working
hours will increase as the equipment ages .
The price bid for preventative maintenance for years one, two and
three, represent an approximate 23% increase respectively over the
price bid for the 1993 contract .
I
7990021
REPORT NO. : TR-58-96 PAGE 3
TENDER CL96-14
The subject firm have provided excellent service to the
Municipality of Clarington for the past three years .
The Treasurer has reviewed the funding requirements and concurs
with the recommendation.
After further review and analysis of the quotations, it was
mutually agreed by the Purchasing Manager and the Property Manager
that Tri-Air Systems, Scarborough, Ontario, be awarded the
Mechanical Equipment Contract as outlined.
Respectfully submitted, Reviewed by,
"ie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
Fred `H rva RDMR; RRFA
Property Manager
MM*LB*ld
I
I
i
I
i
799003
Schedule "A"
Bid Summary
Tender CL96-14
Bidder Prev. Maint. Reg. Hrs. Over. Hrs.
Air Con Systems 1st yr. 1,200.00 $60.00/hr $ 60.00/hr
Whitby, Ontario 2nd yr. 1,200.00
3rd yr. 1,200.00
3,600.00
The State Group 1st yr. 1,384.00 $65.00/hr $102.00/hr
Etobicoke, Ontario 2nd yr. 1,412.00
3rd yr. 1,440.00
4,236.00
Tri-Air Systems 1st yr. 1,700.00 $57.00/hr $ 85.50/hr
Scarborough, Ontario 2nd yr. 1,800.00
3rd yr. 1,900.00
5,400.00
Landis & Gyr 1st yr. 4,953.00 $71.00/hr $106.50/hr
Mississauga, Ontario 2nd yr. 5,101.00
3rd yr. 5,254.00
15,308.00
799004