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Home My WebLink AboutTR-64-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File# L l( Date: es. # MONDAY, JULY 8, 1996 Res. Ia. # # Report#: File #: TR-64-96 Subject: TENDER CL96-4 (RE-TENDER) COURTICE COMMUNITY COMPLEX BUILDING CONSTRUCTION Recommendations: i 1 It is respectfully recommended to Council the following: 1. THAT Report TR-64-96 be received; 2. THAT Aquicon Construction Co. Ltd., Brampton, Ontario with a total bid in the amount of $5,692,000.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL96-4 (Re-Tender), be awarded the contract for the Construction of the Courtice Community Complex; 3. THAT the total funds required in an approximate amount of $5,666,322.00 contract (bid price of 5,739,000.00 negotiated to $5,651,000.00), less 4% G.S.T. (217,346.00) plus $212,668.00 Contingencies, plus $20,000.00 design and contract administration be drawn from the 1995 approved Capital Budget Account #7606-00010-0501 and as revised in accordance with the attached Schedule "A" summary of costs and financing; and 4. THAT the attached By-Law, marked Schedule "B" be forwarded to Council for approval. BACKGROUND AND COMMENT: In accordance with Council Resolution #GPA-166-96, which rejected the original seven (7) tenders submitted for Tender CL96-4, the Architect and Building Committee reviewed the building design and tender documents in conjunction with the budget allocation for the construction. i PaYEA P PAPEEfio EC CLE 1HG6PP'' 4AELYLLEOPE,PER Report No.: TR-64-96 Page 2 Tender CL96-4 (Re-tender) Subsequently, the tender documents were revised and reissued with the following bids being submitted: BIDDER TOTAL BID AMOUNT Aquicon Construction Co. Ltd. $5,739,999.00 Brampton, Ontario Jasper Construction $5,763,287.00 Concord, Ontario Bondfield Construction $5,888,000.00 Concord, Ontario Gerr Construction $5,978,250.00 Bowmanville, Ontario Bird Construction $6,177,000.00 Toronto, Ontario I Ball Brothers Declined to Bid Kitchener, Ontario Newman Brothers Declined to Bid St. Catherines, Ontario 1 I The total budget allocation for the foundation tender and the general construction is $6,458,000.00 as identified on page 217 of the 1995 Community Services Capital Budget. Total funds expended to date are approximately $791,678.00 which includes consulting, contract administration and Phase One construction of the foundations. I In order to reduce the total bid price to within budget, the Architect has met with the lowest bidder to review the submission and negotiate cost reduction measures. The items that were i identified include the use of equivalent materials as well as deletion of equipment that could be added later on in the project, should funds be available. The equipment deleted at this time does not pose an operational problem. The Fundraising Committee has been informed of various items not included and deleted from this contract as well as items from the program equipment budget for possible fundraising commitments. The fundraising component of the financing is reflected on the attached Schedule. Should the contract award be approved, construction will commence August 1, 1996 with substantial completion in May, 1997. i i Report No.: TR-64-96 Page 3 Tender CL96-4 (Re-tender) Total funds required for Tender CL96-4 Courtice Community Complex, Building Construction, are as follows: Tender (bid price negotiated to $5,651,000.00 less 4% G.S.T.) $ 5,433,654.00 Contingencies $ 212,668.00 Consulting/Contract Administration $ 20,000.00 Total Required for Tender CL96-4 $ 5,666,322.00 Expended to Date $ 791,678.00 TOTAL PROJECT.CST $ 6,458,000.00 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Report CS-40-94 authorized staff to request the Region to debenture on behalf of the Municipality for the development charge contribution. The appropriate By-Law will be forwarded to Council in September. It is recommended that the Municipality only debenture the value not funded at the time the funds are required. This will require an update of Attachment "A" to reflect any development charges accrued at the time the Debenture By-Law is presented to Council. Queries with respect to building Q p g needs specifications, etc, should be referred to the Property � Manager. After further review and analysis of the bids by the Property Manager, Wong Gregerson i Architects, Barry Bryan Associates (1991) Limited and Purchasing, it was mutually agreed that the low qualified bidder, Aquicon Construction Co. Ltd. be recommended for the contract for the construction of the Courtice Community Complex. i Respectfully submitted, Reviewed by, a rano, H.BSc.,AMCT., H. Stockwell, Treasurer. Chief Administrative Officer. Fred wHorvath, RDMR, RRFA, Property Manager. MM/LB/ld/hjl MUNICIPALITY OF CLARINGTON SCHEDULE A TO TR-64-96 COURTICE COMMUNITY CENTRE - SUMMARY OF COSTS AND FINANCING (A} CAPITAL CORiE FACbLITY LIBRA:.Y DEVCHGS:; TOWN >: SUS TOTAL [QEV CHGS TOWN SU8 T OTAL <` TOTAL Size: Sq. Ft. 29,000 12,000 41,000 %of Total 0.71 0.29 1.00 Cost: %of Total 0.90 0.10 0.71 0.95 0.05 0.29 1.00 Construction Cost(5,433,654+343,960+15,190) 3,701,602 411,289 4,112,891 1,595,918 83,996 1,679,913 5,792,804 Arch itect(265,706)/P roj.Co-Ord.(52,875+20,000) 216,353 24,039 240,393 93,279 4,909 98,188 338,581 Prof.serv. (51,864)/ Contingency(212,668+3,135+58,948) 208,707 23,190 231,897 89,982 4,736 94,718 326,615 TOTAL COST 4,126,662 458,518 4,585,180 1,779,179 93,641 1,872,820 6,458,000 Financing: Dev.Charges Res. Funds (2,484,258) 0 (2,484,258) (156,820) 0 (156,820 (2,641,078 Provincial Grant-Citizen/Culture 0 0 0 *(COIW Grant 700,000 @ 2/3 funding) 0 (466,667) (466,667) 0 0 (466,667 Reserve Funds: 5001-17*Courtice Community Centre R/F (1,279,255) (1,279,255) 0 (1,279,255 5001-39*Library Lot Levy 0 (40,000) (40,000 (40,000 5001-18*Courtice Library Capital 0 (200,000) (200,000 (200,000 5001-25*Municipal Capital Wks Program 0 0 Fundraising ontributions (276,000) (276,000 (276,000 9 (355,000) (355,000) (145,000) (145,000 500,000 Sub-Total - Financing (2,484,258) (2,100,922) (4,585,180 Net Amount to Debenture or Finance 1,642,404 ) (156,820) ( 61,000) (817,820 (5,403,000 (1,642,404) 0 1,622,359 (5567,359) 1,055,000 1,055,000 Res. Fund Loan to Dev.Chgs. (1,642,404) (567,359) Debenture Required 0 1,055,000 1,055,000 COST PER # HOUSEHOLD EST. 22,715) 0.00 (B) OPERATIONS. 5.51 Total Estimated Note: %of Total Operating cost for Core Facili y to be determi ed subsequent to review of ten er for operation!. Net - Recreation Program Expend./(Revenue) Library operat ng costs to be ept within curre t operating levels,and will be re iewed by Cou it in 1997 Budget. Total Cost - Operations COST PER # HOUSEHOLD(EST.22,715)(5 YR.AVG) MILL RATE IMPACT FROM OPERATIONS ALONE SU;MMARY` SUMMARY OF COSTS PER HOUSEHOLD Capital (only in Dev.Chgs. are NOT realized) 0.00 5.51 5.51 Operations 0.00 0.00 0.00 TOTAL ANNUAL COST PER HOUSEHOLD 0.00 5.51 5.51 July 8,1996 * Actual cost will depend on debenture interest at the time of issue SCHEDULE "B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 96- Being a By-law to authorize a contract between Acquicon Construction Co. Ltd., Brampton, Ontario, for the construction of the Courtice Community Complex THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation Seal, a Contract between Acquicon Construction Co. Ltd., and said Corporation,which is attached hereto and marked Schedule "C". By-law read a first and second time this 8th day of July, 1996. By-law read a third time and finally passed this 8th day of July, 1996. Mayor Clerk