HomeMy WebLinkAboutTR-67-96 THE COHPOIIATION OF THE MUNICIPALITY OF CLARINGTON REPORT #7
REPORT
COUNCIL
Meeting: File# LL'
Date: July 8, 1996 Res. #
By-Law#
Report#:_ R-b7-46 File#:
Subject: QUOTATION Q95-12, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
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Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-67-96 be received;
2. THAT the award for Part "A" of the Mechanical Equipment Maintenance Contract
to Robert E. Jackson Heating Electrical and Air Conditioning, Orono, Ontario, be
cancelled;
3. THAT Tri-Air Systems, Scarborough, Ontario, with a total bid of $5435.00 (plus
G.S.T.) for Part "A" and a Journeyman hourly rate of $57.00, be awarded Part "A"
of the Mechanical Equipment Maintenance Contract for the balance of the twelve
(12) month term, as required by the Municipality of Clarington; and
4. THAT the funds expended be drawn from the respective facilities 1996
Mechanical Equipment Maintenance.
BACKGROUND AND COMMENT:
At a meeting held on January 29, 1996, Council passed Resolution #GPA-38-96 which awarded
Part "A" of Quotation Q95-12, Mechanical Equipment Maintenance, to Robert E. Jackson Heating
Electrical and Air Conditioning, subject to a six (6) month probationary period.
The probationary period was requested due to past performance of the Contractor with respect to
the level of service provided.
Since the award of the contract, staff have monitored the performance of the subject firm and
have not seen any improvement in the level of service provided.
These concerns have been discussed with Robert Jackson and on July 4, 1996, a letter was
received from Mr. Jackson, requesting that the contract be terminated as he does not feel he can
properly provide the level of service required.
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TR-67-96 Page - 2 -
The second low bidder, Tri-Air Systems, Scarborough, Ontario, has advised that their prices are
still firm and open for acceptance.
Tri-Air Systems has had the mechanical contract for the Municipal Administrative Centre for the
past three (3) years and has provided excellent service.
It is therefore mutually agreed by the Purchasing Manager and the Property Manager that it be
recommended to Council that the contract award for Part "A" of Quotation Q95-12, to Robert E.
Jackson Heating Electrical and Air Conditioning be cancelled and that the contract be awarded
to Tri-Air Systems, Scarborough, Ontario, for the balance of the twelve (12) month term.
Respectfully submitted, Revie .ed Py,
Mar's Marano, H.BSc., A.M.C.T., f '.H. Stockwell,
Treasurer.s Chief Administrative Officer.
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Fred Horvath,
Property Manager.
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