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Home My WebLink AboutTR-74-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Meeting: File# -A? Date: MONDAY, SEPTEMBER 9, 1996 Res. # Report#: TR-74-96 File#: By-Law# Subject: TENDER AWARDS - SUMMER COUNCIL BREAK Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-74-96 be received; and 2 . THAT the attached By-law marked Schedule "B" be forwarded to Council for approval . BACKGROUND AND COMMENT: In accordance with Resolution #GPA-451-96, the Administrator and the Treasurer awarded the following Tenders/Contracts during the August Council Break: 1 . Tender CL96-13 , Fourth Street and Scugog Street Sidewalk Construction; 2 . Tender CL96-16, Oil and Lubricants; 3 . Co-operative Tender QWC-17-96, Supply and Delivery of Corrugated Pipe Culvert; 4 . Tender CL96-19, Refurbishing of two vehicles . A summary outlining the bids and awards is attached (Schedule "All) I Respect lly submitted, Reviewed by, e Marano, H.BSc . ,AMCT. , W.H. Stockwell, , Treasurer Chief Administrative Officer MM*LB*ld �Pq PIEP { � 1 P'PER E YCIE 7 IS 6 PERfIE00N RECYCfDPAPER SCHEDULE "A" BID SUMMARY 1. Tender CL96-13, Fourth Street and Scug_og Street Sidewalk Construction Tender specifications were provided by Totten Sims Hubicki Associates for the Fourth Street and Scugog Street Sidewalk Tender, as required by the Department of Public Works. Tenders were issued and advertised in local papers as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "I" attached. The total project cost as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C", is estimated at $91,000.00. The total project cost will be drawn from the Public Works Capital Budget Account #7205- 96009-0261 and is within the $150,000.00 allocation as reflected on Page 147 of the 1996 Public Works Capital Budget. The low bidder has previously performed satisfactorily for the Municipality of Clarington. Subsequently, the contract was awarded to Ron Robinson Ltd., Oshawa, Ontario, in an amount of $58,570.49 (including taxes). I 7 SCHEDULE 1111 BID SUMMARY TENDER CL96-13 FOURTH STREET AND SCUGOG STREET SIDEWALK CONSTRUCTION CONTRACTOR BID PRICE Ron Robinson Ltd. $58,570,49 Oshawa, Ontario Dagmar Construction Inc. $66,37745 Markham, Ontario Miller Paving Limited $85,389.21 L.Harkham, Ontario i I I SCHEDULE "A" BID SUMMARY 2. Tender CL96-16 Oil and Lubricants Tenders were issued and advertised in local papers. Subsequently, tenders were received and tabulated as per Schedule "II" attached. The quoted unit prices remain the same as those paid in 1995 and 1996 on the items most frequently used. The required funds will be drawn from the current operating fleet budget. The subject firm have previously provided satisfactory service to the Municipality of Clarington. Subsequently, the contract was awarded to R.P. Oil Limited, Whitby, Ontario, in an amount of $26,325.39 per year (3 year contract). i i i 724 SCHEDULE "II" BID SUMMARY TENDER CL96-16 OIL AND LUBRICANTS BIDDER TOTAL BID TANKS INCLUDED FREE OF CHARGE R.P. Oil Limited $26,325.39 YES Whitby, Ontario Petro-Canada $26,981.58 YES Mississauga, Ontario Robert J. Hilditch $88,959.36* YES Bowmanville, Ontario *Error in calculations I I I 725 SCHEDULE"A" BID SUMMARY 3. Co-op Tender QWC-17-96, Supply and Delivery of Corrugated Pipe Culvert The Municipality of Clarington participated in the Durham Purchasing Co-operative Group Quotation for the Supply and Delivery of Corrugated Pipe Culvert. At a Council Meeting held on Monday,May 13, 1996, this contract was awarded to Canada Culvert and Metal Products,Bolton, Ontario with a total bid in the amount of $31,580.20 (plus applicable taxes), for the Municipality of Clarington requirements (report TR-34-96 attached marked Schedule 'D"). Subsequently, an order was placed with this firm for the Public Works requirements,however as of July 23, 1996 none of the culverts had been received. On July 23, 1996, Canada Culvert and Metal Products were advised that as per page B4,item 16 (b), of the Standard Terms and Conditions of the contract, if the Company is in default in carrying out its part of any of the terms, conditions and obligations of the contract, the contract may be subject to cancellation. As the delivery guaranteed by the subject firm was 28 days, strict compliance was requested. On July 25, 1996,staff were advised that delivery would be delayed an additional four (4)weeks. As delivery of the product was required immediately, the contract was cancelled and re-issued to Holt Culvert, Peterborough, Ontario,who are able to supply the product as required. The total bid price from Holt Culvert for the Municipality of Clarington requirements is $32,797.48 (plus applicable taxes). Holt Culvert has previously performed satisfactorily for the Municipality of Clarington. I 76 I SCHEDULE"A" BID SUMMARY 4. Tender CL96-19, Refurbishing of Two (2) Vehicles Tenders were issued and advertised in local papers. Subsequently,tenders were received and tabulated as per Schedule "III" attached. The required funds in the amount of$35,000.00 will be drawn from the 1996 Fire Department Capital Budget Account #7102-00009-0504 as identified on Page 110 of the Capital Budget. Although the total bid price is over budget,the Fire Department Equipment Reserve Fund#7102-00009-0504 has sufficient funds to finance the remainder. The low bidder has previously performed for the Municipality of Clarington, and has provided excellent service. Subsequently, the contract was awarded to Jilesen's Service Centre, Lindsay, Ontario, in the amount of $41,504.65 (including taxes). i li i i 7 SCHEDULE"III" BID SUMMARY TENDER CL96-19 REFURBISHING OF TWO (2) VEHICLES BIDDER TOTAL AMOUNT Jilesen's Service Centre $41,504.65 Lindsay, Ontario Dependable Emergency Vehicles $46,244.33 Brampton, Ontario I i I i i 128 i SCHEDULE"B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 96- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Ron Robinson Ltd., Oshawa, Ontario, for the Fourth Street and Scugog Street Sidewalk Construction. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute,on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Ron Robinson Ltd. and said Corporation. By-law read a first and second time this day of September, 1996. By-law read a third time and finally passed this day of September, 1996. Mayor Clerk I I SCHEDULE "C" 513 DIVISION STREET, P.O. BOX 910, COBOURG totten sims hubicki associates ONTARIO,CANADA K9A 4W4 (905) RIO, A FAX(905)372-3621 July 15, 1996 Mrs. Lou Ann Birkett, AMCT(A) m t rte I � e Purchasing & Supply Agent ' k Corporation of the Municipality of Clarington "` Municipal Administration Centre JUL 40 Temperance Street 1 u BOWMANVILLE, Ontario L1C 3A6 tiilCl PA' LiT�3t C:L c,�puTOfS PL; H, ice Dear Mrs. Birkett: Re: Fourth Street and Scugog Street, Sidewalk Construction BoNvnlanville, Contract CL96-13, Municipality of Clarington Tenders for the above project were opened at the Municipal offices on Thursday, July 4, 1996. The bids received inclusive of GST are summarized as follows: CONTRACTOR BID PRICE ERonRobimn-son Ltd. $58,570.49 Dagmar Construction Inc. S66,377.45 Miller Paving Limited 885,389.21 Engineer's Estimate $64,200.00 We have checked the low bidder's tender and wish to advise that all requirements have been satisfactorily addressed. An agreement to Bond and a deposit cheque in the amount of $5,000.00 accompanied the bid. Ron Robinson Limited is based in Oshawa and has undertaken a number of Municipal and Subdivision servicing contracts within the Town of Ajax, City of Oshawa and the Region of Durham, as well as work for the Municipality of Clarington. Their most recent project within the Municipality of Clarington was Trulls Road Reconstruction (CL95-10) at a value of 1.-1 million dollars. Ron Robinson is considered a good local contractor and based on our research, we recommend that the contract be awarded to the tow bidder. ENGINEERS ARCHITECTS AND PLANNERS 730 , PYIN. Lou Ann Birkett, AMCT(A), Purchasing & Supply Agent July 15, 1996 2 The total value of the works within the project is estimated as follows: 1. By Contract $54,738.75 2. Utility Relocation 4,000.00 3. Pre-engineering and Public Consultation to 05/25/96 9,500.00 4. Detail Design and Tendering from 05/26/96 to 07/06/96 7,000.00 5. Construction Administration 8,000.00 6. Sub-Total $83,238.75 7. G.S.T. (excluding Contingencies) 5,826.71 8. G.S.T. Rebate 3,321.22 9. Contingencies 5,255.76 TOTAL $91,000.00 All deposit cheques other than the low and second low bids may now be released. Kindly advise the undersigned subsequent to approval of this tender award. Yours truly totters sims hubicki associates William McCrae, P.Eng. Design/Construction Engineer TOF/WMc/ag 15370/12/9110520/C encl. PC: A.S. Cannella, CET, Manager of Engineering D.B. Patterson, CET, Manager of Operations Kaye Rand, Municipality of Clarington totten sims hubicki associates '7 SCHEDULE "D" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: MONDAY, MAY 6, 1996 Res. # Report #: TR-34-9 6 File #: By-Law # Subject: CO-OPERATIVE QUOTATION QWC17-96, SUPPLY AND DELIVERY OF CORRUGATED PIPE CULVERT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-34-96 be received; 2 . THAT Canada Culvert and Metal Products Ltd. , Bolton, Ontario, with a total bid in the amount of $31, 58'0 .20 (plus applicable taxes) , for the Municipality of Clarington requirements, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Quotation QWC17-96 , be awarded the contract to supply and deliver Corrugated Pipe Culvert on an "as required" basis, to the Municipality of Clarington; and 3 . THAT the funds expended be provided from the approved 1996 Culvert Maintenance Construction budget . BACKGROUND AND COMMENT: The Municipality of Clarington participated in the Durham Purchasing Co-operative Group Quotation for the Supply and Delivery of Corrugated Pipe Culvert . The bids were tabulated as per Schedule "A" attached. I After review and analysis of the bids by Purchasing and Public Works, it was mutually agreed that the bid from Canada Culvert and Metal Products Ltd. , Bolton, Ontario, be recommended for the contract award as required by the Department of Public Works . ® v�f n ..;.. ,. 732 REPORT NO. : TR-34-96 PAGE 2 CO-OPERATIVE QUOTATION QWC17-96 The required funds in the amount of $31, 580 . 20 for the Municipality of Clarington requirements, will be drawn from the approved 1996 Culvert Maintenance Construction budget, from where there are adequate funds available. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . The unit prices bid reflect approximately a 1% decrease over the 1995 contract prices submitted by Holt Culvert & Metal Products Ltd. The subject firm has previously provided satisfactory service to the Municipality of Clarington. Respectfully submitted, Reviewed by, Marie Marano, H.BSc. ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer Stephen A. Vokes, P.Eng. Director of Public Works MM*LB*ld 733 SCHEDULE "A" CO-OPERATIVE QUOTATION QWC17-96 SUPPLY AND DELIVERY OF CORRUGATED PIPE CULVERT BID SUMMARY BIDDER TOTAL BID AMOUNT Canada Culvert $ 73 ,445 . 93 Bolton, Ontario Holt Culvert $ 75, 251 . 62 Peterborough, Ontario Atlantic Industries $ 84, 678 . 97 Ayre, Ontario Armtec $114, 758 . 02 Guelph, Ontario Meridian Clemmer * $ 7, 646 . 08 Waterloo, Ontario * Not all Sections Bid i 34