HomeMy WebLinkAboutPSD-145-03
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Clw:-!lJgton
REPORT
PLANNING SERVICES
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, December 8,2003 "DI g Re.s....Gffi- 4-lf'l-03
Report #: PSD-145-03
File #: PLN 37.2
By-law #: ~oo3-'8(P
Subject:
BOWMANVILLE DOWNTOWN AND EAST BUSINESS DISTRICT
COMMUNITY IMPROVEMENT PLAN
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report PSD-145-03 be received;
2, THAT the attached By-law be approved to initiate a Community Improvement Plan (CIP) for the
Bowmanville Downtown and East Business District, pursuant to Part IV of the Planning Act and
Section 22 of the Clarington Official Plan;
3, THAT the unexpended 2003 capital budget for. the street light improvement - Bowmanville
Downtown Core, account number 8390-03101-1401 be carried over to 2004;
4. THAT Totten Sims Hubicki portion of the study, estimated at $15,000.00 will be identified in the
2004 budget for Council approval at that time; and
5. THAT all interested parties listed in this report and any delegations be advised of Council's
decision.
Submitted by:
Reviewed by: , '} r---a.~C~ ecl.,,--
Franklin Wu,
Chief Administrative Officer
Anthony Cannella, C.E.T.
Director of Engineering Services
FL'DJC'sh
December 1, 2003
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
668
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REPORT NO.: PSD-145 -03
PAGE 2
1.0 BACKGROUND
1.1 The Bowmanville East Main Central Area is comprised of the Downtown (lands west of
George Street) and the East Business District (lands east of George Street). The
historic downtown has been recognized as a critical element to the character of the
Municipality and has enjoyed support over the years to maintain the vibrancy and
character of the area, recognizing that it is vulnerable to new forms of retailing. The
East Business District has been an area in transition for many years with the
Bowmanville Mall being a commercial anchor at the east end but also recognized as
being vulnerable. It is a goal of the Bowmanville East Mall Central Area Secondary
Plan to "retain and strengthen the role of the East Main Central Area as a focal point of
economic, social and cultural activity, through the provision of vibrant shopping areas,
housing, symbolic points of interest and key institutional and cultural facilities."
The genesis of the recommendation to prepare a community improvement plan stems
from several factors:
. In March 2003, Council approved funding for lighting improvement along King
Street. Totten Sims Hubicki (TSH) has prepared concept plans for the
implementation of lighting improvements; however, in doing so they have
alerted staff to the larger issue of the need for an overall master plan for
streetscape improvements throughout the downtown.
. There is a need for restoration work on the King Street bridge over the
Bowmanville Creek. In conjunction with the redesign of the Roenik Drive
intersection for signalization, these projects could provide a "gateway" feature
for the entry into Downtown Bowmanville.
. There has been some consideration that a grant and/or loan program could
be useful in stimulating improvements to heritage buildings in the downtown.
These could include structural repairs, fire safety or building code
improvements, fac;:ade improvements.
. The King Street East Corridor Study, adopted in October 2003, identified a
number of initiatives to create a great streetscape and enhance the
pedestrian environment. Once of the study's recommendations was for the
development of a community improvement plan either for the East Business
District or as part of larger project for the East Main Central Area.
To ensure that future improvements and redevelopment of the Bowmanville Downtown
and East Business District are in keeping with the various studies that have been
undertaken to date, to identify further improvements and to detail a design framework
for the entire area for future capital improvements, it would be prudent to prepare a
community improvement plan (CIP). Such a Plan for the entire area would consolidate
all applicable municipal policies for the improvement of this area into a single document,
defining priorities and staging a specific initiatives to be pursued.
1.2 A Community Improvement Plan is defined under Part IV of the Planning Act; the
preparation and passage of such a plan provides municipalities with the authorization to
669
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REPORT NO.: PSD-145-03
PAGE 3
enact certain programmes, capital works, land acquisitions and other alternative
measures that are not applicable throughout the municipality but are designed to
specifically address the issues facing a designated area. For example, under a CIP the
Municipality may operate a grant or loan programme to pay for a whole or part of the
cost of rehabilitating private properties and buildings. A CIP is a comprehensive
community-based planning study with implementation steps and timeframes.
Part IV of the Planning Act states that the Council of a municipality may, by By-law,
define an area of the municipality as an area to be examined for community
improvement. The Council may, after such examination is completed, embed the
implementation into the Official Plan. Approval of a by-law to study an area does not
stop any type of activity from being conducted if that activity complies with the current
regulations in place. The purpose of the By-law is only to delineate the area to be
studied.
2.0 BBC AND PUBLIC CONSULTATION
2.1 When preparing the street lighting plans, TSH consulted with the BBC. Some funding
for these works are from the BIA levy. In responding to the proposals the BBC identified
the need for additional physical streetscape improvements. In addition, the BBC
advised that they would prefer early spring construction rather than in the months
leading up to Christmas. As such the approved capital funding for 2003 will have to be
carried over to the Spring of 2004.
Community and public input is vital in the preparation of the CIP. To facilitate the
preparation of the CIP it is advised that a Community Focus Group be appointed for
staff to work with and that public information sessions be scheduled throughout the CIP
process (see the attached work plan). To ensure that we have a cross-section of
representation from the community, a list of stakeholders from which volunteers will be
sought is listed in the proposed work program.
2.2 The best practices of other municipalities have indicated that the establishment of a
Community Focus Group is instrumental to guide the Municipality through the
preparation of the Community Improvement Plan. The Group is to be appointed by the
Director of Planning Services. The Group is to be comprised of representatives of
stakeholders in the Bowmanville core area, the Group will be assisted by staff from the
Planning Services, Engineering Services, Finance and Clarington Board of Trade.
Staff representatives would be Faye Langmaid, Manager of Special Projects, Leslie
Benson, Manager of Transportation and Design, Lori Gordon, Deputy Treasurer and
Suzanne McCrimmon, Clarington Board of Trade. A number of business operators,
BBC representatives, community residents, representatives of special interests will be
selected after the community is canvassed for volunteers and notified of appointment by
the Director of Planning Services. The first task of the Committee will be to review the
work plan and work programme for the community improvement plan.
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REPORT NO.: PSD-145-03
PAGE 4
3.0 CONCLUSION
3.1 The infusion of funding from various sources for infrastructure and streetscape
improvements in the downtown should be carried out with an overall master plan in
place. Also incentives and programmes, to entice businesses and clientele to frequent
the central core should be developed to maintain its viability.
3.2 Due to the urgency of the street lighting project, the initial work necessary for the 2004
streetscape works will be designed and construction scheduled to meet the
requirements of the BIA. The CIP process will be organized to run concurrently and will
not impede the construction of those works
3.3 The 2004 Capital Budget for Planning Services will include a budget line for Community
Improvement Plan to assist with the preparation of the Bowmanville CIP. Based on
their familiarity of the downtown and their role as infrastructure engineering advisors. It
is recommended that the firm of TSH be engaged to assist with the community
improvement plan, specifically the streetscape Masterplan component. In addition, they
will provide the mapping and graphics component by assisting with the development of
streetscape cross-sections and visualization of the recommended policies and
programmes. They have estimated their component of the study at approximately
$15,000 which will be identified in the 2004 budget for Council approval at that time.
The 2004 Capital budget for Engineering Services will include funding for the
implementation of phase 1 of the Bowmanville Downtown Revitalization Project
(streetscape works) for Council's consideration and approval.
3.4 It is recommended that the study area by-law be approved so that the Community
Focus Group can be established and the formal process can begin.
Attachments:
Attachment 1 - Study Area By-law
Attachment 2 - Proposed Community Improvement Plan Workprogramme (to be confirmed by
the Community Focus Group)
List of interested parties to be advised of Council's decision
Mr. Ron Hooper
BBC Chair
8 Frederick Street
Bowmanville, ON
L lC 2B9
671
ATTACHMENT 1
,.'
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2003-
being a BYMlaw to initiate the study of the Bowmanville urban area as a
Community Improvement Area
WHEREAS the Planning Act, Part IV, Section 28, c.P.13, s.28 (2) provided in part the Council
of a municipality may, by by-law, define in the Municipality one or more areas thereof as an
area to be examined as community improvement areas;
AND WHEREAS Section 22.3.2 and Schedule F of the Municipality of Clarlngton Official Plan
proposes the Bowmanville urban area (B3) as a community improvement area;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Municipality of Clarington
enacts as follows:
1. That the Bowmanville Urban Area as shown on Schedule 'A' , be examined as an area
of community improvement.
2. Schedule "A" attached hereto shall form part of this By-law.
3. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Part IV, Section 28, c.P.13, s.28 (2) of the Planning Act.
BY,LAW read a first time this
day of
December
2003
BY -LAW read a second time this
day of
December
2003
BY-LAW read a third time and fina!ly passed this
day of
December
2003
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
{) J ,
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ATTACHMENT 2
BOWMANVILLE HISTORIC DOWNTOWN
COMMUNITY IMPROVEMENT PLAN
WORK PROGRAM
WHYWILL THIS CIP STUDY BE UNDERTAKEN?
The main purpose of this Community Improvement Plan [CIP] is to articulate a vision for the
commercial core of Bowmanville, based on an assessment of past experience and future prospects,
along with a realistic "road map" of how to get there.
WHA T IS A CIP?
A CIP is a comprehensive community-based planning stud
proposed capital works, development incentives, and polici
first step in the process will be to review and explore what t
what outcomes may arise and change is desirable. Counci
Bowmanville Business Improvement Association (Bowman B
core area is vulnerable due to competition of national chains that are
core. Maintaining the downtown as the commercial f Bowmanvill
municipality is a goal of the Official Plan (10,1,1) ille Centre
Study Area (17,3.1) and as a "first" priority for rov~m
prominence and set out a plan for enhancem i0
t
. As a
FORT
signate the rea" to be investigated during a CIP
ore complex time consuming the research and analysis
d an area generally bounded by Wellington, Scugog,
.s ar~ is deemed appropriate as it maintains the mixed
IUral) of the core. It will also provide an overall
h as the Old Bowmanville Heritage Conservation
nding capital works.
WHO WILL
The work progr
WORK PROGRAM FOR THE CIP?
lies to participate in distinct roles:
Entity
Clarington
Council
Role
Render Final Decision on
all matters pertaining to the
CIP
Expectation/Outputs
Adoption of:
. Work Program
. Project Scope & Approach
. Consultation Process
. Draft CIP
. Final CIP
. Policy & Regulatory changes
implementing CIP
BOWMANVILLE HISTORIC DOWNTOWN
COMMUNITY IMPROVEMENT PLAN
WORK PROGRAM
. , 1
0/ -:
DRAFT
Entity
Community
Focus
Group
Clarington
Staff
Citizens of
Clarington
TSH
Number/Composition
Stakeholders each
representing a unique
interest or objective that
Council believes ought to
be uniformly articulated
throughout the
development oflhe CIP.
Professionals from the
Planning Services,
Engineering Services,
Economic Development
Office (Board ofTrade),
Finance and
Communications &
Tourism
Any individual citizen of
Clarington interested in
participating in the vision
for Bowmanville Centre
and how it is set out for
implementation in the
CIP.
Engineering and
Landscape Architectur .
STAKEHOLDE
VIEWPOINT
Bowmanville
resident (from the
core area)
Role
A representative community
of residents and business
operators to address
questions to, and receive
feed back from.
The staff reporting to
Council, responsible for
producing the CIP and
taking on tasks such as:
. research and presentar
of analyses
. coordination and reco
of meetings and pu
consultation events
. drafting of proposed p
and by-law amendm
& final report production
Expectation/Outputs
Four scheduled meetings:
. 3 with Clarington Staff to co-
lead and gather citizen input at
scheduled public consultation
opportunities
. 1 with Clarington Staff near the
end of the project to review
draftCIP
Synthesis and presentation of all
information gathered during the CIP
d mented in the CIP.
sultation opportunities and
rington Council meetings.
Streetscape Masterplan, participation
at public meetings
above, is proposed as a means of capturing in a
tives of local stakeholders who may be directly and
ntre CIP sets out in its final form, It is important
throughout the development of the CIP. In a sense
ambassador" for his/her stakeholder viewpoint.
STAKEHOLDER VIEWPOINT IMPLICATION
#
Greater Clarington Community Effect on the municipality
from an "outside" the core
viewpoint
ap
Effect on 2 Valleys 2000
business viability
in local area
Effect on 2 Board of Trade
commercial core
and development
potential
Historic integrity Accessibility Committee
of the downtown
Bowmanville
business operator
outside BBC
Bowmanville
Business Centre
representative
LACAC
BOWMANVILLE HISTORIC DOWNTOWN
COMMUNITY IMPROVEMENT PLAN
WORK PROGRAM
b/J
2
1
Effect on the valley lands,
resource for recreation and
ecotourism
Effect on business viability
and employee retention
1
1
Advise on streetscape
design/mobility issue
DRAFT
HOW WILL THE CIP WORK PROGRAM PROCEED?
The CIP will take the existing Official Plan policies that call for the central area as a focal point of
economic, social and cultural activity, In addition, recent works on the King Street East Corridor
begin to articulate the streetscape and infrastructure improvements for that area. There are also
funds for streetscape works in the downtown core. Sufficiency of parking and development of the
civic square (at the MAC) should be considered as part of the overall CIP framework. A CIP allows
the municipality to tap into senior government funding, if applicable and will layout a strategy/plan
for the BBC and municipality to jointly pursue for a number of years.
PROJECT PLANNING
. Establish the desired approach to be used for the CI
the CIP.
. Develop a Draft Work Program that can accommod h
. Confirm the boundaries of the territory to be investigated.
. Designate the people to be Involved in the pro s.
. Confirm the Work Program, including the
time line, and budget (report to Council
"Work Program At
ed to complete the
The work program groups tasks into four phases as summariz
A-Glance". It is not the intention to identify here every admi '
work program,
doing
& responsibilities,
.
the planning study, to be used
easuring "what Is" against "what is
rty ownership, physical
heritage, de ics (CIP area and beyond it),
s, infrastructure ("hard" and "soft") etc.
a community consensus on the area's strengths,
,his activity should validate and
documented in the previous step. The forum
t evening "workshop" open to all citizens and
ff and Community Focus Group lead the discussion, It is
vement proposals will to spark debate.
ered,
pression of the area's conditions and potential with Council.
.
.
.
DEVELOP RECO NS
. Undertake a "Brainstroming or visioning" exercise to set goals and objectives for the area,
based on the analysis documented from the previous proiect phase. The forum proposed for
this activity is a weeknight evening "workshop" with Community Focus Group and
Bowmanville Business Centre members.
. Document a "list" of potential implementation measures, which are capable of addressing
the weaknesses and threats identified from the previous project phase. These typically fall
into the area of Policy Changes, Financial Tools, and Capital Projects,
. Produce the draft version of the CIP, documenting specific recommended initiatives in
various areas [e.g. policy, land use, property ownership, physical condition/character,
infrastructure] together with time lines, resources, responsibilities, and future circumstances
BOWMANVILLE HISTORIC DOWNTOWN
COMMUNITY IMPROVEMENT PLAN
WORK PROGRAM
3
DRAFT
Q/U
under which changes to the adopted initiatives do or do not require a CIP amendment. [The
Draft CIP would contain all documentation of the work undertaken in both this and the
previous phase.]
. Seek public input on the draft recommendations of the CIP.
. Review with the Community Focus Group the draft CIP and public comments, requesting it
to render a written opinion on it.
. Forward the draft CIP with Staff report and Community Focus Group recommendations to
Council.
IMPLEMENTATION
. Seek Council approval of capital budget to implement
streetscape works).
. Submit the Draft CIP to GP&A for deliberation and r
. Adopt the CIP including any amendments resulting
. Draft amendments to by~aws, policies, zoning, etc.
with a view to being ready to adopt them with, or sho
finalized CIP.
take approximately 12
r e av ilable to participate in the
ilar in scope to what has
The CIP will draw upon the
WHEN WILL THIS CIP BE COMPLETED?
The appended "Work Program At-A-Glance" co
months to complete. This time line was based
project and the assumption that the territory
traditionally been characterized as the tr 0
recently completed King Street East or S udy
Implementation of
process if the sc
necessary capit
apital works) may occur during the CIP
antageous and Council approves the
BOWMANVILLE HISTORIC DOWNTOWN
COMMUNITY IMPROVEMENT PLAN
WORK PROGRAM
4
DRAFT
r) ,/ ,
, , /
CUVVIVIAI..... V ILL. I:. \"'E:I"4I 1 1"'(1:. \"UIVlIVI U I"'" I I T IIVIt"'I"'(UVI:.IVII:.N I
WORK PROGRAM
DRAFT
Ct.
.",-
1 PROJECT PLANNING
1 .1 Draft Work Proaram Staff
Establish approach and rationale
1.2 for CIP Staff
1.3 Desianate CIP "Proiect Area" Cou ncil
Establish Community Focus
1.4 Grouo (CFGl Staff
1.5 Confirm Work Program CFG
2 RESEARCH & ANALYSIS
Research Contexlls) Staff
2.1
Community Analysis Workshop" Staff
2.2 (comments on proposals) TSH All
DEVELOP
3 RECOMMENDATIONS
Staff
3.1 Visionina WorkshoD CFG
Research Potential Staff ~
3.2 Imolementation Measures TSH
Confirm Findings/Report to CFG Staff
3.3 and BBC
StafflTS
3.4 Prepare Draft CIP H CFG
3.5 Public Review of CIP' Community
4 IMPLEMENTATION
TSH TSH
4.1 Beain to imnlement Canital Works Council Council
4.2 Adont Final CIP Council
4.3 Obtain RenionaJ annroval of CIP Staff
4.4 Pursue ZoninQ Chanaes Staff Council
.
.
o
CFG = Community Focus Group
"Community meetings (public review process) TSH=Totten Sims Hubicki