HomeMy WebLinkAboutTR-15-96 ADDENDUM THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
UNFINISHED BUSINESS
REPORT
Meeting: COUNCIL File# _�y?
Date: March 11, 1996 Res. # �-_c
By-Law#
Report#: -rD_J 5_46 "0][yNpI?M
I
Subject: 1996 BUDGET PROCESS AND TIMING
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-15-96 be lifted from the table and received;
2. THAT Report TR-15-96 ADDENDUM be received;
3. THAT the following revised dates and meetings be approved for
deliberations, public input and approval of the 1996 Capital and Current
Budgets and related Four Year Forecasts:
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Friday April 12 Special G.P.A. 9:00 am to Council Deliberations.
3:30 pm Each Department presents
details of budget.
Monday April 15 Special G.P.A. 9:00 am to Deliberations continued.
continued 3:00 pm Library/Museums/Visual
Arts present budgets.
Monday April 22 Regular G.P.A. 9:30 am Public opportunity to
appear as delegation to
speak to budget.
Monday April 29 Regular Council 7:00 pm Budget ratification; final
opportunity for public
delegations on 1996
budget.
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TR-15-96 Page -2-
4. THAT the Clerk advertise the above timetable in accordance with the normal
practice for public meetings;
5. THAT the Library, Museums and Visual Arts be provided with a copy of this
report and invited to present their budget at the meeting scheduled for April 15,
1996 by making arrangements with the Clerk's Office; and
6. THAT the Economic Development Liaison Team, c/o Mr. M. Patrick be provided
a copy of this report.
BACKGROUND:
1.0 Budget Process
1.1 The normal time frame for the budget presentation and deliberation to Council is
in late March. The 1996 budgets are tentatively scheduled for a slightly later time
frame as outlined in recommendation #3. This is primarily because the process
has been significantly more difficult as a result of the Provincial transfer cuts. In
addition the original report TR-15-96 identified dates which conflicted with other
prescheduled meetings dealing with the critical Greater Toronto Area issue. As a
result, the dates have been amended and proposed such that the Easter time table
will also be accommodated.
2.0 Public Input
2.1 The Economic Development Liaison Team, through Mr. Michael Patrick,
recommended that the public be provided an opportunity for comment and input
into the budget process (see letter, Attachment #1(a) and Council Resolution
#1(b). It is therefore recommended that the deliberation meetings be held in the
Council Chambers on April 12 and 15, 1996 and that the meeting following
Committee deliberations, April 22, 1996 be available for the public to respond to
the departmental presentations made to Committee. This process should
facilitate public input into the budget.
2.2 If there are significant adjustments to be made to the budget as a result of p ublic
input, the final ratification of the budget could be delayed to an appropriate time.
This would be decided by Committee at the public input meeting of April 22,
1996.
TR-15-96 Page=3-
3.0 Draft Budget Documents
3.1 Historically, due to financial considerations, draft budget documents have only
been produced for Council and Department Heads. However, in order to
facilitate public input, it is recommended that an additional four (4) draft copies
each of the Capital and%Current budgets be printed and available for public
scrutiny during the budget process. The cost to produce a draft Capital and
Current document package is approximately $50.00 and it is not considered
reasonable to expend more than this amount of funds to produce a draft
document that ultimately is not used. During the time that the budget is open for
public review, it is recommended that the extra copies be placed at each of the
three (3) library branches and the fourth remain at the Clerk's Office for public
access. The report addressing the budget highlights will be made available in
sufficient numbers at the public meetings.
Respectfully submitted, Reviewed by,
Marano, H.BSc., A.M.C.T., W.H. Stockwell,
Treasurer. Chief Administrative Officer.