The URL can be used to link to this page

Home My WebLink AboutTR-15-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT I Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITT�� c` . i e# C�<> Date: March 4, 1996 By-Law# Report#: 56 File#: Subject: 1996 BUDGET PROCESS AND TIMING Recommendations: I It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-15-96 be received; 2. THAT the following dates and meetings be approved for deliberations, public input and approval of the 1996 Capital and Current Budgets and related Four Year Forecasts: D �: :: . ................ ...h ............::::.:.:::::::::::Time::::>::::>:; _>:::::>:::>::::>::::» ee e :::::::. ................... ..::::::::.::: g : : a Ada :.:.............. Friday March 22 Special G.P.A. 9:00 am to Council Deliberations. 3:30 pm Each Department presents details of budget. Monday March 25 Special G.P.A. 9:00 am to Deliberations continued. continued 3:00 pm Library/Museums/Visual Arts present budgets. Monday April 1 Regular G.P.A. 9:30 am Public opportunity to appear as delegation to speak to budget. Monday April 15 Regular Council 7:00 pm Budget ratification; final opportunity for public delegations on 1996 budget. j I /7 7} i RECYC PAPEERD RECYCLE ( O ✓All THIS 6 PtiMED ON RECYCLED PAPER TR-15-96 Page -2- 3. THAT the Clerk advertise the above timetable in accordance with the normal practice for public meetings; 4. THAT the Library, Museums and Visual Arts be provided with a copy of this report and invited to present their budget at the meeting scheduled for March 25, 1996 by making arrangements with the Clerk's Office; and 5. THAT the Economic Development Liaison Team, c/o Mr. M. Patrick be provided a copy of this report. BACKGROUND: 1.0 Budget Process 1.1 The normal time frame for the budget presentation and deliberation to Council is in late March. The 1996 budgets are tentatively scheduled for the same time frame as outlined in recommendation #2, however the process has been significantly more difficult as a result of the Provincial transfer cuts. 2.0 Public Input 2.1 The Economic Development Liaison Team, through Mr. Michael Patrick, recommended that the public be provided an opportunity for comment and input into the budget process (see letter, Attachment #1(a) and Council Resolution #1(b). It is therefore recommended that the deliberation meetings be held in the Council Chambers on March 22 and 25, 1996 and that the meeting following Committee deliberation of the budget April 1, 1996 be available for the public to respond to the departmental presentations made to Committee. This process should facilitate public input into the budget. 2.2 If there are significant adjustments to be made to the budget as a result of public input, the final ratification of the budget could be delayed to an appropriate time. This would be decided by Committee at the public input meeting of April 1, 1996. 3.0 Draft Budget Documents 3.1 Historically, due to financial considerations, draft budget documents have only been produced for Council and Department Heads. However, in order to facilitate public input, it is recommended that an additional four (4) draft copies each of the Capital and Current budgets be printed and available for public scrutiny during the budget process. The cost to produce a draft Capital and Current document package is approximately $50.00 and it is not considered reasonable to expend funds more than this amount of funds to produce a draft document that ultimately is not used. During the time that the budget is open for -7 n TR-15-96 Page -3- public review, it is recommended that the extra copies be placed at each of the three (3) library branches and the fourth remain at the Clerk's Office for public access. The report addressing the budget highlights will be made available in sufficient numbers at the public meetings. Respectfully submitted, Reviewed by, Marie A. Marano, H.BSc., A.M.C.T., W.H. Stockwell, Treasurer. Chief Administrative Officer. MM/hjl I Attachments I I i i i 705 Council Direction ATTACHMENT 1 (a) Nov 2 2 1995 MUNIGIPALITY OF(31ARINGTON MAYOR'S OFFIG� November 17, 1995 Mayor Hamre and Members of Council, The members of the Economic Development Liaison Team recently learned of the resignation of our E.D.O. , Todd Letts. Todd was an asset to our community and carried out his role to the complete satisfaction of the business community. He will be missed. Of course, our immediate concern is that he be replaced as soon as possible. As in any marketing effort continuity is essential. Todd's replacement must be hired immediately in order to ensure that current prospects and leads are not lost. We ask that Council direct C.A.O. Stockwell to move immediately on Todd's replacement. Once again, the members of the E. D.L.T. are willing to help in any way, including assistance with the interview/selection process. Yours truly, Michael R. Patrick Chair E. D.L.T. I X06 ATTACHMENT 1 (b) MUNICIPALITY OF _ �arang►ton ONTARIO January 9, 1996 FoCy3::�2 tf S Mr. M. R. Patrick Chaff Economi \Development Liaison Team (EDLT) 3240 Old 8bk1gog Road Bowmanv.ille, Ontario L1C 3K2 Dear Mr. Patrick: RE: Resignation and Replacement of Economic Development Officer Our File: C12 .EC At a meeting held on December 11, 1995, the Council of the Municipality of Clarington considered your letter dated November 17, 1995, regarding the above matter and passed the following resolution: "THAT the correspondence dated November 17, 1995, from Michael Patrick, Chair, Economic Development Liaison Team, regarding the resignation of the Economic Development Officer, Todd Letts, be received; THAT the correspondence be referred to the 1996 budget discussions; and THAT Michael Patrick be advised of Council' s decision. " Yours.trul , P,a.ti Bar e, AMCT 1 e-rk pb/d CC: M. Marano, Treasurer I CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET BOWMANVILLE -ONTARIO L1 C 3A6 (9 05) 623-3379 • FAX 623.4169 REC1 ClEC PPEq ,07