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Home My WebLink AboutTR-28-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE (fir Meeting: File # Date: April 12, 1996 Res. Report#: TR-23-9h File#: By-Law# Subject: 1996 CURRENT BUDGET AND 1996 CAPITAL BUDGET AND FOUR YEAR FORECAST Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: �I 1. THAT Report TR-28-96 be received for information; 2. THAT the 1996 Capital Budget (Schedule #1) and the 1996 Current Budget (Schedule #2), which includes the Executive Summary and External budgets, be approved, as outlined in Report TR-28-96; 3. THAT the Four Year Capital Forecast be endorsed in principle; i 4. THAT the following By-Laws for inactive Reserve and Reserve Funds be rescinded: Reserve Fund: By-Law 90-77 Bowmanville Waterfront Study By-Law 90-78 Municipal Housing Study By-Law 92-223 Go Rail Study By-Law 93-53 Solina Hall Access Project Reserves: By-Law 87-198 Communications Equipment - Fire By-Law 87-199 Construction Sewer - Fire By-Law 88-3 Technical Services - Planning; 5. THAT the attached By-Law (Attachment #1) to establish the GIS Reserve be approved; 6. THAT the policy recommendations outlined in Section 7 of Report TR-28-96 be approved; and 7. THAT the extra copies of the draft budget be made available for the general public at the following locations: • One (1) copy to remain at the Clerks Office • Three (3) copies to be available at the three (3) Library branches. THi5B PMMDC RECYCLED PAPER 30 1 TR-28-96 page - 2 - BACKGROUND: 1.0 The 1996 Current and Capital Budget Impact: 1.1 The 1996 Current Budget and 1996 Capital Budget and Four Year Forecast are presented for Council's consideration. The direction from Council to bring forward a budget reflecting an overall 0% increase has been achieved and is reflected in the current budget document. 1.2 The 1996 Mill Rate for municipal purposes only has been calculated at 0% as follows: lrtxeXpa1 �VXi11 Rite ; 1996 Proposed 1995 Actual : IuGrase/ rounded)! rourided (Decrease) Residential 137 137 0 % Commercial 162 162 0 % Average Hv►useliold 1 996 Average 1995':Average>.> (Decrease) Xm ' et ' x >IiilX 'ax Ill Municipal Tax Bill $ 440.00 $ 440.00 0% Garbage Flat Rate 115.00 117.00 (1.7)% Residentxa� Tag 555 Ob 557`110 ( 3)% .. ..... 1.3 The combined effect of the.slight reduction in the garbage rate is to have an overall j reduction in the average household tax bill of approximately .3%. The commercial/industrial tax bill would realize the benefit of the garbage rate reduction for the single garbage charge which is applied to the realty portion of the tax bill. Business tax bills are not charged the garbage flat rate. 1.4 In preparation of the 1996 Current Budget there were referrals to budget and some departmental considerations that would potentially have enhanced some levels of service which have been left out of the budget in the calculation of the 0%. These items have been itemized on Attachment #2 for Council's consideration. 1.5 In addition, external budgets prepared by the Library, Visual Arts Centre and Museums are included in the draft budget documents as submitted. Any increases requested have been adjusted to reflect a 0% increase, in accordance with Council's direction, for the Mill Rate calculation. The value of the requests submitted are reflected in Attachment #2 for Council to consider the impact of the increases requested. 1 1 . I 302 TR-28-96 Page - 3 - 1.6 As Council is aware, the increase in growth and the resulting accommodation of additional parks, roads, etc. means that the budget is providing the same service over an extended base at less expense and in combination with a dwindling surplus, it becomes more difficult to achieve a 0% overall budget impact. This normal process has only been compounded for the 1996 budget preparation by the reduction in provincial transfer payments amounting to $941,000. I 1.7 In September 1994 Council received for the first time, in Report TR-87-94, a Five Year Operating Forecast which outlined a reasonable impact on the tax base in order to accommodate the perceived Municipal operating objectives over the short term. The process of documented forecasting for operations has been put on a temporary hold because of the difficulty in predicting the service level and operating adjustments that will be required as a result of further reductions expected from the Province in 1997. The impact is unknown at this time but preliminary estimates of the 1997 total requirements identified in Report ADMIN-2-96 are in the area of $1.2 million new dollars for 1997. 1.8 The 1996 budget at 0% incorporates some additions to the tax base that were not controllable and for the most part imposed from external sources. These additions include a 15% increase in insurance premiums and the commitment to the fire primary response through the 1993 Ontario Hydro agreement of approximately $140,000 which includes grid adjustments for movement through the ranks, per year for ten (10) years, the negotiated union contract and pay equity adjustments impact of approximately $140,000 and the introduction of operative costs related to the Courtice Complex. In addition to the provincial transfer cuts the Municipal budget is continuing to pay the Province, since 1993, the fee for supplementary assessment of $150,000 which has not been made eligible, by the Province, for sharing with the Region and school boards. The Region contributed voluntarily in 1995 the amount of $15,640.80. I 2.0 Historical Review: I The Council's commitment to the ratepayers of the Municipality of Clarington is exemplified in the historical mill rates that have been implemented over the past few years. Some of the more recent mill rate increases and assessment growth are as follows: M111 Raie Irierease % r. °'. Ass�ssrriet Grawwth:.% I i 1996 0% 1.85% (proposed) i 1995 0% 3.5% 1994 0% 2.2% 1993 (.05%) 4.1% ' I 303 i TR-28-96 Page - 4 - 3.0 1996 Current Budget: 3.1 Human Resources The 1995 Current Budget identified for the first time, the costs associated with the human resources function which has been historically included in the Finance budget under Unclassified Administration. In 1996, this Human Resources function will continue to be handled between the Administrator and the Treasurer. Although the administration of human resource issues, including negotiations and contract administration, is leading to consideration of a Human Resources Director as identified under the Chief Administrator's Departmental submission, this is not proposed in the 1996 operating budget. i 3.2 Economic Development Officer The Economic Development Officer resigned his position in 1995 and this position was identified under report ADMIN-2-96 for consideration during the 1996 budget process. The Chief Administration Officer and the Marketing and Tourism Officer have, by Council direction, been covering the critical aspects of this position. Funds have been provided for in the 1996 budget and Council is requested to provide direction on the filling of this position when dealing with the items identified for consideration on Attachment #2. i 3.3 Budget Adjustments to Accommodate Provincial Cuts The recommended adjustments identified in ADMIN-2-96 have been incorporated in the 1996 budget. Some of these items include vacant positions not being filled, reduction of pavement markings, tree planting, etc. The major adjustments incorporated to accommodate the zero percent tax increase are identified on Attachment #2. It should be noted that user fee and revenue increases account for approximatley 25% of the amount required to achieve the 1996 zero percent tax impact. The remainder is accommodated through the expenditure reductions (64% approximately) and assessment growth C contribution (11% approximately). i 3.4 Courtice Community Complex Operating Costs The operating cost associated with the Courtice Community Complex core facility is accommodated at a minimal start up level in the 1996 current budget, amounting to approximately $35,000. The Library component of the facility has the same value of $40,000 operating costs associated with the book collection built into their 1996 operating request. The final operations aspects of the core facility will be dealt with through a separate report dealing with privatization of this service. 304 TR-28-96 Page - 5 - 3.5 Employee Suggestions The Chief Administrative Officer invited staff to participate in the budget restraint program, and as Council is aware from the status report, many of the suggestions have already been implemented. One suggestion which was identified and is recommended for immediate implementation, providing Council has no objection, is to allow employees to "buy" up to a maximum of one week vacation. The suggestion would provide cost savings to the Municipality in an underexpenditure of salaries and at the same time would contribute to employee morale. It proposes that an employee could have deducted from their regular pay, an amount equivalent to the value of up to five days salary. As the employee then takes the day off, they would effectively have paid for it in advance. The employee would sign a request form to initiate the above and to allow Payroll to deduct, on termination, any amount owing should the days be taken prior to end of the payroll cycle for the year. Any days paid for would be subject to Department approval and scheduling restrictions within each department. This would also be implemented only where temporary staff would not be required to cover any absences as a result of the above. i 3.6 Revenue Generating Opportunities There are opportunities for revenue generation which may require staff to explore some alternatives which have not historically been available and will not be identifiable for budget input. These might include such changes as opening the Darlington Sports Centre or other facilities, during periods when they would normally be closed in order to allow groups to utilize the facility. In circumstances such as these, where there is an opportunity to make a profit, it is recommended that the staff act under direction of the Chief Administrative Officer and keep Council informed by way of memorandum. Any of these pilot type projects that are successful can then be incorporated into future budgets and may help in off-setting the growing revenue shortfall. 4.0 1996 Capital Budget; I 4.1 The 1996 Capital budget includes adjustments to municipally owned facilities that are predominantly code (fire/building) related. The Courtice Complex project was approved in the 1995 budget and the tender is being considered by Council in the near future. The debenture requirements associated with construction will be addressed in the tender award report. l 4.2 The major impact on the 1996 Capital budget is the reduction in the capital allocation of the municipal support block grant in an amount reflective of the reduction of the conditional roads grants (approximately 38%). This grant reduction ultimately will alter the development charge calculation to the extent that subsidy on roads programs was removed prior to considering the development charge to be collected. The reduction in subsidy will now tend to shift the shortfall to the development charge quantum. This will be considered in the scope of any provincial changes currently being put forward dealing with this legislation. i 31!5 TR-28-96 page - 6 _ 4.2 Geographic Information System and Computer System Development The municipality has been providing funds over the past few years for the introduction of a geographic information system. This process is being strategically implemented with the help of consultants, previously approved by Council, such that the final product will be supporting all Departments and fully integrated with the existing applications; ie. development charges, permit applications, tax system updates, etc. The previously budgeted and approved funds have been grouped in a Reserve in the 1996 budget. The By-Law is attached for Council approval. 4.3 The Corporate computer system operates on a "WAN" (wide area network) and unix platform, many of the computers attached to the system are 1989 and 1990 technology. These outdated machines will not run much of the new computer applications which are relied on and used on a daily basis. In total 51 machines should be replaced and 23 need further upgrades. In addition, communication links to support GIS and new office applications such as lotus, wordperfect, electronic mail, etc. and required licences should be updated. In order to adequately update the Corporate system a total allocation of approximately $500,000 would be required. The municipality has been updating small areas of the computer system on an annual basis in addition to devoting funds to the GIS Corporate system. Approximately $100,000 per year (exclusive of GIS), roughly $50,000 towards hardware and $50,000 toward software was approved in the past budget year. However, with the ever expanding needs and technological change; ie. autocad, tax scanning system, development charge software, roads maintenance system, office automation tools, etc., it is impossible to keep current without allocating further dollars to computerization. The 1996 computer budget has incorporated the phase in approach to addressing the corporate needs over the next few years. The 1996 total allocation is $250,000, of which the tax levy support is $25,000 more than the 1995 impact. 5.0 Garbage: The garbage charges include collection, which is a municipal responsibility, as well as disposal tipping fees and recycling, which are a Regional charges. The Region has reduced the tipping fees from $70.00 to $63.00 per tonne. The contract renewal for collection at a much reduced price in 1994 reduced the flat rate for garbage from $140.00 in 1994 to $117.00 in 1995. The uncertainty of the garbage site for 1996 is such that staff is recommending stabilizing the rate at essentially the same rate as 1995 at $115.00. This is accomplished by a transfer into the stabilization reserve for garbage of approximately $325,000 in the 1996 budget. The rate for 1996 is a reduction of (1.7%), which when added to the proposed overall household tax bill, provides a net reduction in the 1996 tax bill of approximately .3%. I 306 TR-28-96 Page - 7 - 6.0 Surplus: The past few budget years have applied significant surplus to the mill rate. As the 1994 year end transfer Report TR-31-95 identified, there would be sufficient surplus available for the 1996 mill rate application, and the 1996 budget has been achieved by continued application of a reduced surplus. The actual accumulated surplus value and final budget application will be available when the auditors have confirmed the year end statements. This will be reported to Council through the 1995 year end transfer report at a later date. 7.0 Policy Issues: 7.1 There have been several administrative policy issues which have arisen throughout the year which require Council endorsement: .1 THAT the use of municipal equipment be established in accordance with the following policy: Purpose: To provide a consistent application of the process when requests are made from non-profit community or volunteer based organizations for the use of municipal equipment. i Guidelines: 1. All requests for use of equipment must be received in writing by the appropriate department a minimum of 30 days in advance. 2. Use of equipment will be granted only to local non-profit community or volunteer based organizations. 3. Any equipment use requiring delivery or set up will be reimbursed on a cost recovery basis at current union rates. 4. There will be no rental fee for use of equipment. .2 THAT March Break will be avoided in future years for scheduling of Council or Committee meetings. This will require the Clerks Office to bring forward a recommended change to the existing meeting schedule once the 1997 March break times have been established by the respective Boards of Education. This timing will also be avoided for budget deliberations in future years. .3 THAT the Bowmanville Depot be gradually eliminated as an active site for Works operations as a cost savings measure. All outside Works will be controlled from the Hampton Depot in future years. i .4 a) THAT the School Boards be requested to re-instate student crossing guards at all locations currently patrolled by adult guards, where warrants are not met. i b) THAT the Director of Planning be requested to identify those locations to the Boards and inform Council of same. 307 TR-28-96 Page - 8 - .5 THAT the employees be offered on an annual basis, the opportunity to participate in the employee purchase plan on a three year maximum rotation. The plan has been offered coincidental with the term of Council, however, technological change, such as the introduction of the multi media, make changes to equipment on a three year cycle less effective. This plan has provided an opportunity for employees to become skilful at new applications at little or no cost to the Municipality. This would be offered on the previously proposed assumption endorsed by Council of allowing the employee to purchase equipment at the dealer of their own choice. 8.0 Looking Ahead: i 8.1 In anticipation of the impact to the 1997 tax base, Council may wish to consider a gradual impact on the tax base in order to help accommodate and phase in the above uncontrollable and committed costs. A 0% tax impact restricts the manoeuvrability for accommodating future tax impacts and requires that existing service levels are extended over a wider base which may impair the fundamental level of service in some areas. 8.2 Staff will be exploring the opportunities for privatization of other municipal services in an effort to identify further cost saving opportunities. These area for investigation might include cemeteries and other traditional municipal functions. Any recommended changes in such areas would be brought to Council for final approval. j 8.3 In this same vein, the issue of mileage and lease versus purchase options on vehicles for municipal general use is being explored and will be addressed in a separate report to Council. In addition, advertising practices for the municipal operations in general is under review and will be reported on separately. The issue of advertising for tenders was identified as a cost saving opportunity in Report ADMIN-2-96. This issue has been reviewed and is reported separately for the consideration of Council. 8.4 On a bright note, the positive indicators such as the 1.7% overall assessment growth, indicate that the economy, at least on a Regional basis is stable (see table below). This in combination with the tourism and marketing initiatives proposed through the 1996 budget, are anticipated to enhance Clarington's profile and advance our position in the Greater Toronto Area and in the economic development community. I i i 308 TR-28-96 9 - . .iii'''" "'''` >;; >j? "ifi �!> ...i; ! unxci alit ;. Growth.. ......:::: City of Oshawa +0.038 Brock Township +/-0.706 Scugog Township +1.107 Municipality of Clarington +1.835 Uxbridge Township +2.297 Town of Ajax +2.318 Town of Pickering +2.407 Town of Whitby +2.570 i''�i!i? ��!!s `!?''?�'�''' ii<'''�> j�?'' erall Assnaent;Gro�vtl +1695 9.0 Public Input. The 1996 budget process has been adjusted to allow for public input, as suggested by Michael Patrick and the Economic Development Liaison Team. The budget timetable has identified the General Purpose and Administration Committee meeting of April 22, 1996 for delegations to comment on the budget after the deliberations meetings scheduled for April 12 and 15, 1996. Final ratification of the budget is expected on April 29, 1996. Respectfully submitted, Reviewed by, I i iiae . Marano, H.BSc., A.M.C.T. W.H. Stockwell, Treasurer Chief Administrative Officer. MAM/hjl Attachments i I I i I 309 Attachment #1 TR-28-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 96- Being a by-law to establish a Reserve for Geographic Information Systems WHEREAS the Council of the Corporation of the Municipality of Clarington considers it desirable to establish a Reserve for Geographic Information Systems Development and Acquisition. AND WHEREAS Chapter M.45, Section 162(2) of the Municipal Act R.S.O. 1990, provides that, "In preparing the estimates the Council shall make due allowance for a surplus of any previous year that will be available during the current year and shall provide for any operating deficit of any previous year and for the cost of collection, abatement of and discount on taxes and for uncollectible taxes and may provide for taxes that it is estimated will not be collected during the year and for such reserves as the Council considers necessary." NOW THEREFORE, Be It Enacted and It Is Enacted as a By-law of the Corporation of the Municipality of Clarington as follows: 1. That the Treasurer be authorized to establish a reserve entitled "Geographic Information Systems"; 2. That this Reserve be used for Geographic information Systems acquisition, development and applications; and 3. That the Council may by By-Law direct the use of any surplus funds for any other purpose for which it has the authority to spend monies. By-Law read a first and second time this day of 1996. By-Law read a third time and finally passed this day of 1996. Mayor I Clerk 310 DN:Bud,,p96 1996 BUDGET CONSIDERATIONS Attachment#2 Re d 9/96 Report TR 28 96 A 1996 .i3UD1aET ,: IAl1PACTS <AND 4DJUSTMENTS UNCONTROLLABLE IMPACTS ON 1996 BUDGET Amount BUDGET ADJUSTMENTS TO ACCOMMODATE 0% ;Amount (Rounded Ps timates IIAAJOR�;EXPEND.ITUftE;REDUCTtONS: (Rounded) 1. Provincial Grant Reduction (37%REDUCED) 940,000 Roads Capital Reduced Allocation (3a%matchngg{antreduc on 355,000 2. Fire Primary Response/grid movement of fire fighters 140,000 Works Operations reduced(MadVac/Tree Planting etc) 65,000 3. Negotiated Contracts/health benefits/Pay Equity 140,000 Vehicle Rate Charged reduced 125,000 4. Insurance Premiums(15%increase) 25,000 Position Vacancies:removed budget values 180,000 5. Other Inflation Costs(phone/heat,office supplies) 40,000 Consulting&Legal All Departments 95,000 6. Reduction in Surplus Application 190,000 Dufferin Aggregate Gravel value/rural gravel reduction 165,000 7. Reduced Reserve Fund support to operations(net) 135,000 General reductions all departments/contingency 80,000 s Courtice Complex-Core Operations 35,000 Reduction to Community Grant Allocation 15,000 9. Transfer to Equipment Reserve(Parks)/Computer appl. 50,000 TOTAL EXPENDITURE REDUCTION 1;080;000 Amount Needed to Maintain 0%Budget 1 695 000 MAJOR;:REVENU :INGR. ASES..: User Fees 165,000 Permits&Licences 120,000 Other Revenue(Rents/Canteen Revenue etc) 140,000 TOTAL REVENUE INCREASE 425;0001 ;OTFTER Assessment Growth Contribution(1.8%) 190,000 TOTAL OTHER 1;90;000: TOTALAUDGET ADJUSTMENTS.FOR B. u get: a errs s tems,ar 1996<. u get; onsl er..aton . "Department/Details FLach$25,000 get Household' : Tax Impact adds$1.to Tax Bill Administrafion 1. Economic Development Officer-vacancy(Budget value in 1996 budget) (40,000 0 2. Capital projects not included in draft-funding from Res.Fund a)M.A.C.-paint cupola/flashings ($3,100.from Admin.Res.Fund/Civic Lot Levy) 0 b Newcastle Fire Stn.-reinforce/resurface roof($20,000 Fire Lot Le 0 0 Finance 1. Tax:Part-time cashier to full-time re:direct payment Ian/more visa activi etc 10,000�� Fire 1. Jr.Firefighting Program-Students 6,0001 0 �Public V✓arks 1. King St.WD-47-95:King St.Pedestrian walkway/Park benches[Report Attached 23,000 2. Senior Snow Clearing-Fall 1996 for 1997 season 1/2 of season 15,000 1 �community services [Reports Attached j 1. CS-30-95 Canada Remembers Program/50 Years of Peace Cemmorations[Flo r 21,500 1 2. CS-02-96 Fitness Centre Squash Facilities-renovations-windows at viewin 16 000 1 1Planning 1. OMB le al cost-will be brought in separate report if required 0 0 General 1. Visual Arts Centre-art rentals discontinued in Administrative Centre 2,000 0 Grant Requests 1995 BU get a) Visual Arts(see Budget) 1996 Reque 44,131 41,131 3,000 Attachment# A-1 C.O.M.R.A.(increase grant&ImplemenFees) 2,500 5,000 A-2 OVERT Rescue(delegation to Council M 0 3,500 A-3 Kindney Foundation(received Mar.28) Twinn 100 100 A-4 Memorial Hospital Foundation:re"Bodie in Motion" 0 RRC booking fee A-5 Salmon Derby:Roger Pardy Memorial Scholarship Trust Fund not specified A-6 Durham Regional Police:250 Clarington Safety Patroller fanny packs not specified A-7 Bowmanville Sr.Public Gr.7&8 Wellness Initiative Fundraising-back field not specified A-8 City of Brampton-Korea Veterans Wall of Remembrance 400 A-9 the RYTE Approach-Rose of Durham Young Parents Support Services not specified A-10Old Tyme Fiddle&Dance Club-Redce monthly rental fee for RRC RRC fee$150/mon A-11 Northumberland Business Self-Help Office:Andree Cooper 800 A-12Irene England-Senior Citizens bus fund(94 Contingency grant$556) not specified A-13 Durham Region Farm Safety Association-Ruth Powell 75 A-1 4 Bowmanville Senior Public-Putnam Fitness Trail not specified A-150ntario Street Public School-playground-Ulrike&Karl Fliesser on grant list #96 06 Total Grants/External Requests 12,875 1 Total Im ct Exclusive of EDO position) 106,375 $ 5 7777MIA Household:lmpact _ H. Tax Bi .. Municipal 20% 440 Regiorj l 418 duoation XXX 6f j° 1842 Avers e.Household Bill-Z200 312 Attachment A-1 _ TR-28-96 MUNICIPALITY OF ONTARIO s , f; March 5, 1996 s Mr. J. Levantis t ' City of Oshawa Marine Reserve Association (COMRA) P.O. Box 841 Box 338 Bowmanville, Ontario i L1 C 31_1 i l Dear Mr. Levantis: RE: COMRA Funding Update Our File: F11.GE Further to your presentation to the Council of the Municipality of Clarington on February 26, 1996, 1 advise that the following resolution was passed: "THAT the delegation of John Levantis, City of Oshawa Marine Reserve Association (COMRA), be acknowledged; THAT the funding request from COMRA be referred to th,'e Treasurer for further discussion and inclusion in the 1996 budget discussions; and I THAT John Levantis be advised of Council's decision." Your truly, �Pa . �rri , A.M.C.T. —C erk PLB/dh cc: / M. Marano, Treasurer GORPORATIOP! OF THE MUNICIPALITY OF GLARItJGTOtd I 40 TEMPERANCE STREET • ©OWMANVILLE -ONTARIO • LIT•505) 623-3379 • FAX 623.4169 nrc.crrn .,,rn E TO: Sandra Kranc, Secretar Item No.: Date of Report:y December b, Fire Protection and General Purpose Committee 1995 FROM: Janice Baker, Commissioner File No.: Date of Meeting: Department of Corporate Services g ]v, , SUBJECT: STATUS REPORT ON THE CITY OF OSHAWA WARD MARINE RESCUE ASSOCIATION (C.O.M.R.A.) REVIEW 1.0 EIACKGROUND At the Oshawa City Council meeting of October 2nd, 1995, Council adopted a resolution which states, in part, "that the City of Oshawa supports the retention of C.O.M.R.A.'s marine rescue service to the citizens of Oshawa and therefore the City Council endorse the C.O.M.R.A. action elan included as part of the resolution as the basis for future negotiation;. regarding long-term funding of C.O.M.R.A. " A copy of the full resolution adopted by City Courcil is attached. Following the October 2nd Council meeting, the Commissioner of Community Services and the Commissioner of Corporate Services met with representatives from C.O.M.R.A.'s Executive Committee on three occasions to identify options and prepare necessary background information. h'was agreed that resolving the issue of operating funding for 1996 was an immediate requirement. This would ensure that adequate operating funding would be in place for C.O.M.R.A.'s activities for the 1996 budget year. immediate action was required because area r.-unicipalities and the Flegion of Durham are in the process of establishing 1996 budgets and therefore vvijuld need to be apprised of the City's and C.O.M.R.A.'s request for a revised cost sharing arrangement,should that be the recommended option. 'some discussion has taken place with resp,act to the capital requirements of C.O.M.R.A. and this i;;sue will be dealt with in-a subsequent regiort. 2.0 INPUT FROM OTHER SOURCES This report has been reviewed by members of C.O.M.R.A.'s Executive Committee and by the Commissioner of Community Services. An Official from the Canadian Coast Guard also provided information about the responsibility for search and rescue .services along Lake Ontario. The City of Oshawa does not have a mandated responsibility to provide mari-le rescue services on Lake Ontario. However, despite this responsibility not being part of the municipal mandate of the 314 - z laity of Oshawa,the City has supported C.O:M.R.A. in providing iiiarine rescuo services for the past 28 years, The primary responsibility to provide search and rescue services rests with the i Government of Canada and is provided through the Canadian Coast Guard, a division of the Oepartment of Fisheries and Oceans. C.O.M.R.A. is a member of the Ctinadian Coast Guard auxiliary and sees itself as a partner to the federal service in providing marine rescue services in the Oshawa/Whitby/Clarington region. If C.O.M.R.A. were to cease operatio,-'s, current legislation would mandate that the Canadian Coast Guard provide this service. It is likely, however, that the .service would be provided at a significantly reduced level since all levels of government are looking Fit cutting costs and therefore the Canadian Coast Guard is not likely to im,()st in providing new resources to expand a service that was not previously provided. The vessel that would be responsible for primary search and rescu3 response to the . Oshawa/Whitby/Clarington waterfront is stationed in Cobourg with the neamst search and rescue helicopter response coming from Trenton. Near shore rescue is the responsibility of the Solicitor General of Ontario, and would be provided by the Metro Police force as they h:.ve the only 24 hour, days a week response capability. Support would be provided by Durham Re glonal Police as well, Bind the City Fire Service does provide a minimum land based water rescue service in the Harbour. However, an official from the Canadian Coast Guard indicates that if C.O.M.R.A. were to cease operating, there would be a void in the service currently provided that they would attempt to fill by recruiting private or commercial boat owners to provide some services. It i:s acknowledged that this provides servic.e on a hit and miss basis. In addition, the visibility of C.O.M.R.A. in the Community, and the work they do in promoting safety and accident proven-::on is a clear benefit vvhich would be lost without their presence. 3.0 ANALYSIS Council has expressed its wish to continue i;o support the operations of C.O.IM.R.A. With present budgetary constraints,the challenge is to find new sources of funding for the C.O.M.R.A. operating budget. Two options were examined, first, to explore the development of a more equitable cost sharing arrangement between the municipalities benefitting from the service:.; second, to explore the option of raising funds through-user feels. . _ 3.1 COST SHARING - Option 1 Iii order to determine the basis for an equitable cost distribution between municipalities served by � C.O.M.R.A., statistics were gathered on -the boat operations in the area serviced, which are summarized in Schedule "A_". Information is provided on both marinas and yacht clubs operating within the serviced area and also the number of boats launched from public boat launches. Each of these statistics has been provided by tho facility operator and, in some c.:ses, they are - 315 -� vv i.1_\ JV.I YJU JUJJ ll Jtl_1"."1 LL V."1L JLf\' 1\.L.J WJ U U Y 3 astima:es. It should be noted that the f80ilities outlined in Schedule "A" are operated in some �:ases by the public sector and in other cases by the private sector. 1�.O.M.R.A.'s proposed 1996 operating budget is $40,000, the same as 1995. In 1995, the City of Oshawa contributed the amount of $26,500 (66%), the Town of Whitby contributed 84;000 (10%), and the Municipality of Clarington contributed $3,000 (8%). The Region of Durham did not contribute any funding for C.O.M.R.A. There is some revenue received from the Coast Guard auxiliary for assistance provided in certain circumstances,totalling approximately $4,000 per year, and in 1995 there was a small surplus carried over from 1994. However, the usage statistics in :"chedule "A" show that the City of Oshawa generates only 13% of the traffic generated by marinas in the area and 25% of traffic generated through public boat launches. "he activities along the lakefront are an important recreational and touri:'m resource for area residents and for those visiting the three municipalities serviced by C.O.M.R.A. Therefore, each municipality benefits from the presence of C.O.M.R.A. which provides additior,al security to boaters rising the fake both as a recreational and tourist facility. Nonetheless, in the past, it has been the City of Oshawa that has paid the greatest share of the costs of C.O.M.R.A. If the costs of C.O.M.R.A. were to be shared between municipalities on the proportion of usage outlined in Schedule "A", however,the City of Oshaws would contribute somewhere between 13% and 25% of the funding, or between $5,200 and $10,000 annually. I•t is not realistic, given the financial pressures all municipalities are under, to ask the Municipality of Clarington and the Town of Whitby to become the principal funders of C.(10-.M.R.A. in 1996. in C iscussions with the Municipality of Clarington, to learn more about their process, officials of the Municipality advised that the contribution to C.O.M.R.A. has been made thrcugh_their corporation Grant program. As the Committee is aware, our own corporation grant program for the City of Gshawa is currently under review and the Municipality of Clarington is also v.-tempting to keep its corporation grant funds at the same level as 1995 and have advised that the envelope for corporation grants for the Municipality of Clarington will be the same in 1956 as in 1995. While any application from C.O.M.R.A. for an increase would be considered, the likelihood of such an increase being approved_ appears to be low. While the Town of Whitby did not specify how their C.O.M.R.A. funding is budgeted, officials did advise that when we were ready to come forward to them with a proposal, th Vy would be prepared tf3 meet to discuss the issue. Nevertheless, like all municipalities, the Town of Whitby will be looking at ways to deal with the recent provincial grant cuts and it will probably be difficult for them to come up with additional operating funds for C.O.M.R.A. There is also the possibility that the municipalities will request a higher level o",service if they agree I to contribute more to the operating costs. Currently C.O.M.R.A. does not petrol the Whitby and - 316 - 4 - 'larington lakeshore as frequently as tho Oshawa lakeshore area due to budget constraints. However, C.O.M,R.A, has advised that, if a request for increased service were made, additional patrols could be implemented with the major cost addition being fuel. It has been estimated by C.O.M.R.A. that $2,500 per year would be required to provide additional s:irvice. At this time, no contact has been made with the Region, although a letter of support for C.O.M.R.A. has been received from the Chief of the Durham Regional Polico, who indicates that "The service provided by C.O.M.R.A. is essential to our partnership for enstving the safety of our citizens on waters of Lake Ontario. " A strong case can be made for sharing the costs of operating C,O.M.R.A. equally between the three municipalities and the Durham Regional Police. Oshawa, Whitby and Clarington all receive oqual benefit of this emergency service for their citizens, recreational boating users and those who come to visit each of the municipalities during the tourist season. The conclusion that Durham Regional Police should contribute is supported by the contents of the letter from the Chief of Police. However, given the financial constraints facing municipalities, there is a substantial risk that funding could not be secured that would guarantee the operation of C.O.M.R.A. in 1996 and future Years. There has been consideration given to approaching the Federal and Provincial levels of 41overnment for funding. Given the significant cost cutting measures underway at both levels a long term commitment to C.O.M.R.A. for operating funds is not likely to be achieved. Officials at the Canadian Coast Guard indicated that while programs exist for possible 1 .apital funding, there is no program in place to provide operating funds to volunteer groups such as C.O.M.R.A. 3.2 USER FEES - Option 2 All boaters, whether they use a marina or a boat launch have the potential of needing the services Of C.O.M.R.A. and therefore a second option for funding this emergency service is through user fees paid by the boater. In the case of the boat launches, while there: is a fee charged for g use of the boat launch in Oshawa, Whitby and Darlington, there is no fee charged by the Town of Newcastle for :}peration of its public goat launch. This combination of publiciprivate operators and fee/no fee! collection will pose challenges In implementing any form of user fee to the boaters using the servi,::es and therefore will n3quire negotiation and coordination in order to bring all parties on side. in soine cases, the facility owners are away and will not be able to be contacted until early 1996. It:is reasonable that boaters using the lake facilities,and therefore potentially requiring the services Of C.O.M.R.A., should share in the funding of the service. The move to a us3r supported system ka seen to be more fair and, with proper agreements in place, will provide for a sacure form of rovenue generation for the future. As an example, based on the information contained in Schedule i 317 vl• �...,�u lac: 10.J, r.AA 0 V J 40 JOOy wIHA�IA LLb.1L JLKO 1l,LJ �q�I4�!V� ' `�1 t1 - 5 - ''A", at a rate of $20 per marina user and $1 per boat launch, C.O.M.R.A. could generate $24,560 I i l operating revenue annually. With the revenue from the Coast Guard Auxiliary, a balance of 11 12,000 would be required to fully fund the Budget for 1996. At this point, no market study has been done to determine the user rates to be charged, but the above rates do not seem unreasonable. The Executive Committee of C.O.M.R.A. contacted the varioLI facilities in the area and enquired as to the willingness of the operators to collect such a fee on their behalf. Some indicated agreement with this approach, one could not be contacted and three were opposed. Therefore, there is no assurance that such a fee structure could be uniformly in place and operating for the 1996 season, thereby providing C.O.M.R,A. with a stable revenuo source. However, negotiations should be held with operators of public and private marinas to determine their willingness to collect a user fee from boaters using the facility which could then be turned over to C.O.M.R.A. for operating requirements, and these negotiations should comrr,;;nce immediately. If this option is not successful, or only partially successful for 1996, the municipalities of Oshawa, Whitby and Clarington should equally share in the shortfall. The goal should be full user pay by 1997. 4.0 FINANCIAL IMPLICATIONS I" user fees sufficient to fund C.O.M.R.A.'s operation are secured for 1996, there will be no requirement to provide funding for C.O.M.R.A. thereby saving the City's Gral-it Program $26,500. However, a contingency fund should be put in place to assist in the transition-to a user fee system. li`the municipalities of Whitby and Clarington and the Durham Regional Police Eire agreeable to cost- share a contingency of $20,000, or 50% of the operating budget, equally with the City of Oshawa, t:rien the City of Oshawa will be required to contribute $5,000 for 1996) which would be a n3duction of $21,500 from the 1995 contribution level. City staff and C.O.M.R.A.--are considering other options for revenue generation, such as corporate sponsorships, r0port on further options in 1996. and v�iil be �n a position to 5.0 CONCLUSION The public sector is under tremendous pressure to cut casts and this is a sErvice targeted to the boating community. User fees for such services will become more and more the norm, especially for services that are not seen as core to the municipal mandate. Therefore.. moving C.OW.R.A. ti) a user fee system is the best alternative for secure future funding. The option of approaching municipalities and other levels of government for increased operational funding is seen as having a low probability of a positive outcome. I I • i 318 I 01/,09/90 THE 13:58 FAX 905 436 5689 OSH:1 IVA LEGAL SERVICES 41 0C . 6 . 6.0 RECOMMENDED ACTION That the Fire Protection and General Purpose Committee recommend to City t::ouncil the following: 1• That staff be authorized to provide support to C,O.M.R.A. in an approach to the Priv Operators, Town of Whitby and the Municipality of Clarington to commence discussions respect to establishment of a user fee in marinas and boat la Year. unch facifiti(:s for the 1996fiscah 2. That the Municipalities of Whitby and Clarington and the Durham Regional Police be establish a contingency fund of $5,000 each to help support asked , should the User ef to system not provide the full operating requirements for 1996. 3. That the City of Oshawa establish its share of a contingency fund tote::ling $5,000 to help support C.O,M.R.A., if needed, shoulcl the user fee system not provide the full operating requirements for 1996, g a 'ce Baker, Commissioner D artment of Corporate Services 319 vi + - lU. UJ ln.i uv. �uu uu0t7 UJ11.1^y LLh_1L 3C.1(x11,L3 UVto Schedule "A" THE CITY OF OSHAWA f MARINE RESCUE ASSOCIATION C.O.M.R.A. h19HlLYA..48_YACt�T c�St� �� QE 96 OF #-QE_p9M u BOMB TOTAL q�jj&HES TOTAL OSHAWA IM.YEAR) OSHAWA MARINA/Y,C. 150 128 13% 1200 25.5% WHITBY WHITBY MARINA 420 385 1200 25.5% WHITBY YACHT CLUB -Q _w — .LA GAARINGTON 680 635 64% 1200 BOWAAANVILLE MARINA 120 70 N/A NEWCASTLE MARINA/Y. . 260 160 ' C 11oc DARLINGTON PUBLIC LAUNCH" _WA _wA 380 230 23% 2300 49% TOTALS 1150 993 4700 "operated by C.L.O.C.A. i 320 CITY OF OSSAWA FUNCTION External Agencies NO. 120-10 1996 OPERATING BUDGET SUMMARY AGENCY City of Oshawa Marine NO_ -00810 .Rescue Association ----------------------------------------------------------------------------------------------------------------- STATHlFsNT OF FUNCTION To provide a professional volunteer marine rescue service on the waters of Lake Ontario. From the Ajax/Whitby town-line to the Newcastle/Port Granby area. Our organization also provides support to the Durham Regional Police and all local Fire Departments located along this shoreline. ----------------------------------------------------------------------------------------------------------------- 1993 1994 1995 1995 1996 SUMMARY OF COSTS BY ACTIVITY/SECTION Actual Actual Actual Estimate Estimate ----------------------------------------------------------------------------------------------------------------- Administration 2,700 3,150 3,300 3,300 Operations 331396 30,400 33,400 33,400 Acquisition of Capital Assets 4,000 4,000 4,000 4,000 Revenue - City of Oshawa - Operating (28,.700) (26,500) (26,500) (26,500.) - Capital/Major Repairs 0 0 0 0 - Other (14,114) (13,718) (14,200) (14,200) ----------------------------------------------------------------------------------------------------------------- TOTAL (2,718) (2,668) 0 0 ----------------------------------------------------------------------------------------------------------------- SUl0IARY OF COSTS BY OBJECT OF EXPER]DXTURE ------------------------------------------------------------------------------------------------------------------ 00 Salaries & rages C�J N 10 Employee Benefits 20 & 30 Materials & Supplies 40 & 50 Purchased Services 36,096 33,550 36,700 36,700 70 Acquisition of Capital Assets 4,000 4,000 4,000 4,000 80 Contributions & Financial Charges ---------------------------------------------------------------- 40,096 37,550 40,700 40,700 Less: Recoveries Revenue (42,814) (40,218) (40,700) (40,700) ---------------------------------------------------------------- TOTAL (2,718) (2,668) 0 0 ----------------------------------------------------------------------------------------------------------------- TRD 36B-2 Page I of 2 CITY OF OSSAWA FUNCTION External Agencies NO. 120-10 1996 OPERATING BUDGET PROGRAM/DIVISION City of Oshawa Marine NO. -00810 SCHEDULE OF E"HADITORE ACTIVITY/SECTION Rescue Association NO. (to the nearest hundred) ---------------------------------------------------------------------------------------------------------- 1995 1996 REC00RIE VIDED APPROVED ACTUAL ($) EST. CUW CODE EXPENDITURE CLASSIFICATION ESTIMATE SSSC.CQH1_ CITY COUNCIL ---------------------------------------------------------------------------------------------------- (1) (2) (3) (4) (5) (6) (7) 3,300 Administration 3,300 3,300 Purchased Services 3,300 ----------- ----------- ------------------ ----------- ----------- ----------- 1,500 Crew Meetings and Training 1 ,500 1,800 Sundry 1 ,800 33,400 Operations 33,400 33-400 Purchased Services 33 400 ----------- ------- --- ------------------ ----------- ----------- ----------- 6,800 Fuel 6,800 7,000 Maintenance and Repairs to Boat 7,000 4,000 Storage and Docking 4,000 3,600 Insurance 3,600 C.+�1 5,500 Communications 5,500 N tV 6,500 Sundry 6,500 4,000 Acquisition of Capital Assets 4,000 4,000 Other Equipment 4,000 40,700 TOTALS 40,700 TRD36N-2 Page 2 of 2 CITY OF OSHAWA FUNCTION External Agencies NO. 120-10 1996 OPERATING BUDGET PROGRAM/DIVISION City of Oshawa Marine NO. -00810 SCSEDULE OF REVENUE ACTIVITY/SECTION Rescue Association NO. (to the nearest hundred) ----------------------------------------------------------------------------------------------------------------- 1995 1996 RECOMMENDED APPROVED ACTUAL ($) ESTIMATE CODE SOURCE ESTIMATE ESEC.COMM. CITY COUNCIL ---------------------------------------------------------------------------------------------------------------- (1) (2) (3) (4) (5) (6) (7) (40,700) Revenue (40,700) Grants - City of Oshawa (26,500) Operating ? Capital ? (3,000) - Municipality of Clarington ? (4,000) - Town of Whitby ? (4,500) Other Revenue (4,500) (2,700) (Surplus)/Deficit W N CsI *Note: Subject to adjustment on receipt of 1995 audited financial statement (40,700) TOTALS ? TRD36N-2 CITY OF OSHANA FUNCTION_ External Agencies NO. 12 1996 OPERATING BUDGET PROGRAM/DIVISION Protection to Persons & Property NO. 0 SCHEDULE OF PERSONAL & REAL PROPERTY ACTIVITY/SECTION City of Oshawa Marine Rescue Association NO. 10 00810 (to the nearest hundred) -------------------------------------------------------------------------------------------------------------------------- _ : 1996 SSTIXATS REVIEW 1996 INCREASE FINAL CODE: ITEM & NUMBER _ NEED :RATING: NEW :REPLACEMENT: (DECazEASE) : ESTIPfATE -------------------------------------------------------------------------------------------------------------------------- (1) (2) = (3) = (4) : (5) - (6) - (7) (8) SURVIVAL SUITS & PFD'S = = = = 2,000.00 = = 2,000.00 ----.---------------------------------.-----------------------------.------.---------.-----------.--------- ---_--- ----- HAND HELD VHF -WATERPROOF = = 800.00 = = 800.00 ----:-BQW_MQl11VTED_SEARCH IzIGFIT---- ----:-----------------------------:------:--------- ------------ TOW LINE = = = " ----:----------------------------------- ------------ 700_00 --- ----------------------------:-------- -----------:----700_00_ ------------.----------- -------------------------------------- ----------------------------- ------ --------- ----------- ------------ ----------- --------------------------------- ----------------------------- •---------------------------------------------- --------------------------------------•----------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------•------------------------•----------- -------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------•------------------------ -------------------------------------------------------------------------------------------------------------------------- TRD 39Q-1 TOTAL : = 4,000.00 = = 4,000.00 CITY OF OSHAWA FUNCTION External Agencies NO_ 12 1996 OPERATING BUDGET PROGRAM/DIVISION Protection to Persons & Property NO. 0 JUSTIFICATION FOR NEW EQUIPMENT ACTIVITY/SECTION City of Oshawa Marine Rescue NO. 10 00810 Association ------------------------------------------------------------------------------------------------------------------------ CODE: ITEM AND DESCRIPTION _ REASON FOR REQUEST _ 1996 NO : _ : ESTIMATE ------------------------------------------------------------------------------------------------------------------------ (1) = (2) - (3) (4) _SURVIVAL SUITS & PFD'S = TOO REPLACE OLD & WORN ITEMS = 2,000.00 ------ --------------------------------- ----:----------------------------------------:-------------------------------------------------------------------------- WATERPROOF HAND HELD VHF RADIO :_TOO_REPLACE_OLD_UNIT___NOT WORTH REPAIRING : 800_00__ ----:----------------------------------------:-------------------------------------------------------------------------- ---8us1QW= SFARr.i i Tr, _____________:_T00_R-Pt AC-_OL.D_UNIT___PARTS NOT AVAZLABt�E __________________:____500_00__ ----:----------------------------------------:-------------------------------------------------------------------------- TOW LINE = TOO REPLACE WORN LINE - 700.00 ----:----------------------------------------:-------------------------------------------------------------:------------ ----:----------------------------------------:-------------------------------------------------------------•------------ ----:----------------------------------------:-------------------------------------------------------------•------------ ----:----------------------------------------:-------------------------------------------------------------:------------ ----:----------------------------------------:-------------------------------------------------------------------------- W - - ------------------------------------------------------------------------ n.,t cn ----:----------------------------------------:-------------------------------------------------------------:------------ ----:----------------------------------------:-------------------------------------------------------------:------------ ------------------------------------------------------------------------------------------------------------------------ ----:----------------------------------------:-------------------------------------------------------------:------------ ----:----------------------------------------:-------------------------------------------------------------:------------ ------------------------------------------------------------------------------------------------------------------------ TRD 39Q-ZA TOTAL 4,000.00 Attachment A-2 R-28-96 MUNICIPALITY Of ,,3 �ar�ingto = ONTARIO l t.{I` Il,fis 1P0 April 2, 1996 �J Mr.-'S Harbinson Ontari olunteer Emergency Response Team P.O. Box 06 81 King Stree East Oshawa, Ontario L1 H 1A9 Dear Mr. Harbinson: RE: Request For Funding of OVERT Our File: F11.CH Further to your presentation to the Council of the Municipality of Clarington on March 25, 1996, 1 advise that the following resolution was passed: THAT the delegation of Shawn Harbinson, requesting financial support for the Ontario Volunteer Emergency Response Team, be received; THAT the request be referred to the 1996 budget deliberations; and THAT Shawn Harbinson be advised of Council's decision." You rJs trul , r" Patti :Bar , A.M.C.T. `--C1 rk P LB/d h cc: M. Marano, Treasurer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET• SOWMANVILLE -ONTARIO • L1C 3A6 • (905) 623-3379 • FAX 623-4169 RECYCLED PAPER 326 Council Minutes - 2 - March 25, 1996 PUBLIC MEETING A public meeting is being held for the purpose of any person wishing to address By-law 96-66, being a by-law to authorize the closure and conveyance of part of the forced road in Lot 15, Concession 5, former Township of Darlington, Municipality of Clarington, to William Gary Eeuwes and Catherine Mary Eeuwes. No one addressed Council regarding either By-law 96-65 or By-law 96-66. DELEGATIONS Shawn Harbinson, Ontario Volunteer Emergency Response Team (OVERT), P.O. Box 5406, 81 King Street East, Oshawa, L1H 1A9, advised Council that his organization is composed of various members of emergency services who work with police during missing persons searches. The organization presently has 70 members and are anticipating 140 members by year end. Their operating budget is in excess of$50,000 and he is currently visiting each municipality within the Regional Municipality of Durham requesting funding. Mr. Harbinson is hopeful that the Municipality of Clarington will contribute $3,500 toward the organization. Suzanne Elston, 1604 Bloor Street, Courtice,LIE 253, advised prior to the meeting that she would not be in attendance. Bob Hann, Valiant Property Management, 177 Nonquon Road, 20th Floor, Oshawa, L1G 352, advised Council that he was present to answer any questions pertaining to Report PD-45-96 (Item #7 of Report #1). COMMUNICATIONS Resolution #C-239-96 Moved by Councillor Novak, seconded by Councillor Dreslinski THAT the communications to be received for information be approved with the exception of Items I - 1, I - 6, I - 15 and I - 17. "CARRIED" 1 - 2 Correspondence received from G.G. Sherwood, Vice-President, Retail Division, Liquor Control Board of Ontario - Civic Holiday - August 5, 1996; 1 - 3 Correspondence received from Bruce Taylor, Town Clerk,Town of Pickering- Resolution re: GTA Task Force Report; 1 - 4 News Letter received from the Association of Municipalities of Ontario - Updates is Changing; i 3 Attachment A-3 f _ - TR-28-96 MRR 22 AMIL1:26 HN THE KIDNEY FOUNDAFION OF CANADA Municipality of Clarington March 14, 1996 40 Temperance St Bowmanville, ON L1C 3A6 Dear Friends, As part of 'Kidney Month in Canada' I am writing to thank you for your previous $100.00 donation and ask you to consider contributing again to the Kidney Foundation's ongoing work to improve the health and quality of life of individuals living with kidney disease. I have enclosed some information for interested employees, could you please disseminate this for us? And please let Kelly, in our office, know if you could use more copies. With your financial assistance we have been able to make a significant difference in the lives of people in British Columbia who have kidney disease. Our research programs are respected internationally. And if you consider that only 30 years ago people who were diagnosed with kidney disease had little chance of survival, the Foundation, with your help, has been involved in giving people life itself. This has only been possible because individuals and companies, such as yours, have been so generous. I am pleased to let you know that we are able to acknowledge the generosity of your company by providing a speaker at no charge. The Foundation has an excellent speaker's bureau which includes some dynamic individuals who have kidney disease who are eager to share their experience and expertise with your employees. The speakers are able to present outstanding, up-to- date information on organ donation that, I am sure, will be of great interest to your employees. If you are interested in having one of our speakers give a presentation, simply complete the attached form and send it to us in the enclosed postage-free return envelope. I hope that you will continue to support us financially. And please let me know if we can assist you by providing a speaker. Please don't hesitate to write, phone or faxSjour view..s_to us__ Thank you for your support, I look forward to our continuing relationship. L,; 151,'�4",I ,Ir1TION i Yours truly, t_�.. . _ _ �.�-•�-� -�,- Richard C. Baker President, Board of1.L&ectors__1y� :•i.- 131y11TIS11 COLU\IPd A 11R ANCH:11201 - 1 Wcs( Ird iAvcllw•, V'lm,gl cr, V7TI1\,! ((,01) I T I: (W� >� tl lj T,II rcc: I ti I } Attachment A-4 MUNICIPALITY OF TR-28-96 _ larington ONTARIO March 26, 1996 4.... -4-._...._w,w._ Mr, B. Boychyn Cha rman The ger Pardy Memorial Scholarship Trust Fund 36 1/2 ing Street East Oshawa,Ontario g L1 H 1B3 Dear Mr. Boychyn: il�x�;i,.. ON RE: Request For Sponsorship Of The Salmon Derby July 7 to 17, 1996 Our File: F11.CH At a meeting held on March 25, 1996,the Council of the Municipality of Clarington considered your letter dated March 4, 1996, regarding the above matter and passed 1 the following resolution: THAT the correspondence dated March 4, 1996, from Bob Boychyn, Chairman, The Roger Pardy Memorial Scholarship Trust Fund,'requesting sponsorship of the Salmon Derby to be held July 7 to August 17, 1996, be received; THAT the correspondence be referred to the Treasurer for consideration during the 1996 budget deliberations; and THAT Bob Boychyn be advised of Council's decision." I Once this matter has been reviewed, you will be advised of the outcome. Yours truly, / atti Barrie=A.M.C.T. �CIrk PLB/dh cc: ) M. Marano, Treasurer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET • BOWMANVILLE -ONTARIO• L 1 C 3A6 • (905) 2�179 • FAX 623-4169 RECYCLED PAPER ` COUNCIL DIRECTION D-6 THE ROGER Y MEMORIAL SCHOLARSHIP TRUST / (Endorsed and supported by Mrs. Natbaie }ardy) c/o 8{)y[8YN &. BOYCHYN Barristers 8. Solicitors 36 1/2 King Street East OSHAWA. ONTARIO, LIBIQ3 Phone (905) 576-2670 Fax (905) 576-0915 March 4th, 1�06 ' ' �� 0~'U �� ~ Al� Q �� ~ "�� = = ��° * Her Worship Mayor Bamna The Municipality o[ C|adng too MAR 0A 1.96 4O Temperance Street D{JVVK8Ayu/LLE. {JNlAQJ{} LIC386 iWU�(Qp8L|TYOFCLAR/NGT0N [4A\'OR'SOFRCE Dear Diane: I am vvdto8 to you as chair of the Roger Pa,dy K8enuoda| Scholarship Fond. Roger Puzdyvvas a bigbk, respected and popular individual in the outdoor sporting cornnuonity. You may recall that Roger was tragically shot and killed during a holdup of his sporting goods store in Oshawa io September of 1994. Several of Roger's friends felt it would be appropriate to establish u !ustoD memorial to him. ith the � consent of his widow, NuthaUe, monies have been raised and a scholarship established In his name at Guelph University. The scholarship is to support studies of the habitat of birds, fixb and big game. The process is also under way to establish a scholarship at Sir Sandford Fleming College in Lindsay. In order to raise funds to add to the scholarship fund o one week Salmon Derby was held in 1995.City of Oshawa and the Town of Whitby actively assisted in this event. Weigh-|u stations vene also located at Port Darlington Marina |n [|adn8ton and TIghtUoe in Pickering. In view of the tact that there is no major salmon derby on Lake [ntudu' east of Toronto, it was decided to hold the event again this yen The dates are July 7th. to August 17th, 1996' In `icv of fact that this Salmon Derby will be attracting fiobe/persuns (fishing enthusiasts ?) fro ' across 5outbern Ontario over the 7 weeks of the derby, significant tourist dollars will be spent in Durham We would therefore ask you to join with the committee in making this worthy event auoces~ by becoming a sponsor of the derby and actively promoting it in your community.. I would be pleased to provide you with any additional information you may require. Thanking you for your anticipated co-operation, ) remain � ` | . Yours truly ^. `.. .� - .'.��,��^�� J ----� vu xuo: / '---- Verating Committee Jerry Gagnon Frank/. O'Grady Jerry Ouellette Ron Dillon Bob ooychyo ' -- � -_�_ v� � M ./~/ / Attachment A-5 TR-28-96 MUNICIPALITY OF ONTARIO (1O , ,1 March 26, 1996 , r I: 1 A. Strike Pre 'dent = Memogal Hospital Foundation 47 Liberrty Street South Bowmanville, Ontario L1 C 2N4 Dear Ms. Strike: RE: Request For Grant For "Bodies in Motion" Our File: F11.CH At a meeting held on March 25, 1996, the Council of the Municipality of Clarington considered your letter dated March 14, 1996, regarding the above matter and passed the following resolution: 1 THAT the correspondence dated March 14, 1996, from Anna Strike, President, Memorial Hospital Foundation, requesting a grant to cover the cost of booking the Garnet B. Rickard Recreation Complex for the holding of the "Bodies in Motion" aerobic event on Thursday May 9, 1996, be received; THAT the correspondence be referred to the Treasurer for consideration during the 1996 budget deliberations; and THAT Anna Strike be advised of Council's decision." Once this matter has been reviewed, you will be advised of the outcome. Yours,tI u y, / Pat ' Bard , A.M.C.T. C erk PLB/dh cc: j M. Marano, Treasurer CORPORATION OF THE IMIUNICIPALITY 'OF CLAnIIVCTON Wit, 40 TEMPERANCE STREET • DOWMANVILLE -ONTARIO • LIC 3A6 • (905] 313379 . 1'A% 623.4169 COUNCIL DIRECTION t SITTER roop-12 March 14, 1996 A R 1 5 1996 Memorial Hospital A`:NGTON Foundation-Bowmanville Liberty St.s UFFICE •, Bowmanville Ms. Diane Hamre, Mayor Ontario Municipality of Clarington L1C2N4 40 Temperance Street (905)623-3331 Bowmanville, Ontario Fax(905)623-4001 Ll C 3A6 A L", PAP Dear Ms. Hamre; The Memorial Hospital Foundation is once again holding our "Bodies in Motion" aerobic event. It is scheduled to take place Thursday, May 9, as part of the celebration of Canada Health week. We feel it is possible to raise significant funds from the event. It will also be an opportunity for some excellent promotion for the Municipality and ourselves, particularly if we are able to attract celebrities. Mayor Hamre; we would like to use the recreation complex for the aerobathon. However, as the event is a fundraiser, we are hopigg that Council will consider extending a grant to the Hospital to cover the cost of/the booking. We will need the premises from 6 pm to 9:30 pm. Would you please forward our request to Council for their consideration? Your assistance is greatly appreciated. Yours Truly, Anna Strike President, Memorial Hospital Foundation cc: Mr. Joe Caruana 332 Attachment A-6 FR-28-96 Durham Regional Police Service T. McCa9hert,/ Chief of Police A. McMurray De Y Chief Policing Operations 'R.Jarve t- Deputy Chief Administration i /6 Sri% L e elwel y 333 77 Centre St. Noyth,Oshawa,Ont. Ll G 4B7 Oshawa(905) 579-1520 Toronto(416) 683-9100 Fax (905) 433-5053 -- Council Direction Attachment A-7 TR-28-96 v AGENDA� DEC 1 8 is9 5 DEC 20 1 33 AN 955 NI CNICIPALITY OF CLAR-'-:I; - ;� MAYOR'S BOWMANVILLE The SENIOR PUBLIC SCHOOL Board" f duc dd nLlrington teade.s in Learning HILARY M.WALT,B.A.,Rr:d.,Principal SHARON J.WKEIVER, B.A.,M.Ed.,Vice-principal 105 Queen St.,BowmanKRe,Ont.L1C 1M7 Phone 905-623-3323 Monday, December 11, 1995 H��[30WMANY1llE SENIOR PSI�lL�.SStLQS2_L_(Szfl,_Zli�$�11�.�N�4�ilylTlfll`[l/� The need to provide healthy activities for our students(pupil enrollment 560 students) and the local community has become a priority to our school. A committee consisting of the principal, teachers and parents have put together a three year proposal for changes to Bowmanville Senior's back field. A layout sketch of the proposed School Wellness Initiative is on the back of this letter. The plan includes the following: 1) F1t"5s co..1_ogy W_alking_Tm1L (Goal- to be in place by December 1995) t 2) Outdoor Bash-Voftybn Coma - (Goal - to be in place by Spring 1996) 3) 4s�tslQOt_119s1s��1LCourt - (Goal - to be in place by Fall of 1996) 4) OP eball Dlamond - (Goal - to be in place by Fall of 1997) We presently have the full support of parents, staff and students. Some funds from previous school fundraising drives have already been allocated to get the project started. Future fundraising drives will continue to take .place to assist with part of the financial cost of implementation. At this time we are asking for financial assistance over the next three years from local community organizations. We are extremely confident of full support from local businesses and organizations as we feel this is a worthy project for the youth of this community. Any financial support you are able to give us would be greatly appreciated. We look forward to receiving your response at your earliest convenience. Please do not hesitate to call if you have any questions. You may contact the school at (905)623-3323 or the parents listed below. Sincerely, (&L _111 Hilary Walt, Principal(BSPS 623-3323) Sharon McKeiver, Vice-Principal Pat Moffat, Teacher Theresa Dreossi, Teacher Layout Sketch of Proposed School Wellness Initiative at BSPS F— aovWAHVtuE CENICR PuIt.IC SCHOOL T pAR<;NG LOT j R b� C C S �CRTApLC pCRTAl�E I EOUTMMVASIUM j PZ�� SE✓ ri'NEWECOLCGY bA`<:NG •2.<IL SEY:N 77 1 WL °RC� E9 3�S<E'3A I S:C A .SE%C- ! ! v LEYIALL E"EIALL # Completed by: Richard Cracknell, Grade 8 Student at a� N, t la 10 j c . ft cm 9 33 -Y ns- C7 Attachment A-8 Council Direction TR-28-96 The Corporation of the City of Brampton 2 Wellingt( Office of the Mayor Brar L6Y 4R�� Tel: 905/874-2 d0 Peter Robertson FAX:905/87,1A6 January 3, 1996 Dear Mayor and Fe-flow Canadian: Enclosed is an information package concerning the proposed construction of a future National Memorial to all Canadians killed in the Aorean War from 19-0-1953. This Memorial will be called "The Korea Veterans Wall of .Remembrance". It will be approximately 200 feet long and bear the names. Of all the Fallen Canadians, on 516 individual bronze plaques. It will be located within -Headoit-vale Cemetery, in the City of Brampton, in close proximity to Toronto's International Airport There are sixty-six active Korea Veter: n .4ssociations (EVA Units) across Canada. Most are aware of Unit 57s tremendous undertaking and have contributed to this project. Individual Royal Canadian Legion Branches across Canada have also been most supportive. We are writing to you and your Council, and asking for your support in the following ways: 1. Include this information in your Council agenda and, as a Council, send a letter of support to the Wall of Remembrance Committee, via my office. 2. Through your local Press and other Media, relay this information and Council endorsement to your constituents, and ask them to respond as well, Please include the address,phone and fax number for those wishing to donate or receive more information. 3. By spreading the word wherever possible, Unit 57 also wants families anus comrades of the Fallen, who are not connected with any organizations named above, to be aware that this group is building this hall for their loved ones. To appeal to those particular constituents, through your Press Release, would be a great contribution to the cause. They can make contact and be put on the invitation list for the dedication of the Wall,planned for June 25, 1996. 336 i Page 2 4. The Project Committee has reached one third of their$300,000 goal. Any contributions you can solicit, or lists of names of companies and service clubs the Committee can contact, would be gratefully received All donors, large and small, will be listed in a Book of Remembrance, to be located at the site in perpetuity. The City of Brampton Council and Staff have donated$400 as a sponsorship of one bronze plaque to commemorate one of the Fallen and are approaching our constituents and businesses. Perhaps your Council could consider a similar gesture of support? I look forward to hearing from your city as soon as possible concerning this future National Memorial that may bear the name of one or more of your own. Sincerely, Peter Robertson //16 L w Mayor EncZ Note: Information Package is available in the Clerk's Department_ 337 Attachment A-9 TR-28-96 MUNICIPALITY OF lar'ington �� ONTARIO November 29, 1995 Mr. M. omes, B.Sc.; B. Ed; M. Ed, � Presided Rose of Durham Young Par s Support Services 221 King Stree East ��' Oshawa, Ontario k - U H 105 F . ;pzff t Dear Mr. Gomes: RE: The RYTE Approach Responsible Youth Through Educations J At a meeting held on November 27, 1995, the Council of the Municipality of Clarington considered your letter dated November 3, 1995, regarding the above matter and passed the following resolution: THAT the correspondence dated November 3, 1995 from Mark Gomes, President, Rose of Durham Young Parents Support Services requesting information pertaining to the Municipality's grant process, be received; and THAT the correspondence be referred to the Treasurer for consideration during 1996 budget discussions, as the deadline for grant applications was November 17, 1995; THAT Mark Gomes be advised of Council's decision." Once this matter has been reviewed, you will be advised of the outcome. You truly, Pa 1-- arr-, AMCT �_--Gierk pb/dh cc: J M. Marano, Treasurer I CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET • BOWMANVILLE -ONTARIO • LTC 3A6 • (3,SS SS 683-3379 • FAX 623-4169 RECYCLED PAPER 1 of D4,, Council Direction p_1 4<< i J dose of Dur�cam r:} 21 DING ST. E. A,k OSHA\\A, ONT LIH 1C� Phot',-: (465) 433-?622 Pas: 905�) 432-39-- o`��arent S�Qe s'ervire$ C• 4 >J CL $I 1995 1103 �l G �_.. Diane Hamry, Mayor NOV 7 1995 Town of Clarington 40 Temperance Street f:P.;., ':. ^„_IT'r' OF CLARINGTON Bowmanville, Ontario tyiHYOR'S OFFICE L1C 3A6 re: The RYTE Approach (Responsible Youth Through Education) Your Worship, "By any measure, teenage pregnancy and parenting is one of the more serious health and social issues facing Ontario today.”("In Search of the Civil Society"-Trillium 1994/95 Annual Report) Please accept the enclosed pamphlet as a brief introduction to the Rose of Durham. We offer a variety of programs and services to guide teen parents and to set them and their children in a better direction and pattern of living. We employ a holistic approach for helping teen parents to break free from the cycle of poverty, dependence on public assistance and unemployment. Our RYTE approach offers teen parents the opportunity to develop the necessary employability skills, a higher self-esteem and hope. We want to see them complete their education and enter the work force as responsible, healthy and better informed young adults. Since we receive only 35%of our operating budget of$240,000 from ShareLife, we depend heavily upon the kind support of private and community donations and short term grants. Does the Town of Clarington offer community grants to non-profit social agencies? Please forward any information about the current application process for the municipality of the Town of Clarington including the criteria required to obtain municipal support. Copies of our RYTE APPROACH and the benefits of municipal support are available upon request. We look forward to hearing from you and the opportunity to elaborate on how Nve intend to help teen parents become responsible youth through education. Sincerely yours, '? Mark CTomes B.Sc.; B. Ed; M. Ed. President, Rose of Durham Young Parents Support Servic = !� kL Charities / A Sharelife 9 '-. participant Attachment A-10 TR-28-96 ucnirnoe l _ lanuary '11 VS Rya6( j '1 THE MAYOR & COUNCIL ��llt�llCt� t.ITY OF QV�se �{`�CT� MUNICIPALITY OF CLARINGTON '``-`'��`'."�- 4.0 TEMPERANCE ST . _M- BOWMANVILLE The name of our club , as is obvious , is THE HERITAGE OLDE TYME FIDDLE 'AND DANCE SOCIETY OF BOWMANVILLE. "OF BOWMANVILLE" are the operative words. It seems ludicrous for our Club to be operating from the hall in Tyrone when we should be located in Bowmanville . When we enquired on rental fees, at the beginning, we found all of them to be too high and beyond our means. The only hall that offered to accommodate us at that time was the Tyrone Hall. Since we have been operating successfully for two and one half years , we have decided to apply for accommodation in the area of Bowmanville . As per the letter from Clarington dated 25 October 1995, the only hall that would accommodate our needs is the Rickard Recreation Complex. However the rental fee of $372 . 00 is unrealistic and beyond our means. We are a non-profit organization with a $2. 00 admission. We meet on a Wednesday night rather than a Saturday , when the rental is higher. We have also done entertainment for Clarington when asked , for no charge to the Town. We ask you to help us now in our time of need. THE PORT PERRY FIDDLE CLUB rents the arena in Port Perry . It will hold about 360 people and the rental fee is $180. 69. The Orono Fiddle Club rents the hall at Newcastle which holds , at the most , 250 people for a fee of $125. 00. We rent the hall at Tyrone which holds no more than 240 people for a fee of $120. 00 . The Oshawa-Whitby Fiddle Club rents the hall at Heydonshore which will hold over 400 people for a fee of $200. 00. The ratio for the rental to a non-profit club meeting on a wednesday night would therefore appear to be at 50¢ per person for the number of people that the hall will hold. We were told that the arena at Bowmanville would hold 352 people. However, if we have tables set up only along the outside walls with a roomy dance floor in the centre , we could only hold , ;at the most , 300 people . We therefore request that you reduce the rent to our club to $150. 00 per month for a non-profit club meeting on wednesday. The hall at the arena does not have a piano. We would like to make the same arrangement that the Oshawa-Whitby Club made with the Hall at Heydonshore . We could purchase a piano that could remain on the stage in the hall. Our Club would own the piano but the Town would be welcome to rent the hall with the use of the piano to the rentor. It could be a benefit for rental at weddirge,'dances or with any musical group that entertains. We would assume any costs of the piano for tuning or whatever is necessary. Our Club attracts people from extensive areas of Southern Ontario . Musicians come from Kitchener Wingham area , from Brockville Port Hope , from Metro Toronto and from Bobcageon Peterboro and Lindsay, Transportation would be more accessible for them to Bowmanville . It could also benefit the retailers of Bowmanville and put it on the map for the benefit of tourism. 340 2 We ask you to give our Club a chance to use the arera on the second Wednesday of every month.. We would also wish to submit to you that there could be many benefits to the Town of Clarington as well as to the taxpayers which may be reaped from your generosity. THANK YOU THE HERITAGE OLDE TYME FIDDLE & DANCE SOCIETY OF BOWMANVILLE �at.rtc.ec,Iq �,Cxm,C� 14 Bernice A. Cameron-Hill,President 361 Windsor Street Oshawa Ont. L1H 6G7 phone- 905 436 2564 i i i 341 MUNICIPALITY OF C-7 arington ONTARIO October, 25, 1995 Ms. Bernice Cameron-Hill Heritage Olde Tyme Fiddle and Dance Society of Bowmanvile 361 Windsor Street Oshawa, Ontario L1H 6G7 Dear Bernice: It was a pleasure to meet you again since the Darlington Bicentennial Celebrations and this letter is to go over your facility request for our Garnet B. Rickard Recreation Complex. As you stated in our meeting, your organization is looking for a facility centrally located in Clarington. Criteria required to accommodate your request are: • facility available every second Wednesday of the Month, • concession area operated by the facility, • storage space for a piano, • adequate parking for over 200 individuals and, • warm up area for performers. Based on. this criteria, we agreed that it would be difficult to locate a facility able to accommodate all of the above noted needs. As explained, the Rickard Recreation Complex .does operate a concession area, has adequate parking space, and the boardroom could be utilized for a warm up area. Adequate storage and facility availability are the only items that we currently cannot accommodate at this time. As stated in our meeting, it may be possible that sometime in the Spring of 1996 the Community Services Department may be able to adjust our programming schedule to possibly free up the hall and boardroom areas for your event, but the issue of adequate storage space would still need to be addressed. The fee to rent the Garnet B. Rickard Recreation Complex hall is $ 372.00/event and this fee is set by Council. i /2 CORPORATION OF THE MUNICIPALITY- OF CLARINGTON 7ENIPEPANCE S7 PEE! • ROWMANVILLE -ONTARIO • L1C 3A6 • ,9. 3379 • FAX 623-4t69 aF' Er1 - 2 - I will bring up these issues for discussion at our weekly Community Services Department Administrative meetings to see if we can present some practical solutions to accommodate your groups needs. I will contact you in the coming weeks to possibly set up another meeting date. Thank you for taking the time to meet with me on such short notice and if you require further clarification please call me at 623-3379 Ext. 286. Sincerely, Scott Rose, Program Manager Community Serviced Department SR:dm cc: Joseph P. Caruana, Director of Community Services Councillor Larry Hannah, Chair of Community Services Councillor Mary Novak Councillor Pat Pingle George Kennett, Assistant to the Program Manager C955 i i i - 343 ucRirnoe f�� o,t,t t,00tt ll , / ,rmt oinct i r o viS l�L OrJi;C(_S w t',>>;S fir- r:l!?//I/T T I I[- CL vt3 11LI\ITI�L. h �Nrl lrlrc Spd�JD >ySI�✓� Woo Now /O •U o -�!liv,,r;�JiJJ/ii) T,� .T!/rJldii r�1DU1L1i � nTT�Ji�/ �Ittvls� r, Coss �o 'od )n Shc�ranlCt or) Sour/JS r t�JrPr?ur/rd7�'1lN�l'OnT S-vU PO Jh'Ii.rlPin O,,l ETC jUTOL. �1 VC-U 6L /0 i AX E DJ= 5i>/�d 0ifoId 75 ov _ Ta- fv,1 fy b,R or �sU,_ '�T5 1')11-/- "Ig //nPAdVL- lrlr )IJ�V` i-IDVC-5Ds4D Lx rt=NS YEL/ oN 77/1,�- /Y L0t67-rvn/, Tq,� C'US% >/- i� rbVE Trs,n!� W NoalS s PEAS w I'i�1}l1 /NG J � GO/0& Tc) t'L 1. 7.7E-1`ISIYtN all= P t1 C/1A5z-.D p U Z c)tJrI So Dlv P L c;>l)'rgGNT u /j IN S T6)l; /Y -� �Z4,ts To (!t/�- /JAVJ= i r7 p UVoMist 4 `7 /ANU 1, 4) I,VL. 17- Will T6111 //°'wAR yo /,I0Se- 7-1-)1)F L X 1p&tySr /I T rl-?OOTI) hn P"A'1I%S, The ff)ov . 344 nersirnne plot ,lODlf irmf Dent[ as /� /9� y /ir/lc odT r4lD ,'t T .34� PR > N16#7 1:D l ,c7.5M / N/6,�'r c�? ?nY/DD�F C 6vB 015 S 1 4 ok0 A7 rlE kA) C Si t H Act. 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Cooper Bus i ess Consultant The iamond Triangle Econo is Development Commission �: j,` 1005 W1 liam Street Suite 20 �:� Cobourg, Ontario K9A 5J4 ��,;'i�c >itii:'f I _r-- Dear Mr. Cooper: a 4 � RE: Request for Financial Assistance For The Northumberland Business Self-Help Office 71 Our File: F11.CH At a meeting held on November 27, 1995, the Council of the Municipality of Clarington considered your letter dated November 6, 1995, regarding the above matter and passed the following resolution: I THAT the correspondence dated November 6, 1995 from Andree Cooper, Business Consultant, The Diamond Triangle Economic Development Commission requesting financial assistance for the Northumberland Business Self-Help Office, be received; THAT the correspondence be referred to the Treasurer for consideration during 1996 budget discussions; and THAT Andree Cooper be advised of Council' s decision. " Your tru y, Putt ' L.:B rie, AMCT (C! k . pb/dh cc : /M. Marano, Treasurer I i I CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET • BOWMANVILLE •ONTARIO^ L1C 3A6 (9 623-3379 • FAX 623-4169 AEC... EO PavEq The Council Direction D-11 Diamond Triangle Economic Development 's Commission 1005 William Sireet, NOV 1 5 1995 Suite 202, J• ` i Cobourg,Ontario K9A 5J4 Bus:(905)372-5481 MUNICIPALITY OF CLARINGTON Fax:(905)372-1306 MAYOR'S OFFICE Mayor Diane Hamre November 6, 1995 Municipality of Clarington ': �a 40 Temperance St. � Bowmanville, Ontario U A 3A6 Dear Mayor Hamre: It has often been said that Small Business is the wheel that keeps this country moving. I am sure you are familiar with such statistics as: 95% of all businesses employ less than 100 people (i.e. are small businesses) and 75% of new jobs are created by small businesses. And, you've read the myriad of experts in various magazines and newspapers who urge unemployed people to start their own business, because the jobs are just not there anymore. But, those who were not fortunate enough to be born an entrepreneur often do not know what steps they need to take to start-up. Often, they do not have the financial resources to acquire the needed professional help. That's where the Business Self-Help Office comes in. We offer a "one-stop" shopping for information on starting a small business in Ontario. Our services range from an in-office resource library to consultations to seminars on various aspects of start-up. At the Northumberland Business Self-Help Office, we've consulted with over 2200 people on such matters as Business Planning, Marketing and Business Registration. Since its inception, we've helped over 8500 more acquire the correct forms they need or directed them to the proper sources for answers to their questions. In addition we've assisted nearly 600 people to get their businesses up off the ground. When asked to rate our services and assistance, clients typically respond with "Excellent!" or "Very Good!". The Northumberland Business Self-Help Office was established in 1988 as a joint-venture between the then Ministry of Industry, Trade & Technology (now the Ministry of Economic Development Trade & Tourism) and the Diamond Triangle Economic Development 348 -2 Commission. At the time, the Diamond Triangle (and the Business Self-Help Office) was supported by Cobourg, Port Hope, Hamilton Township, and Hope Township. Since that time Port Hope and Hope Township have struck out on their own economic development initiatives. At the end of this year Hamilton Township will be seeking their own venue as well. In 1996 the Diamond Triangle will have a new name and will focus on economic development for Cobourg. What this means for the Northumberland Business Self-Help Office is that Cobourg will be carrying the financial burden for a service which is available to all residents of Northumberland County and the Municipality of Clarington. A service for which, according to our most recent statistics, Cobourg residents make up only 27% of client consultations. A by-product of our service is that we help to stimulate your local economy by helping entrepreneurs to get started and stay on track. However, in order to maintain this benefit, we need your financial support. After some careful analysis we have determined that for the Municipality of Clarington a contribution in the amount of $800 per year would help . keep this needed service. We realize that in these times of cutbacks and reduced transfer payments, making room in the budget for one more thing can be .difficult. .Consider, though, that for every entrepreneur we can get up and running your tax base.will be increased by that much more. That there will be one less person on social services in your community. Ideally that person could eventually hire an employee. I have enclosed an Executive Summary of the Northumberland Business Self-Help Office for 1995 and a brochure which further details the services we provide. Please review it and consider how your community and the Northumberland Business Self-Help Office can keep the wheel of Small Business turning. I would welcome the opportunity to discuss the possibilties with you or Council. To that end, I will phone in the near future to arrange a convenient time. Yours truly, - cn ct Andree Cooper Business Consultant 349 % may • 1 . .::..,.•.•. .:.t..:�.r..,. .k;.}•..y\,:.:,=a�n.::.t,•::~.3x,,:,{•,{-.,:•:�.-::r:�:',•':::;:}:'r.�:�:::::}::::_i::;�t;;{:::::?•:;" sti5: } n{;.}:,\r{.w.:J:•T:Y.:'?:{•::iv:li n:Y--:i2;i:: •:{:;�'-iii?} - t}:\}:}: i}tiv.'-:.:.;.�. _ ;.�jp.. - - ti-�titi•'�$i.v..:r n:'.•?ia'.!}:ti{% _ - h1. z;t2 '�- _ �Er - -xv-t:s-c�i,::,:,• .vvrrvn.>.::r..ti:.:".. :�:•.::--...v- -n,:.v:::,::_:_::::::::::.,,-::_:::- f.:ii•>.:nv=ri}}Y"}}•-v:�_:s..:{c:-. .a_••l-..'... ..n:::::n.:::T-r,:. .s.....t}:r+�i:_. .r:::nx: :•:1v?J=i -:-h: _ -:_f.•r-,: :./:-.y ..{�.. givi:-J-:• - •;t;:{t •t9A'.- f } :.,-:::r:::__:r.- .....::.. -.....-: ...... ..... ...._v::-v::!{a::::•?..:-:......-xJ.:.v::.?.:•T:�:.-.:,-::_.nt-:..{,.;!..yn::?}T•-x-x{ {.,;v.. _- {.Tr•-:'u�:•�:;=: YT::{.:;�:'-:? tins-:.vn...:v..} ..,-f..::.:::;:::._;.;.: - {•x;✓.a: -xv :.n•:.•:}::•}Y.? ::.___-___....--. -•-..-+. '•..a.__-.--R:;; -5-..-...... ,:-i!•iTJi:}:::f.:=:v:::i.`-}:.v.: -_ i•!-.f nJ:��.v:.r.:!f•{ti. _ -ME.- _ - - ...is}'.:: ..--.-i.:if':_....._ni�:Y:r, ,_.-------T-v:::::•:a ...w...,.tv •__.- ._.__.....:.:.._v._. :...-:-:-?.-...::v...-.- ,v::rv.•.v:. .:.vSC.-:-vpv':i.:v:::l.•:::: _ _ ._!`.L--:t$iinF{!x..:.___}- t ":CY .Fr.::vf: :.r J.•:kyi.:v-.:v. -A i.: TABLE OF CONTENTS : . PAGE I. BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 II. CLIENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 III. COMPETITION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 IV. TRENDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 V. MARKETING/ADVERTISING . . . . . . . . . . . . . . . . . . . . . . . . . 6 VI. BUDGET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 VIi. SCHEDULES AND APPENDICES . . . . . . . . . . . . . . . . . . . . . . 9 c i 351 N B S H O Executive Summary 1 BACKGROUND The Northumberland Business Self-Help Office was established in February 1988 under a partnership agreement between the Diamond Triangle Economic Development Commission and the then Ministry of Industry Trade and Technology (now the Ministry of Economic Development, Trade & Tourism). While the mandate of the office is to serve anyone hoping to start a business in Ontario, our primary territory is Northumberland County (pop. 78,225) and the Municipality of Clarington (pop. 58,082). The Business Self-Help Offices across Ontario are designed to allow 'one-stop" shopping for information on starting a small business. The objectives of the Business Self-Help Office are: to encourage and simplify small business start-up, b to offer a comprehensive library of small business start-up resource material, to offer business consulting to start-up entrepreneurs, especially in the areas of business planning and start-up requirements/ procedures, b to improve the success rate of new business, and to develop and draw on local resources through networking activities such as trade shows, business fairs and Chamber of Commerce, community business group and Business Self-Help Office sponsored (business) events. The Northumberland Business Self-Help Office is staffed by one Business Consultant with access to secretarial assistance on an as needed basis. It provides support services to small business in the community with a focus on potential entrepreneurs and new small businesses. In order to meet our objectives, we provide the following services: a library of resource materials, a quite place to work; i.e. conduct research and prepare business plans, publications and brochures about business start-up and related government programs and services, 352 N.B.S.H.O Executive Summary 2 consulting on general small business planning and start-up procedures, regulations and resources, seminars and workshops on a variety of business topics, current listings, notices of upcoming business events in the local area, referral to more detailed sources of information as necessary and appropriate, and kiosks in several communities and various outreach projects to reach those budding entrepreneurs who cannot come to us. CLIENTS The Northumberland Business Self-Help Office has two major classification of the people we meet. I Inquiries The people we classify as inquiries are those who are seeking general start-up information on starting a small business. Often they simply wish to pick up an application form. They are encouraged to browse and take any pamphlets that they feel are appropriate. If they have more specific questions, an appointment is made with the Business Consultant. During the period February 1988 to September 1995 we have had 8450 inquiries (see appendix 1). Consultations Clients who sit down with the Business Consultant for a one-on-one are considered consultations. Generally consultations range from 15 to 60 minutes. Often the clients who consult with the Business Consultant are as a result of a previous visit to the Northumberland Business Self-Help Office: I 353 l N.B.S.H.O Executive Summary 3 During the period February 1988 to September 1995 the Northumberland Business Self- Help Office has consulted with 2426 clients (see appendix 1). Sixty four percent of these clients are between the ages of 30 to 50. Males constitute the greater number of consultations (61%). Clients who are seeking to start their own business in the service sector make up the predominant number of consultations (63%), while those seeking to start a retail business constitute the other strong class (28%). The major issues that affect our clients are: Cautious lending policy of banks toward small business and a general inadequate source financing; Paperwork and its associated burden; �* New government policies: employment equity, labour legislation and tax system revisions; Skills training; and -� Lack of business management concepts and where to begin to start a small business. The Northumberland Business Self-Help Office addresses most of these issues by providing seminars on various aspects of starting a small business, one-on-one counselling, and by acting as a referral service to professionals and other government agencies. With respect to financing, the Northumberland Business ss Self Help Office has become instrumental in initiating a steering committee to look into the possibility of setting up a Peer Group Lending agency in Northumberland County. This fund will enable micro- entrepreneurs to borrow small amounts of money without the requirements of cash equivalency. Since January 1988 the Northumberland Business Self-Help Office has assisted 593 entrepreneurs to start their business. Most are still operating today and are vibrant contributors to their communities. 354 N.B.S.H.O Executive Summary 4 COMPETITION Over the past several years a number of government sponsored programs have begun which provide some, but not all, of the services that the Northumberland Business Self- Help Office offers. For example: Self-Employment Assistance Program Funded by Human Resources Canada, this program provides Unemployment Insurance recipients with a "salary" as they struggle to start their own business. In co-operation with the Northumberland Business Development Assistance orTrenval Business Development Assistance these entrepreneurs are required to undergo several weeks of training and are provided with easier access to borrowing start-up capital. Those partaking in this program are always encouraged to use the Northumberland Business Self-Help Office for resource material and to make an appointment with the Business Consultant for an evaluation of business plans. Toronto School of Business Offers a variety of Business start-up courses as well as a simple mentoring program. There is a cost to the student unless they qualify for a subsidy. Students taking the entrepreneurship program frequently come to the Northumberland Business Self-Help office for their resources material. �► Centre for Individual Studies Provides low cost alternative and community education for adults. They often run "Entrepreneurship" and "Starting Your Own Business" courses. Once again, student frequently come to the office for their resource material. None of the services above provide the "one-stop" shopping of the Self-Help Offices. Where they do have the advantage is in their larger advertising budget enabling them to attract clients to their services. 355 N.B.S.H.O Executive Summary 5 TRENDS In Barbara Oser and Mary Foster's Home Enterprise: Canadians and Home-Based Work, they state: Both the government [federal, provincial and municipal] and private sector industry are interested in the nature and extent of home-based [and small] business activity because of the potential impact on employment and economic development. Independence, convenience, job flexibility ... and the increased importance of the service sector coupled with the recession of the early eighties and nineties are catalysts prompting many Canadians to work in the home [and for themselves]. i 3 "Start-ups take the place of companies that shut down." says John Case T[_he_ Wonderland Economy, Inc., May 16, 1995]. "They replenish the business population and sow the seeds of growth. They provide jobs, income and hope for the future. Often, they create new markets, just by nosing their way into niches no one knew were there." These are also the entrepreneurs who tend to give back to the-community in a way that big business cannot. Unfortunately, statistically speaking, start-up businesses have a high risk of failure. Among those businesses that have survived, however, two key factors have been identified as minimizing those risks: 1. A well prepared business plan. 2. Professional assistance (Management consultants, Accountants, Lawyers, etc.) from the beginning. i 356 N.B.S.H.O Executive Summary 6 But, the people who are seeking to start their own business most often are not in the position to afford the services of a professional at the most crucial time in their business life. Statistics at the Northumberland Business Self-Help Office show that a majority of our clients are intending to keep their start-up costs to under $5,000. Many are on some form of social assistance. At the Northumberland Business Self-Help Office, while we never pretend to replace professionals, we offer common sense advice and provide the resources for these budding entrepreneurs to improve their chances for success. We encourage them to plan beyond their crucial first year and to find ways to give back to the community. And, we work with the communities within our territory to help develop those entrepreneurial spirits. MARKETING/ADVERTISING PROGRAM A brochure entitled A Guide to the Northumberland Business Self-Help Office has been prepared. When a final location has been finalized by Cobourg Council, 5000 brochures will be printed and i distributed to town halls, township office, libraries, �- schools, banks, and economic development offices. Business cards are handed out liberally and labels with the Northumberland Business Self-Help Office phone number are affixed to all handouts. Networking with several business groups such as the Northumberland Home Based Business Group ..........:::.... and the Chambers of Commerce are proving an excellent means of advertising the office and its services. As well, contact with key community leaders helps to get the word out. The Northumberland Business Self-Help Office also plays a key role in organizing the Entrepreneur Expo and Business Fair and exhibits in various trade and business shows through out the year. Another form of marketing which occasionally finds its way to the public are press releases and articles of interest. The Northumberland Business Seff-Help office is constantly working with the local newspapers to take advantage of free publicity. We often sumbit information on events and seminars to Business Beat and Comings Events. 357 N.B.S.H.O Executive Summary 7 The Northumberland Business Self-Help Office regularly contributes to the Diamond Triangle's newsletter, The Diamond Exchange and frequently sends office updates to local municipalities and community leaders. We stay in regular contact with the Business Development Bank of Canada, the Northumberland Business Assistance, and other agencies that our clients will use. In 1996 we will launch a book entitled Starting A Business in Northumberland County. Designed to compliment the Starting a Small Business in Ontario, which is published by the Ministry of Economic Development, Trade and Tourism, it will educate the budding entrepreneur about the special by-laws, programs and agencies distinctive to Northumberland County. Naturally, the Northumberland Business Self-Help Office will be credited and referred to frequently throughout the book. I i 358 N.B.S.H.O Executive Summary 8 Northumberland Business Self — Help Office Operating Budget 1996 REVENUE M.E.D,T.T. $32,960 Support from municipalities Sch 1 $13,651 MEDTT Publications (Net) Sch 2 $365 SYBNC Book (Net) Sch 3 $865 Self—Council Publicatons (Net) Sch 4 $143 Seminar — 8 (Net) Sch 5 $516 TOTAL REVENUE $48,500 EXPENSES DIRECTLY ATTRIBUTABLE TO B.S.H.O. Salary & Benefits $40,000 Rent (500 sq ft) $5,000 Telephone $200 Photocopier $700 Office Supplies $300 Postage (MEDTT pays) $0 Subscriptions (MEDTT pays) $0 Advertising (for B.S.H.O.) Sch 6 $800 Miscellaneous $1,000 Travel & Meal Expenses (MEDTT pays) $0 Professional Development (MEDTT pays for about half) $500 TOTAL EXPENSES $48,500 GAIN/(EXPENSE) $0 Note: this budget assumes a 20% cut in funding from M.E.D.T.T. in the new year. i I i 359 Z NORTHUMBERLAND BUSINESS SELF- HELP OFFICE PROPOSED REVENUE FROM TOWNS AND TOWNSHIPS Schedule 1 ? Prepared October 1, 1995 b m _ x CD 1991 CENSUS CONSUIJATIONS IREQUESTED 0 POP. % 1992 TO DATE FUNDING NORTHUMBERLAND COUNTY 78P2 4 106°0 719 88.3 0o X4,000 m Alderville 316 0.4% _ 0 0.0% _$0 � Alniwck Township 1,072 1.4% 20 2.5% $250 3 Brighton (Town) 4,366 5.6% 16 2.0% $400 Al Brighton Township 4,115 5.3% 1 0.1% $125 Campbellford 3,528 4.5% 20 2.5% $600 Cobourg 15,079 19.3% 220 27.0% $1,550 Colborne 2,001 2.6% 47 5.8% $700 Cramahe Township 3,108 4.0% 16 2.0% _ $4_50_ Haldimand Township 4,172 5.3% 27 3.3% $750 Hamilton Township 9,616 12.3% 155 19.0% $1,_250 Hastings (Village) 1,148 1.5% 9 1.1% $230 Hope Township 3,739 4.8% 26 3.2% _ $700 Murray Township 6,921 8.8% 0 0.0% $100 Percy Township - - 3,191 4.1% 13 1.6% $400-, Port Hope 1.1,505 14.7% 149 _ 18.3% _ $1,250 W Seymour Township 4,347 5.6% 0 0.0% $100 ON Municipality of Clarington 58,082 60 7.4% $800 OTHER 35 4.3% TOTAL REQUIREMENT 814 $13,650 ca N.B.S.H.O Executive Summary 10 Northumberland Business Self— Help office M.E.D.T.T. Publications Budget Schedule 2 Prepared September 30, 1995 BOOKS SOLD REVENUE IN 1994 TOTAL Marketing Plan $6.00 28 $168.00 Business Plan $6.00 58 $348.00 Bookkeeping $15.00 26 $390.00 TOTAL REVENUE $27.00 $906.00 COST OF GOODS SOLD Marketing Plan $3.60 $100.80 Business Plan $3.60 $208.80 Bookkeeping $9.00 $234.00 TOTAL C.O.G.S. $16.20 $543.60 PROFIT/LOSS $10.80 $362.40 i I i 361 NORTHUMBERLAND BUSINESS SELF- a3 HELP OFFICE BUDGET FOR `STARTING A BUSINESS IN NORTHUMBERLAND COUNTY' Schedule 3 _ Prepared September 30, 1995 b M X 0,000 5,000 10,000 REVENUE Per BOOK 1 c Ad Sales 20 ads at $50 $1,000 $1,000 $1,000 m Book Sales $3.95 $3,950 $19,750 $39500 Cn TOTAL REVENUE $39,500 $3.95 $4,950 $20,750 $40,500 3 3 EXPENSES VARIABLE COSTS INSIDE: 40 Doubled sided pages to be photocopied Photocopy charge 0.0129 /copy $1.03 $1,030 $5,152 $10,304 Toner charge 0.0148 /copy $1.19 $1;187 $5,934 $11 ,868 Paper costs 0.0122 /page $0.49 $488 $2,438 $4,876 LABOUR: Average of 5 mins. per book 7.0000 /hr $0.58 $583 $2,917 $5,833 TOTAL VARIABLE COSTS $3.29_ $3,288 $16,441 $32,881 CONTRIBUTION MARGIN $0.66 -- t3" FIXED COSTS N Ad Graphic Scan $200 $200 $200 Covers - Front & Back printed (we supply artwork) $59_7 $1,987 _ $3,7_42_ TOTAL FIXED COSTS $797 $2,187 $3,942 TOTAL EXPENSES $4,085 $18,628 $36,8_23 PROFIT/LOSS $865 $2,122 $3,677 BREAKEVEN = Fixed Costs - Ad Sales / Unit Contribution Margin ($307) $1,793 $4,445 (i.e.: ad sales would cover fixed costs) 1 N.B.S.H.O Executive Sun, mary 12 Northumberland Business Self - Help Office Self-Counsel Press Publications Budget Schedule 4 Prepared September 30, 1995 Per Est boobs to be BOOK sold in 1995 TOTAL REVENUE Average Sales Price $11.95 30 $358.50 TOTAL REVENUE $11.95 $358.50 COST OF GOODS SOLD Average Cost $7.17 $215.10 TOTAL C.O.G.S. $7.17 $215.10 PROFIT/LOSS $4.78 $143.40 PROPOSED INVENTORY Sales Price Cost Profit Advertising for a Small Business 10.95 6.57 4.38 Basic Accounting 8.95 5.37 3.58 Buying and Selling a Small Business 9.95 5.97 3.98 Using the Internet 14.95 8.97 5.98 Keeping Customers Happy 9.95 5.97 3.98 Look Before You Leap 12.95 7.77 5.18 Marketing Your Product 12.95 7.77 5.18 Marketing Your Service Business 12.95 7.77 5.18 No B.S., Sales Success Book 8.95 5.37 3.58 Out of Work? Get Into Business! 9.95 5.97 3.98 Practical Time Management 7.95 4.77 3.18 Preparing A Successful Business Plan 14.95 8.97 5.98 Relationship Selling 12.95 7.77 5.18 Consulting Business 14.95 8.97 5.98 Craft Business 12.95 7.77 5.18 Home Based Business 12.95 7.77 5.18 Starting A Successful Business in Canada 14.95 8.97 5.98 Ultimate No B.S. Business Success 8.95 5.37 3.58 Understanding and Managing Financial Information 9.95 5.97 3.98 Winning Proposals 13.95 8.37 5.58 i 363 NORTHUMBERLAND BUSINESS SELF - HELP OFFICE z BUDGET FOR SEMINARS Schedule 5 O Prepared September 30, 1995 X m n Per Person 5 10 15 20 25 30 C: SEMINAR REVENUE 15.00 $75.00 150.00 225.00 300.00 375.00 450.00 m W EXPENSES C VARIABLE COSTS Photocopying $2.40 $12.00 $24.00 $36.00 $48.00 $60.00 $72.00 3 3 (avg 30 double sided pages x.04/pg) Folders (MEDTT) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0_0 TOTAL VARIABLE COSTS $2.4_0 $12.00 $24.00 $36.00 $48.00 $60.00 $72.00 Contribution Margin $12.60 $63.00 $126.00 $189.00 $252.00 $315.00 $378.00 FIXED COSTS Room Rental $0.00 $0.00 $60.00 $60.00 $60.00 $60.00 Advertising 2 col x 148 lines ad ME-Ul7 pays $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 classified ad* $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 flyers (200 photocopied in house) $7.00 $7.00 $7.00 $7.00 _$7.00 $7.00 TOTAL FIXED COSTS $47_:00 $47.00 $107.00 $107.00 $107.00 $107.00 TOTAL EXPENSES $59.00 $71.00 $143.00 $155.00 $16_7.00 $179.00 U-j PROFIT/LOSS X16.00_ 79.00 $82_00 X145.00 $208.00 $271_00 ON NOTE: One time cost of Transparencies for each seminar = $25 to $30 BREAKEVEN = Fixed costs / Per person Contribution Margin = 3.7 people (if done in DT Boardroom) Fixed costs / Per person Contribution Margin = 8.5 people (if done in rented room) * classified ad to be place as follows: Free advertising to include: average of 20 words per ad > notice in Chamber newsletters # Days to run >notice in Business Beat and Coming Events Port Hope Evening Guide 5 > notice to Radio media for their Community Bulletin Cobourg Daily Star 5 > notice for Northumberland Cable Community Board Colborne Chronicle 2 _ Warkworth Journal 2 j Cam bellford Herald 2 w N B.S.H.O Executive Summary 14 Northumberland Business Self— Help Office Advertising Budget Schedule 6 1996 EXPENSES 1000 Business Cards $200 5000 Brochures $500 Miscellaneous ads $100 TOTAL EXPENSES $800 k I I 365 M.B.S.H.O Executive Summary 15 APPENDIX I NORTHUMBERLAND BUSINESS SELF-HELP OFFICE TOTAL INQUIRIES FROM JANUARY 1988 TO September 30, 1995 MONTH 1988 1989 1990 1991 1 1992 1 1993 1994 1995 JAN n/a 52 96 1141 1661 143 102 69 FEB 19 58 87 124 126, 161 118 84 MAR 28 77 107 109 132 215 127 83 APR 40 63 87 110 92 208 102 53 MAY 49 57 112 106 87 145 123 100 JUN 66 4 112 71 1071 117 109 70 JUL 57 41 58 59 —971 96 94 60 AUG 74 110 71 87 1041 148 77 101 SEPT 89 88 70 88 108 132 70 111 OCT 79 92 81 103 91 136 75 NOV 58 92 62 67 142 131 75 DEC 28 49 52 104 92 96 68 TOTAL 587 783 995 1142 1 1344 1728 1140 731 GRAND TOTAL 8450 TOTAL CONSULTATIONS FROM JANUARY 1988 TO September 30, 1995 includes repeats MONTH 1988 1989 1990 1991 1992 1993 1994 1995 JAN n/a 52 65 26 25 24 28 _ 23 FEB 15 34 46 34 38 19 42 20 MAR 39 21 43 18 441 37 29 24 APR 38 22 33 26 261 30 35 0 MAY 35 13 23 25 111 19 41 22 JUN 52 10 40 32 23 22 29 14 JUL 55 13 18 23 141 14 18 13 AUG 63 37 20 20 21 21, 15 15 SEPT 67 30 11 24 16 17 9 15 OCT 47 28 22 25 9 32 24 NOV 58 33 31 21 21 24 12 DEC 24 22 12 16 12 9 8 TOTAL 493 315 364 290 260j. 268 290 146 GRAND TOTAL 2426 TOTAL IN—OFFICE CLIENT CONTACTS JANUARY 1988 TO September 30, 1995 MONTH 1988 1 1989 1 1990 1991 1992 1993 1994 1995 TOTAL T 1-0801 10981 13591 1432 16041 1996 14301 877 GRAND TOTAL 10,876 N.B.: this does not include clients who attended seminars or outreach programs TOTAL BUSINESS STARTS ASSISTED BY N.B.S.H.O. JANUARY 1988 TO September 30, 1995 MONTH 1 1988 1 1989 1 1990 1 1991 1992 ' 1993 1 1994 1995* TOTAL 104 112 123 79 51 52 53 19 GRAND TOTAL 593 *Statistics not complete 366 Attachment A-12 M-28-96 If PIS R c" 7 1596 ip3 MAYOR, OFFICE 367 Attachment A-13 FEB 29 Nmil:22 TR-28-96 DURHAM REGION FARM SAFETY ASSOCIATION 1081 Scugog Line 2, R.R. 2 k Port Perry, Ontario _ February 27 , 1996 Marie P. Knight Deputy clerk Municipality of Clarington 40 Temperance St . Bowmanville, Ontario �INANGF L1C 3A6 Dear Ms . Knight DURHAM REGION FARM SAFETY ASSOCIATION held its Annual Meeting recently and plans were made to promote Farm Safety at various events throughout Durham Region. As in the past , we are requesting grants from the municipalities to help us carry out these plans. Last year we held a very successful meeting with an inspector from the Ministry of Transport discussing farm vehicles on the road--way and the safety measures that should be taken. We sponsored an Emergency First-Aid course and farm safety videos for children were distributed to libraries throughout Durham Region. The provincial topic of Rural Child Safety will be continued in 1996 with the emphasis on youth. The slogan STAY ALERT - DON'T GET HURT will continue. We plan to promote this topic by doing press releases and displays at area events. We have been asked to assist in providing fire fighters with training in machinery extraction. In order to carry out the program financial assistance is required and the purpose of this letter is to request a grant from ) the Municipality of Clarington to further this work. The amount suggested is $75 .00 made payable to Durham Region Farm Safety Association. The co--operation of the Municipality of Clarington in making a grant will be very much appreciated. Thank you for your consideration of this request. Yours truly Ruth Powell Secretary-Treasurer #.._..._.. 7 368 Attachment A-14 COUNCIL DIRECTION TR-28-96 BOWMANVILLE The SENIOR PUBLIC SCHOOL Northumberland-Clarington Board of Education Leaders in Learning HILARY M.WALT, B.A., M.Ed.,Prindpal SHARON J. McKEIVER, B.A.,M.Ed.,Vice-principal 105 Queen St.,Bowmanville,Ont. L10 1 M7 Phone 905-623-3323 February 19, 1996. The Manager, Clarington Municipal Office, 40 Temperance St, Bowmanville, Ont. L1C 3A6 Dear Sir/Madam: You may already be aware that Bowmanville Senior Public School is working hard to implement a project that will provide both students and the local community with the opportunity to engage in healthy activities. The "Putnam Fitness Trail" has been implemented in its initial stages. Poster signs will soon be made by students which will be attached to outdoor posts along the trail. The project involves many aspects and phase-in stages. Our goal is to have it fully in place by the year 1997. (See the back of this page for details. ) The students have been working hard to collect fund-raising money and will continue to do so during the school year. We are asking you for any financial assistance that you may be able to contribute to this project. Donations of any amount are welcome, every little bit will be of help. Please take a few minutes to discuss this worthy project with your organization/company and return the Response Card in the self-addressed, stamped envelope by March 31, 1996, enclosed. We thank you greatly for any support that you may be able to offer. Sincerely, /cs Hilary W lt, Principal, Encl: '-- - -- s V Fred Braybrook, Parent, Pat Moffat, Teacher. i 1 __, �i� 369 Response Card Re: BSPS Wellness Project , Please fill out and return by March 31, 1996. Please make all cheques payable to Bowmanville Sr. Public/Wellness Project. Name of Organization: Address: Telephone #: Contact Person: Yes, we would be happy to assist will the Wellness Project at Bowmanville Senior Public School, in the amount of $ Will you require a receipt? Yes No ❑ No, we will not be able to assist with the Wellness Project at this time. [] Other. We are not able to assist with a monetary donation but could help out by providing a free service of free goods for a possible fundraising idea. (Example, food for a Barbecue Fundraising Event.) Please specify: Thank You For Taking The Time To Return This Response Card. i 370 Attachment A-15 TR-28-96 WDA Ulrike and Karl Fliesser 6i,A4 5 A 18 The Bridle Path Bowmanville,ON L I C 3W March 31, 1996 its!li�Rkisl(' �i_19 N G;I A lINl'i0N Dear Mayor Hamre and all Members of Council: We would like to bring to your attention the playground situation at Ontario Street Public School in Bowmanville. This school,home base for three hundred plus students for seven hours every day,used to have an elaborate creative play structure which had to be removed last fall for safety reasons because of outdated features. We parents,in collaboration with the school,have started a fundraising campaign to rebuild the structure;but-alas- the amount required cannot be raised by us alone in the time span that would seem reasonable to leave the children without a much needed replacement for their"Creative". Our children,the majority of whom spend all day in school because they live too far to go home for huich,are now left without adequate exercise facilities for another whole year,unless we can succeed in soliciting support. We realize that funds are cut everywhere on every level,but this should not result in children having to do"without". Without the basic right to exercise their bodies adequately in the course of a strenuous school day-,without the much needed stress relief after sitting still for hours.We must provide them with the tools to build healthy bodies in which healthy minds can flourish. In these tough financial times,let us all c6ntribute and come up with creative alternatives to make up for the shortage of funds,and please-let us not forget who is directly affected here:our children,the focal point in all our efforts of school bureaucracy,and an all important part of our community. Thank you for your consideration. I fl rike and Karl Fliesser. CLrRK /J - _..�.... ACK, 01 . .. -.. ,! O M4 COPIU)" TOY `tu__ . -Fu_..7-YT 371