HomeMy WebLinkAboutTR-33-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# "-
Date: MONDAY, JUNE 3 , 1996 Res.
Report#: TR-33-96 File#: By-Law#
Subject: CO-OPERATIVE QUOTATION 505-96, SUPPLY AND DELIVERY COLD
MIX/HIGH PERFORMANCE/HOT MIX
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-33-96 be received;
2 . THAT Harnden and King Construction, Brooklin, Ontario, with a
total bid in the amount of $4, 488 . 75 (plus applicable taxes) ,
for the Municipality of Clarington requirements, being the
lowest responsible bidder meeting all terms, conditions and
specifications of the Co-operative Quotation 505-96, be
awarded Section I of the contract to supply Hot Mix Asphalt on
an "as required" basis, to the Municipality of Clarington;
3 . THAT Harnden and King Construction, Brooklin, Ontario, with a
total bid in the amount of $53 , 872 . 00 (plus applicable taxes) ,
for the Municipality of Clarington requirements, being the
lowest responsible bidder meeting all terms, conditions, an-d
specifications of the Co-operative Quotation 505-96, be
awarded Section II of the contract -. to supply Cold Mix
Bituminous Type Asphalt on an "as required" basis, to the
Municipality of Clarington; ,
4 . THAT The G.H. Company, Mississauga, Ontario, with a total bid
price of $35, 946 . 00 (plus applicable taxes) for the
Municipality of Clarington requirements, being the lowest
responsible bidder meeting all terms, conditions and
specifications of the Co-operative Quotation 505-96, be
awarded Section III of the contract to supply High Performance
Cold Mix on an "as required" basis, to the Municipality of
Clarington; and
5 . THAT the funds expended be provided from the approved 1996
Public Works Road Maintenance, Pavement Patching Account
#7208-00411-0169 .
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REPORT NO. : TR-33-9G PAGE 2
CO-OPERATIVE QUOTATION 505-9G
BACKGROUND AND COMMENT:
The Municipality of Clarington participated in the Durham
Purchasing Co-operative Group Quotation for Hot Mix Asphalt,
Emulsified Asphalt Patching Material (cold mix) , and High
Performance Cold Mix Asphalt Repair Material .
The bids were tabulated as per Schedule "A" attached.
After review and analysis of the bids by Purchasing and Public
Works, it was mutually agreed that the bid from Harnden and King
Construction, Brooklin, Ontario, for Hot Mix Asphalt and Emulsified
Asphalt Patching material (cold mix) be recommended for Section I
and II respectively, and the bid from the G.H. Company,
Mississauga, Ontario for High Performance Cold Mix be recommended
for Section III as required by the Department of Public Works .
The contract award for High Performance Cold Mix is recommended to
The G.H. Company, Mississauga, Ontario, as the product has been
field tested by the Region of Durham and has performed well . The
lower alternative bid, received from Innovative Building Products
for High Performance Cold Mix, has been rejected since no field
tests have been carried out on this product . The Region will
attempt to field test any new products which may be cheaper when
the products become available .
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
The unit prices for Section I, Section II and III reflect
approximately a 8 . 5o decrease, a 1% decrease and a 15 . 4% decrease
respectively.
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REPORT NO. : TR-33-96 PAGE 3
CO-OPERATIVE QUOTATION 505-96
Both of the subject firms have previously provided satisfactory
service to the Municipality of Clarington.
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Respect u�lly submitted, Reviewed by,
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M -rie- Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Teasurer Chief Administrative Officer
Stephen A. Vokes . P.Eng.
Director of Public Works
MM*LB*ld
May 27, 1996
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SCHEDULE "A"
CO-OPERATIVE QUOTATION 505-96
BID SUMMARY
Section I Section II Section II
Bidder Hot Mix Cold Mix High
Asphalt Asphalt Performance
Cold Mix
Asphalt
Harnden & King $4488.75 $53872.00 $46165.00
Brooklin, Ontario
Bennett Paving & Materials $4862.00 $59500.00 NO BID
Oshawa, Ontario
Miller Paving $ 894.00 * $66220.00 $67900.00
Markham, Ontario
LaFarge Canada $5016.00 $72450.00 $52150.00
Concord, Ontario
D. Crupi & Sons $5525.00 NO BID NO BID
Scarborough, Ontario
Innovative Building Products NO BID NO BID $48965.00
Ajax, Ontario
Innovative Building Products $34265.00
Ajax, Ontario
ALTERNATIVE PRICING
The G.H. Company NO BID NO BID $35946.00 **
Mississauga, Ontario
McAsphalt Industries NO BID NO BID NO BID
Toronto, Ontario
Koch Materials Ltd. NO BID NO BID NO BID
Toronto, Ontario
* Incomplete
** Discount taken 2% 10 Day Terms
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