HomeMy WebLinkAboutTR-46-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# ��
Date: MONDAY, JUNE 17, 1996 Res.
Report#: TR-46-96 File #: By-Law#
Subject: TENDER CL96-10, SUPPLY AND HAUL GRANULAR "A" GRAVEL
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-46-96 be received;
2 . THAT Robert E. Young Construction, Ennismore, Ontario, with a
total bid in the amount of $97, 290 . 00 for the Supply Only of
Granular "A" Gravel (Part "A" ) , and $57, 726 . 50 for the Hauling
of Granular "A" Gravel (Part "B") , being the lowest overall
responsible bidder meeting all terms, conditions and
specifications of Tender CL96-10, be awarded the contract for
the Supply and Haul (Part "A" & "B") of Granular "A" Gravel,
as required by the Municipality of Clarington; and
3 . THAT the funds expended be provided from the approved 1996
Public Works Road Maintenance and Construction budget
FORTHWITH.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and called for the Supply and Haul
of Granular "A" Gravel, as required by the Department of Public
Works .
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Subsequently, tenders were received and tabulated as follows :
R PAPER RECYCLE 717
-B PRIMED ON RECYCLED PAPER
REPORT NO. : TR-46-96 PAGE 2
TENDER CL96-10
BIDDER TOTAL BID TOTAL BID TOTAL PART
AMOUNT AMOUNT "A"
PART "A" PART "B"
TRT Sand & Gravel $ 94, 875 . 00 * $75, 435 . 00 $170, 310 . 00
Orono, Ontario
Robert E. Young $ 97, 290 . 00 $57, 726 . 50 $155, 016 . 50
Ennismore, Ontario
Harnden & King $136, 402 . 77 * $87, 205 . 00 $223 , 607 . 77
Brooklin, Ontario
* Error in Calculation of G.S .T.
The total funds required for Tender CL96-10, Supply and Haul of
Granular "A" Gravel are included in the Department of Public Works
Gravel Patching and Resurfacing account, as well as various other
construction accounts, from which there are adequate funds
available.
For the information of Council, the low bid for Part "A" for the
Supply Only of Granular "A" in the amount of $94, 875 . 00 is TRT Sand
& Gravel, Bowmanville . The low bid for Part "B" for Haulage and
Stockpiling in the amount of $57, 726 . 50 is Robert E. Young
Construction, Ennismore . Should Part "A" and "B" be awarded
separately, the total amount of the contract would be $152, 601 . 50 .
However, should both Part "A" and Part "B" be awarded together to
Robert E. Young Construction, the lowest overall bidder for Part
"A" and "B" as suggested by the Manager of Operations, Public Works
Department, in the memo attached marked Schedule "A" , the total
amount of the contract would be $155, 016 . 50 . The difference being
an increase of $2, 412 . 00 in the total contract . This increase
would be offset by the convenience and reliability of one
contractor handling both the supply and the hauling and stockpiling
for the Municipality, thereby reducing the cost of scheduling.
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REPORT NO. : TR-46-96 PAGE
TENDER CL96-10
The Tender makes provision for awarding Part "A" and Part "B"
together or separately, whichever is in the best interest of the
Municipality.
The price per tonne for the Supply of Granular "A" from Robert E.
Young Construction represents an approximate 5o decrease over the
1995 contract awarded to Robert E. Young Construction.
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After review and analysis of the tenders by Public Works and
Purchasing staff, it was agreed that Robert E. Young Construction
Ltd. , be awarded the contract to Supply and Haul (Part "Al' and 11311 )
Granular "A" Gravel as required by the Municipality of Clarington
Public Works Department .
Respectfully submitted, Reviewed by,
rie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
Stephen A. Vokes, P.Eng.
Director of Public Works
MM*LB*ld
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SCHEDULE "A"
THE CORPORATION OF THE TOWN OF NEWCASTLE
Memorandum
To: Shirley E. Stewart, Buyer I
From: Don Patterson, Manager of Operations
Date: May 31, 1996
Subject: TENDER CL96-10; SUPPLY AND HAUL GRANULAR MATERIAL
I am in receipt of your memo of May 23 , 1996 . I believe that
the contract should be awarded to the overall low bidder,
Robert Young Construction in the amount of $155, 016 . 50 .
Although, the tender states that either part may be awarded
separately, I believe that to be very impractical . In effect
we would be asking one contractor to haul from his competitors
pit . This would undoubtedly cause unnecessary delays and
disruption to the service .
We would prefer to be dealing with one contractor whom would
be held responsible, rather than one contractor blaming the
other for lack of service .
Reliable, uninterrupted flow of product is important to us, as
our crews and equipment must be co-ordinated with the
contractor, since Public Works personnel are receiving and
placing product on the road, which is then co-ordinated with
the pulverizing and high float contractors . I believe the
savings in the scheduling will out weigh the price advantage
gained by splitting the contract .
I further recommend that in subsequent years that the tender
be changed to read supply and haul, without the provision for
splitting the contract .
Please request forthwith approval at the next General Purpose
and Administration meeting, to allow high float contract to
begin as scheduled.
I inc rely,
Don Patterson
Manager of Operations
DP:kr
pc : Steve Vokes, Director of Public Works
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