HomeMy WebLinkAboutTR-48-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # LIE I
Date: MONDAY, JUNE 17, 1996 Res. #( ��,
Report#, TR-48-96 File#: By-Law#
Subject:
QUOTATION Q96-2, RINK BOARD SIGNS
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Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-48-96 be received;
2 . THAT the Three (3) year proposal from Graphic Lettering
Services, Bowmanville, Ontario, to provide the marketing, sale
of space and the production of Rink Boards, as required by the
Department of Community Services be accepted;
3 . THAT the attached By-law (Schedule "A" ) , authorizing the Mayor,
and Clerk to execute the appropriate agreement be approved;
and
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4 . THAT the funds received be credited to the Community Services
Advertising Fees Revenue Account ##6400-00036-0000 .
BACKGROUND AND COMMENT:
The Quotation was publicly advertised for the marketing, sale of
space and the production of Rink Boards as required by the
Community Services Department .
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Subsequently, proposals were submitted and received as per Schedule
"B" attached.
As indicated by the figures in Schedule "B" , the proposal received
from Graphic Lettering Services results in the highest overall
revenue to the Municipality. It is estimated that based on the
total revenue per board, that the total annual revenue will be
approximately $22, 000 . 00 .
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REPORT NO. : TR-48-96 PAGE 2
QUOTATION Q96-2
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The subject firm has worked satisfactorily or the Municipality of
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Clarington in prior years .
For the information of Council, attached is a copy of the proposed
Agreement marked Schedule "C" .
After further review and analysis of the proposals by Purchasing
and Community Services, it was mutually agreed that the proposal
from Graphic Lettering Services, Bowmanville, Ontario, be accepted
and that the monies received be credited to the Community Services
Advertising Fees Revenue Account #6400-00036-0000 .
Respectfully submitted, Reviewed by,
Maxi Marano, H.BSc. ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
/ A-1 Joseph P. Caruana,
Director of Community Services
MM*LB*ld
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SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 96-
Being a By-law to authorize a contract between Graphic
Lettering Services, Bowmanville, Ontario, in respect of the
Marketing, Sale of Space and Production of Rink Board Signs
for the Garnet B. Rickard Recreation Complex and the
Darlington Sports Centre.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation Seal,
a Contract between Graphic Lettering Service and said Corporation.
By-law read a first and second time this day of June, 1996.
By-law read a third time and finally passed this day of June, 1996.
Mayor
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Clerk
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SCHEDULE"B"
BID SUMMARY
Q96-2
RINK BOARD SIGNS
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PER BOARD PER YEAR
BIDDER
Total Cost Fee for Revenue to
to Advertiser Service Municipality
Graphic Lettering Services $1,600.00 $650.00 $950.00
Bowmanville, Ontario
Brooklin Bulletin Publishing Co. G.B.R.C., 12 signs rental $1,200.00 $720.00 $480.00
Brooklin, Ontario art $ 298.00
D.S.C., 8 signs rental $ 900.00 $540.00 $360.00
art $ 394.00
Boardview Advertising Inc. 1st Year $1,100.00 $ 20.00 $300.00
Toronto, Ontario 2nd Year $1,000.00 $650.00 $350.00
3rd Year $ 900.00 $550.00 $350.00
G.S.T. not included
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SCHEDULE "C"
AGREEMENT
THIS AGREEMENT made the day of 1996
BETWEEN:
MUNICIPALITY OF CLARINGTON
(Hereinafter referred to as the "Municipality")
AND:
GRAPHIC LETTERING SERVICES
(Hereinafter referred to as the "Company")
WHEREAS the Corporation of the Municipality of Clarington has authorized the Community
Services Department to co-ordinate and supervise the marketing and selling of advertising
panels at the Garnet B. Rickard Recreation Complex and Darlington Sports Centre.
BY SIGNING THIS AGREEMENT, the parties do hereby agree to be bound by the following:
1. The Municipality grants the exclusive right to sell and display advertisements on the
rinkboards of the ice surfaces located at the Garnet B. Rickard Recreation Complex
and the Darlington Sports Centre.
2. This agreement shall be in effect for the three (3) year period commencing as of the
date of the signing, subject to the performance of the terms of this Agreement. The
Municipality may terminate this Agreement for non-payment of fees or any breach of
the covenants and obligations of its part to be observed and performed.
3. The Company agrees to remit to the Municipality the total of nine hundred and fifty
dollars ($ 950.00) per rinkboard advertisement sold. This fee covers the costs
associated with the selling, creation, installation and maintenance of the rinkboard
advertisement during the term of this Agreement.
4. The Company agrees to supply and warrantee all work and materials for the term of
this Agreement and to carry on behalf of the manufacturer the warranty on the LEXAN
pieces.
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5. The Company acknowledges and agrees to the following terms and conditions:
(a) There shall be a minimum of twenty-four (24) rinkboard advertisements
available for placement;
(b) All advertising signs shall remain the property of the Advertiser and may be
replaced at any time. The Municipality shall not be held liable for damage to
the signs for any reason;
(c) The Company shall be responsible for installing and replacing any damaged or
defaced signs and insuring that the signs are maintained in a safe condition
and pleasing appearance for the term of this Agreement, not to include acts of
God as set out, but not limited to, earthquake, snowslide, landslide,
subsidence or other earth movement, flood including waves, tides, tidal waves
and the rising of, the breaking out or the overflow of any body of water,
whether natural or man-made, damage arising out of war, invasion, acts of
foreign enemy, hostilities (whether war be declared or not), civil war, rebellion,
revolution, insurrection or military power, or damage imposed by or arising
under the Nuclear Liability Act.
(d) The Company undertakes that the advertising placed by it shall be in
accordance with the regulations and standards set by the Canadian
Advertising Council and the Corporation of the Municipality of Clarington;
(e) All advertising signs installed by the Company will be of high moral standard,
non-political and not contrary to public order and taste as determined by the
Municipality;
6. The Company hereby covenants to indemnify and save harmless the Municipality from
all actions, causes of action, suits, claims and/or demands whatsoever which may
arise directly or indirectly as a result of placing any advertisement by the Company
under the terms of this Agreement.
7. The Company shall maintain liability insurance with any Insurance Company
acceptable to the Municipality of Clarington to save harmless and indemnify both the
Municipality and Contractors against property damage, personal injury, including
death which may arise from operations within this contract. The Municipality shall be
added to the Company's Insurance Policy as additional coverage. Such insurance
shall be not less than $1,000,000.00 Public Liability coverage. A certificate of
insurance must be provided to the Municipality of Clarington. Any damages to any or
all properties as a result of the work performed by the Company will be repaired at the
expense of the Company to the satisfaction of the Director of Community Services or
his designate.
8. The Municipality agrees to provide the Company access to the Facilities for the
convenience of installing, repairing and/or replacing advertisement signs.
9. This Agreement shall not be assigned without the written consent of the parties
hereto, which consent shall not be unreasonably withheld.
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IN WITNESS THEREOF the parties hereto have caused to be executed those presents by
their officers properly authorized in that behalf on the day and year first above written.
COMPANY GRAPHIC LETTERING SERVICES
Peter Hoekstra, Owner
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
MAYOR
CLERK
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