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Home My WebLink AboutTR-49-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: ENERAL PURPOSE AND ADMINISTRATION COMMITTEE J' File # L L C;L- Date: June 17, 1996 Res. #(I d( Report#: File#: By-Law# i Subject: 1996 GRANT APPLICATIONS - 1. BOWMANVILLE JR. "A" HOCKEY CLUB 2. HELPING HANDS FOOD BANK Recommendations: I It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT the Bowmanville Jr. "A"Hockey Club grant request of$7,000 tabled under Resolution #GPA-219-96 be lifted from the table; 2. THAT Report TR-49-96 be received; 3. THAT Committee consider a grant award to the Bowmanville Jr. "A" Hockey Club in the amount of $6,500 for 1996; 4. THAT the grant application from the Helping Hands Food Bank,requested under Resolution #GPA-278-96 be received and considered at this time; 5. THAT Committee consider a grant award to the Helping Hands Food Bank, as a one-time grant, in the amount of $500 for 1996; and 6. THAT the Jr. "A"Hockey Club and Audrey Johnson,Treasurer of the Food Bank, be notified of Council's decision. Background: 1.0 The 1996 Budget deliberations considered the grant request of the Bowmanville Jr."A"Hockey Club, under report CS-03-96. Their request of$7,000 was tabled to allow time for staff to meet with the organization to ensure they had a proper business plan in place to help ensure they remain sustainable. P RE CYCLED AEREA 733 RECYCLE LLIS IS PRRMD M RECYCLED PAPER TR-49-96 Page - 2 - 1.1 Staff met with the Jr. "A" Hockey Club representatives and received their three year Projected Statements of Income for 1997 through 1999 (refer to Attachment #1). They have projected that their operations will produce a revenue at the end of the third year. 2.0 The Club committed to bringing a cheque to the Municipality,in the week of June 10th, to cover the cost of their outstanding arrears. In recognition of the attempt to clear their outstanding debts and the proposed three year financial plan, it is recommended that Committee consider a grant award for 1996 in the amount of $6,500. The 1995 grant award was for $7,000, and therefore the reduction is in keeping with the 1996 overall grant considerations and reductions. Should the cheque from the Club be less than expected, the difference will be deducted from their grant. 3.0 The entire $7,000 requested by the Jr. "A" Hockey Club was tabled and included in the total grant commitment. It is recommended that if Committee awards the recommended grant of $6,500, consideration be given to awarding the remaining $500 to the Helping Hands Food Bank as a one- time grant. The financial information requested during the 1996 budget deliberations is Attachment #2 to this report. The grant would otherwise be taken from the Municipal contingency account as discussed during budget deliberations. 4.0 If both grants are awarded as suggested above, the total ant awards for external and affiliate gg �' boards,excluding the Library,Museums and Visual Arts Centre,remains unchanged from the budget deliberations value at $70,150. I Respectfull submitted, Reviewed by, ari A. Marano, H.BSc., A.M.C.T., W.H. Stockwell, Treasurer. Chief Administrative Officer. MM/hjl Attachments I i i 734 i ATTACHMENT #1 BOWMANVILLE EAGLES JUNIOR A HOCKEY CLUB Projected Statements of Income For The Years Ended June 30, 1997 1998 1999 Revenue: Gate receipts $ 42,000 $ 45,000 $ 48,000 European game, net 5,000 5,000 5,000 Alumni game & dance 3,000 3,000 3,000 All kids nights 8,000 9,000 10,000 Program draw 10,000 10,000 10,000 Major sponsors 20,000 20,000 20,000 Sweater sponsors 11,000 12,000 13,000 Executive draw 2,000 2,000 2,000 Program advertising 10,000 11,000 12,000 Merchandise, net 3,000 4,000 5,000 Golf tournament/Celebrity dinner 5,000 6,000 7,000 Nevada, Bingo, Casino AS YET NOT APPROVED Miscellaneous 6,000 8,000 10,000 125,000 135,000 145,000 Expense: College Wknd & Newmarket Tournament 3,000 3,000 3,000 Ice-time 18,000 19,000 20,000 Referees 5,000 5,000 5,000 Buses 9,000 10,000 10,000 Equipment & sticks 17,000 18,000 19,000 Room and board 12,000 12,000 12,000 Staff travel & expense 5,000 6,000 6,000 Development fees 10,000 11,000 12,000 Game entertainment 2,000 2,000 2,000 Awards 2,000 3,000 3,000 OHA & league fees 6,000 6,000 6,000 Eagles CRHL Selects 2,000 2,000 2,000 Advertising & promotion 3,000 4,000 5,000 Training camp 3,000 4,000 5,000 Staff costs 10,000 11,000 12,000 Miscellaneous 3,000 4,000 6,000 I 110,000 120,000 125,000 Net Excess of Revenue over Expenditures 15,000 15,000 20,000 Opening Deficit (35,000) (20,000) (5,000) i Closing (Deficit) Surplus $(20,000) $ (5,000) $ 15,000 735 i I ATTACHMENT #2 MUNICIPALITY OF �arington ONTARIO I J May 27, 1996 „ .• - ' Audrey Johnson, Treasurer _ Helping Hands Food Bank 29 Statemaster Cres. Courtice, Ontario LIE 2Y7 Dear Ms. Johnson: During this years budget deliberations, Council of the Municipality of Clarington passed the following motion; "that the Helping Hands Food Bank be requested to submit a grant application together with financial data to be considered by the General Purpose and Administration Committee". Please find enclosed, the appropriate application for your use. I trust this information is complete, should you have any questions or require clarification, please do not•hesitate to contact me. Yours tr , Jo ep aruana, Director C unity Services Department JPC:dm Enclosure cc: Patti Barrie, Clerk Marie Marano, Treasurer V/ CS84 f 736 y� CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET • BOWMANVILLE -ONTARIO • L1C 3A6 • (905) 623-3379 • FAX 623-4169 RECYCLED PAPER JUG! 0 7 1��6 APPLICATION FOR MUNICIPAL GRANT ItLITY OF CI.ARI�"TCN SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1 C 3A6 PLEASE PRINT/TYPE SUBMISSION DEADLINE: PLEASE COMPLETE ALL AREAS FRIDAY, NOVEMBER 17, 1995 1. Name of Organization/Association: NAME TELEPHONE STREET ADDRESS/POST OFFICE BOX r TOWN PROVINCE POSTAL CODE 2. Contact Person for this App ication: TELEPHONE NUMBER HOME: N?E SITIO WORK: ----- 3. Is your Organization Incorporated as non-profit? YES NO If yes, when? �/ y (dd/mm/yy) 4. List the programs/services provided by your Organization. e /1,0--'4 A /7? D yl _�4t�j frJ Zx�rr`Q_ ✓��a O , ./2 �. ��.� 737 v -2- 5. Describe how the programs/services provided by your Organization will benefit as a result of Municipal funding. ZZ O Z' 77 61 6. MUNICIPAL GRANT REQUESTED: 7. Have your made a previous request for a Municipal Grant to the Municipality of Clarington (formerly the Town of Newcastle)? YES NO If YES, please complete the following: YEAR REQUESTED AMOUNT REQUESTED AMOUNT RECEIVED 8. Has your Organization requested funding in the last 12 months from any other Municipal, Provincial or Federal Department or Agency? YES NO /---' If YES, please complete the following: AGENCY YEAR REQUESTED RECEIVED ../3 738 -3- / 9. Total program or association membership in your organization. f do 10. Declaration of Organizations' Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization which we represent. NAME TITLE DATE c Thi Application must be signed by two (2) Members of the Executive. 11. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures for the most recent fiscal year. I 739 BUDGET INFORMATION REVENUE SOURCE LAST NEAR'. THIS YEAR NEXT.YEAR GRANTS - FED/PROV , MUNICIPAL GRANT 0 1000 MEMBERSHIPS 0 0 REGISTRATIONS FUNDRAISING Q'd OTHER (SPECIFY) 42JIS, 4" ot) LAST YR. SURPLUS/DEFICIT ( ��} �� ;, ►�) ,� �,} TOTAL REVENUE TLA yco- ' EXPENDITURES; LAST`YEAR THIS YEAR NEXT YEAR SALARIES - FULL/TIME SALARIES - PARTITIME FACILITY RENTAL 12-00 1w, t 2.W uU OFFICE SUPPLIES •7+1 cvo 'oc, Jc., c,c, TELEPHONE 0 {Q ADVERTISING MAINTENANCE OTHER (SPECIFY) Qa r OTHER (SPECIFY) 2-8:0 L vv `; ) 00 L OTHER (SPECIFY) 0 68 OTHER (SPECIFY) OTHER (SPECIFY) o �f E-- TOTAL EXPENSES 32,( 1 . 0;3 Gj 5 la - O` 3 SS ` SURPLUS/(DEFICIT) CALCULATION LAST YEAR THIS YEAR NEXT YEAR :. REVENUE - EXPENSES A NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. 740 �A6 C�c_To 741