HomeMy WebLinkAboutTR-50-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# LA20
Date: MONDAY, JUNE 17, 1996
Report#: TR-5 0-96 By-Law#
File#:
Subject: CO-OPERATIVE TENDER, CONTRACT NO. D96-13
MUNICIPALITY OF CLARINGTON/REGION OF DURHAM
GRANULAR SHOULDERING AND HOT MIX PAVING
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-50-96 be received;
2 . THAT Contract No. D96-13 , tendered jointly with the Region of
Durham for Granular Shouldering and Hot Mix Paving, tendered
by Harnden & King Construction be approved; and
3 . THAT the funds in an amount of $368, 849 . 36 ($320, 738 . 02 tender
+ Engineering, Sundry Work by Region) (accounts as identified
on Schedule "B" of the report) , be drawn from the 1996 Public
Works Capital budget; FORTHWITH.
BACKGROUND AND COMMENT:
Since 1989, the Public Works Department have participated in a co-
operative tendering arrangement with the Region of Durham for Hot
Mix Paving and Granular Shouldering.
Although the contract conditions include both the Region of
Durham' s requirements and the Municipality of Clarington' s
requirements, they are not independent of each other but rather are
considered as one complete contract . However, the contract award
is subject to the approval of the Region of Durham, the
Municipality of Clarington and the Ministry of Transportation. In
this instance, the Municipality of Clarington actually issues the
purchase order to the Region, not the contractor. The Region is
recommending that Contract No. D96-13 be awarded to Harnden & King
Construction.
REC IIEO RECYCLE PAPER
PA P U 742
HS S PRIMED W RECYCMD PAPER
REPORT NO. : TR-50-96 PAGE 2
CO-OPERATIVE TENDER, CONTRACT NO. D96-13
Part of Contract No. D96-13 includes work to be done on behalf of
the Municipality of Clarington. The estimated cost of this work is
$368, 849 . 36 ($320, 738 . 02 Tender + Engineering, Sundry Work by
Region) , as outlined in the attached letter from the Region of
Durham, marked Schedule "A" .
Total expenditures included in the 1996 Public Works Capital
budget, are as per Schedule "B" attached.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Director of Public
Works .
i
As the Region of Durham expects to award the contract immediately,
a FORTHWITH approval for the Municipality of Clarington' s portion
i
is required. The subject firm has previously performed
satisfactorily for the Municipality of Clarington.
Respectfully submitted, Reviewed by,
/o/),
{ J/5
P4a ie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
Stephen A. Yokes, P.Eng.
Director of Public Works
MM*LB*ld
743
SCHEDULE "A"
June 11, 1996
Lou Ann Birkett,
This Roglonel Purchasing Manager,
0 Durhamty Mulnicipality of Clarington,
works 40 Temperance St.,
Department Bowmanville, Ontario
Box -LIC 3A6
.105 C6nsu*rner6 Dr.
Whitby,()ntarlo
Canada 1.1 N 6A$ Dear Ms. Birkett:
(905)86Fi-7721
Fax;(806)668.2051
Re I)urh�m R _Ct11C ,Gt I79 -1 -�Ht Mi�c � y
V,A. Sltgalils, P.Eng.
Comm)ee loner
of works Based on the tow tender of H-'Arndeh and Y.ing Construction Ltd
the Municipality
Pleaso paote our ref: of Cl€rington's share of Durham Region Contract D96-13 "Fart 13" N as fbllnw.q-
i
Tender Items $287,895,1`l
Contingencies 30,000.01)
General Items (Pro Rated) 2.842,.x 2
Sub Total $320,738.C2
7% G.S.T. 22,451,65
G.S.T. Rebate(57,14°%Q)
'TOTAL TENDER.
Engineering& Super•fision $28,866.4,', .
Sundry Work by Region
The tender report requesting approval for Regional Contract D96-•111 (including Fart
B) will be submitted to Regional Works Committee June 25, anJ to Regional
Council July 3.
� .
100%PostOcnsun"r 744
-z -
Please make the necessary arrangements to obtain approvals rehaing to the
Municipality of Clarijngton's ,,hare of Contract D96-I3.
Yours truly,
Goddard,
arks Administration
:lb
cc. G. Farrington, Materials Testing .
K. Rand, Clarington Public Works
i
745
SCHEDULE "B"
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EST. COST
ENGINEERING
fTEM # ACCOUNT# LOCATION TENDERED NET & SUNDRY TOTAL 1996
RE: CAPITAL AMOUNT G.S.T_ WORK COST BUDGET
3 7205-94007-0261 CHURCH STREET I Aar-lz a tt= nA=oc n•r.•,,.,. „� __
9 7205-94"-0261 STATION/LEIGH ST $17,775.42 W $53330 -- -
$2,133.05 $20441.77 $22,0�00.{3a
TflTAL`-CAPITAL: $f7,324.2& $2si 1 _ $8; 78.91 _ 77,? 23 z0 Do
RE: MAINTENANCE
7208-00401-0261 PAVEMENT RESURFAaNG $89,0(30.00
1 OLD SCUGOG RD $23,419-21 $702.62 $2,810.31 $26,932.14
4 MEADOWVIEW BLVD. $21,620.10 $648.65 $2,594.41 $24,863.16
6 SUNSET BLVD- $27,080-71 $81248 $3,249.69 $31,142.87
TQTAL.208 40 : $72�12t}.{}� . $2;�C3.?4 $S�fi54 :oo
7205-01003-0281 VARIOUS LCOATICNS $250,000.00
2 MAPLEGROVE ROAD $92,344.92 $2,770.53 $11,081.39 $106-196.84
5 CONCESSION ST $37,294.72 $1,118.92 $4,475.37 $42,889.00
7 JAMES ST. $9,411.54 $282.37 $1,129.38 $10,823.29
9 CAROLINE ST $9,399.68 $282.01 $1,127.96 $10,80@.65
CONTf N G EN C IES $30,000.00 $900-0- $3,600.00 $34,5W.06
GENERAL ITEMS $2,842.88 $85.29 $341.15 $3,269.32
TQTA :72E}Sr 4 4 :1=7 --121755 26: , $208,48816 $2��3f2E3 fJE}.
TOTAS' -C0NT CT:=: $�3 f3,788 42 .$g; 2 78:-