HomeMy WebLinkAboutTR-15-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTTEFile it L
Cate: March 6, 1997 Res. # iLil]l-
By-Law#
Subject: 1997 CURRENT BUDGET AND 1997 CAPITAL BUDGET
AND FOUR YEAR FORECAST
Recommendations:
I
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-15-97 be received for information;
2. THAT the 1997 Capital Budget (Schedule #1) and the 1997 Current Budget
(Schedule #2), which includes the Executive Summary and External budgets, be
approved, as outlined in Report TR-15-97;
3. THAT the Four Year Capital Forecast be endorsed in principle;
4. THAT Council provide direction on the items referred to budget and the
consideration items identified on Attachment #3;
5. THAT the attached By-Law (Attachment #1) to establish a Reserve Fund called
the Public Works Parks Maintenance Reserve Fund, be approved;
i
6. THAT the Community Services Lot Levy Reserve Fund be closed out with any
remaining funds to be transferred into the Parks Maintenance Reserve Fund;
7. THAT copies of the draft budget be made available for the general public at the
following locations:
• One (1) copy to remain at the Clerks Office
• Three (3) copies to be available at the three (3) Library branches;
I
8. THAT the Treasury Department notify the following parties of the final grant
approved by Council: Library, Museums, Visual Arts, Handi Transit and the
Cemetery Boards;
9. THAT the Community Services Department notify all parties requesting a grant of
Council's decision regarding their request; and
RE PAPER 31
.A PELP� RE CLE
TRIS G PR MED aV RECYCIED PAPER
IqW
TR-15-97 Page - 2 -
10. THAT the Clerks Department notify the parties who have been referred to the
budget process of Council's decision regarding their request.
BACKGROUND:
1.0 The 1997 Budget General Comments:
1.1 The 1997 Current Budget and 1997 Capital Budget and Four Year Forecast are presented
for Council's consideration. The direction from Council was to prepare two budgets; one
reflecting an overall 0% increase and another reflecting a 3% increase. This was achieved
and the 0% is reflected in the current budget document.
1.2 For consideration of the 3% budget, it is recommended that Council consider a tax levy
impact for the following two capital projects as identified on Attachment #2;
1. Twinning of the Rickard Recreation Complex $200,000 equating to 2% tax
impact;
2. Animal Control Shelter improvements $100,000 equating to 1% tax impact.
The merits of these two projects will be discussed by the departments during their
respective budget presentation. Should Council decide to proceed with either of these
projects while still maintaining a 0% overall budget, it is recommended that funding be
considered from existing reserve funds.
1.3 The 1997 Mill Rate for Municipal purposes only has been calculated at 0% as follows:
Muluc�pal Mill Rate 1997 Proposed 1995 Actual Inereasej
zou .d
Residential 138 138 0 %
Commercial 163 163 0 %
Average koas+elxv ]997;Aveag 99,6 Average (Decreaae
:pp Impact Tax Bill Talc BYII
Municipal Tax Bill $ 443.00 $ 442.00 0%
Garbage Flat Rate 100.00 115.00 (13)%
Re ideut al ' 'a $ 543.00 � 557::4 dee�ea�e
Bill Total
(2 5 %
1.4 The combined effect of the slight reduction in the garbage rate is to have an overall
impact on the average household tax bill of approximately 2.5% decrease. The
commercial/industrial tax bill would realize the benefit of the garbage rate reduction for
the single garbage charge which is applied to the realty portion of the tax bill. Business
tax bills are not charged the garbage flat rate.
30
TR-15-97 Page - 3 -
1.5 External budgets prepared by the Library, Visual Arts Centre, Handi Transit and
Museums are included in the draft budget documents as submitted. Any increases
requested have been adjusted to reflect a 0% increase, in accordance with Council's
direction, for the Mill Rate calculation. The value of the requests submitted are reflected
in Attachment #3 for Council to consider the impact of the increases requested.
1.6 In September 1994 Council received for the first time, in Report TR-87-94, a Five Year
Operating Forecast which outlined a reasonable impact on the tax base in order to
accommodate the perceived Municipal operating objectives over the short term. Again in
1997, the process of documented forecasting for operations has been put on a temporary
hold because of the difficulty in predicting the service level and operating adjustments
that will be required as a result of further reductions expected from the Province in 1998,
and the impact of all the proposed "Who Does What" recommendations.
2.0 Historical Review:
The Council's commitment to the ratepayers of the Municipality of Clarington is
exemplified in the historical mill rates that have been implemented over the past few
years. Some of the more recent mill rate increases and assessment growth are as follows:
:
. ..... :;::
M :Rate gs s u t Gwth
.....:: .r sa A .ro %.. .... ..
1997 0% 1.81%
(proposed)
1996 0% 1.85%
1995 0% 3.5%
1994 0% 2.2%
1993 (.05%) 4.1%
3.0 1997 Current Budget:
3.1 Referrals
In preparation of the 1997 Current Budget there were referrals to budget and some
departmental considerations which have been left out of the budget in the calculation of
the 0%. These items have been itemized on Attachment #3 for Council's consideration
and departmental impacts will be discussed by the Department Head during their
presentation.
303
TR-15-97 Page - 4 _
3.2 Provincial Impact
As Council is aware, the increase in growth and the resulting accommodation of additional
parks, roads, etc. means that the budget is providing the same service over an extended
base at less expense making it more difficult to achieve a 0% overall budget impact.
This situation has been compounded for the 1996 and 1997 budgets by the reduction in
provincial transfer payments amounting to $600,000 in 1997 and $941,000 in 1996.
These reductions have been accommodated into the budget to produce an overall zero
percent budget. The remaining provincial grant, $1,199,478 is likely to be entirely
withdrawn for the 1998 budget year.
3.3 Uncontrollable Impacts
The 1997 budget at 0% incorporates some additions to the tax base that were not
controllable and for the most part imposed from external sources. These additions
include the 1997 election expenses of approximately $100,000, a 15% - 20% increase in
insurance premiums and the commitment to the fire primary response through the 1993
Ontario Hydro agreement of approximately $100,000 which includes grid adjustments for
movement through the ranks, per year for ten (10) years, and the operating costs related
to the Courtiee Complex with a scheduled opening in mid 1997. The general additions to
the base and areas adjusted are outlined on Attachment #2; 1997 Budget Impacts and
Overview.
3.4 Position Vacancies
In 1996 there were three significant positions which were vacant and for which
consideration is requested in the 1997 budget in the following manner:
Economic Development Officer: There are no funds provided in the 1997 budget and
the position is not requested for replacement in 1997, however it remains on the
Administration Department organization chart. There may be a subsequent report on this
issue from the Chief Administrative Officer pending the final recommendations of the
Province regarding the economic development strategy for the G.T.A.
Chief Building Official: The responsibilities of this statutory position were assigned to
the Director of Public Works in late 1996. The Director has recommended that no funds
be included in the 1997 budget, but that he be given the opportunity to assess the
workload and responsibilities throughout 1997. The position vacancy remains on the
Public Works organization chart, and the Director will assess the vacancy through a
future budget.
3011
TR-15-97 Page - 5 -
Systems Manager: This position is suggested for replacement in the 1997 budget. The
position remained vacant throughout much of 1996 and it has posed significant
difficulties for all areas. The computer system upgrades that are required and future
strategic planning for the technological servicing of the corporation requires that this
position be reconsidered. Also, with the provincial changes to the assessment service
delivery, the move to "actual value" assessment will require significant changes to many
computer applications. These changes will require a Systems Manager input. In addition
the move to a geographic information system, Autocad upgrades and Internet access and
security responsibilities all will require significant commitment of a Systems Manager.
The replacement of this position has been accommodated in the overall 0 % budget.
3.6 Internet & Advertising of Tenders
In 1996 Council directed that Staff report on the use of the internet. The Province has
directed that certain tenders be advertised through the internet beginning in 1997. A
separate report called Advertising of Tenders TR-16-97, which is included in the budget
agenda outlines these issues and responds to Council's direction. The content of this
report, ie. the Inter-Provincial Trade Agreement also legislatively restricts the
municipality from participating in any "local preference/local content" arrangements. This
issue will be dealt with further in a report from the Purchasing Manager, in the near
future.
3.7 Restructuring of the Community Services Department
For the information of Council, the Chief Administrative Officer has asked Staff to provide
an update on the cost savings associated with the restructuring of the Community Services
Department which also involved changes to the Administration Department and the Public
Works Department. The savings identified in the restructuring report Admin-30-95 have
essentially been achieved through those costs which were controllable. A committee
comprised of the Director of Community Services, the Treasurer and the Director of
Public Works has prepared a joint report (WD-19-97) further detailing the related
savings, which will be included in the 1997 Special G.P.A. Budget agenda.
3.8 Negotiations
The collective agreements for both C.U.P.E. Locals and the Fire Fighters Association
expired in December 1996, and therefore negotiations are taking place for the 1997/1998
term. There have not been any funds built into the 1997 budget for negotiations with the
exception of a provision for associated legal expenses.
3.9 Employee Suggestions
The Chief Administrative Officer facilitated a meeting with the C.U.P.E. Executive to
encourage participation in the 1997 budget process. The Union responded very positively
and reviewed the 1996 budget and current practices and brought back some thoughtful
and insightful suggestions. A subsequent meeting with the Union and Department Heads
was structured to listen to the suggestions and to provide an initial verbal response. The
305
TR-15-97 Page - 6 -
suggestions were then reviewed within each department and where possible and
administrative in nature, they have been implemented. Some of the suggestions have
been left with the departments to further investigate and will be implemented as
appropriate.
4.0 1997 Capital Budget:
4.1 There are no major projects in the 1997 Capital budget, other than roads and possibly
some land purchases for waterfront parkland development. The funding for the Courtice
Complex was entirely included in the 1996 Budget. The capital program for road
construction has been maintained at the same level with essentially the same tax
supported capital as in 1996. The details of the capital submissions will be reviewed by
each department during their budget presentation.
4.2 Computer System Development
As outlined in the 1996 Budget report, the Corporate computer system operates on a
"WAN" (wide area network) and UNIX platform with many of the computers attached to
the system being 1989 and 1990 technology. In total 76 machines must be replaced and
23 need further upgrades. In addition, communication links to support GIS and new
office applications such as lotus, wordperfect, electronic mail, etc. and required licences
require updating. Council approved in 1996, a two year staged budget in order to
adequately update the Corporate system. The 1997 budget provides for the move to a
Windows based environment through the acquisition of appropriate hardware and
software. Also the implementation of the Deighton System of pavement management has
been incorporated with funding both from the tax levy and the Development Charges
Reserve Fund.
With the past computer purchases, Council waived the purchasing by-law for the future
purchase of computers in order to maintain the integrity of the networked system. It is
i
recommended that this process remain in place for the proposed system changes.
4.3 Geographic Information System
The Municipality has been providing funds over the past few years for the introduction of
a geographic information system. This process is being strategically implemented with
the help of consultants, previously approved by Council, such that the final product will
be supporting all Departments and fully integrated with the existing applications; ie.
development charges, permit applications, tax system updates, etc. The previously
budgeted and approved funds were grouped in a Reserve in the 1996 budget and
currently total approximately $170,000. There will be a brief status report by staff
regarding GIS on Friday, March 7 as part of the budget process.
3O6
TR-15-97 Page - 7 -
5.0 Garbage:
The garbage charges include collection, which is a Municipal responsibility, as well as
disposal tipping fees and recycling, which are a Regional charges. The proposed garbage
flat rate for 1997 is $100.00 ($115.00 for 1996). This is a reduction of approximately
13%. The annual transfer into the stabilization reserve for garbage is approximately
$35,000 in the 1997 budget. The garbage charge is a separate mill rate calculation and
therefore the transfer to the reserve and the garbage related charges have no impact on
the general mill rate calculations. However, when this charge is added to the proposed
overall household tax bill, provides a net reduction in the 1997 tax bill of approximately
(2.5)%.
6.0 Surplus:
The past few budget years have applied significant surplus to the mill rate. As the 1995
year end transfer report TR-36-96 identified, there would be sufficient surplus available
for the 1997 mill rate application and the 1997 budget has been achieved by continued
application of this surplus. The actual accumulated surplus value and final budget
application will be available when the auditors have confirmed the year end statements.
This will be reported to Council through the 1996 year end transfer report at a later date.
7.0 Looking Ahead:
7.1 In 1998 the Provincial changes which include the move to "Actual Value" assessment will
have major implications to the budget. It is anticipated that the impact from this alone
will create havoc in the Finance areas as there are still no working models available in
order to make the necessary computer system changes, mill rate calculations etc. There
will also be a compounding affect of the changes from the Development Charge
legislation, the Education reform changes to the tax bill, the "Who Does What"/GTA and
the Greater Toronto Services Board final conclusions and recommendations. The impact
of these changes will be reported on as details become available.
7.2 The Provincial grant is expected to be completely removed in the 1998 budget year, as
previously stated. This will require that the 1998 budget year accommodate a further cut
of approximately $1.2 million. In anticipation of this and the impacts identified above,
Council may wish to consider a gradual impact on the 1997 budget in order to help
adjust the tax base.
7.3 The assessment growth is expected to improve with the development occurring in the west
main central area. However, Staff are anticipating that there may be some delay in
adding the assessment values to the tax roll due to all the changes proposed with
assessment service delivery. If this happens there may not be the advantage on the 1998
tax roll in time for the mill rate calculations. Staff will advise on any developments
related to this issue as appropriate.
3 � �
TR-15-97 Page - 8 -
8.0 Public Input:
It is recommended that the proposed date for budget ratification be tentatively scheduled
for Monday March 24, 1997. This will allow the opportunity for public input, as in the
previous year, at the regularly scheduled meetings of March 10 and March 17, 1997.
Respectfully submitted, Reviewed by,
�r
arre A. Marano, H.BSc., A.M.C.T. W.H. Stockwell,
Treasurer Chief Administrative Officer.
MAM/hjl
Attachments
0 C1
ATTACHMENT #1
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Being a By-Law to establish a Reserve Fund
for Public Works Parks Maintenance
WHEREAS the Council of the Corporation of the Municipality of Clarington considers it
desirable to establish a Reserve Fund for the purpose of parks maintenance for the Public
Works Department.
AND WHEREAS Chapter M.45, Section 163(1) of the Municipal Act R.S.O. 1990,
provides that, "Every municipality as defined in the Municipal Affairs Act and every
board, commission, body or local authority established or exercising any power or
authority with respect to municipal affairs under any general or special Act in an
unorganized township or in unsurveyed territory may in each year provide in the estimates
for the establishment or maintenance of a reserve fund for any purpose for which it has
authority to spend funds, but if the approval of the council is required by law for a
capital expenditure or the issue of debentures of or on behalf of a local board, the
approval of the council of a provision in the estimates of the local board for a reserve
fund shall be obtained".
NOW THEREFORE, Be It Enacted and It is Enacted as a By-Law of the Corporation
of the Municipality of Clarington as follows:
1. THAT the Treasurer be authorized to establish a reserve fund entitled
"Reserve Fund - Public Works Parks Maintenance";
2. THAT the Treasurer is hereby authorized to deposit any remaining funds
received from the closing out of the Community Services Lot Levy Reserve
Fund to the Public Works Park Maintenance Reserve Fund; and
3. THAT the Council may by By-Law direct the use of any surplus funds for
any other purpose for which it has authority to spend monies.
By-Law read a first and second time this day of March 1997.
By-Law read a third time and finally passed this day of March 1997.
i
Mayor
Clerk
H
i
DN:97budmns[Range A1..N77](Page 1&2) ATTACHMENT#2
Peb.25/97 1997 BUDGET IMPACTS AND OVERVIEW Report TR-15-97
A [INCONTRO�,I ABLE IMPACTSQN Bt1DGtET
HP
:, %:MilliFiate <: 7"aX:BTII$
1 Provincial Grant Reduction 600,000 6.0% 28.57
2 Courtice Complex-Core Operations(50%of Year Net of Revenue) 90,000
3 Election 1997-cost over expenditure in prior year 73,500
4 Fire Primary Response 100,000
5 Insurance Premiums(15%-20%increase) 46,500
6 Inflation costs on operating(heat/hydro etc,) 40,000
7 Transfer to Reserve/Computer Replacement/Dayton Pavement Management 75,000
8 Replacement of Systems Manager 50,000
TOTAL REQUIRED FOR 0%BUDGET 1 075 000 10.8% $51.19
R PRQPO ER U......0.. .CUTS/R VEND -
B.1 NON-DEPARTMENTAL Cl ITS(
1 Growth Contribution(estimated 1.8%) (180,000)
2 Reduce Transfers INTO: Reserves: [Note2.] (92,000)
2.1 Reduce transfer into Public Works Fleet Reserve [Note 2.] (125,000)
3 Reduce Transfers INTO: Reserve Funds: [Note 2.] (70,000)
4 Pits/Quarries Reserve Transfer(re:Dufferin Aggregates&Topsoil per WD 4-97) (160,000)
5 Contingency-Reduce 1996 budget from 125,000 to 75,000 (50,000)
6 Fee SupplementaryAssmt Recovery From Boards (50,000)
7 Education/Development/Training from 102,000 to 90,000 (12,000)
8 Surplus contribution [note 1.] (50,000)
9 Community Grants reduced allocation (5,000)
Sub Total of Non-Departmental Savings (794,000)
Note 1.Surplus adjusted to reflect final mill rate hn act
B.2 DEPARTMENTAL CUTS/REVENUE REQUIRED (281,000) Major Adjustments
(Rounded)
Public Works(Operations:overtime etc./capital) (217,900)
Adjust for transfers to reserves accomodated above 225,000
Fire (5,000)
Planning (53,600)
Community Services (5,000)
Finance (50,000)
Unclassified Administration(Note 1.) n/a above
Administration (93,000)
Clerks (20,000)
Other-General areas(legal etc)& Revenue Increases{adjusting value) (61,500)
Sub Total Departmental Savings (281,000)
TOTAL SECTION B.- TOTAL CUTS if REVENUE 1 075 000
9a a o eiatirt . xLo %Mtll Cia'e Tax B[II:
C.1 Twinning RR Arena-Capital 3.5[2 from D.C.] 1,025,000 200,000
C,2 Animal Control Shelter[D.C.$300/Tax] 54,000 100,000
C.3 B.I.A.Improvements-Possible Infrastructure Financing 0 0
1,079,0001 300,000- 3.0% $14.29
Note 1: Note 2: Reserves: 1996 Tran Reduction 1997 Budget
Unclassified Administration includes some of the following general expenses Building Services Mtnc. 100,000 (60,000) 40,000
Telephone&Data Lines/copier lease etc 108,500 Equipment:computer etc. 60,000 (15,000) 45,000
Legal-Corporate Issues 70,000 Records/Animal Control/Sick Credit 60,000 (27,000) 33,000
Corporatetraining/audit/legal 84,000 Election Reserve 30,000 (15,000) 15,000
Taxes written off/Bank charges etc 110,900 ADD:Fire Reserve 0 15,000 15,000
Insurance 50,000 ADD:Self Insured Losses 25,000 10,000 35,000
Contingency 125,000 All other transfers not adjusted 82,000 0 82,000
Supplementary Taxes Fee 150,000 357.000 f2gOq6 265.000
Transfers to Res.Funds(Debt/Capital,etc) 650,000 Public Works Fleet (125,000 (125,000 (250.000
Other-stationery/copier supplies etc 50,500 Town Capital re Dev.Chg Works 425,000 (25,000) 400,000
1,398,900 Debt Retirement 100,000 (100,000) 0
ADD:Economic Development 0 30,000 30,000
ADD:Parks Maintenance 0 25,000 25,000
525.000 (70.00 455.000
TRANSFERS INTO FUNDS excl Flt 882000 720000
310
I
ATTACHMENT#3
DN:97budcons Report TR-15-97
x:997 Budget Gonstderations 1. . flax Househoid Amount
Addit onal item
...
::. .... .::<c: to T HiB
Approved
Administration Amount %Impact
1. Municipal Administration Centre-moving office spaces to comply with restructuring(approx.) 5,000 5.0 $0.24
2. Tourist Information Centre(3 months included in current budget) (33,000) -33 ($1.57
3. Economic Develo ment Officer-Position Vacanc no funds bud eted 55 000 0.55
Finance
1. Replace Systems Manager-expanding requirements in this area.(budget$50,000 incl.benefits)
no additional cost built into 1997 bud et from sur lus contribution o 0 0
C
l Control-Option A: Replace/Renovate Building on Tax Levy 100,000 1.00 $4.76 l Control-Option B: Replace/Renovate Building from Municipal Capital Works Reserve
Fund 0 0.00 0 Vote Tabulators 1 8516851 0.86 $4.08
Public Works
1. Replace Statutory Position of Chief Building Official-budget$50,000 includes benefits 0 0
no funds built Into 1997 budget if approved-contribution from sur lus
Community Services
1. R.R.C.-Twin Pad-No Operating Cost per Community Services Presentation 0 0 0
2. R.R.C.-Twin Pad-Capital Option A:Finance from Tax Levy 200,000 2.00 $9.52
R.R.C.-Twin Pad-Capital Option B:Finance from Arena Reserve Fun. 0 0 0
Planning
1. Crossing Guards-to be discussed by Director 0 0 0
Library 1997Tax Request 1996Actual
1. Operating budget-increase requested 953529 860,608 92,921 0.93 $4.42
2. Capital budget-increase requested otal$21875 105,937 0 105 937 1.06 $5.04
Museum-Bowmanville
1. Ca ital Bud et Tax levy request-renovations per cap.budget 4,50 0.05 $0.21
Visual Arts 1997 Request 199 Actual
1. Operating budget 41403 41131 272 0.00 $0.01
Other Requests/ Referrals to Budget
Attachment#
A-1 Enniskillen School Pla round a ui ment No amountspecified 0 $0.00
A-2 Hon.M Starr Renovate of Cam Samac No amountspecified 0 $0.00
A-3 John Bird Sidewalk Duke St.-Referred to P.W. In capital Budget-sidewalk n/a n/a a/a
A-4 Sim son/ Smith T rone Park Expansion Included In C/S Grant Process n/a a/a n/a
A-5 D.Conab Chamber Commerce request re:E.D.O. SeeAdmiuistrathm section above n/a n/a u/a
A-6 M.D marski Nov.11/96 Clarington Orioles-User Fees in Parks In chided in QS Grant Process n/a n/s n/a
A-7 M.Patrick Nov.11/96 Delegation E.D.L.T.GTAMarketin Alliance/E.D.O. See Admtnktration section above u/a u/a n/a
A-8 Re:WD-30-96 Nov.11/96 Senior Snow Clearing 1997/98 Season Included in 1997 Budget u/a n/a n/a
A-9 C.Se smith Feb.17/97 Friends of Second Marsh Included in C/S Grant Process u/a n/a n/a
A-to M.Howard Feb.24/97 Bethesda House Included in C/S Grant Process n/a n/a n/a
Note C.O.M.R.A. [Note-no application only hone call] 2,500 0
0
Total Grants/External Requests 272
Total Imo ct 616 315 $29.35
ra a
M18Rate Householdlmpat2t %of Taxl3ltl HqusefxiidTazi3i
MUnlolpaf
Regftrnai i9% . 4i8
E..... oil ' 61% 1342
00% Average Wsusehold,E2,
311
-CMUNICIPALITY OF A-1
-�a-rington
ONTARIO
November 13 , 1996
Mr. B. McGill
Chairman of the Enniskillen School Council
7555 Regional Road ##57
R. R. #1
Bowmanville, Ontario
L1C 3K2
Dear Mr. McGill :
RE: Request For Financial Assistance/Playground Equipment
Our File: F11.CH
Further to your presentation to the Council of the Municipality
of Clarington on November 11, 1996, I advise that the following
resolution was passed:
"THAT the correspondence dated October 28, 1996, from
Brian McGill, Chair of the Enniskillen School Council and
Dyan Amirault, Enniskillen Public School Principal,
requesting financial assistance for the development of a new
playground at Enniskillen School, be received;
THAT the correspondence be referred to the 1997 budget
deliberations;
THAT an information report be prepared outlining the history
of park development in Enniskillen; and
THAT Brian McGill and Dyan Amirault be advised of Council' s
decision. "
Once this matter has been reviewed, you will be advised of the
outcome .
Yours tru y,
att ,. Ba ie, A.M. C.T.
IC c
PLB/dh
CC : Ms . D. Amirault, Principal, Enniskillen Public School
M. Marano, Treasurer
J. Caruana, Director of Community Services
S . Vokcs
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET- BOWMANVILLE •ONTAR(O • L16 3A6 - 1905) 623-3379 • FAX 6234169 aee.cieo=.=e.
312
A-1
COUNCIL DIRECTION D-5
7555 Regional Rd #57
R.R,#I Bowmanville
Ont.,L1C 3K2
October 28, 1996
Mayor Diane Hamre and
Council Members
40 Temperance Street
Bowmanville,Ontario
L1C 3A6
Dear:Madame Mayor and Honorable Council Members
I'm writing this request on behalf of the Enniskillen School Council and as a parent of the
Enniskillen Community.
Enniskillen is a growing Hamlet with four subdivisions at various stages of completion. The
community is welcoming many new families,most with children of varying ages. The problem at hand is
that this community has no playground facilities for these people.
The Enniskillen Public School property is the facility with in the village for children to come
and play.The School has always welcomed the four adult Lobball teams and their children as no other
facility is available. The school playground has had tremendous usage over the past many years and the
playground equipment is starting to show its age as several of the cedar pole swings and climbers will
soon require replacement and improvements of the playground in general are long overdue.
Our School Council along with the support of the parents have determined the focus of this year's
fundraising will be to make major improvements to the current playground and purchase up to date, safe
and practical equipment. We have consulted with the neighboring schools and determined that this will be
a major financial undertaking.
We are requesting consideration for financial assistance from the Municipality of Clarington.
Since the Enniskillen Public School property is already being used by the community, we feel it makes
economic sense for the Community Playground to remain here at the school and the physical location of
the school and the available parking gives this location all the right attributes.
With the commitment of the Enniskillen School Council and the Community, I ask you to
seriously consider our request. The Hamlet of Enniskillen is alive and well and with all the current
construction within the Village and the arrival of many new families, an improved community
playground above that which we currently have is both needed and warranted,
Sincerely,
Brian McGill t::r'ault
Chair of the Enniskillen School Council s 'lien Public S Princitial_
4
4 j
313i/
' D SuJL�
A 2
'I I"-z coriPORA]ION OF I I IE fAINICIPALI rY OF CLARII I(;1 OIJ
Memoralldl-111)
FILE COPY
W. STOCKWELL, CHIEF ADMINISTRATIVE OFFICER
Fiom: PATTI L. BARRIE, A.M.C.T., CLERK
DECEMBER 30, 1996
FUTURE DEVELOPMENT OF CAMP SAMAC
Following a delegation of The Honourable Michael Starr and Fred Ball on
November 25, 1996 regarding future development of Camp Samac, the following
resolution was passed:
"THAT the delegation of The Honourable Michael Starr and Fred Ball, be
referred to the Chief Administrative Officer and the Treasurer for review and
preparation of a report to be submitted during the 1997 budget deliberations."
Patti L. Barrie, A.M.C.T.
Clerk
Enc
cc: M. Marano, Treasurer
I
I
I
314
/ A-2
Council Minutes - 2- November 25, 1996
DELEGATIONS
Frank Simpson and Neil Smith appeared before Council on behalf of the Tyrone
Community Centre to introduce the proposed Expansion Program for Tyrone
Park. Mr. Simpson explained the history of the Tyrone Community Centre as
well as the present and anticipated usage of the park. He outlined some
problems being encountered with the playground being located too close to the
parking lot, growing population with increasing demands on the facilities, soccer
pitch conflicting with the senior ball diamond during ball games,insufficient
parking and no area for sports such as inline skating and basketball. The
Association has devised a plan for improvements to the park with a phased
implementation. The group is targeting a starting date of 1997. Mr. Simpson
requested that Council provide financial support as the fundraising in Phase I will
be difficult.
The Hon. Michael Starr, P.C.,Honourary President and Fred Ball, Oshawa
District Council, addressed Council with respect to recent and future development
at Camp Samac. The Hon. Michael Starr stated that Camp Samac is celebrating
its 50th anniversary this year and renovations of the buildings and property is
being undertaken. Fred Ball, Chairman, Campaign Committee,requested that
Council participate in the renovation of the camp. He stated that the facilities
are used by young people throughout Durham Region,with 50% of the patrons
being from Oshawa and the remainder from Whitby and Clarington.
David Ashcroft, President,Port Darlington Community Association,
Group 5, Box 36, R.R. #2, Bowmanville,L1C 3K3, addressed Council with
respect to Report WD-39-96 (Item #16 of Report #1). He questioned that if the
Municipality should decline acquisition of the Graham and Bowmanville Creek
Harbour Mouths,will the community be held at ransom in the future by
whomever does acquire the properties as this area has the potential to be a gem
in the crown of the Municipality. The Association asks that the Council study the
issue very carefully while accumulating input from private individuals and
organizations within the community as well as acquiring expertise from other
�\ municipalities that have acquired similar properties.
Erskine Duncan, 27 Boulton Street, R.R. #8, Newcastle,UB 1L9, advised prior
to the meeting that he would not be in attendance.
Lynda MacGregor,40 Boulton Street, R.R. #8, Newcastle,LIB 1L9, addressed
Council on behalf of the Bondhead Community Association. She indicated that
the Association understands the recommendations contained in Report
WD-39-96 (Item #16 of Report #1), but questioned whether the Municipality is
willing to be pro-active and commit to obtaining the harbour mouths at this time.
The Association strongly supports the acquisition of the lands but not the "all or
nothing" attitude. If it is possible to acquire one of the harbour mouths, the
Association would like Council to take that option. Mrs. MacGregor stated that
this is a golden opportunity to demonstrate the Municipality's support of
obtaining waterfront property as is outlined in the Official Plan. It may be
necessary to sort out the issue of access once the property is acquired. The
Association is urging that Council take a more positive stand and commit to
acquiring these lands.
I
315
A-3
MUNICIPALITY S�:
�arington
ONTARIO
November 26, 1996
Mr. J. Bird
34 Duke Street
Bowmanville, Ontario
L1C 2V3
Dear Mr. Bird:
RE: Sidewalk Conditions/Duke to Argyle To Park Streets
Our File: T06.GE
At a meeting held on November 25, 1996, the Council of the
Municipality of Clarington considered your letter received
November 11, 1996, regarding the above matter and passed the
following resolution:
"THAT the correspondence receives. from John Bird regarding
the sidewalk located on Duke Street from Argyle Street to
Park Street, be received;
THAT the correspondence be referred to the Director of
Public Works for consideration during the 1997 budget
deliberations; and
THAT John Bird be advised of Council' s decision. "
I am, by copy of this letter, forwardi-ng your correspondence to
the Director of Public Works for revieo:.
Yours truly,
Patti L. Barrie, A.M.C.T.
Clerk
PLB/dh
CC : S_ Vokes, Director of Public Work-
M_ Marano, Treasurer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
a; TEMPERANCE STREET BOWMANVILLE -ONTARIO • L1C 3*6 (905) 623-3379 FAX 623-4169 !
RECYCLEO PIPER
A-3
COUNCIL DIRECTION D-2
AGENDA
NOV 1 1 12.90"
34 Duke St .
MUN111CIPALITY OF GLN-31NG1'00J Bowmanville, Ont
MAYOH'o: OFRCE LlC 2V3
Mayor Diane Hamre
Town of Clarington
40 Temperance St .
Bowmanville,Ont . Re: Duke Street Sidewalk
We have been trying for several years (about five years) to
have the sidewalk on Duke St . from Argyle to Park St . replaced.
Due to their present state, they are very dangerous to walk on.
The last time these sidewalks were repaired, asphalt was
laid over the existing concrete sidewalks . Over the years, these
have eroded into large holes and cracks . This makes trying to
walk on them very difficult .
We have been trying for years through our local councilors,
to have the replacement of these sidewalks put on the Works Dept .
agenda.
Before the 1997 budgets are set and before someone gets
badly injured, we would appreciated the council giving highest
consideration to the replacement of these sidewalks .
Yours t uly,
ohn Bird
cc: Councilor Pingle
cc: Councilor Elliot
317
A-4
TIIE CORPORA-1K4.1 OF I C MUNICIPALITY OF CI_AriING1014
f\AeliioranduliI
F I L E 'to 0 no%,&Y a
W. STOCKWELL, CHIEF ADMINISTRATIVE OFFICER
`wm PATTI L. BARRIE, A.M.C.T., CLERK
DECEMBER 30, 1996
TYRONE PARK EXPANSION
Following a delegation by the Tyrone Athletic Association on November 25, 1996
regarding expansion of Tyrone Park, the following resolution was passed:
"THAT the delegation of Frank Simpson and Neal Smith be referred to the
Chief Administrative Officer, the Director of Public Works and the Treasurer in
order to meet with the Tyrone Athletic Association and report back to
Committee during the 1997 budget deliberations."
Patti L. Barrie, A.M.C.T.
Clerk
cc: S. Vokes, Director of Public Works
M. Marano, Treasurer
i
318
I
A-4
Council Minutes - 2 - November 25, 1996
DELEGATIONS
Frank Simpson and Neil Smith appeared before Council on behalf of the Tyrone
Community Centre to introduce the proposed Expansion Program for Tyrone
Park. Mr. Simpson explained the history of the Tyrone Community Centre as
well as the present and anticipated usage of the park. He outlined some
problems being encountered with the playground being located too close to the
parking lot, growing population with increasing demands on the facilities, soccer
pitch conflicting with the senior ball diamond during ball games, insufficient
parking and no area for sports such as inline skating and basketball. The
Association has devised a plan for improvements to the park with a phased
implementation. The group is targeting a starting date of 1997. Mr. Simpson
requested that Council provide financial support as the fundraising in Phase I will
be difficult.
The Hon. Michael Starr, P.C., Honourary President and Fred Ball, Oshawa
District Council, addressed Council with respect to recent and future development
at Camp Samac. The Hon, Michael Starr stated that Camp Saniac is celebrating
its 50th anniversary this year and renovations of the buildings and property is
being undertaken. Fred Ball, Chairman, Campaign Committee, requested that
Council participate in the renovation of the camp. He stated that the facilities
are used by young people throughout Durham Region, with 50% of the patrons
being from Oshawa and the remainder from Whitby and Clarington.
David Ashcroft, President, Port Darlington Community Association,
Group 5, Box 36, R.R. #2, Bowmanville,L1C 31C3, addressed Council with
respect to Report WD-39-96 (Item #16 of Report #1). He questioned that if the
Municipality should decline acquisition of the Graham and Bowmanville Creek
Harbour Mouths, will the community be held at ransom in the future by
whomever does acquire the properties as this area has the potential to be a gem
in the crown of the Municipality. The Association asks that the Council study the
issue very carefully while accumulating input from private individuals and
organizations within the community as well as acquiring expertise from other
municipalities that have acquired similar properties.
Erskine Duncan,27 Boulton Street, R.R. #8, Newcastle, LIB IL9, advised prior
to the meeting that lie would not be in attendance.
Lynda MacGregor,40 Boulton Street, R.R. #8, Newcastle, LIB 11-9, addressed
Council on behalf of the Bondhead Community Association. She indicated that
the Association understands the recommendations contained in Report
WD-39-96 (Item #16 of Report #1), but questioned whether the Municipality is
willing to be pro-active and commit to obtaining the,harbour mouths at this time.
The Association strongly supports the acquisition of the lands but not the "all or
nothing" attitude. If it is possible to acquire one of the harbour nunmths, the
Association would like Council to take that option. Mrs. MacGregor stated that
this is a golden opportunity to demonstrate the Municipality's support of
obtaining waterfront property as is outlined in the Official Plan. It may be
necessary to sort out the issue of access once the property is acquired. The
Association is urging that Council take a more positive stand and commit to
acquiring these lands.
1 ,9
A -5
ro
MUNICIPALITY OF
_G[arington (WIT -2 2 4"'u'l
ONTARIO
MUNWIPAI I IY (11: (TAHN,I'ON
I
`
October 18 , 1996 AM
D D Conaby
C
r
C ir, Government Affairs/
0 c
Eco omic Development Committee
-Osha Chamber of Commerce
5 0 i m
0\Ri mond Street East
McLaugh\in Square
Oshawa, Ontario
L1G 7C7
Dear Mr. Conaby:
RE: Economic Development Function in the GTA
Our File: D02 .GE
At a meeting held on October 15, 1996, the Council of the
Municipality of Clarington considered your letter dated
September 24, 1996, regarding the above matter and passed the
following resolution:
"THAT the correspondence dated September 24, 1996 , from Don
Conaby, Chair, Government Affairs/Economic Development
Committee, Oshawa Chamber of Commerce, requesting that
Council give serious consideration to the re-instatement of
an Economic Development Officer in the Municipality of
Clarington, be received;
THAT the correspondence be referred to he 1997 ' budget
deliberations; and
THAT Don Conaby be advised of Council' s
de
Your;-tr� ly,
K
at rrie, A.M.C.T.
qj- rk
PLB/dh
CC : M. Marano, Treasurer
CORPORATION OF THE MUNICIPALITY OF CLARING1014 3f2 0
40 TEM-E RANCE STREET• BOWMANVILL E -ONTARIO • Ll C 3A6 • (905) 623-3379 • FAX 623-4169 RECYCLE"PAPER
i
A-5
CHAMBER COUNCIL DIRECTION D-2
or
COMMERCE
SEP 3 0 1995
September 24, 1996
FAAl1CIPALITY OF CLARINGTON
MAYOR'S OFFICE
Mayor Diane Hamre
Municipality of Clarington
40 Temperance Street A f r t�, '_; F`
Bowmanville, Ontario AG E V),��A
L1C 3A6
Dear Mayor Hamre;
On behalf of the Government Affairs / Economic Development Committee of the
Oshawa/Clarington Chamber of Commerce, I would like to address the overall
importance of the Economic Development function in the GTA generally and in
Clarington specifically.
As I am sure you know, the GTA Mayors have unanimously approved the
recommendation that a public/private sector Economic Development marketing agency
be established to extol the location benefits of the Greater Toronto Area in the world
marketplace.
This important `joint -venture' speaks to the necessity of co-operative public and private
sector economic development initiatives and this Chamber is pleased to be an active
participant and contributor to this process.
The Greater Toronto Marketing Alliance (GTMA) draft business plan makes significant
mention of the importance of supporting the activities of local Economic Development
Offices and states that the GTMA will, "Provide a support role to the municipal
Economic Development Office's efforts in making existing business in the GTA aware of
the benefits of a GTA location."
It is further intended that the GTMA liaison team meet regularly with the local EDO's to
solicit their input into the development of marketing, public relations, information and
related strategic initiatives that will have a direct bearing on local municipal economic
development issues.
We strongly support this approach to the local / regional consultative process and would
respectfully request that the Clarington Municipal Council give serious consideration to
re-instating the Economic Development Officers position at the Municipality.
50 RICHMOND S T.E A S T,MCLAUGHLIN SQUARE,OSHAWA,ONTARIO L1G 7C7(905)728-1683 F A X(905)432-1259 3 2 1
A-5
We feel that Claringtons E.D. interests will be best served by having the same level of
representation in this area as the other municipalities in our Region.
This Chamber in honoured to represent the growing and vibrant business community in
Clarington and it is our sincere belief that this municipality can compare at any level with
any other municipality in the GTA.
i
We would appreciate Council's and your support in filling the vacant EDO position to
ensure that this remains the case.
Yours very truly;
Don Conaby
Chair, Government Affairs/
Economic Development Committee
c.c. Lloyd Fenemore, President - Oshawa/Clarington
Chamber of Commerce
t
322
A — 6
it
Council Minutes - 9 - November 11, 1996
REPORTS
THAT a further report be submitted to the General Purpose and Administration
Committee outlining the position of the area municipalities and the Regional
Municipality of Durham on the G.T.A. Marketing Alliance.
"CARRIED"
Report #3 Resolution #C-828-96
Confidential Moved by Councillor Novak, seconded by Councillor Dreslinski
Report - Legal
Matter THAT the Confidential Report of the Solicitor, be referred to the end of the
agenda to be considered during a closed session.
"CARRIED"
UNFINISHED BUSINESS
Resolution #C-829-96
Moved by Councillor Dreslinski, seconded by Councillor Scott
THAT the delegation of Mike Dymarski be acknowledged and referred to the
1997 budget deliberations and to the review of the user fees; and
' THAT Mike Dymarski be advised of Council's decision.
"CARRIED"
Resolution #C-830-96
Moved by Councillor Dreslinski,seconded by Councillor Novak
THAT the delegation of Michael Patrick and Peter Mitchell be acknowledged and
they be advised that Report ADMIN-29-96 will be considered at the Council
meeting scheduled to be held November 25, 1996; and
THAT these individuals be advised that the issue of the Economic Development
Officer will be considered during the 1997 budget discussions.
"CARRIED"
BY-LAWS
Resolution #C-831-96
Moved by Councillor Hannah,seconded by Councillor Dreslinski
THAT leave be granted to introduce By-law 96-185, being a by-law to amend
By-law 76-25, a By-law to Regulate Signs in the Municipality of Clarington
(Cineplex Odeon Corporation), and that the said by-law be now read a first and
second time.
"CARRIED"
323
A — 6
Council Minutes - 2 - November 11, 1996
DELEGATIONS
Mike Dymarski, Clarington Orioles,.25 Meadowview Blvd., Bowmanville,
L1C 21-12, presented a case study of the impact of user fees on the baseball club
in 1996 in an attempt to encourage Council to re-think the policy of User Fees
for 1997. He presented Council with a history of the club together with a
breakdown of the operating costs and user fees in 1996. Mr. Dymarski outlined
the value the community derives from the baseball club and the impact on the
business community and urged Council to revisit the user fee issue and correct
the imbalance which has been created.
Michael Patrick, Economic Development Liaison Team,c/o Bowmanville
Foundry, 172 Wellington Street,Bowmanville,L1C 1W3, addressed Council in
support of the recommendations contained in Report ADMIN-29-96. He stated
that the Economic Development Liaison Team feels there is little benefit and
undefined returns for Clarington in supporting the Greater Toronto Marketing
Alliance. Mr. Patrick also encouraged Council to approve the hiring of an
Economic Development Officer during the 1997 budget deliberations. He
indicated that although the present staff are doing an excellent job with the
functions they are carrying out, the economic development effort of the
municipality is lacking.
Resolution #C-809-96
Moved by Councillor Pingle, seconded by Councillor Novak
THAT the Rules of Procedure be suspended to allow for Peter Mitchell, Oshawa
Chamber of Commerce,to address Council at this time.
"CARRIED"
Peter Mitchell, Oshawa Chamber of Commerce,50 Richmond Street East,
McLaughlin Square, Oshawa,L1G 7C7, addressed Council with respect to Report
ADMIN-29-96 - Greater Toronto Marketing Alliance. He indicated that on
September 25, 1996, the Board of Directors of the Oshawa/Clarington Chamber
of Commerce unanimously endorsed the creation and ongoing management of the
joint public/private sector economic development initiatives which has come to be
known as the Greater Toronto Marketing Alliance. He requested that Clarington
support this initiative as it will give Clarington a place at the table of this special
purpose body. He indicated that should Report ADMIN-29-96 be referred back
to staff, he would like to participate in the review of this matter.
Brian McGill, Chair of the Enniskillen School Council, 7555 Regional Road 57,
R.R. #1, Bowmanville,L1C 3K2, requested Council's consideration for financial
support for improvements to the playground equipment located at Enniskillen
School. Mr. McGill indicated that Enniskillen is a growing hamlet with four
subdivisions at various stages of completion. The community is welcoming many
n°w families,most with children of varying ages. The community has no
playground facilities for these people. He stated that Enniskillen Public School is
the facility in the village for children to come and play. The playground
r� equipment at this site has been inspected for safety and it has been determined
that several of the cedar pole swings and climbers will soon require replacement
and improvement. The community is looking at an expenditure of between
$30,000 and $40,000 in order to build a new playground.
324
A — 7
Council Minutes - 9 - November 11, 1996
REPORTS
THAT a further report be submitted to the General Purpose and Administration
Committee outlining the position of the area municipalities and the Regional
Municipality of Durham on the G.T.A. Marketing Alliance.
"CARRIED"
Report #3 Resolution #C-828-96
Confidential Moved by Councillor Novak, seconded by Councillor Dreslinski
Report - Legal
Matter THAT the Confidential Report of the Solicitor, be referred to the end of the
agenda to be considered during a closed session.
"CARRIED"
UNFINISHED BUSINESS
Resolution #C-829-96
Moved by Councillor Dreslinski,seconded by Councillor Scott
THAT the delegation of Mike Dymarski be acknowledged and referred to the
1997 budget deliberations and to the review of the user fees; and
THAT Mike Dymarski be advised of Council's decision.
"CARRIED"
Resolution #C-830-96
Moved by Councillor Dreslinski,seconded by Councillor Novak
THAT the delegation of Michael Patrick and Peter Mitchell be acknowledged and
they be advised that Report ADMIN-29-96 will be considered at the Council
meeting scheduled to be held November 25, 1996; and
THAT these individuals be advised that the issue of the Economic Development
Officer will be considered during the 1997 budget discussions.
"CARRIED"
BY-LAWS
Resolution #C-831-96
Moved by Councillor Hannah,seconded by Councillor Dreslinski
THAT leave be granted to introduce By-law 96-185, being a by-law to amend
By-law 76-25, a By-law to Regulate Signs in the Municipality of Clarington
(Cineplex Odeon Corporation),,and that the said by-law be now read a first and
second time.
"CARRIED"
325
i
A — 7
Council Minutes - 2 - November 11. 1996
DELEGATIONS
Mike Dymarski, Clarington Orioles, 25 Meadowview Blvd., Bowmanville,
L1C 21-12, presented a case study of the impact of user fees on the baseball club
in 1996 in an attempt to encourage Council to re-think the policy of User Fees
for 1997. He presented Council with a history of the club together with a
breakdown of the operating costs and user fees in 1996. Mr. Dymarski outlined
the value the community derives from the baseball club and the impact on the
business community and urged Council to revisit the user fee issue and correct
the imbalance which has been created.
Michael Patrick, Economic Development Liaison Team, c/o Bowmanville
Foundry, 172 Wellington Street,Bowmanville,L1C 1W3, addressed Council in
support of the recommendations contained in Report ADMIN-29-96. He stated
that the Economic Development Liaison Team feels there is little benefit and
undefined returns for Clarington in supporting the Greater Toronto Marketing
Alliance. Mr. Patrick also encouraged Council to approve the hiring of an
Economic Development Officer during the 1997 budget deliberations. He
indicated that although the present staff are doing an excellent job with the
functions they are carrying out, the economic development effort of the
municipality is lacking.
Resolution #C-809-96
1 Moved by Councillor Pingle, seconded by Councillor Novak
THAT the Rules of Procedure be suspended to allow for Peter Mitchell, Oshawa
Chamber of Commerce,to address Council at this time.
"CARRIED"
Peter Mitchell, Oshawa Chamber of Commerce,50 Richmond Street East,
McLaughlin Square, Oshawa,L1G 7C7, addressed Council with respect to Report
ADMIN-29-96- Greater Toronto Marketing Alliance. He indicated that on
September 25, 1996, the Board of Directors of the Oshawa/Clarington Chamber
of Commerce unanimously endorsed the creation and ongoing management of the
joint public/private sector economic development initiatives which has come to be
known as the Greater Toronto Marketing Alliance. He requested that Clarington
support this initiative as it will give Clarington a place at the table of this special
purpose body. He indicated that should Report ADMIN-29-96 be referred back
to staff, he would like to participate in the review of this matter.
Brian McGill, Chair of the Enniskillen School Council, 7555 Regional Road 57,
R.R. #1, Bowmanville,L1C 3K2, requested Council's consideration for financial
support for improvements to the playground equipment located at Enniskillen
School. Mr. McGill indicated that Enniskillen is a growing hamlet with four
subdivisions at various stages of completion. The community is welcoming many
new families, most with children of varying ages. The community has no
playground facilities for these people. He stated that Enniskillen Public School is
the facility in the village for children to come and play. The playground
equipment at this site has been inspected for safety and it has been determined
that several of the cedar pole swings and climbers will soon require replacement
and improvement. The community is looking at an expenditure of between
$30,000 and $40,000 in order to build a new playground.
326
A-8
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Memorandums
S
cy _...
To: S. Vokes, Director, Public Works
From:
Marie P. Knight, Deputy Clerk
Date:
October 1, 1996 r,;
Subject: t
SNOW CLEARING PROGRAM FOR 1996/97 WINTER SEASON - SENIOR
CITIZENS AND PHYSICALLY DISABLED - SIDEWALK AND DRIVEWAY
WINDROWS - OUR FILE: T06.GE
At a meeting held on September 30, 1996, the Council of the Municipality
of Clarington passed the following Resolution #GPA-485-96:
"THAT Report WD-30-96 be received;
THAT the Public Works Department continue to administer and
provide the Snow Clearing Program for Seniors and the Physically
Disabled for the 1996/97 winter season;
THAT the funds for the 1996/97 Snow Clearing Program for Seniors
and the Physically Disabled contract be charged to Account No.
7212-92004-022261 and any overage be obtained from the surplus
current operating budget; and
THAT the future of the Snow Clearing Program f67 Senior Citizens
and the Physically 2sable�Jor the 1997/98 witge season be
considered during e 19 7 Budget discussions."
Mar P. Kni Dep Clerk
MPK/lb
I
cc: M. Marano, Treasurer,/
i
I
327
A-9
MUNICIPALITY OF
ONTARIO
February 25, 1997 ;
11 b I
�' �Il�r,ivGV
Ms. Carole Seysrith
Friends of.the/ econd Marsh -.
100 Whiting/Avenue
Oshawa, ClIntario
L1 H 3T3//
Dear/Ms. Seysmith:
RE: REQUEST FOR FINANCIAL SUPPORT
At a meeting held on February 24, 1997, the Council of the Municipality of Clarington
passed the following Resolution #GPA-88-97:
"THAT the delegation of Carole Seysmith be acknowledged and her request for
financial assistance on behalf of the Friends of the Second Marsh be referred to
budget discussions."
Yours very ,
Marie P. night, C.M.O., CMM II
L. ePuty Clerk
MPK/lb /
/r
cc: M. Marano, Treasurer
I
I
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET • BOWMANVILLE -ONTARIO • L1 C 3A6 • (905) 623-3379 • FAX 623-4169 RECYCLED PAPER
328
A-9
za
G.P.& A. Minutes _ 2 _
February 17, 1997w�,.
MINUTES ;,
Resolution #GPA-73-97
a..
Moved by Councillor Dreslinski, Seconded by Councillor Pingle
THAT the minutes of a regular meeting of the General Purpose and Administration z
Committee field on February 3, 1997, be approved. .
"CARRIED"
PRESENTATIONS'``'
John Frittenburg, The JF Group, 116 Mineola Road West, Mississauga, L5G 2C2 -
re: Report ADMIN-5-97 - RFP96-2, Courtice Community Complex, Section 1,
Management Services - made a slide presentation and made reference to the final
report dated February 1997 on the Management Services Contract Evaluation.
The recommendations of the Committee were as follows: "
• establish performance thresholds;
• evaluate performance annually; ands
• assess the management options in two years.
DELEGATIONS
(a) Carole Seysmith, Friends of the Second Marsh, 100 Whiting Avenue,
Oshawa, L1H 3T3 - made a slide presentation detailing the activities
undertaken by the Friends of the Second Marsh to date. She noted that
future activities will include contacting private landowners to request their
participation in taking care of the environment, the education component
which will include watershed walks and the "adopt a stream" program. She
'i
requested financial support from the Municipality of Clarington.
(b) Bill Daniell, The Kaitlin Group, 1029 McNicoll Ave., Scarborough,
M1W 3W6 - advised prior to the meeting that fie would not be in
attendance.
(c) Kelvin Whalen, The Kaitlin Group, 1029 McNicoll Ave., Scaroborough,
M1W 3W6 - advised prior to the meeting that he would not be in
attendance.
PUBLIC MEETING
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public Y.i
Meeting for the following application:
329
A-10
Council Minutes - 2 - February 24, 1997
DELEGATIONS
Mary Howard, Vice Chairman,Bethesda House Board of Directors, addressed
Council on behalf of Diane Goff, Chairman. Mrs. Howard described to Members
of Council the services which Bethesda House offers to abused women and
children and detailed some of their history and experiences. She indicated that
the Oshawa Motor City Kinsmen Club provided a one-time grant in the amount
of$16,000 which assisted with start-up of childrens' programs. In order to
continue with the programs, the organization has filed a grant application with the
municipality and Mrs. Howard requested that Council look favourably upon their
request during budget deliberations.
Karl Gottwald, 23 Ivan Road, West Hill, M1C 1V1, was called but was not
present.
Fred Kiy, 3 Old Kingston Road, Courtice, LIE 2R8, addressed Council with
respect to the manner in which snow is removed from the roads. He indicated
that his boulevard is only 11 1/2" wide and, therefore, unable to accommodate all
of the snow ploughed off of the road. Also, with being on a corner lot, the snow
from two streets is dumped on his boulevard and comes across the sidewalk. Mr.
Kiy questioned the Public Works policy regarding cleaning of sidewalks in a case
where the boulevard is not large enough to handle the amount of snow being
cleared from the road.
Lloyd Stephenson, 106 King Street East, Newcastle,LIB 1H5, expressed concern
with a lack of co-operation between the agencies clearing snow on the town roads
and the sidewalks. He stated that in the climate in which we live, we cannot
expect anyone to live up to the municipality's snow clearing by-law and, in fact,
many senior citizens find the by-law to be very intimidating. When questioning
the Public Works Department regarding the snow clearing, Mr. Stephenson stated
that he had been advised that all of the equipment which was to be used was out
of service and he, therefore,suggested that the type of equipment and level of
service should be specified when the tender is awarded.
Lloyd Stephenson also addressed Council with respect to the Port Granby Dump
and made a suggestion that if clean fill was dumped over the bank, erosion
protection from the lake could be built over time, thereby alleviating the need to
spend $13 million to build a cement breakwater.
COMMUNICATIONS
Resolution #C-103-97
Moved by Councillor Elliott, seconded by Councillor Scott
THAT the communications to be received for information be approved.
"CARRIED"
330
i