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Home My WebLink AboutTR-18-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON X�X�X �RX REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Filed ' 6 , G�A Date: MONDAY, MARCH 17, 1997 Res. # U l Report#: TR-18-97 File ##: By-Law Subject: CO-OPERATIVE TENDER WR2-96 SUPPLY, DELIVERY AND APPLICATION OF CALCIUM CHLORIDE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-18-97 be received; I 2 . THAT the contract award to Miller Paving Limited, Markham, Ontario, for an approximate total amount of $45, 500 . 00 (plus applicable taxes) , to supply and apply approximately 350, 000 litres of liquid calcium chloride, as required by the Municipality of Clarington Public Works Department, be extended until April 30, 1998; 3 . THAT the contract award to Innovative Building Products, Ajax, Ontario, for an approximate total amount of $5, 018 . 00 (plus applicable taxes) , to supply approximately 12, 000 kg of flaked calcium chloride (in 40 kilo bags) , as required by the Municipality of Clarington Public Works Department, be extended until April 30, 1998; and 4 . THAT the funds expended be drawn from the approved 1997 budget allocation for Public Works Road Maintenance. i BACKGROUND AND COMMENT: In April of 1996, the Municipality of Clarington participated with the Durham Purchasing Co-operative Group to tender for the supply and application of calcium chloride products . The subsequent contracts were awarded to Miller Paving Limited, Markham, Ontario for the supply and application of liquid calcium chloride, and to Innovative Building Products, Ajax, Ontario, for the flaked calcium chloride . A copy of Report TR-31-96 is attached marked Schedule "A" . i RPGPELE° E YIC« 8 0 ) i16 IS PNME°Q RELY-D PAPER REPORT NO. : TR-18-97 PAGE 2 CO-OP TENDER WR2-96 Co-operative Tender WR2-96, Supply, Delivery and Application of Calcium Chloride provides for an option to extend the contract for a second year, provided the suppliers performance is satisfactory and the proposed pricing for the subsequent year is acceptable to the Group. Both Miller Paving Limited and Innovative Building Products have provided satisfactory service and have advised that the price tendered in 1996 will remain firm for a second year. It is anticipated that the requirements for both products will be approximately the same as for 1996 . Note, the requirement for liquid calcium chloride was increased as per Report WD-24-96, a copy of which is attached marked Schedule "B" . The Durham Purchasing Co-operative is therefore recommending that the option for extending this contract, for a second year, be exercised. As the Municipality of Clarington agreed to the terms and conditions of the tender when issued, staff are recommending that their recommendation be endorsed. Respec fully submitted, Reviewed by, r arano, H.BSc . ,AMCT. , W. Stockwell, Treasurer r Chief Administrative Officer Stepherf A. Vokes, P.Eng. Director of Public Works MM*LB*ld 802 SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: MONDAY, APRIL 22, 1996 Res.# By-Law# Report#: TR-31-9 6 File#: Subject: CO-OPERATIVE TENDER WR2-96, SUPPLY, DELIVERY AND APPLICATION OF CALCIUM CHLORIDE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-31-96 be received; 2 . THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $32, 500 . 00 (plus applicable taxes) , for the Municipality of Clarington' s requirements for liquid calcium chloride (Section I) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WR2-96, be awarded the contract to supply and apply approximately 250, 000 litres of liquid calcium chloride, as required by the Municipality of Clarington Public Works Department; 3 . THAT Innovative Building Products, Ajax, Ontario, with a total bid price of $6176 . 00 (plus applicable taxes) , for the Municipality of Clarington' s requirements for flaked calcium chloride (in 40 kilo bags) , (Section II) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WR2-96, be awarded the portion of the contract to supply and deliver approximately 16, 000 kg of flaked calcium chloride, as required by the Municipality of Clarington Public Works Department; and 4 . THAT the funds expended be drawn from the approved 1996 budget allocation for Public Works Road Maintenance. BACKGROUND AND COMMENT: The Municipality of Clarington participated with the Durham Purchasing Co-operative Group to tender for the supply and application of calcium chloride products. iu66v:ifliFD:W i1EG'ECtID><KN 803 REPORT NO. : TR-31-96 PAGE 2 TENDER WR2-96, CO-OPERATIVE TENDER Subsequently, bids were received and tabulated as follows: BIDDER SECTION I SECTION II LIQUID CALCIUM FLAKE CALCIUM CHLORIDE CHLORIDE Miller Paving Ltd. $156, 650 . 00 NO BID Markham, Ontario Innovative Building NO BID $18, 122 . 70 Products Ajax, Ontario Can-Truck NO BID $18, 310 . 50 Belleville, Ontario Kissner Milling Co. NO BID $18, 545 .25 Ltd. Kitchener, Ontario Anco Chemicals Inc. NO BID $19, 343 .40 Maple, Ontario Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington requirements amount to $32, 500 . 00 and $6, 176 . 00 (plus applicable taxes) respectively. After review and analysis of the bids by Purchasing and Public Works, it was mutually agreed that the bid from Miller Paving Limited, Markham, Ontario, be recommended for the contract for liquid calcium chloride (Section I) and that Innovative Building Products, Ajax, Ontario, be recommended for the contract for flaked calcium chloride in 40 kilo bags (Section II) The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . I 804 REPORT NO. : TR-31-96 PAGE 3 TENDER WR2-96, CO-OPERATIVE TENDER The tendered prices from Miller Paving Limited and Innovative Building Products Inc. , reflect approximately a 1.3% increase and a 6 . 5o decrease respectively over those tendered in 1995 . Both the subject firms have previously performed satisfactorily for the Municipality of Clarington. Respectfully submitted, Reviewed by, Marie Marano, H.BSc. ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer Stephen A. Vokes, P.Eng. Director of Public Works MM*LB*ld i i i 805 SCHEDULE "B" ( / THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (� REPORT Meeting: COUNCIL File# 5 y E Date: June 24 1996 Res.# JO By-Law# Report#: WTI-24-96 File#: Pil ,Subject: PURCHASE OF ADDITIONAL }ii} '1 i Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-26-96 be received; 2 . THAT the Director of Public Works be authorized d t o purchase the extra quantity of Liquid Calcium Chloride _ required to complete the dust control program with budgeted funds being redistributed from equipment sub-account to material purchase sub-account within Dust Control account 7209-00401-X. REPORT 1.0 BACKGROUND 1. 1 The co-operative tender WR2-96 for the supply and application of liquid calcium chloride was awarded to Miller Paving Limited for the approximate quantity of 250,000 litres at a tendered price of $0. 13/litre. 2 . 0 REVIEW AND COMMENT 2 . 1 Purchase of Additional Ouantities The Quantity of 250,000 litres was approximate and an over run of 25% would have been acceptable. As of June 21, 1996 the Public Works Department had received 306, 690 litres, an over run of 22 . 7%. If the additional purchase of 22,720 litres i nc cr.�rz no..�caro...n REPORT NO. : WD-24-96 PAGE 2 required to complete the program is approved it would represent an over-run of the estimated quantity by 31.8%. litres 306,690 purchased as of June 21, 1996 +22 ,720 additional quantities required 329;410 total required to complete 1996 Liquid Calcium Chloride Dust Control Program -250,000 approved tendered quantity =79,410 above tender quantity 31.8% 79,410 at $0. 13/litre = $10,323.30 2 .2 Explanation of Higher Usacre In considering the previous year's (1995) dust complaints, staff decided to increase the application rate from the regular rate of 1.3 litres per square metre to the medium rate Of 1. 8 litres per square metre near many homes. It was considered that this heavier application would improve dust control, reduce future dust complaints and reduce the requirement for later applications of flake calcium. The three locations left to complete -are the Darlington-Manvers Townline Road, a new section on Cochrane Road and a section of Old Scugog Road in Enniskillen prior to a hi-float application. One load of 11, 360 litres was also used for ball diamonds. 2 . 3 Funding of $10,323.30 Expenditure One load ( 11,360 litres) $1,476 . 80 will be charged to ball diamonds 7603-00001-0169 . An amount of $7,500. 00 will be drawn from the material purchase sub-account to utilize the total budgeted amount. The remaining amount of $1,347 . 00 would be drawn from the budgeted equipment quipment account. This will 807 y REPORT NO. : WD-24-96 PAGE 3 leave amounts of $6,329.00 for labour and $5,855.00 ( *$7,202.00-$1,347.00) for equipment for application of the flaked calcium chloride which is in stock. Dust Control Budget Expend/Comm Unexpended 0005 Wages 9,000 2,671 6,329 0169 Materials 40,000 41,347 (1,347) . 0271 Equipment 10,000 2 ,798 7 ,202* Totals 59,000 46,816 12,184 Respectfully submitted, Reviewed by, Stephen A. Vokes, P.Eng. W.H. Stocwell Director of Public Works Chief Administrative Officer RDB/wc June 21, 1996 I 808 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# ' Date: March 17, 1997 Res. # Report#:------ p 9-97 File#: By-Law# Subject: PUBLIC SECTOR SALARY DISCLOSURE ACT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-19-97 be received for information. BACKGROUND AND COMMENT: 1.0 On January 29, 1996, the Ontario Legislature passed the Public Sector Salary Disclosure Act. This Act requires the Municipality to disclose annually the names, positions, salaries and taxable benefits of employees paid $100,000 or more a year. 1.1 In 1996, employees paid a salary, as defined in the Public Sector Salary Disclosure Act, 1996, of $100,000 or more by the Municipality of Clarington were as follows: NA iR 3'.::::.::::::.:::::::::::::::::: ::.:::. ::::::::::::::::::::::::::: Benefits.:>::: W.H. Stockwell Chief Administrative Basic Pay $ 95,013.88 $620.87 Officer Pension Adjustment 6,508.35 Total $101,522.23 1.2 The Municipality is required to submit this information to the Ministry of Municipal Affairs and Housing and to include the information in the Municipality's annual financial statements. I Respectf6ffy submitted, Reviewe y a ie A. Marano, H.BSc., A.M.C.T., WT.H. Stockwell, j Treasurer. Chief Administrative Officer. i IEA 809 n'APEERD RECYCLE THIS 6 PREMED CN PECYC LED PAPER