HomeMy WebLinkAboutTR-23-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MONDAY, MARCH 17, 1997 Res. #2 Ld- 1"l� - 7
• Report#: TR-2 3-9 7 File#: By-Law#
Subject: PURCHASE OF GRADER - EARLY TENDER CALL
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Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-23-97 be received; and
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2 . THAT staff be authorized to advertise and issue a tender for
a grader, as required by the Public Works Department;
FORTHWITH.
BACKGROUND AND COMMENT:
As identified in the 1997 Draft Public Works Capital Budget, page
161, $145, 000 . 00 is allocated for the replacement of a 1989
Champion Grader.
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The existing grader is currently out of service and in need of
repairs which includes replacement of chains, sprockets, bearings,
front axle, and wheel . The total cost of these repairs is
estimated to be between $16, 000 to $20, 000 . 00 . In addition, based
on the number of hours on the grader, brakes and transmission work
would be required in the near future, and are not included in the
$20, 000 . 00 estimate. As this machine is to be offered as a trade-
in on the new grader, it would be in the Municipality' s best
interest to keep the repairs to a minimum.
DPAPE D
RECYCLE 824
TRG B PRINTED d!RECYCLED PAPER
REPORT NO. : TR-23-97 PAGE 2
Consequently, based on the existing condition of the grader and in
order to avoid excessive repairs and/or potential rental of a
grader should the existing unit break down, the new unit is
required as soon as possible. Therefore, an early tender call
approval for the new grader is requested FORTHWITH. Part of the
tender specifications will be that delivery of the grader will be
considered as part of the evaluation criteria in the subsequent
award recommendation. Should rental of a grader be required,
prior to the new unit being delivered, the cost is approximately
$5000 . 00 per month.
It is therefore proposed, that only the immediate necessary repairs
to the bearings, and replacement of the chains be completed on the
existing grader. The estimated cost for these repairs will not
exceed $2000 . 00 .
Pending Council approval for an early tender call, it is
anticipated that the tender will be advertised on March 19, 1997,
with tenders closing on April 2, 1997 . A subsequent report with
recommendation for an award will be presented for approval by
Council .
Respectfully submitted, Reviewed y,
Arie aran .BSc . ,AMCT. , tockwell,
reasurer ief Administrative Officer
Stephen A. Vokes, P.Eng.
Director of Public Works
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