HomeMy WebLinkAboutTR-28-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date:
MONDAY, APRIL 21, 1997 Res.
TR-2 8-9 7
By-Law#
Report#: File#:
Subject: CL 9 7-4, ONE (1) ONLY MOTOR GRADER
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-28-97 be received;
2 . THAT Champion Road Machinery Sales Ltd. , Brampton, Ontario,
with a total bid in the amount of $170, 085 . 00 (including
taxes) , being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL97-4, be awarded the
contract to supply one (1) only Motor Grader, as required by
the Municipality of Clarington, Department of Public Works;
3 . THAT the replacement for the 1986 G.M. C. S10 Pick-up, as
identified in the 1997 Draft Capital Budget, Page 161, not be
purchased in 1997;
4 . THAT the funds allocated in am amount of $24, 000 . 00 for the
replacement of the 1986 G.M.C. S10 Pick-up be re-allocated
towards the cost of the Motor Grader;
5 . THAT the re-placement of the 1986 G.M.C. S10 Pick-up be
reconsidered in the 1998 Budget deliberations; and
6 . THAT the funds expended be provided from the 1997 Public Works
Fleet Account #2900-00010-0000 FORTHWITH.
BACKGROUND AND COMMENT:
In accordance with Council Resolution #GPA-194-97, an early tender
call was publicly advertised and invited for the , supply and
delivery of one (1) only Motor Grader, as required by the
Department of Public Works . Subsequently, tenders were received
and tabulated as follows :
PAPER RE2IE , 807
YC R
TH61E PRINTED ON RECYCLED PAPER
REPORT NO. : TR-28-97 PAGE 2
TENDER CL97-4
BIDDER Total Bid Trade-In Total Bid
(Excl . Taxes) (1979 580 (Incl . Taxes)
Case Loader)
Champion Road Machinery $208, 200 . 00 $60, 300 . 00 $170, 085 . 00
Brampton, Ontario
Truck & Tractor (1994) Ltd. $236, 000 . 00 $45, 000 . 00 $219, 650 . 00
Mississauga, Ontario
* Bid adjusted to exclude GST from Trade-In Value
With respect to the trade-in offered on the existing 1989 Case
Loader, it is the opinion of staff the amount proposed is
reasonable and exceeds the amount that would likely be realized at
the annual Regional Auction Sale and recommend that it be accepted.
The required funds will be provided from the approved 1997 Public
Works Fleet Account, and are over the $145, 000 . 00 allocation as
reflected in the 1997 Draft Capital Budget, Page 161 . Due to the
excessive repairs required on the existing grader, replacement is
a priority.
It is therefore recommended that the replacement for the 1986
G.M. C. S-10 Pick-up, also as identified on Page 161, not be
purchased this year and that the funds allocated in the amount of
$24 , 000 . 00 be allocated towards the purchase of the grader. This
would leave a balance of $1, 085 . 00 required funds which will be
more than realized in the G.S.T. Rebate . It is therefore also
recommended that the replacement Pick-up be re-considered in the
1998 Budget deliberations .
After further review and analysis of the tender by Public Works and
Purchasing, it was mutually agreed that Champion Road Machinery
Sales Ltd. , Brampton, Ontario, be recommended for the contract to
supply and deliver one (1) only Motor Grader to the Municipality of
Clarington, as required by the Department of Public Works .
808
REPORT NO. : TR-28-97 PAGE 3
TENDER CL97-4
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc. , should be referred to the Director of Public
Works .
The subject firm has previously provided satisfactory service for
the Municipality of Clarington.
As delivery of the grader is required as soon as possible, a
FORTHWITH approval is requested.
Respectfully submitted, Reviewed by,
s
M ie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
Step en A. Vokes, P.Eng.
Director of Public Works
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