HomeMy WebLinkAboutTR-48-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# , E � 7
Date: MONDAY, JUNE 2, 1997 Res. #C-&n 01
Report#: TR-4 8-9 7 File#: By-Law#
Subject: CELLULAR TELEPHONES
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-48-97 be received;
2 . THAT Rogers Cantel Inc . , be awarded the contract for the
supply of cellular telephones and air time as per the pricing
identified on Schedule "B" of this report, for the period of
July 1, 1997 to December 31, 1999;
3 . THAT the employee purchase program offered by Rogers Cantel
Inc . be made available to Municipality of Clarington
employees;
4 . THAT Purchasing By-law #94-129, Section 5, Paragraph 5 . 06, be
waived for this transaction;
5 . THAT the required funds be drawn from the respective
departments current operating budgets; and
6 . THAT the attached By-law, marked Schedule "A" , authorizing the
Mayor and Clerk to execute the necessary agreement be
approved.
BACKGROUND AND COMMENT:
For the past few years, on an annual basis only, the Municipality
of Clarington has been using Rogers Cantel for the supply of
cellular telephones and air time. Under the current arrangement,
the Municipality receives cellular telephones for new activations
at no charge . The current charges for air time are $24 . 95 per
month, which includes 30 minutes of free air time per month for the
first year of use for each telephone . Air time over and above the
30 minutes is charged at 0 . 25 cents per minute .
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REPORT NO. : TR-48-97 PAGE 2
Over the past several months, staff have been investigating various
alternatives to the annual contract in order to achieve better
pricing.
Proposals were requested from both Bell Mobility and Rogers Cantel
and are compared on Schedule "B" attached.
One of the features the Bell Mobility proposal offers is the "home
free" , which is 30 calls free to the most frequently called number
per user per month. This feature was reviewed in conjunction with
the monthly bills for each user and taken into consideration in the
overall determination of the lowest cost . However, as the monthly
charges for Bell Mobility are higher than that proposed by Rogers
Cantel, and as this would only benefit a couple of high cellular
users, the overall total cost is still higher.
As another alternative, the current contract under the Provincial
Standing Agreement, which is open to participation by
Municipalities, was investigated. Under the Provincial Contract,
Rogers Cantel is the low bidder with the pricing being basically
the same as that being proposed to the Municipality of Clarington.
The only difference is, the free air time is eliminated under the
Provincial Agreement and the rate per minute is reduced to 0 . 22
cents .
For Clarington purposes it is more beneficial to take advantage of
the free air time offered and to pay the higher rate of . 25 cents
per minute than to take the reduced rate of . 22 cents with no free
air time . For example, under the proposed pricing structure, for
the month of February, the total cost of air time (excluding the
monthly charge) based on 50 minutes free air time per user would
have been approximately $183 . 50 . With no free air time, based on
0 . 22 cents per minute the air time charge would have been $378 . 40 .
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REPORT NO. : TR-48-97 PAGE 3
As is common in the market place, both bidders offer an employee
purchase plan. Under the employee plan offered by Rogers Cantel,
there is no financial or any other obligation or risk on behalf of
the Municipality. The benefit to the employees is that they are
able to purchase cellular telephones and air time at discounted
prices . The Municipality has the added benefit of keeping costs to
a minimum for employees who own their own cellular telephones, but
may occasionally require it for business purposes . By reimbursing
the employee for air time charges for business calls made on their
personal telephones when they are out of the office, efficiency is
increased and the total monthly costs for Municipal cellular
telephones is kept to a minimum. Similarly, employees who use
their business cellular telephones for personal calls, reimburse
the Municipality for the appropriate charges .
For the information of Council, attached is a list, marked Schedule
"C" , listing the 34 Municipal cellular telephones covered under
contract . The average combined total monthly bill for all 34 is
approximately $1650 . 00 .
After further review and analysis by the Purchasing Manager of the
proposals submitted, it is respectfully recommended that the lowest
overall proposal submitted by Rogers Cantel be accepted. It is
further recommended that the employee purchase plan be offered to
Municipality of Clarington employees .
Respectfully submitted, Reviewed by,
141.len=
ie arano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
MM*LB*ld
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 97-
Being a By-law to authorize a contract between Rogers Cantel
Inc., North York, Ontario, in respect of the Supply of Cellular
Telephones and Air Time, to the Municipality of Clarington.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation Seal,
a Contract between Rogers Cantel Inc. and said Corporation; and
2. THAT this agreement attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of June, 1997.
By-law read a third time and finally passed this day of June, 1997.
Mayor
Clerk
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Schedule "B"
Bid Summary
Rogers Cantol :Belk 1Y1o1a►lty
.. ........... .......
Activation Fee Free Free
Mobile Message Free $3.71/mo
Monthly Charge $24.95/mo $26.21/mo
Free Peak Minutes Included 50 minutes N/A
Unlimited Weekends Free $14.96/mo
Peak Minute Rate 0.25/min after 0.25/min
free time
Home Free (30 calls Free to designated number) N/A Free
Account Code Billing Number Free $2.21/mo
Cellular Telephones - Motorola DPC Plus Free Free
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Schedule "C"
Municipality of Clarington
Cantel Cellular Telephone Users
CLERK S �+PT ...
t
....
1. Patti Barrie 16. Pumper Fire Truck
2. Len Creamer 17. Mike Creighton
3. Teresa Mason 18. Bill Hesson
4. Teresa Aide 'UBLXCWORKS
5. Joa-Lee Harbinson 19. Steve Vokes
6. Animal Control 20. Tony Cannella
7. Animal Control 21. Don Patterson
T1[ AS CORY 22. Bill Bickell
8. Marie Marano 23. Phil Broome
9. Sign out phone (Purchasing) 24. Gary Cox
ADMtNXST�2ATXON 25. Tom Cox
10. Bill Stockwell 26. Adrian Coolen
11. Howard Anyan, Building Services 27. Rodney Rosario
MAY 28. Ron Robinson
12. Diane Hamre 29. George Semenenko
'LANNXNGE'T 30. Building Inspection
13. Frank Wu 31. Plumbing Inspection
CO1bIMUNIU S tt .I 32. Patrol Truck
14. Joe Caruana 33. Duty Supervisor
15. Recreation Division 34. Mechanic's Truck
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