HomeMy WebLinkAboutTR-55-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# nn ��_
Date: MONDAY, JUNE 16, 1997 Res. #a� _ 7Q.-9
By-Law#
Report#: TR-5 5-9 7 File #:
Subject: CO-OPERATIVE TENDER, CONTRACT NO. D97-12
MUNICIPALITY OF CLARINGTON/REGION OF DURHAM
GRANULAR SHOULDERING AND HOT MIX PAVING
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-55-97 be received;
2 . THAT Contract No. D97-12, tendered jointly with the Region of
Durham for Granular Shouldering and Hot Mix Paving, tendered
by Harnden & King Construction, be approved;
3 . THAT the funds in an amount of $392, 000 . 00 (including GST,
Engineering and Supervision and Sundry work by Region) ,
(accounts as identified on Schedule "B" attached) , be drawn
from the 1997 Public Works Capital budget; and
4 . THAT the additional funds required in the amount of $11, 440 . 65
be drawn from the Public Works Lot Levy Account #1110-00157-
0000, FORTHWITH.
BACKGROUND AND COMMENT:
Since 1989, the Public Works Department have participated in a co-
operative tendering arrangement with the Region of Durham for Hot
i
Mix Paving and Granular Shouldering.
Although the contract conditions include both the Region of
Durham' s requirements and the Municipality of Clarington' s
requirements, they are not independent of each other but rather are
considered as one complete contract . However, the contract award
is subject to the approval of the Region of Durham, the
Municipality of Clarington and the Ministry of Transportation. In
this instance, the Municipality of Clarington actually issues the CYC CPAP ELRR ECY�CLE
W6 M PRIMED-RECYCLED PAPER
REPORT NO. : TR-55-97 PAGE 2
purchase order to the Region, not the contractor. The Region is
recommending that Contract No. D97-12 be awarded to Harnden & King
Construction.
Part of Contract No. D97-12 includes work to be done on behalf of
the Municipality of Clarington. The estimated cost of this work is
$403 , 440 . 65, as outlined in the attached letter from the Region of
Durham, marked Schedule "A" .
Total expenditures included in the 1997 Public Works Capital
budget, are as per Schedule "B" attached.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc. , should be referred to the Director of Public
Works .
As the Region of Durham expects to award the contract immediately,
a FORTHWITH approval for the Municipality of Clarington' s portion
is required. The subject firm has previously performed
satisfactorily for the Municipality of Clarington.
As the two Capital Projects identified on Schedule "B" are both
over the budget allocations, it is recommended that the additional
funds in the amount of $11, 440 . 65 be drawn from the Public Works
Lot Levy Account #1110-00157-0000 .
Respe ully submitted, Reviewed by,
S
e Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
Stephefi A. Vokes, P.Eng.
Director of Public Works
MM*LB*ld
816
06-03-97 02: 57PM FP,OM WORK'S DEPT. TO TOWEL OF NEWCASTLE P002/003
Schedule "A"
June 3, 1997
w
Lou Ann Birkett
The Ragienal Purchasing Manager
rtpslty
of Durham Municipality of Clarin ton
Works 40 Temperance St,
Department Bowmanville, Ontario
Sox 623 L1C 3A6
108 Consumers Dr.
Whllby,Ontario pear Ms. Birkett:
Canada Lt N 6A3
(905)608.7721
Fax;(905)668.2051 Re: Durham Region Contract H97-12 Hot Mix Paving
V.A. Sllaallls,P.Foa.
Commissioner
of works !'urther to discussions between Mr, G. Varrington and Mr. 0. Patterson, the
Please quote our ref_ Municipality of Clarington's revised share of Durham Region Contract D97-12"Part
B" is as follows;
Tender Items $347,187.51
Contingencies 1 0,000,00
General Items(pro Rated) 3.076 7.1
Sub Total $360,214.22
7% G.S,T. $ 25,215.00
G.S,T. Rebate(57.14%) 4,407.8.E
TOTAL TENDER $371,021.37
Engineering& Supervision $ 32 LLa
$403,440.0
The tender report requesting approval for Regional Contrtiut D97-12 (ineh.iding Part
13)will be submitted to Regional Works Committee May 27 and to Regional Council
June 4,
I
I
100%PooI crosumer
X17
06-03-97 02:57PM FROM WORP,'S DEPT, TO TOWN OF NEWCASTLE P003i003
• Z
Please make the necessary arrangements to obtain approvals relating to the
Municipality of Clarington's share of Contract D97-12.
Yours truly,
i
-J
/ r
Goddard
orks Administration
A
cc. ,l. Baker, Administration
0, Farrington, Materials Testing
K. ;Rand; Clarington Public Works
8 . B
04—Jun-97 1997 REGION OF DURHAM HOT MIX OVERLAY TENDER Schedule"B"
EST. COST
ENGINEERING
ITEM # ACCOUNT # LOCATION TENDERED NET & SUNDRY TOTAL 1997
AMOUNT G.S.T. 3% WORK COST BUDGET
RE: CAPITAL
1 7205-95002-0261 TROLLS ROAD $61,952.00 $1,858.68 $5,575.68 $69,386.36 $60,000.00
2 7205-95001 —0261 BASELINE ROAD $27,339.00 $820.22 $2,460.51 $30,619.73 $27,000.00
TOTAL CAPITAL $89;281 00 ...: :$2,67891 $8,03fi;79 $100; 06 10 $87,000 OD
RE: MAINTENANCE
7208-00401 —0261 PAVEMENT RESURFACING
$85,000.00
4 ORCHARDVIEW BLVD. $38,240.27 $1,147.28 $3,441.62 $42,829.18
7 OLD SCUGOG ROAD $33,998.02 $1,020.01 $3,059.82 $38,077.85
GENERAL ITEMS $3,026.71 $90.81 $272.40 $3,389.92
TOTAL 7208 401 $75;265;00 $2,258 10 $fi,77385 $84,29fi s5 $85,000 OQ>
7205-01003-0261 VARIOUS LOCATIONS
$220,000.00
3 LAMBERT STREET $28,080.54 $842.47 $2,527.25 $31,450.26
C 5 SUNSET BLVD. $65,722.37 $1,971.80 $5,915.01 $73,609.19
6 PETERS PIKE/DAVIDS CR $101,855.31 $3,055.86 $9,166.98 $114,078.15
�p CONTINGENCIES (INCLUDED) $0.00 $0.00 $0.00 $0.00
TOTAL 7205 01003 $f 95;658:22 $5,870 14 $17,609:24 $219,1 37 fi0` $224x000 00
TOTAL CONTRACT $360;214 22. $10,807 15 $32,41.x.28 $403,4.40 65 $392,OOf 04