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Home My WebLink AboutTR-57-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT i Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # ` c�n' Q Date: MONDAY, JUNE 16, 1997 Res. # By-Law# —/ Report#: TR-5 7-9 7 File#: Subject: TENDER CL97-7, RECONSTRUCTION OF BEAVER STREET NORTH, KING STREET TO ANDREW STREET, ANDREW STREET AND GEORGE STREET FROM BEAVER STREET TO 85M EASTERLY, NEWCASTLE I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-57-97 be received; 2 . THAT Bishop Construction, Stouffville, Ontario, with a total bid in the amount of $490, 493 . 71, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL97-7, be awarded the contract for the Reconstruction of Beaver Street, as required by the .Department of Public Works; 3 . THAT the total funds required in the amount of $406, 921 . 69 ($490, 493 . 71 Contract, plus design, contract administration and utilities, less Regional portion) , be drawn from Public Works Account #7205-97003-0261; 4 . THAT the additional funds in the amount of $26, 921 . 69 be drawn from the Public Works Lot Levy Reserve Fund, Account #1110- 00157-0000; 5 . THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved; and 6 . THAT the award be subject to the approval of the Region of Durham. BACKGROUND AND COMMENT: Tender specifications were provided by Totten Sims Hubicki Associates for the Reconstruction of Beaver Street, as required by the Department of Public Works . PAPEAD E A 826 THIS IS PiiI-D O 4 RECYCLED PAPER REPORT NO. : TR-57-97 PAGE 2 TENDER CL97-7 Tenders were advertised in the local papers, as well as the Daily Commercial News . Subsequently, tenders were received and tabulated as per Schedule "B" attached. The Municipality of Clarington' s portion of the total project cost, including Project Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" is estimated at $406, 921 . 69 . Included in the total tendered price of $490, 493 . 71 is work to be performed on behalf of the Region, as identified in Schedule "C" for which they will be invoiced as appropriate . The budget estimate for this project did not include any works on Andrew Street or George Street, which is why the Municipality of Clarington chargeable costs exceeds the budget allocation of $380 , 000 . 00 . The inclusion of works on George Street and Andrew Street resulted from representations made by residents and a follow up review by the Mayor and the Director of Public Works . The required funds will be drawn from Public Works Account #7205- 97001-0261, as identified on Page 137 of the 1997 Draft Capital Budget . The additional funds required in the amount of $26, 921 . 69 are recommended to be drawn from the Public Works Lot Levy Reserve Fund, Account #1110-00157-0000 . The subject firm has previously provided satisfactory service for the Municipality of Clarington. In addition, they have satisfactorily completed projects for the Town of Aurora, Town of Markham and the Town of Whitchurch-Stouffville . The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications etc . , should be referred to the Director of Public Works . 8 � I REPORT NO. : TR-57-97 PAGE 2 TENDER CL97-7 After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Bishop Construction, Stouffville, Ontario, be recommended for the contract for the Reconstruction of Scugog Street . Respectfully submitted, Reviewed by, Ma "ie Marano, H.BSc . ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer StepheA A. Vokes . P.Eng. Director of Public Works MM*LB*ld 828 i Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 97- Being a By-law to authorize a contract between Bishop Construction, Stouffville, Ontario for the Reconstruction of Beaver Street North, King Street to Andrew Street from Beaver Street to 85M Easterly, Newcastle, THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation Seal, a Contract between Bishop Construction and said Corporation; and 2. THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of June, 1997. By-law read a third time and finally passed this day of June, 1997. I Mayor Clerk B2 9 i I SCHEDULE 'B" BID SUMMARY CL97-7 BEAVER STREET NORTH RECONSTRUCTION I1I»2 TUTA . B D AMQtJ Bishop Construction $490,493.71 ** Concord, Ontario 616183 Ontario Inc. o/a Hollingworth Construction $493,5053.40 Gormley, Ontario C.M. Dipede Group Limited $499,933.96 Concord, Ontario Ron Robinson Limited $506,474.24 Oshawa, Ontario LeBrun Northern Contracting Limited $516,717.55 Thunder Bay, Ontario Miwel Construction Limited $519,000.00 Stouffville, Ontario Behan Construction Limited $527,873.15 Cobourg, Ontario B.N. Fenton Construction Limited $555,592.15 Courtice, Ontario Hard-Co Construction Limited $572,728.20 Whitby, Ontario Pachino Construction Co. $661,422.64 Stouffville, Ontario * Error in extension ** Error in calculations I i i I I 2 th I± ANNiveRSARr SCHEDULE "C" (L1962-1997 513 DIVISION STREET, P.O. BOX 910, COBOURG a ONTARIO,CANADA K9A 4W4 totten sims hubicki associates (905)372-2121 FAX(905)372-3621 June 5, 1997 Mrs. Lou Ann Birkett TT Purchasing and Supply Agent g !3 Corporation of the Municipality of Clarin ton `' q-T 40 Temperance Street JUN 0 6 1997 BOWMANVILLE, Ontario. L1C 3A6 OF`1 ARINGTON Dear Mrs. Birkett: Re: Beaver Street North Reconstruction, King Street to Andrew Street, Andrew Street and George Street from Beaver Street to 85 m east of Beaver Street, Newcastle, Municipality of Clarington Contract No. CL97-7 TSH Project No. 12 10589 Tenders for the above project were opened at the municipal offices on Friday, May 30, 1997. The bids received, inclusive of GST, are summarized as follows: Contractor Total Bid Atxiount Bishop Construction $490,493.71 ** Hollingworth Construction $493,505.40 C.M. Dipede Group $499,933.96 Ron Robinson Limited $506,474.24 LeBrun Northern Contracting Ltd. $516,717.55 Miwel Construction Ltd. $519,000.00 Behan Construction Ltd. $527,873.15 B.N. Fenton Construction Ltd. $555,592.15 Hard-Co Construction Ltd. $572,728.20 Pachino Construction Co. $661,422.64 * Error in Extension ** Error in Calculation Engineer's Estimate $528,500.00 The low bidder's submitted tender has been reviewed and is in order. ENGINEERS ARCHITECTS AND PLANNERS 831 JUNE 3,1997 MUNICIPALITY OF CLARINGTON, CONTRACT No. CL 97-7 SUMMARY OF PROJECT COSTS ( BASED ON BISHOP'S TENDER UNIT PRICES) BEAVER STREET NORTH RECONSTRUCTION,KING STREET TO ANDREW STREET GEORGE STREET AND ANDREW STREET, BEAVER STREET TO 85 m EASTERLY 12-10589 DESCRIPTION OF ITEM ESTIMATED CHARGEABLE TO CHARGEABLE TO REMARKS GROSS COST MUNICIPALITY OF REGION OF CLARINGTON DURHAM CONSTRUCTION TOTAL SECTION 1-ROADWORKS $319,338.92 $315,652.92 $3,686.00 San.Lateral Costs Chargeable to Regan TOTAL SECTION 3-WATERMAIN $109,839.70 $109,839.70 TOTAL SECTION 4-GENERAL ITEMS $9,226.72 $6,786.08 $2,440.64 Prorated on Construction Costs TOTAL SECTION 5-CONTINGENCIES $20,000.00 $20,000.00 SUB-TOTAL CONSTRUCTION $458,405.34 $322,439.00 $135,966.34 DESIGN SERVICES(TO JUNE 6,1997) ; $37,000.00 $26,400.00 $10,600.00 Design Costs Billed Directly to Region of Durham (INCLUDES PREP.OF TENDER DOCUMENTS) I CONSTRUCTION LAYOUT $5,000.00 $3,677.41 $1,322.59 Prorated on Construction Costs CONTRACTADMINISTRATION I $35,000.00 $25,741.85 $9,258.15 Prorated on Construction Costs MATERIAL TESTING $1,000.00 $735.48 $264.52 Prorated on Construction Costs SUNDRIES RELOCATION OF HYDRO PLANT(ESTIMATED) $1,500.00 $1,500.00 I RELOCATION OF NATURAL GAS PLANT(ESTIMATED) $4,000.00 $4,000.00 GEOTECHNICAL INVESTIGATION $1,050.00 $1,050.00 AERIAL PHOTOGRAPHY $162.00 $162.00 03 LEGAL SURVEY $446.00 $446.00 L;-j DIGITAL IMAGE SCANNING $180.00 $180.00 SUB-TOTAL SUNDRIES $7,338.00 $7,338.00 CONTINGENCIES(excl.Water-) $9,000.00 $9,000.00 GST LESS REBATE(excl.contingencies) $16,312.30 $11,589.95 $4,722.35 i TOTAL $569,055.64 $406,921.69 $162,133.95 1