Loading...
HomeMy WebLinkAboutTR-65-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Z--If I_0 CA_ Date: MONDAY, JULY 7, 1997 Res, #4(,i - 7 By-Law# -- Report#: TR-65-97File#: Subject: RFP97-3 , SUPPLY AND INSTALL FITNESS EQUIPMENT, COURTICE COMMUNITY COMPLEX Recommendations: i It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-65-97 be received; 2 . THAT Wolverine Strength and Conditioning Systems Canada, Kitchener, Ontario, with a total bid in the amount of $47, 657 . 40 (taxes extra) , being the most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP97-3 , be awarded the contract to supply, deliver and install fitness equipment for the Courtice Community Complex, as required by the Municipality of Clarington, Department of Community Services; and 3 . THAT the funds expended be provided from Community Services 1996 Capital Budget Account ##7607-00005-0505 . BACKGROUND AND COMMENT: A Request for Proposal was issued with bids being invited for the i supply, delivery and installation of a quantity of athletic equipment, required for the Courtice Community Complex. i In order to allow for competitive bids on different manufacturers, a request for proposal was issued rather than a tender specification. I I The equipment proposed includes the following equipment : steppers, cycles, treadmills, free standing cardiovascular equipment and a 14 position multi-station with cardiovascular equipment . 801 ns vnmeo av necvmeo rnre q REPORT NO. : TR-65-97 PAGE 2 Subsequently, bids were received and tabulated as follows : a dcex Tata] �a d; Manufactuxer Amo..unt TRC Sports - Medical Products $46,568.00 Trotter Mississauga, Ontario Stairmaster Cybex Wolverine Strength & $47,657.40 Star Trac Conditioning Systems Canada Kitchener, Ontario Atlantis Sports Equipment of Toronto Ltd. $56,358.22 Lifefitness Markham, Ontario Gator * All taxes extra In order to fairly evaluate the equipment, the Community Services Facility Manager, Fitness Instructor and the Buyer visited a number of fitness centres accompanied by the sales representative for each vendor. With respect to the low bidder, TRC Sports, their proposal could not be thoroughly evaluated due to the lack of information such as drawings of the placement of the equipment, missing brochures and the fact that the installation cost was not understandable This information was requested numerous times . In addition, a heart monitoring harness is required for each of the cycles, steppers and treadmills quoted by TRC Sports . Since separate purchase of the harness involved more expense, health concerns and the possibility of theft, the equipment was not considered suitable . 8U REPORT NO. : TR-65-97 PAGE 3 With respect to the high bidder, Sports Equipment, the steppers proposed were of acceptable quality, however, much more costly. In addition, the other equipment seen at the sites visited was badly worn and appeared inferior. With respect to the second bidder, Wolverine Systems, it was noted that personnel at all facilities visited were very satisfied with the performance of the equipment, and the personal and efficient service from the sales representative. It was noticed at some of the older facilities that the Atlantis cardiovascular equipment looked like new. In addition, certain areas of the construction of the equipment i .e. the painted surfaces and belts were of a more durable and reliable construction. Another factor for choosing the cardiovascular equipment from Wolverine is the fact that the Atlantis cardiovascular equipment is made in Canada and parts are readily available . Service is available from Continental Sports of Ajax for all equipment supplied by Wolverine . We visited Continental Sports and found their staff very knowledgeable and experienced in both selling equipment and servicing all types of equipment for multiple manufacturers . Further, Wolverine' s cycles, treadmills and steppers are equipped with heart monitoring equipment which is an integral part of the equipment and are included in the total bid price . The multi-station equipment quoted by Wolverine is custom made in Canada to our requirements and is considerably larger than those quoted by the other two bidders . 803 REPORT NO. : TR-G5-97 PAGE 4 To summarize, in comparing the equipment for the low bidder, TRC Sports and the equipment bid by Wolverine, it is apparent that the Wolverine equipment is superior both in the mechanical sense, quality and representation of the equipment . On checking references for both the Star Trac and Atlantis equipment offered by Wolverine, the consultant for all athletic equipment purchases in Canada for the YMCA, supported our decision to award the contract to Wolverine . The required funds will be drawn from the approved 1996 Community Service Capital Budget Account 7607-0005-0505 . Although the required funds are slightly over the budget allocation of $50, 000 . 00, sufficient funds remain in the same account from the purchase of the pool equipment . Total budget allocation for the pool equipment was $24, 400 . 00 with total cost being $14 , 156 . 72 . After further review and analysis of the bids submitted by both Purchasing and Community Services, it is recommended that the bid from Wolverine, Kitchener, Ontario for the Star Trac and Atlantis equipment be awarded the contract, in the amount of $47, 457 .40 . Respectfully submitted, Reviewed by, ie Marano, H.BSc . ,AMCT. , W.H. Stockwell, Tr asurer Chief Administrative Officer s� eph Caruana, rector of Community Services MM*LB*ld 8U �.