HomeMy WebLinkAboutTR-79-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Q�
Date: MONDAY, SEPTEMBER 8, 1997 Res. #2d_'4 / `t
Report#: TR-7 9-97 File #: By-Law#
Subject: TENDER AWARDS - SUMMER COUNCIL BREAK
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report TR-79-97 be received for information.
BACKGROUND AND COMMENT:
In accordance with Resolution #GPA-451-96, the Administrator and
the Treasurer awarded the following Tenders/Contracts during the
August Council Break:
1 . Request for Proposal RPF97-6, Supply and Install Lockers
- Courtice Community Complex;
2 . Tender CL97-15, Paint Interior, Darlington Sports Centre;
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3 . Co-operative Tender T257-97, Supply and Delivery of
Gasline and Diesel Fuel .
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A summary outlining the bids and awards is attached (Schedule "A" ) .
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Respectfully submitted, Reviewed by,
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e Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
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SCHEDULE "A"
BID SUMMARY
1. Request for Proposal RFP97-6, Supply and Install Lockers - Courtice Community Complex
A Request for Proposal was issued for the supply and installation of lockers at the Courtice
Community Complex.
Subsequently, bids were received and tabulated as follows:
BIDDER TOTAL BID AMOUNT
Commander/Stortec $34,604.00
Oshawa, Ontario
W.G. Wood Sales $36,050.00
Thornhill, Ontario
Canadian Locker Co. (Option A)
Scarborough, Ontario $48,960.00
Canadian Locker Co. (Option B)
Scarborough, Ontario $41,826.00
Includes Taxes
The required funds will be drawn from the 1997 Administration Capital Budget Account #7047-
00000-0501 as identified on Page 21 of the Capital Budget. Although the total funds required
exceeds the budget allocation of$30,000.00 by$4,604.00,there are sufficient funds remaining in the
same account from the purchase of telecommunications equipment. The budget allocation for the
telecommunications equipment was $15,000.00 with the total cost being approximately$7,000.00,as
identified in the 1996 Capital Budget on Page 25.
The low bidder has previously performed for the Municipality of Clarington, and have provided
excellent service.
Subsequently, the contract was awarded to Commander/Stortec, Oshawa, Ontario, in an amount of
$34,604.00.
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SCHEDULE "A"
BID SUMMARY
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2. Tender CL97-15, Paint Interior, Darlington Sports Centre
Tenders were advertised and invited, with bids being received and tabulated as follows:
BIDDER TOTAL BID PRICE TOTAL OPTIONAL WORK
Unlimited Painting $9,095.00 $7,597.00
Ajax, Ontario
Town & Country Cont. $18,061.60 $12,123.01
Oshawa, Ontario
Includes Taxes
The tender specifications stipulated that the optional work,which includes painting of the showers,
dressing rooms and stairwell, may or may not be included.
Funding will be provided from the Community Services 1997 Capital Budget Account#7606-00002-
0501, as reflected on Page 291 of the Capital Budget.
As the total funds required, including the optional work, are well within the $50,000.00 budget
allocation, it was recommended that the optional work be included.
The low bidder,Unlimited Painting,withdrew his tender as he did not understand his responsibility
with respect to the required inspection by the Ontario Painting Contractors Association. In addition,
due to exterior deterioration of the cement block, he was not willing to provide the required one
year guarantee on the work.
The subject firm have previously performed satisfactorily for the Municipality of Clarington.
Subsequently, the contract was awarded to Town and Country Contracting, Oshawa, Ontario,in an
amount of $30,184.61.
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SCHEDULE "A"
BID SUMMARY
3. Co-operative Tender T257-97, Supply and Delivery of Gasoline and Diesel Fuel
The Municipality of Clarington participated co-operatively in Tender T257-97, for the Supply and
Delivery of Gasoline and Diesel Fuel.
Subsequently, bids were received and tabulated as follows:
Bidder Part A Part B Total Annual Bid
Total Annual Bid Total Annual Bid A + B
Amount, Unleaded Amount, Diesel
Gasoline Fuel
(10,500 Litres/Yr) (263,200 Litres/Yr)
Shell Canada $52,941.00 $105,004.52 $157,945.52
Products
Sunoco Inc. $53,088.00 $106,801.02 $159,889.02
NOTE: For the periods of April 5 - October 4, have been calculated at 40% of annual
estimated quantities and October 5 - April 4 have been calculated at 60% of
annual estimated quantities.
October 5 - April 4 - #1 Diesel
April 5 - October 4 - #2 Diesel, low sulphur
The tender specifications stipulate that Parts A and B must be awarded together.
Funding will be provided from the 1997 respective departments Operating Fleet Budgets. The
tendered prices reflect an approximate 1-2% increase from the prices bid on the previous contract.
The subject firm have previously performed satisfactorily for the Municipality of Clarington for the
previous contract term.
Subsequently,the contract was awarded to Shell Canada Products,in an approximate annual amount
of $157,945.52 (two year contract).
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