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Home My WebLink AboutTR-81-97 i/ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File Date: MONDAY, SEPTEMBER 8, 1997 Res. # A" By-Law# 8'r Report#: TR-81-97 File#: Subject: TENDER CL97-16, TEMPERANCE STREET, WELLINGTON STREET, DIVISION STREET RECONSTRUCTION, BOWMANVILLE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-81-97 be received; 2 . THAT Calder Hill Contracting, Thornhill, Ontario, with a total bid in the amount of $571, 701. 00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL97-16, be awarded the contract for the Temperance Street, Wellington Street, Division Street Reconstruction, as required by the Department of Public Works; 3 . THAT total funds relating to the Temperance/Wellington Street Canada Ontario Infrastructure Works Project, required in the amount of $330, 834 . 00 (Contract, plus design, contract administration and utilities, less Regional portion and less Jourdan portion) , be interim financed from Public Works Lot Levy Reserve Fund #1110- 00157-0000; 4 . THAT when funding is received from the Canada Ontario Infrastructure Works Program, the Public Works Lot Levy Reserve Fund be replenished; j i 5 . THAT the additional funds for the Division Street reconstruction in the amount of $71, 731. 67 be drawn from the Public Works Account #7205-96006-0005; 6 . THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved; I 7 . THAT the contract award be approved in advance of the approval from the Canada Ontario Infrastructure Works Program Funding; 8 . THAT Staff be authorized to investigate the possibility of utilizing the unspent Canada Ontario Infrastructure Works Program funding allotment for the Division Street component and make application if the funds are available; and I 9 . THAT the award be subject to the approval of the Region of Durham; FORTHWITH. RPAPERR ECYCLE THS 6 PRMEDCN RECYCLED PAPER JJJ bbb... REPORT NO. : TR-81-97 PAGE 2 TENDER CL97-16 BACKGROUND AND COMMENT: Tender specifications were provided by Totten Sims Hubicki Associates for the Temperance Street, Wellington Street, Division Street Reconstruction, as required by the Department of Public Works . Tenders were advertised in the local papers, as well as the Daily Commercial News . Subsequently, tenders were received and tabulated as per Schedule "B" attached. The Municipality of Clarington' s portion of the infrastructure project cost, including Project Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" is estimated at $330, 834 . 00 . Included in the total tendered price of $571, 701 . 00 is work to be performed on behalf of the Region of Durham as well as work chargeable to Jourdan at Clarington Development site, as identified in Schedule "C" for which they will be invoiced as appropriate . Also included in the tendered amount is Division Street Reconstruction and Storm Sewers, which is not part of the Infrastructure Program. This work was approved under Council Resolution #GPA-449-97, which authorized cancelling of the intersection improvements on Bethesda Road ($80 , 000 allocated in 1997 Capital Budget, Page 139) to Division Street . It is therefore recommended that funds in the amount of $71, 731 . 67 be drawn from Public Works Account #7205-96006-0005 . The original funding allotment for the infrastructure project was $350 , 345 . 00 . Based on the tender prices bid, the project will be under budget by approximately $20, 000 . 00 . Staff will investigate the possibility of utilizing the unspent Canada Ontario Infrastructure Works Program funding allotment for the Division Street component and make application if the funds are available . 8 1 '5 REPORT NO. : TR-81-97 PAGE 3 TENDER CL97-16 It is further recommended that funds in the amount of $330, 834 . 00 for the infrastructure works, be interim financed from the Public Works Lot Levy Reserve Fund #1110-00157-0000, and that this account be replenished when 2/3 funding (approximately $220, 556 . 00) is received from the Canada Ontario Infrastructure Works Program. Due to the critical construction time frames within the remaining fall season, staff are seeking approval to proceed with the project in advance of receiving Canada Ontario Infrastructure Works approval . This will not jeopardize the Municipality' s Canada Ontario Infrastructure Works' s application. The Region of Durham is also seeking authorization to proceed. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc . , should be referred to the Director of Public Works . After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Calder Hill Contracting, Thornhill, Ontario be recommended for the contract for the Temperance Street, Wellington Street, Division Street Reconstruction, Bowmanville . Respectfully submitted, Reviewed by, e4 -rle Marano, H.BSc . ,AMCT. , W.H. Stoc well, Treasurer Chief Administrative Officer nrector ephen A. Vokes, P.Eng. of Public Works MM*LB*ld Uf � SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 97- Being a By-law to authorize a contract between Calder Hill Contracting, Thornhill, Ontario, for the Temperance Street, Wellington Street,Division Street Reconstruction,Bowmanville. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation Seal, a Contract between Calder Hill Contracting and said Corporation; and 2. THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of September, 1997. By-law read a third time and finally passed this day of September, 1997. Mayor Clerk i i 815 l II II II SCHEDULE E BID SUMMARY CL97-16 TEMPERANCE STREET, WELLINGTON STREET, DIVISION STREET RECONSTRUCTION BIDDER TOTAL BID AMOUNT XXX Calder Hill Contracting Ltd. $571,701.00 Thornhill, Ontario Bishop Construction $581,253.94 Concord, Ontario Elirpa Construction & Materials $586,626.46 * Pickering, Ontario Hollingworth Construction Co. $589,065.50 * Gormley, Ontario Mar-King Construction Ltd. $597,817.73 Concord, Ontario B.N. Fenton Construction Ltd. $623,679.46 Courtice, Ontario * Error in calculations i 1` 35 SCHEDULE 'ICI' .�ee ANNIVERSARY b , 1962-1997 4 u. SA -. — 513 DIVISION STREET, P.O. BOX 910, COBOURG ONTARIO,CANADA K9A 4W4 totten sims hubicki associates (905)372-2121 FAX(905)372-3621 August 18, 1997 Ms. Lou Ann Birkett, CPP, AMCT Purchasing Managerr Corporation of the Municipality of Clarington 11.1%q i a 40 Temperance Street i BOWMANVILLE, Ontario. L1C 3A61 J + - +9917 D:=rtil`1T.. r; Dear Ms. Birkett: Re: Temperance Street, Wellington Street, Division Street Reconstruction, Bowmanville Municipality of Clarington Contract No. CL97-16 TSH Project No. 12 10663 Tenders for the above project were opened at the municipal offices on Monday, August 11, 1997. The bids received inclusive of GST, are summarized as follows: Contractor Total Bid Amount Calder Hill Contracting $571,701.00 Bishop Construction 581,253.94 Elirpa Construction and Materials 586,606.76 * Hollingworth Construction 589,086.89 * Mar-King Construction 597,817.73 Fenton Construction 623,679.46 * error in calculations Engineer's Estimate $595,000.00 The low bidder's tender has been reviewed and is in order. Calder Hill Contracting has previously carried out work for the Municipality of Clarington under our supervision. Prince Street, Bowmanville, was reconstructed in 1993, at a cost of approximately $400,000. On this project we rated the Contractor very highly in terms of site control, contract administration, cooperation and quality of workmanship. We have followed up on more recent references with the City of Oshawa, Town of Aurora and the Regional Municipality of Halton. Contract ialues ranged from $370,000 to $800,000 and all references report consistently good cooperation, site management and quality of workmanship. To our knowledge no liens were recorded on any, of these contracts. i ENGINEERS ARCHITECTS AND PLANNERS X317 Municipality of Clarington August 18, 1997 2 The company is known for its "hands-on" approach to projects by Company Management. We recommend acceptance of the low bid. Attached is a cost breakdown identifying the cost apportionment based on the low bid for the various elements of work including final design and tendering, utility relocation, contract administration and sundries. Yours truly, totten sims hubicki associates R.A. Kempton, P.Eng. Design Manager RAK/jg 16393115/2/C PC: S.A. Vokes, P.Eng A.S. Cannella, CET D.B. Patterson, CET i I totten sims hubicki associates 818 MUNICIPALITY OF CLARINGTON TEMPERANCE,WELLINGTON R DIVISION STREET RECONSTRUCTION BOWMANVILLE SUMMARY OF PROJECT COSTS(BASED ON CALDER HILL CONTRACTING TENDER PRICES) AUGUST 1>!,1997 CONTRACT No.CL 97-16 T S H Project No.1 8,1`995 DESCRIPTION OF ITEM ES'Ti/ATED CHARGEABLE TO CHARGEABLE CHARGEABLE CHARGEABLE � GROSS COST MUNIC.OF CLARMGTON TO REGION OF DURHAM MUNIC.OF CLARINGTON I TO REGION OF DURHAM TO OTHERS(,IOURDAN R (INFRASTRUCTURE) (INFRASTRUCTURE) (CAPITAL WORKS) (LOT LEVY WORKS) AT CLARINGTON) PART%1 PART'B PART'C PART Mr PART'F CONSTRUCTION TOTAL 'PART 'A $263,297.00 $263,297.00 TOTAL 'PART 'B' $150,534.00 $150,534.Od TOTAL PART 'C' $52,924.00 $52,924.00 TOTAL 'PART 'D' $26,200.00 $26 200.00 TOTAL 'PART 'E' $5,545.00 $5,545.00 TOTAL SECTION 4 $15,800.00 $8,345.22 $4,771.18 $1,677.43 $830.42 $175.75 TOTAL SECTION 5 $20,000.00 $13,377.48 $6,62252 (SUB TOTAL CONSTRUCTION $534,300.00 $271,64222 $168,682.66 $54,601.43 $33,652.94 $5,72075 (DESIGN SERVICES TO AUG.16,1997 $25,100.00 $10,000.00 $10,300.00 $2,500.001. $1,900.00 $400.00 Durham Region Invoiced Directly CONSTRUCTION LAYOUT $5,000.00 $2,542.05 $1,578.55 $510.95 $314.92 $53.53 ICONTRACTADMINtSTRATION $46,000.00 $23,386.76 $14,522.66 $4,700.74 $2,897.32 $492.52 (IMATERIAL TESTING $2,000.00 $1,016.82 $631.42 $204.38 $125.97 $21.41 SUNDRIES(Estimated) RELOCATION OF HYDRO PLANT $400.00 $400.00 $0.00 $0.00! $0.00 $0.00 RELOCATION OF NATURAL GAS PLANT $19,200.00 $1,700.00 $12,000.00 $5,500.00 1 $0.00 $0.00 „{ GEOTECHNICAL INVESTIGATION $1,350.00 $1,350.00 $0.00 $0.00 $0.00 $0.00 TREE INVENTORY $1,076.36 $1,076.36 $0.00 $0.001111 $0.00 $0.00 SUB-TOTAL SUNDRIES $x,026.36 $4,526.36 $12,000.00 $5,500.00 $0.00 $0.00 CONTINGENCIES(PART'X AND'Cl $10,000.00 $8,326.36 $0.00 $1,673.641 $0.00 $0.00 GST LESS REBATE(excl.contingencies) $19,032.80 $9,393.43 $6,231.46 $2,040.531 $1,166.73 $200.65 TOTAL $663,459.16 $330,834.00 $213,946.75 $71,731.671 $40,057.88 $6,888.66 cc