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Home My WebLink AboutTR-93-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# a� Date: MONDAY, OCTOBER 6, 1997 Res. #�f TR-9 3-9 7 Fil By-Law# o Report#: e#: Subject: TENDER CL97-23, SIDEWALK REPLACEMENT - DUKE STREET, BOWMANVILLE, and SIDEWALK REPLACEMENT AND EXTENSION - CENTRE STREET, ORONO Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-93-97 be received; 2 . THAT Brennan Paving & Construction Limited, Markham, Ontario, with a total bid in the amount of $72, 289 . 20, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL97-23, be awarded the contract for the Sidewalk Replacement - Duke Street, Bowmanville, and the Sidewalk Replacement and Extension - Centre Street, Orono, as required by the Department of Public Works; 3 . THAT the total Municipal project cost including administration, as detailed in Totten Sims Hubicki' s letter marked Schedule "C" estimated at $82 , 500 . 00, be financed as follows : a) THAT Consumers Gas be invoiced for the 1/3 shared costs estimated to be $4, 455 . 00 to recover the amount of $2, 500 required; b) THAT funds in the amount of $50, 000 . 00 be drawn from Public Works Capital Account #7212-97004-0261; c) THAT funds in the amount of $30, 000 . 00 be drawn from Public Works Capital Account #7212-96002-0261; 4 . THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved. BACKGROUND AND COMMENT: Tender specifications were provided by Totten Sims Hubicki Associates for the Sidewalk Replacement - Duke Street, Bowmanville, and the Sidewalk Replacement and Extension - Centre Street, Orono, as required by the Department of Public Works . RPAPEERD RECYCLE L iH 13 B PFUNIE0 W REGYCIED PAPER REPORT NO. : TR-93-97 PAGE 2 Tenders were advertised in the local papers, as well as the Daily Commercial News . Subsequently, tenders were received and tabulated as per Schedule "B" attached. The total project cost, including Project Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" is estimated at $82 , 500 . 00, which includes design services, construction administration, contingencies and G.S.T. The $2 , 500 . 00 will be recovered from the Consumers Gas Co. by sharing 1/3 expenses on the Orono Project in the approximate amount of $4 , 455 . 00 . The required funds will be drawn from Public Works Account #7212- 97004-0261 ($50, 000 . 00) and 7212-97002-0261 ($30, 000 . 00) as identified on Pages 157 and 158 of the 1997 Capital Budget . Brennan Paving & Construction Limited has completed a number of contracts involving the construction of sidewalks including sidewalk replacement for other Municipalities. Various references have been checked and they report quality workmanship, co-operative staff and good project scheduling. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc . , should be referred to the Director of Public Works . After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Brennan Paving & Construction Limited, Markham, Ontario, be recommended for the contract for the Sidewalk Replacement - Duke Street, Bowmanville, and the Sidewalk Replacement and Extension - Centre Street, Orono. J REPORT NO. : TR-93-97 PAGE 3 Respectfully submitted, Reviewed by, � l7 M rie Marano, BSc . ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer Steph n A. Vokes, P.Eng. Director of Public Works MM*LB*ld I, SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 97- Being a By-law to authorize a contract between Brennan Paving & Construction Limited, Markham, Ontario, for the Sidewalk Replacement - Duke Street, Bowmanville and Sidewalk Replacement and Extension - Centre Street, Orono. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation Seal, a Contract between Brennan Paving & Construction Limited and said Corporation; and 2. THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of October, 1997. By-law read a third time and finally passed this day of October, 1997. Mayor Clerk i SEP-29-97 MON 02,36 PM TSH COBOURG FAX NO, P. 01/04 35°', ANNIVEMMYl�l SCHEDULE "C" t • 0962-1997(' y, 513 DIVISION STREET, P.O. BOX 910, COSOURG ONTARIO,CANADA K9A 4W4 totten sims hubicki associates (905)372-2121 rAX(905)372-3621 September 26, 1997 Ms, Lou Ann Birkett, CPP, AMCT FAX 905-623-4169 Purchasing, Manager Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Dear Ms, Birkett; Re: Municipality of Clarington Contract CL9,ti-23 Sidewalk Replacement, $owmanville Sidewalk Replacement and Extension, Orono TS11 Project No. 12-10680 As per your letter, received September 23, 1997, we have reviewed the bids received September 23, 1997, and recommend Ron Robinson Limited for this project. The bids received inclusive of G.S.T. are summarized below: dIYX'XZAC' R ;A111(OUNT. Brennan Paving and Construction Limited $72,289,20 B,N, Fenton Construction Limited $93,657,10 Engineer's Estimate $73,000.00 Brennan Paving and Construction Limited has completed a number of contracts involving the construction of sidewalks including Sidewalk Replacement, Town of Milton ($140,000.00); Sidewalk, Curb and Gutter Installation, Town of Vaughan ($250,000.00); Avenue Road Reconstruction, Metropolitan Toronto ($2,500,000.00) and York Mills Road Reconstruction, Metropolitan Toronto ($1,000,000.00). Various references have been checked and they report quality workmanship, cooperative staff and good project scheduling, ENGINEERS ARCHITECTS AND PLANNPRS SEP-29-97 MON 02:37 PM TSH COBOURG, FAX N0, P. 02/04 Mrs. Lou Ann Birkett, CPP, AMCT September 26, 1997 2 The following is a summary of the total project costs based on the low bid, final design, tendering, contract administration and contingencies: Constnlction 557,330.00 $10,230.00 S67,56o.00 Final[hsigtl and Tendering $1 500.00 $500.00 $2,000.00 Contract Adwinislrntion $4,500,00 $1,500,00 36,000.00 Subtotal $63,330,00 $12,230.00 $75,560.00 a.S,T,(®7%) $4,433.10 $8$6,10 $5,289.20 Contingencies S1,236,90 $413.90 $1,650.80 TOW $69,000,00 $13,500,00 582,500,00 Budged Awount $50,000.00 nsr, Atnouuc Ovor rladget $19,000.00 n.a. n.a. It should be noted the contract was set up such that the amount of work to be completed can be altered to conform with the budgetary constraints, Part B is to be cost shared with Consumers Gas and Public Works should be contacted for more detailed information on apportionment of costs. If you have any questions regarding this matter, please contact the undersigned. Yours truly totter'.+ sims hubicki associates 1 William McCrae, P.Eng, Design/Construction Engineer W Mc/ra 16,42c:lproj_yq\I(K.Wk e,,t,✓jt cc: Mr. S. A, 'yokes, P. ]Eng., Director of Public Works Mr. A,S. Cannella, C.E.T,, Manager of Engineering Mr, D.B. Patterson, C,E.T,, Manager of Operations I totten sims hubicki associates < ;,