The URL can be used to link to this page

Home My WebLink AboutTR-96-97 Lam' THE CORPORATION Ory�(F�THE MUNICIPALITY OF x C'7L�ATYRINGTON REPORT ��11Y 15PYt°S�� 1Z,L1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# �LA Date: MONDAY, OCTOBER 20, 19 9 7 Res. # "V � I Report#:—TR-9 6-9 7 File#: By-Law# Subject: CL97-19, VARIOUS STREET LIGHTING IMPROVEMENTS Recommendations: I It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-96-97 be received; 2 . THAT Ron Robinson Limited, Oshawa, Ontario, with a bid in the amount of $162, 048 .34, including GST, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL97-19, be awarded the contract for Decorative lighting at various locations; 3 . THAT funds in the amount of $95, 000 . 00, Part "A" and Part "E" (total project cost $188, 900 . 00 including contract administration, Ontario Hydro, Contingencies, less Part "D") be drawn from Public Works 1997 Capital Account 7230-00210-0000; 4 . THAT funds in the amount of $41, 900 . 00, Part "B" be drawn from Public Works 1997 Capital Account 7205-01001-0261 - Uptown Avenue; S . THAT funds in the amount of $33,300, Part "C" be drawn from Public Works 1996 Carry-over Capital Account 7205-96001-0261 Green Road; 6 . THAT the additional funds required for Part "A" - Highway #2 West Bowmanville and Part "E" - Courtice Road - Nash Road southerly to Stagemaster Crescent, in the amount of $18, 700 . 00 be drawn from the Public Works Development Charge Reserve Fund Account 1110-00184-0000 in the amount of $15, 988 .50 and the amount of $2, 711 . 50 be drawn from the Public Works Lot Levy Reserve Fund Account 1110-00157-0000 or tax levy as appropriate; 7 . THAT Part "D" , Peter' s Pike Walkway Lighting, be deleted from the contract and be given further consideration during the 1998 Budget Deliberations; and 8 . THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved; FORTHWITH. I iPALIE RPAPEERfl flECYCRf S IS M NTED CN RECYCLED PAPER REPORT NO. : TR-96-97 PAGE 2 TENDER CL97-19 Plans were provided by Totten Sims Hubicki Associates for the Various Street Lighting Improvements as required by the Department of Public Works . Tenders were publicly advertised locally as well as the Daily Commercial News. Subsequently tenders were received and tabulated as per Schedule "B" attached. The total project cost, including final design and tendering, contract administration, Ontario Hydro charges and GST, and with the Deletion of Part D, Peter' s Pike Walkway lighting, as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C " is estimated at $188, 900 . 00 . It is recommended that funding be provided as follows : ?tem Iocataon xota7 Funds Acaaunt Budget Required Numbed: Reference Part Decorative Lighting, $50,000.00 7230-00210-0000 1997 Public Works "A" Hwy. #2, Bowmanville, Capital Budget, Page West Main Central Area 151 - Budget allocation $50,000.00 Part Decorative Lighting, $41, 900.00 7205-01001-0261 1997 Public Works "B" Uptown Avenue - 115 m Capital Budget, Page East of Clarington 140 - Budget (*) Boulevard to Recreation allocation for Complex Parking Lot, lighting portion Bowmanville $45,000.00 Part Street Lighting, Green $33,300.00 7205-96001-0261 1996 Public Works "C" Road - Hwy. #2 to 520 m Capital Carried Over, South, Bowmanville Page 144 Part Walkway Lighting, Recommended to be deleted from contract total. "D" Peter's Pike to Mill Tendered price $21, 900.00. Budget as reflected on Lane, Orono Page 153 of 1997 Public Works Capital Budget is $10, 000.00. Part Street Lighting, $45, 000.00 7230-00210-0000 1997 Public Works "E" Courtice Road - Capital Budget, Page Stagemaster Crescent to 152 - Budget Nash Road, Courtice allocation $45, 000.00 Additional Funding ($18, 700.00) $15, 988.50 1110-00184-0000 Public Works For Part "A" and Part "E" Development Charge Reserve Fund Account Public Works Lot Levy $ 2, 711.50 1110-00157-0000 Reserve Fund Account or tax levy funding ..................... .... ..... as appropriate. TOTAL $188. , 9QQ.:OQ (*) Street Lighting included in total budget of $80,000.00. Balance of works to be completed under separate contract. o REPORT NO. : TR-96-97 PAGE 3 TENDER CL97-19 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc . , should be referred to the Director of Public Works . The low bidder, Ron Robinson Ltd. , Oshawa, Ontario, have previously completed a number of similar contracts in type and value for the Municipality. As the summer construction season is almost over, time is of the essence, and in order that the Various Street Lighting Improvements contract be completed, a FORTHWITH approval is requested. Respectfully submitted, Reviewed by, ie Marano, H.BSc . ,AMCT. , W.H. Stockwell, Treasurer Chief Administrative Officer Stephen A.Vokes, P.Eng. Director of Public Works MM*LB*ld �j j SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 97- i Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Ron Robinson Limited, Oshawa, Ontario for Various Street Lighting Improvements, to include: Part A - Decorative Street Lighting, Hwy. No. 2, Bowmanville West Main Central Area Part B - Decorative Street Lighting, Uptown Avenue - 115 m East of Clarington Boulevard to Recreation Complex Parking Lot, Bowmanville Part C - Street Lighting, Green Road - Hwy. No. 2 to 520 m South, Bowmanville Part D - Walkway Lighting, Peter's Pike to Mill Lane, Orono Part E - Street Lighting, Courtice Road - Stagemaster Crescent to Nash Road, Courtice THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation Seal, a Contract between Ron Robinson Limited, and said Corporation; and 2. THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of October, 1997. By-law read a third time and finally passed this day of October, 1997. Mayor Clerk i SCHEDULE 'B" BID SUMMARY CL97-19 DECORATIVE STREETLIGHTING WALKWAY LIGHTING STREET LIGHTING BIDDER TOTAL BID AMOUNT Ron Robinson Limited $181,477.40 Oshawa, Ontario Robert B. Somerville $199,163.49 King City, Ontario Langley Utilities Contracting $201,783.81 Bowmanville, Ontario Kile Contracting Inc. $203,586.72 Maple, Ontario Black & McDonald Limited $211,973.42 Scarborough, Ontario * Error in calculations I i I i i - 3 {t SCHEDULE "C" s' ANNIVERSARY . T. 1962-1997,. .: y. :.. 513 DIVISION STREET, P.O. BOX 910, COBOURG ONTARIO,CANADA KSA 4W4 {.Drain aims hubidd associates (905)372.2121 FAX(905)372-3021 September 29, 1997 Mrs. Lou Ann Birkett, CPP, A.MCT FAX 905-623-4169 Purchasing Manager Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Dear Ms, Birkett: Re: Municipality of Clarington Contract CL97-19 Various Street Lighting Improvements TSH )Project No. 1210665 As per your letter, received September 24, 1997, we have reviewed the bids received September 22, 1997, and recommend Ron Robinson Limited for this project. The bids received inclusive of G.S.T. are summarized below; Ron Robinson Limited $181,477.40 Robert B. Sommerville $199,163.49 Langley 'Utilities Contracting Limited $201,783.81 Kile Contracting Inc. $203,586.72 Black and McDonald Limited $211,973,42 Engineer's Estimate $141,600,00 * Corrected total - Error in calculations Ron Robinson Limited has completed a number of contracts of similar type and value including Downtown Whitby Decorative Lighting ($140,000.00); Church Street and Division Street Decorative Lighting Installation, Bowmanville (13,000.00); Kingsdale North Subdivision, Hydro and Street Light Servicing, Cobourg ($82,000.00) and Fitzhugh Shores Subdivision, Hydro and Street Light. Servicing Cobourg ($110,000,00). i Various references have been checked and they report quality workmanship, cooperative staff and good project scheduling. ENGINEERS ARCHITECTS AND PLANNERS 819 Mrs. Lou Ann Birkett, CPP, AMCT September 29, 1997 The following is a summary of the total project costs based on the low bid, final design, tendering, contract administration, works by Ontario Hydro and contingencies: 4N. constatetion $51,501.60 $32,217.20 $27,215.40 $18,158.00 $40,512.85 $169,605.05 Final Design and Tendering $3,500.00 $2,500.00 $2,000.00 $800,00 $3,200.00 $12,000.00 Contract Administration $2,000,00 $1,500.00 $1,000.00 $800.00 $2,00(),00 $7,300,00 Works by Ontario llydro $2,000.0() $815.10 $2,815A0 subtotal $57,001.60 $38,217.20 $30,215,40 $19,758.00 $46,527.95 $191,720.15 G.S.T. (6 7%) $3,990.11 $2,675.20 $2,115.08 $1,383,06 $3,256.96 $13,420.41 Contingencies $1,508.29 $1,007.60 $969.52 $758.94 $1,415.09 $1,659.44 Total $62,500.00 $41,900.00 $33,300.00 . $21,900.00 $51,200.00 $210,800,00 Budget Amount $50,000.00 $43,000.00 $33,300.00 $10,000.00 $45,000A0 $181,300.00 .=ount Over Budget $12,500.00 $11,900,00 $6,200.00 $29,500.00 We have discussed the tender results with Mr. A,S, Cannella, Manager of Engineering. He agrees that Part "D" of the tender should not be completed at the price quoted. He also indicated budget overruns for Part "A" and Part "E" can be funded from the Public Works Development Charge Reserve (Account No, 5001-20-X) for the development charge portion of the project, The tax levy componenet of budget overruns for Part "A" and Part "E" can be funded from the Public Works Lot Levy Reserve (Account No.5001-36-X). If you have any questions regarding this matter, please contact the undersigned, Yours truly totter) sims hubicki associates William McCrae, P.Eng. Design/Construction Engineer WMc/ra/ag 16506/1617/10668/C PC.. Mr, S. A. Vokes, P. Eng., Director of Public Works Mr, A.S. Cannella, C.E.T., Manager of Engineering Mr. DR Patterson, C.E.T., Manager of Operations totted sims hubicki associates