HomeMy WebLinkAboutTR-100-97 REPORT #4
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: COUNCIL File## r) ,C_a
MONDAY, OCTOBER 27, 1997 �0_I
Date: Res. #�=
Report##: TR-10 0-9 file##: By-Law#
Subject: CO-OPERATIVE REQUEST FOR PROPOSAL RFP97-9, DIRECT PURCHASE OF
NATURAL GAS
Recommendations:
It is respectfully recommended to Council the following:
1 . THAT Report TR-100-97 be received;
2 . THAT the Chief Administrative Officer and the Treasurer be
authorized to enter into an agreement for the Direct Purchase
of Natural Gas, with the most responsive bidder meeting all
terms and conditions of RFP97-9, and in accordance with any
future recommendation of the Durham Purchasing Co-operative
Group; and
3 . THAT the attached By-law authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
BACKGROUND AND COMMENT:
For the past several months, the Durham Purchasing Co-operative
have been investigating various options for the direct purchase of
Natural Gas .
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Currently, the requirements for natural gas are purchased under the
systems gas method directly from Consumers Gas .
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Subsequently, a Co-operative Request for Proposal RFP97-9 was
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issued with proposals being received from four (4) potential
suppliers and/or agents .
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All proponents have been invited to provide a presentation on their
proposal to the Co-operative Group. Upon completion of the
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RE CYCLED -CLE
D16 IS PRNTEDC RECYCLED PAPER
REPORT NO. : TR-100-97 PAGE 2
presentations, all proposals will be evaluated and a recommendation
agreed to by all participants . The participants include : The City
of Oshawa, The Oshawa Public Utilities Commission, The Regional
Municipality of Durham, and the Municipality of Clarington.
It is anticipated that the Co-operative Group will be ready to make
a recommendation for an award sometime within the next week.
As Consumers Gas requires ninety (90) days cancellation notice, it
is imperative that an agreement be entered into as soon as possible
in order for any savings to be realized for the 1997/98 season. As
there are no Council meetings scheduled for the month of November,
it is therefore recommended that the Treasurer be authorized to
approve the award of any potential contract to the most responsive
bidder meeting all terms and conditions of RFP97-9, and in
accordance with any recommendation of the Durham Purchasing Co-
operative .
Respectfully submitted, Reviewed by,
/W&A
a H.BSc . ,AMCT. , W.H. Stoc wel ,
Treasurer Chief Administrative Officer
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SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 97-
Being a By-law to authorize a contract between the Corporation
of the Municipality of Clarington and the most responsive
bidder meeting all terms and conditions of RFP97-9, and in
accordance with any future recommendation of the Durham
Purchasing Co-operative Group, for the Direct Purchase of
Natural Gas.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation Seal,
a Contract between the most responsive bidder meeting all terms and conditions of
RFP97-9, and said Corporation; and
2. THAT this agreement attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of October, 1997.
By-law read a third time and finally passed this day of October, 1997.
Mayor
Clerk
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