HomeMy WebLinkAboutTR-112-97 REPORT #3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: OUNCIL
9� File #
Date: MONDAY, DECEMBER 15, 1997 Res,#
Report#: TR-112-9 7 File * By-Law#
Subject: TENDER CL97-29, MUNICIPAL OPERATIONS CENTRE
Recommendations:
It is respectfully recommended to Council the following:
1 . THAT Report TR-112-97 be received;
2 . THAT Grenwitch General Contracting Inc . , Concord, Ontario,
with a total bid in the amount of $158, 360 . 00, being the
lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL97-29, be awarded the contract for
the construction of the Municipal Operations Centre;
3 . THAT as previously approved in Report FD-8-97, the total
estimated funds required in the amount of $278 , 793 . 50, be
obtained from the Impact/Escrow Reserve Fund in the amount of
$253 , 937 . 50 and from the Emergency Measures Ontario in the
amount of $25, 000 . 00; and
4 . THAT the additional funds required (total actual funds
required $288, 687 . 00) in the amount of $9, 893 . 50 be obtained
from the Impact/Escrow Reserve Fund;
5 . THAT the total funding be drawn from Capital Account #7102-
00012-0501; and
6 . THAT the attached By-law marked Schedule "A" authorizing the
Mayor and Clerk to execute the agreement be approved.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued for the construction of
the Municipal Operations Centre.
REPORT NO. : TR-112-97 PAGE 2
TENDER CL97-29
Subsequently, bids were received and tabulated as follows :
BIDDER TOTAL BID AMOUNT
Grenwitch General Contracting Inc . $158, 360 . 00
Concord, Ontario
Gerr Construction Limited $162, 600 . 00
Bowmanville, Ontario
Hollinger Construction Limited $173 , 838 . 00
Pickering, Ontario
Kraco Carpentry $184 , 847 . 00
Bowmanville, Ontario
Snyder Construction $189, 390 . 00
Whitby, Ontario
The total required funds for the construction of the Municipal
Operations Centre are as follows :
Radio Control Unit $ 27, 000 . 00
Digital Communications Recording System $ 22, 670 . 00
Computers $ 10, 000 . 00
Telephones/911 Equipment/Telephone Lines $ 26, 000 . 00
Consulting - Construction $ 21, 000 . 00
Construction/Generator - Tender $ 148, 000 . 00
Misc . Furniture/Office Equipment $ 14, 688 . 00
Sub Total $ 269, 358 . 00
P.S.T. $ 11, 248 . 64
G.S.T. $ 18, 855 . 06
Less G.S .T. Rebate $ 10, 775 . 00
TOTAL ESTIMATED COST $ 288, 687 . 00
At the General Purpose and Administration Committee meeting held on
July 7, 1997, Report FD-8-97 was approved, which recommended in
part :
REPORT NO. : TR-112-97 PAGE 3
TENDER CL97-29
a) THAT funding in the amount of $278, 793 . 50 be committed
from the Hydro Escrow Account #5001-00050-0000
(Impact/Escrow Reserve Fund) ;
b) THAT should funding be received from JEPP, these funds be
returned to the Hydro Escrow Account #5001-00050-0000 .
Subsequently, Emergency Measures Ontario, under the JEPP funding
program, have approved a maximum grant of $25, 000 . 00 . This will
result in the required funding from the Impact/Escrow Reserve Fund
of $253 , 793 . 50 .
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc . , should be referred to the Fire Chief .
Although the low bidder has not previously provided service to the
Municipality of Clarington, they have provided satisfactory service
to the City of Burlington and North York.
After further review and analysis of the bids by the Consultant,
Thomas Brown Architects (see attached letter marked Schedule "B" ) ,
Purchasing and the Fire Department, it was mutually agreed that
Grenwitch General Contracting Inc . , Concord, Ontario, be
recommended for the contract for the construction of the Municipal
Operations Centre.
Respectfully submitted, Reviewed by,
1i- t k
Ma ie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Tr surer Chief Administrative Officer
Mik Creighto , AMCT (A) , CMM1
Fire Chief
MM*LB*ld
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 97-
I
Being a By-law to authorize a contract between the Corporation
of the Municipality of Clarington and Grenwitch General
Contracting Inc., Concord, Ontario, for the construction of the
Municipal Operations Centre.
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
i
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation Seal,
a Contract between Grenwitch General Contracting Inc. and said Corporation; and
2. THAT this agreement attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of December, 1997.
By-law read a third time and finally passed this day of December, 1997.
Mayor
Clerk
I
i
i
DEC 10 197 03:16PM THOMAS E. BROWN ARCH P. 1
SCHEDULE "B"
Thomas E.Brown Architect Inc.
December 9, 1997
,Municipality of Clarington
40Temperance Street
Bowmanville, Ontario
L1 3A6
Attention: Lou Ann Birkeft
Re: Municipal Operations Centre
Door Lou Ann:
Further to the Close of Tenders for the above noted project on November 3, 1997, we
confirm that we have reviewed the Tender submitted by Grenwitch General Contracting
Inc, in the amount of$158,300.00 (inclusive of GST) and we find it to be in order.
We have further reviewed the references provided by this Contractor and we have
found them to be consistently good,
As Grenwitch General Contracting Inc. submitted the Lowest Tender for this Project, we
recommend that they be awarded the Contract,
Yours very truly,
9
v
Paul E. McIntosh
9613