HomeMy WebLinkAboutTR-114-97 REPORT #5
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: OUNCIL
9� File #
Date: MONDAY, DECEMBER 15, 1997 Res.#
Report #; TR-114-9 7 File #; By-Law#
Subject: TENDER CL97-26, TAX COUNTER RENOVATIONS
Recommendations:
It is respectfully recommended to Council the following:
1 . THAT Report TR-114-97 be received;
2 . THAT Kraco Carpentry Service Limited, Bowmanville, Ontario,
with a total bid in the amount of $39, 761 . 00, (including
G. S .T. ) being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL97-26, be awarded
the contract for the Tax Counter Renovations; and
3 . THAT the funds required be drawn from Account #7006-00000-0506
as identified in the body of this report .
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued for the Tax Counter
Renovations . Subsequently, bids were submitted as follows :
BIDDER ;TOTAL BID AMOUNT
Kraco Contracting $39, 761 . 00
Bowmanville, Ontario
Gerr Construction Limited $42, 693 . 00
Bowmanville, Ontario
R.H. Cabinet & Carpentry $55, 372 . 50
Oshawa, Ontario
This project was budgeted for through the Capital budget process in
1996 an 1997 . The renovations to the tax area are as a result of
audit recommendations to improve security and cash handling
controls .
REPORT NO. : TR-114-97 PAGE 2
TENDER CL97-26
The funds required in the amount of $38, 275 . 00 (including net
G. S .T. ) will be drawn from Account ##7006-00000-0506 and have been
provided for as follows :
• $10, 000 . 00 approved in 1996 Capital Budget;
• $10, 000 . 00 approved in 1997 Capital Budget;
• $ 1, 500 . 00 approved in 1995 Capital Budget for purchasing
kiosk - no longer required as a result of renovations;
• $ 6, 600 carried over in 1996 year end transfer report
from unexpended 1996 audit fee; and
• $10, 175 . 00 from Working Funds Reserve .
The Treasurer has reviewed the funding requirements and concurs
with the recommendation.
It is anticipated that construction will take approximately one
week commencing on the weekend of January 16, 1998 . Arrangements
will be made to temporarily move the tax staff to another area of
the building during construction.
The subject firm have previously performed satisfactorily for the
Municipality of Clarington.
After further review and analysis of the tender by the Property
Manager, Purchasing Manager and the Deputy Treasurer, it was
mutually agreed that Kraco Carpentry Service, Bowmanville, Ontario,
be recommended for contract for the Tax Counter Renovations .
Respectfully submitted, Reviewed by,
Maxie Marano, H.BSc . ,AMCT. , W.H. Stockwell,
Treasurer Chief Administrative Officer
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