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HomeMy WebLinkAbout01/10/2005 General Purpose and Administration Committee Minutes January 10, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 10, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor G. Robinson Councillor J. Schell Councillor C. Trim Absent Were: Councillor P. Pingle (vacation) Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella (until 12:05 pm) Director of Community Services, J. Caruana (until 12:05 pm) Director of Planning Services, D. Crome Director of Operations, F. Horvath (until 12:05 pm) Senior Planner, R. Holy (until 10:30 am) Director of Corporate Services, M. Marano (until 12:05 pm) Senior Planner, C. Pellarin (until 10:35 am) Planner, B. Russell (until 10:35 am) Director of Finance/Treasurer, N. Taylor (until 12:05 pm) Director of Emergency Services, G. Weir Planner, T. Will (until 10:30 am) Municipal Clerk, P. L. Barrie Deputy Clerk, A. Greentree Clerk II, C. Doiron (until 12:05 pm) Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-001-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on December 6, 2004, be approved. CARRIED - 1 - General Purpose and Administration Committee Minutes January 10, 2005 Resolution #GPA-002-05 Moved by Councillor Schell, seconded by Councillor Foster THAT Lee Foster be added to the agenda as a delegate; and THAT the presentation by The Region of Durham respecting the Adelaide Ave. extension be moved to the January 24, 2005 meeting. CARRIED Patti Barrie, Municipal Clerk, introduced Anne Greentree, Deputy Clerk. Mayor Mutton advised that the employees of the Municipality of Clarington raised approximately $3,500 for the Tsunami relief, and that the Municipality will match this amount for a total of approximately $7,000. PRESENTATIONS (a) Glenn Case, Port Granby Project Director, presented an update on the Port Granby Project and provided Committee Members with a handout supporting the presentation. He discussed the following issues: Environmental Assessment, cleanup criteria, design and licensing, and the public consultation process of the project. A Public Meeting is scheduled for January 18, 2005 at the Newtonville Hall. Mr. Case committed to compiling a list of Provincial and Federal Agencies who will be reviewing the Draft EA Study Report. This list will be available to the public at the January 18th meeting. (b) Bob Lehman, Meridian Planning Consultants and Doug Annand gave a presentation on the Commercial Policy Review to Report PSD-008-05. Mr. Lehman gave a brief review of the market impact analysis, urban design analysis and transportation analysis. A copy of the presentation was provided to the Members. DELEGATIONS (a) Bill Cawker, Baywood Homes requested that Report PSD-006-05 be tabled to allow time for a joint meeting, including representatives of the City of Oshawa, Region of Durham and the Municipality of Clarington, to provide clarification of the application. (b) Lee Foster and Terry Shirk, Courtice Secondary School students, advised Council of their School Fund Raiser for C.O.P.E. for Mental Health. The fundraiser includes a dinner and a silent auction, and all proceeds will be donated to Clarington Community Care. The students extended an invitation to all Members of Council to attend this event. - 2 - General Purpose and Administration Committee Minutes January 10, 2005 Resolution #GPA-003-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:45 a.m. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend Zoning By-law 84-63 Rezoning application to permit commercial uses with reduced setback, parking,and loading standards Peter Sainovski PSD-001-05 Richard Holy, Senior Planner, Community Planning, gave a verbal report pertaining to Report PSD-001-05. Dan Norton spoke in opposition to this application. He is concerned that the proposed new building will be too close to the property lines. Mr. Norton has no objections as long as the application meets the current zoning by-law requirements. Barry Jones commended the applicant on fixing up the two other buildings. However, he is in opposition to this application. Mr. Jones is concerned that the new building will not conform with the zoning by-law. He feels there is already sufficient vacant commercial space in Newcastle. He also has concerns with the potential of increased traffic volume. Patricia Norton spoke in opposition to this application. Ms. Norton has concerns regarding the parking lot, and she stated there are already parking issues with people parking on both sides of Baldwin Street. She is also concerned with noise, traffic, and the negative impact on the neighbourhood. Additionally, she is concerned that the new building will overshadow her gardens. Kaye Quinney spoke in opposition to this application. Ms. Quinney is concerned about the insufficient parking and the potential uses of the building. She would like to see a fence and vegetation to buffer the property. Ms. Quinney would not object to the property being turned into a parking lot, but does object to the proposed building. No one spoke in support of this application. - 3 - General Purpose and Administration Committee Minutes January 10, 2005 Martin Topolie spoke on behalf of the applicant. Mr. Topolie advised that the Planning Department would like to have larger parking spots, however he feels that this will down size the landscaping strip along Baldwin St. He also feels that the building will serve a buffer between the residential area and the downtown core. Parking problems will be rectified by building the new parking lot. The intended use of the new building is mercantile, although a tenant has not been established. (b) Subject: Applicant: Report: Amendment to draft approved plan of subdivision 18T -96013 Zoning By-law Amendment ZBA2004/048 to permit the development of 245 residential units Kylemore Homes PSD-002-05 Tracy Will, Planner, gave a verbal report pertaining to Report PSD-002-05. Maxine Hoos spoke in opposition to this application. She advised the Committee Members that when she purchased her home she was informed by the developer that a golf course would be erected in the said application area. She also stated that there is a foul smell that comes from the water treatment plant and/or swamp. No one spoke in support of this application. Kelvin Whalen spoke on behalf of the applicant. Due to difficulties they have encountered in pursuing the land to the north of the subject lands, the golf course will not be proceeding. Mr. Whalen offered to answer any questions the Committee may have. (c) Subject: Applicant: Report: Official Plan Amendment, revisions to proposed plan of subdivision and related rezoning to permit 299 residential units 1477677 Ontario Limited (Baywood Homes) PSD-003-05 Bob Russell, Planner, gave a verbal report pertaining to Report PSD-003-05. Paul Berube spoke in opposition to this application. His concerns relate to the dirt, noise level and traffic that is generated from the construction vehicles that travel Scottsdale Drive. Mr. Berube questioned the developer's obligation to finish phase one of the subdivision before starting another phase. Sue Veinot spoke in opposition to this application. She is concerned that phase one has not been finished and would like to know when it might be completed. Ms. Veinot is also concerned about the amount of traffic on Scottsdale Drive. Dale Veinot spoke in opposition to this application. He would like to know if the developer is required to finish phase one before starting a new phase. Mr. Veinot is concerned about dust caused by construction. - 4 - General Purpose and Administration Committee Minutes January 10, 2005 Don Buma spoke in opposition to this application. He would like to know how the new development will affect his property. No one spoke in support of this application. Bryce Jordan spoke on behalf of the applicant. He commented on the issues raised by staff. Mr. Jordan advised that Longworth Ave. will be extended, and construction access will be along the new portion of Longworth Ave. Phase one is substantially completed. Mr. Vedouras has agreed to release the $500.00 damage deposit to the residents, and residents are to contact Baywood Homes concerning their deposit. (d) Subject: Applicant: Report: Rezoning to permit a temporary sales trailer Northglen Land Corp. PSD-004-05 David Crome, Director of Planning Services, gave a verbal Report pertaining to PSD-004-05. No one spoke in opposition to or in support of this application. Bryce Jordan spoke on behalf of applicant and stated they support the staff recommendations. PLANNING SERVICES DEPARTMENT REZONING APPLICATION TO PERMIT COMMERCIAL USES WITH REDUCED SETBACK, PARKING, AND LOADING STANDARDS APPLICATION: PETER SAINOVSKI Resolution #GPA-004-05 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Report PSD-001-05 be received; THAT the application submitted by Martin Topolie on behalf of Peter Sainovski be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding agency comments; and THAT all interested parties listed in Report PSD-001-05 and any delegations be advised of Council's decision. CARRIED - 5 - General Purpose and Administration Committee Minutes January 10, 2005 AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T-96013 ZONING BY-LAW AMENDMENT ZBA2004/048 TO PERMIT THE DEVELOPMENT OF 245 RESIDENTIAL UNITS APPLICANT: KYLEMORE HOMES Resolution #GPA-005-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-002-05 be received; THAT the applicant be advised that the Municipality requires all new lots in former Block 163 be standard depth (minimum 33 metres); THAT the applications to amend Draft Approved Plan of Subdivision 18T -96013 and Zoning By- law 84-63, submitted by Kylemore Homes to permit the development of 245 residential units be referred back for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-002-05 and any delegations be advised of Council's decision. CARRIED OFFICIAL PLAN AMENDMENT, REVISIONS TO PROPOSED PLAN OF SUBDIVISION AND RELATED REZONING TO PERMIT 299 RESIDENTIAL UNITS APPLICANT: 1477677 ONTARIO LIMITED (BAYWOOD HOMES) Resolution #GPA-006-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-003-05 be received; THAT the application to amend the Clarington Official Plan, revisions to Proposed Plan of Subdivision 18T-90036 and the application to amend Zoning By-law 84-63, submitted by 1477677 Ontario Limited (Baywood Homes) Dwight Chizen in Trust, Margaret Constance Puk and the Estate of Robert Allen Brooking be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and THAT all interested parties listed in Report PSD-003-05 and any delegations be advised of Council's decision. CARRIED - 6 - General Purpose and Administration Committee Minutes January 10, 2005 REZONING TO PERMIT A TEMPORARY SALES TRAILER APPLICANT: NORTHGLEN LAND CORP. Resolution #GPA-007-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-004-05 be received; THAT the application to amend Zoning By-law 84-63, submitted by Sernas Associates on behalf of Northglen Land Corp. be approved and that the by-law contained in Attachment #2 to Report PSD-004-05 be forwarded to Council for adoption; and THAT all interested parties listed in Report PSD-004-05 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF NOVEMBER 25, 2004 Resolution #GPA-008-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-005-05 be received; and THAT Council concurs with the decision of the Committee of Adjustment made on November 25, 2004 for applications A2004/029, A2004/057 and A2004/058; and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION BY BAYWOOD HOMES TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION TO DELETE A SERVICE LANE FOR 10 RESIDENTIAL UNITS ABUTTING TOWNLlNE ROAD SOUTH IN THE CITY OF OSHAWA Resolution #GPA-009-05 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Report PSD-006-05 be tabled. CARRIED - 7 - General Purpose and Administration Committee Minutes January 10, 2005 NUCLEAR WASTE MANAGEMENT ORGANIZATION - COMMENTS ON SECOND DISCUSSION DOCUMENT Resolution #GPA-01 0-05 Moved by Mayor Mutton, seconded by Councillor Foster THAT Report PSD-007 -05 be received; THAT Staff Report PSD-007-05 be adopted as the Municipality of Clarington's comments on the Nuclear Waste Management Organization's Second Discussion Document, Understanding the Choices; and THAT a copy of Report PSD-007 -05 and Council's resolution be forwarded to the Nuclear Waste Management Organization, the Region of Durham, and the member municipalities of the Canadian Association of Nuclear Host Communities, FORTHWITH. CARRIED DRAFT FINAL REPORT - RECOMMENDED POLICY CHANGES: CLARINGTON COMMERCIAL POLICY REVIEW Resolution #GPA-011-05 Moved by Mayor Mutton, seconded by Councillor Foster THAT Report PSD-008-05 and the draft final report on Recommended Policy Changes: Clarington Commercial Policy Review be Policy Review received; THAT the Report be circulated to the Region of Durham and the Commercial Policy Review Stakeholders Group for comment; THAT the Report be made available for public comment for a 30 day period; and THAT the interested parties listed in Report PSD-008-05 be advised of Council's decision. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports considered under this section of the agenda. - 8 - General Purpose and Administration Committee Minutes January 10, 2005 OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. Mayor Mutton chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - NOVEMBER, 2004 Resolution #GPA-012-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report ESD-001-05 is received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no items considered under this section of the agenda. Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT QUARTERLY PARKING REPORT Resolution #GPA-013-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report CLD-001-05 be received; and THAT a copy of Report CLD-01-05 be forwarded to the Bowmanville Business Centre for their information. CARRIED Mayor Mutton chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes January 10, 2005 CORPORATE SERVICES DEPARTMENT RFP2004-12, AUDIT SERVICES Resolution #GPA-014-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-001-05 be received; THAT Deloitte & Touche, Toronto, Ontario with a total bid in the amount of $56,925.00 (including disbursements, plus GST), being the most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP2004-12, be awarded the contract for Audit Services for a 5 year term to expire January 31, 2010, as required by the Finance Department; THAT the funds be drawn from the respective year's current account for audit services; and THAT the attached by-law marked Schedule "B" to Report COD-001-05, authorizing the Mayor and Clerk to execute the necessary agreement, be approved. CARRIED FINANCE DEPARTMENT TYRONE COMMUNITY CENTRE -INTEREST FREE LOAN REQUEST Resolution #GPA-015-04 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report F N D-OO 1-05 be received; THAT the request from the Tyrone Community Centre for an interest free loan of $2,000 to be repaid by December 31,2005 be approved; and THAT the funds be drawn from 2004 unallocated grant account #100-42-472-20999-7600. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. - 10 - General Purpose and Administration Committee Minutes January 10, 2005 UNFINISHED BUSINESS DURHAM REGION PUBLIC ALERTING SYSTEM - PERMANENT EASEMENT Resolution #GPA-016-05 Moved by Councillor Schell seconded by Councillor Robinson THAT Addendum to Report EGD-37 -03 be received; THAT Report EGD-37 -03 be lifted from the table; THAT Report EGD-37 -03 be received; THAT the Offer to Purchase an Easement (Attachment 4) of Report EGD-37 -03 granting a permanent easement, described as Part 1 on Plan 40R-21972, to the Regional Municipality of Durham be approved; THAT the Mayor and Clerk be authorized to execute a by-law to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to offer to grant an easement to the Regional Municipality of Durham; and THAT the Durham Emergency Measures Office be advised of Council's decision. CARRIED OTHER BUSINESS DELEGATION FROM LEE FOSTER AND TERRY SHIRK Resolution #GPA-017-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the presentation of Lee Foster and Terry Shirk be received with thanks; and THAT the request for donation be forwarded to Marketing and Communications. CARRIED - 11 - General Purpose and Administration Committee Minutes January 10, 2005 REQUEST TO WAIVE COMMITTEE OF ADJUSTMENT FEES Resolution #GPA-018-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the request to waive the planning fees for an application to the Committee of Adjustment by Tamara Boucher and Daniel Moore to permit a swimming pool in the defined "front yard" of Guildwood Drive be denied. TABLED LATER IN THE MEETING (SEE FOLLOWING MOTION) Resolution #GPA-019-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the foregoing Resolution #GPA-018-05 be tabled. CARRIED LEGAL MATTER - "CLOSED" MEETING Resolution #GPA-020-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting be "closed" for consideration of a Verbal Report of the Solicitor concerning a Legal Matter. CARRIED RATIFICATION OF ACTIONS TAKEN AT THE "CLOSED" MEETING Resolution #GPA-021-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken at the "closed" meeting be ratified. CARRIED - 12 - General Purpose and Administration Committee Minutes January 10, 2005 ADJOURNMENT Resolution #GPA-022-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting adjourn at 12:40 p.m. CARRIED ZT, A R ' DEPUTY CLERK � I - 13 -