HomeMy WebLinkAboutPD-144-83 4
CORPORATION OF THE TOWN OF NEWCASTLE
PLANNING AND DEVELOPMENT DEPARTMENT T.T.EDWARDS,M.C.I.P.,Director
HAMPTON,ONTARIO LOB 1,10 TEL.(416)263.2231
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF OCTOBER 3, 1983
REPORT NO. : PD-144-83
SUBJECT: BOWMANVILLE MAIN STREET REVITALIZATION PROJECT
ENGINEERING AND CONSULTING SERVICES
OUR FILE: Pln 12.2.1
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RECOMMENDATION:
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It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the
following :
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1 . That Report PD-144-83 be received; and
2. That the budget over-run in respect of
consulting services related to the Bowmanville Main Street
Revitalization Project in an amount of Eight Thousand, One
Hundred and Eighty Dollars ($8,180.00) be paid out of the
Town 's general funds and that this amount remain unfunded
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until 1984, at which time it should be included as a capital
expense to be drawn from the Parking Reserve Account.
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REPORT NO. : PD-144-83 Page 2
BACKGROUND AND COMMENT:
As the Committee may recall , included in the budget
projections for the Bowmanville Main Street Revitalization
Project, was an amount of Fourteen Thousand, Nine Hundred
and Ninety-five Dollars ($14,995.00) to cover engineering
costs and other contingencies. By letter of April 26, 1983
to Mr. D. Homeniuk, Purchasing Agent, Totten, Sims, Hubicki
advised that their estimates for detail design, supervision
and contract administration would total Fifteen Thousand,
Eight Hundred and Fifty-four Dollars ($15,854.00) which was
a very minor deviation from the budget estimates. These
estimates were based upon Totten , Sims past experience on
similar projects. However, due to the complexity of this
job and the fact that the site work was not completed until
July 26, 1983 (almost two weeks later than originally
estimated) , the costs for on site supervision were
substantially increased, resulting in a budget over-run of
approximately Eight Thousand, One Hundred and Eighty Dollars
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($8,180.00). To date only an amount equal to the budgeted
figure has been authorized for payment, and the difference
in cost being withheld pending Council approval .
We would recommend that this be paid out of the Town's
General Funds and that it be funded as a Capital Expense
from the Parking Reserve Account in the 1984 Budget.
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REPORT NO. : PD-144-83 Page 3
Although staff are extremely concerned about the inaccuracy
contained in the original estimates, there is apparently no
agreement with Totten , Sims, Hubicki to the effect that such
estimates would be considered upset limits. In fact, staff
enquiries indicate that invoicing is usually done on a
standard basis of actual time worked and posted against
their particular project. We would therefore suggest that
in the future, any dealings with the Consulting Firm include
a specified upset figure for the particular project and that
it be clear to the Consultants that any over-runs will not
be paid by the Corporation.
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Respectful su d,
T.T. Edwards, M.C.I.P.
Director of Planning
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