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HomeMy WebLinkAboutPD-132-83 `a 4 CORPORATION OF THE TOWN OF NEWCASTLE PLANNING AND DEVELOPMENT DEPARTMENT T.T.EDWARDS,M.C.I.P.,Director HAMPTON,ONTARIO LOB UO TEL.(416)263.2231 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 19, 1983 REPORT NO. : PD-132-83 SUBJECT: MINISTRY OF NATURAL RESOURCES ONTARIO BASE MAPS PROGRAM MAPPING ASSISTANCE OUR FILE: PLN 23.1 , r � RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . That Report PD-132-83 be received; and 2. That the Ministry of Natural Resources be advised that the Town wishes to participate in the Ontario Basic Mapping Program and that an amount of Seven-eight j Thousand Dollars ($78,000.) be allocated in the 1984 Budget for mapping purposes. i i i i REPORT NO. : PD-132-83 Page 2 BACKGROUND: On March 31st, 1980, the then Planning and Development considered Staff Report P-55-80 in respect of the Ministry * of Natural Resources Ontario Base Map Program (copy attached) . As a result of the Committee's consideration , i the following resolution PD-128-80 was approved. "That Report P-55-80 be received; and 1 . The Minister of Natural Resources be advised that the Town of Newcastle is interested in participating in the Ministry's Mapping Assistance Program in order to obtain assistance in mapping the Rowmanville and Courtice Urban areas at a scale of one to two thousand; and 2. Staff be directed to liaise with Ministry staff and report back to the Planning Committee upon determination of the Town 's eligibility for assistance and the Town 's share of costs for such mapping." On March 21st, 1983, staff received a letter from the Ministry of Natural Resources confirming that in this fiscal year the Ministry may be able to commence the mapping project for the Town 's area and that they would contact us at a later date to arrange further discussions in respect of Town's participation in the mapping project. On August 25th, 1983, staff met with Mr. Roy Auds, the Chief Contract Monitor for the Ontario Basic Map Program to discuss -the Town's eligibility and the municipal share of costs with would arise from the Town 's participation within the Program. At that time it was determined that funding for the project was based upon municipal population. Using the Town's present population of 31 ,900, it has been estab- lished that the Municipality 's contribution would equal about twenty-eight percent (28%) of the total cost of the . . .2/ REPORT NO. : PD-132-83 Page 3 �p d- project with the Ministry picking up the balance. It should be noted that the Town's portion could be paid any time within the two year contract, and would be subject of course, to the details of an agreement outlining the municipal obligations. When this project was first considered in 1980, it was estimated that the total cost of the project for mapping of Bowmanville and Courtice, would be approximately One Hundred and Ninety-five Thousand Dollars ($195,000. ) with the Town's share being somewhere between Thirty-three and Fifty Thousand ($33,000. and $50,000. ) . However, using current cost estimates the same area would be in the order of Two Hundred and Thirty Thousand Dollars ($230,000. ) with the Town 's share being roughly Sixty-seven Thousand ($67,000.). If however, the Town were interested in acquiring mapping at this scale for Orono and Hampton as well , the total cost for the project to the Town would be in the order of Seventy-eight Thousand Dollars ($78,000.). The mapping for the Bowmanville and Courtice Area is of primary importance to the functioning of the Planning Department, and provides extremely useful information for all aspects of the Town 's operations. We therefore strongly recommend that the Town- participate in this program and that an amount of Seventy-eight Thousand Dollars ($78,000.) be allocated for Mapping Purposes in the 1984 Budget. Staff also recommend that this amount be drawn from the OHAP Reserve Fund which has been established for conducting planning studies and which has a current balance of approximately Two Hundred and Seventy Thousand Dollars ($270,000. ) . Respe mitted, mac.. T. wards, M.C. I.P. Director of nning TTE*j i p *Attach. i ly,y\4'MI MI(.Q IM 0, CORPORATION OF THE TOWN OF NEWCASTLE PLANNING AND DEVELOPMENT DEPARTMENT D.N.SMITH,M.C.I.P.,DIrector HAMPTON,ONTARIO LOB IJO TEL.(416)263-2231 REPORT TO THE PLANNING AND DEVELOPMENT COMMITTEE MEETING OF MARCH 31, 1980. REPORT NO. : P-55-80 SUBJECT: Ministry of Natural Resources - Mapping Assistance i BACKGROUND: On June 11, 1979, the Planning Committee -considered report P-84-79 (copy attached) respecting mapping assistance available from the Ministry of Natural Resources. In accordance with the recommendations of that report, as adopted by Council on June 18, 1979; staff investi- gated the comparative costs of obtaining mapping through the subject program. On July 23, 1979, we were advised by the Ministry of Natural Resources that mapping of our area had been given a high priority, and would be available, at a scale of 1:10,000, by April of this year. The price per print would be approximately $2.00 and there are some 26 sheets in This would provide the Town with basic and up-to-date topographic mapping for most of the Town. However, at the present time, the Ministry has not determined whether or not mylar originals would be available for sale to the municipality. COMMENTS: While the mapping undertaken by the Ministry of Natural Re- sources at a scale of 1:10,000 will provide adequate detail for most of - 2 - the Town, it would be extremely beneficial if we could obtain greater detail for the urban areas. In Lhat reguird, the Ministry's mapping assistance program provides' an opportunity for mapping these areas at a scale of 1:2000. HoxSever, in order to properly investigate the costs of participating in the program, a direct request from Council to the Minister of Natural Resources would be required, and should indicate the Town's interest in participating in the program. Once such a request has been made, Ministry staff will con- tact the municipality to discuss our requirements, eligibility and to determine approximate costs. At the present time, we have been advised by Ministry staff that the cost of producing individual sheets is approximately $3000. Our initial estimates indicate that for Bowmanville and Courtice there would be 65 sheets involved, for a total of $195,000. If the Town's request for assistance is approved, the cost to the Town could be some- where between $33,000 and $50,000. However, we have been advised by private mapping services that the costs would be much closer to $2200 per sheet, for a total of $143,000. Our costs, with Minstry assistance, could be between $24,000 and $38,000, again dependant upon the extent of the Town's eligibility. These costs could be spread over a period of two years. We note that the Department's 1980 budget submission includes an allocation of $15,000 for mapping. RRCOt*MNDATION: That the Planning and Development Committee recommend to Council the following: 1. That report P-55-80 be received; and that i 3 2. The Minister of Natural Resources be advised that the Town of Newcastle is interested in participating in the Ministry's mapping assistance program in order to obtain assistance in mapping the Bowmanville and Courtice Urban Areas at a scale of 1:2000; and that 3. Staff be directed to liase with Ministry staff and report back to the Planning Committee upon determination of the Town's eligibility for assistance and the Town's share of costs for such mapping. Respectfully submitted, 1AX - TTR:lb D. N. Smith, M.C.I.P. March 20, 1980 Director of Planning I