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HomeMy WebLinkAbout03-18-2016 (Special Budget) CilarinA)ton, Notice of Special General Government Committee Meeting Date: Friday, March 18, 2016 Time: 9:30 AM Place: Council Chambers The purpose of the meeting is to review the 2016 Budget. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330 Claringtoii Special General Government Committee Agenda Date: March 18, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(aD_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net ClaringtonGeneral Government Committee Agenda Date: March 18, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 Adopt the Agenda 3 Disclosures of Pecuniary Interest 4 Delegations 4.1 Linda Kent, Library Director, Clarington Public Library, Regarding 2016 Budget 4.2 Chris Newman, Coordinator, Firehouse Youth Centre (John Howard Society of Durham Region), Regarding 2016 Budget 4.3 James Campbell, Executive Director/Curator, Visual Arts Centre of Clarington, Regarding 2016 Budget 4.4 Michael Adams, Executive Director, Clarington Museums &Archives, Regarding 2016 Budget 4.5 Sally Barrie, Administrator, and Brent Farr, Executive Director— Home Support, Community Care Durham, Regarding 2016 Budget 4.6 Angie Darlison, Executive Director and Alan Tibbles, President, Bowmanville Older Adult Association, Regarding 2016 Budget 4.7 Shirley Rogers, Newcastle Community Hall Board, Regarding 2016 Budget 4.8 Marilyn Morawetz, Jury Lands Foundation, Regarding 2016 Budget 4.9 Joe Earle, Vice Chair, Clarington Heritage Committee, Regarding 2016 Budget 4.10 Lesle Gibson, A Gift of Art, Regarding 2016 Budget 5 Presentations 5.1 Nancy Taylor, Director of Finance/Treasurer— 2016 Municipal Budget 6 Finance Department 17.1 FND-003-16 2016 Current and Capital Budget 17-1 7 Adjournment Page 1 Finance Depw'%artment rft Keport If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: Special General Government Committee Date of Meeting: March 18, 2016 Report Number: FND-002-16 File Number: Department File# By-law Number: Report Subject: 2016 Current and Capital Budget Recommendations: 1. That Report FND-002-16 be received; 2. That Council approve the 2016 Operating and Capital budget as outlined in Schedule "A", at an estimated tax levy impact of 2.29% (exclusive of tax policy impacts), as directed in FND-002-16; 3. That Council approve a 1% tax levy dedicated to Rural Roads split equally between the Operations and Engineering departments as outlined as item #1 on Schedule "B"; 4. That Council provide direction on the remaining items listed as Priority "B" for consideration, as itemized in Schedule "B"; 5. That Council provide direction on the grants for external agencies per their requests itemized in Schedule "C", at an estimated tax levy impact of 0.35%; 6. That Schedules outlining Reserve and Reserve Fund Contributions and new Reserve/Reserve Funds be approved as shown in the 2016 Draft Budget Binder; 7. That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 8. That the financing of Capital projects, as outlined in the attached documents be approved; 9. That the external agencies, referred to in Schedule "C" be advised of Council's decision regarding their grant request; 10.That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest as cash flow permits; 11.That Report FND-002-16 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 17-1 Municipality of Clarington Report FND-002-16 Page 2 12.That the appropriate By-laws to levy the 2016 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. 17-2 Municipality of Clarington Report FND-002-16 Page 3 Report Overview The purpose of this report is to provide necessary information to Council in order to approve 2016 Capital and Operating budgets. The report includes a number of important components and the detailed budget binder provides specific details. There are significant capital considerations for 2016 that further enhance the municipality's capital infrastructure. On the operating side, this proposed budget incorporates both the items pre-approved by Council in advance of the 2016 budget deliberations, as well as items referred to the budget process and recommendations of staff to maintain existing services levels, as approved by Council. 1 . Overview 1.1. The 2016 budget is outlined in detail in the draft budget documents circulated in conjunction with this report. The approximate 2016 Priority "A" considerations is detailed in Schedule "A" attached hereto and provides a summary of the contents of the draft budget binder. To the best extent possible, all documents have been revised to an accessible format. This has had implications for both attachments to the report and the contents of the budget binder. 1.2. The Chief Administrative Officer and the Director of Finance have worked diligently with all departments to review all areas and identify savings. 1.3. This impact is after assessment growth (growth is estimated at 1.62%). Every 1% increase in the budget generally results in a tax increase of approximately $12.33 for the average residential taxpayer for the local portion of the tax bill (based on average value of$294,000). This does not include the impact of tax policy changes determined by the Region of Durham. 1.4. Based on the 2016 returned roll, Clarington assessment splits remain at 90% for residential, farm and multi-residential and 10% for commercial and industrial properties. 1.5. Clarington continues to rely on reserves and reserve funds to alleviate tax levy impacts for capital and operating. Surpluses in a given year are transferred into the Rate Stabilization Reserve Fund and then used in subsequent years to offset the levy. Contributions are made annually into reserve funds for future capital replacement and then drawn upon in those future years. For 2016, the net annual draw on reserves and reserve funds is approximately $20.8 million (2015 - $19.7 million) including $800,000 drawn from the Rate Stabilization Reserve Fund to offset the tax levy. This includes Capital and Current (operating). The summaries for the reserves and reserve funds are included in the front section of the 2016 Draft Budget Binder. 1.6. Consistent with prior years, interest revenue from the Strategic Capital funds were factored in so as to mitigate the tax levy impact in the amount of $215,000. This is slightly lower than previous years due to reductions in interest earned. Revenue increases for many departments, where possible, have been factored in. 17-3 Municipality of Clarington Report FND-002-16 Page 4 1.7. For 2016, the budget is reflecting no change in Veridian dividends. However, a one- time extra dividend was declared for 2015 of approximately $100,000. This has been applied to the Information Technology capital budget in order to mitigate tax levy impacts while meeting the organizational needs-to maintain quality services through technology innovation. 1.8 During the course of 2015, there were several pre-budget approvals affecting 2016 that are reflected in Schedule "A". These include the balance of new positions approved in the 2015 budget (Item #46), new positions approved during 2015 (Item #47), Emerald Ash Borer (Item #71), and tritium well testing (Item #76). It is suggested that pre-budget approvals be kept to a minimum whenever possible in order to allow for prioritization of budget impacts. 1.9 In order to enhance public understanding and assist Council in enhanced communications regarding the 2016 municipal budget, Staff have incorporated two additional schedules to this report that are intended to be useful tools in communicating impacts of the 2016 budget to taxpayers and residents. Schedule "D" is a chart designed to show where tax levy funds are spent based on categories that reflect services provided rather than by department name. The chart is entitled "How each $100 of the Clarington local levy is allocated in the 2016 Draft Budget". It does not include the Region of Durham or the Education portion of the tax bill. For ease of understanding, the chart includes all priority "A", priority "B", and full external agencies requests. The chart will be reproduced to reflect final budget decisions. 1.10 Schedule "E" — "What does your tax money go?" has also been added. While the traditional budget documents include schedules such as "A" and "B" that detail the increase in the budget requirements over the prior year, the line by line budget binder is not an effective tool in expressing the services and benefits of the overall municipal budget in its totality. Schedule "E" is intended to be an aid for Council, during the course of the year, to express to taxpayers the services provided for their tax dollars. 2. Tax Rate Stabilization 2.1 Historically, Clarington has drawn on our Rate Stabilization Reserve Fund approximately $800,000 per year. This is proposed to remain similar for 2016. We have had stable financial results so the Rate Stabilization Reserve Fund is in the position to continue this practice. As Council will recall, in 2015, due to challenges being faced in the Fire Equipment Reserve Fund and the Operations Fleet Reserve Fund, a one-time transfer was approved of$1 million to each reserve fund from the Rate Stabilization Reserve Fund. Further recommendations around annual surplus/deficit will come forward to Council in conjunction with the Asset Management Plan. 3. Tax Policy Changes 3.1. A long term strategic tax policy plan was approved in 2002 by the Region of Durham that may have an impact on the final tax rates. The 2016 update of the plan was presented to Regional Council in early February 2016. The tax ratio changes impact 17-4 Municipality of Clarington Report FND-002-16 Page 5 presented to Regional Council in early February 2016. The tax ratio changes impact upon the relative share of the total taxes that each property class pays. Another impact to Clarington relates to the education retained portion of payment-in-lieu properties such as Ontario Power Generation. In the 2008 provincial budget, a provincially mandated reduction in the industrial education rate was announced. This reduces our education retained revenue. Commencing 2013, the province has frozen these rates. However, the education rates have been adjusted for reassessment impacts which will result in minor tax policy impacts. 3.2. Other items of note in the report (2016-F-12) that have bearing in Clarington include assessment at risk, vacancy rebates, provincial statutory rates, and 2016 Current Value Assessment Reassessment Cycle. Assessment at risk relates to outstanding assessment appeals before the Assessment Review Board. As 2016 is the final phase-in year of the current reassessment cycle, it is likely that the Assessment Review Board will push to resolve as many of the outstanding appeals as possible before the next reassessment phase-in begins in 2017. Clarington has felt the impact of assessment appeals both through write-offs as well as reduced assessment growth as appeals impact not just the current cycle, but future cycles as well. The primary concern at this point is the commercial sector and staff continue to monitor exposure in this area. 3.3. 2016-F-12 includes the following resolution: "Proxy property tax payments currently paid by the Region's two nuclear generating facilities to the Ontario Electricity Financial Corporation for the Ontario stranded debt be redirected to the host municipalities and the Region." A future report will be forthcoming on this issue. 3.4. The 2016 CVA reassessment cycle for the 2017 to 2020 taxation years is well underway. Future presentations and reports will be required to assist Council and the public in understanding the implications of this to taxpayers and the municipal budget. 4. Staffing 4.1. After taking into account the budget pressures and the desire of Council to keep the tax levy increase within reason, the Chief Administrative Officer advised all department heads that any and all staffing requests will be put on hold or deferred to future years. We don't anticipate there will be any noticeable decrease in customer service or service standard deterioration, as all department heads will look at alternatives to deal with the ever increasing demand for services as occasioned by the continuous growth of the population base. The alternatives include streamlining processes for continuous improvement, additional overtime to deal with urgent matters such as emergency and fire responses, casual help or students to remove waste in our parks in winter months and grooming our beaches in the summer, as well as adjusting wages for positions assuming additional responsibilities, such as IT security, building inspection, etc. All of these would cost approximately $150,000, which is listed as a line item in Priority "B". The Chief Administrative Officer respectfully asks Council to provide for this as a viable alternative to adding new permanent staff to the organization. 17-5 Municipality of Clarington Report FND-002-16 Page 6 4.2 Council also approved in 2011, in Report FND-003-11: "That the Chief Administrative Officer be authorized to make any adjustment if necessary to ensure staff resources are allocated and deployed fairly and consistently among all departments and in adherence to maintaining the current service standard;" It is intended that the Chief Administrative Officer, in consultation with Department Heads, would determine the allocation of the necessary staffing across departments. 4.3 The $150,000 total budget Priority "B" impact is well within the value of the assessment growth for 2016 which is estimated at 1.62% or $776,227 and is consistent with Council's direction to keep new staffing costs below that of assessment growth. 5. Capital Budget Commentary 5.1 The recommended impact on the tax base of the proposed Capital Budget is $798,638 under the Priority "B" recommendations. This translates to a 1.67% tax levy increase in the Priority "B" recommendations. However, due to the highlighted emphasis on the condition of rural roads that has been discussed in recent years and consistent with the strategic plan, a separate resolution to approve a 1% tax levy increase for rural roads is included in the recommendations to this report. This value equates to approximately $480,000 as shown as item 1 on Schedule "B". 5.2 There has been significant dialogue in recent years pertaining to the state of municipal infrastructure in Ontario. In Clarington, there has been consistent improvement to the tax levy support to Capital over the past ten (10) years. The capital recommendations are incorporated into the detailed budget pages. As Council is aware, a comprehensive Asset Management Plan is currently underway and will be presented to Council at various stages. The Asset Management Plan may have a significant impact upon our capital budgeting practices and prioritization. 5.3 Details of Capital projects, by department, are included in the Draft Capital Budget. 5.4 Federal fuel tax proceeds have been incorporated into the Draft Capital Budget at $2,570,528. This represents an increase of$122,406 over 2015. Interest earned in the reserve fund due to timing differences in receipt of funds versus invoice payments have also been incorporated into the budget. Formula based funding under the Ontario Community Infrastructure Fund has been incorporated under the Engineering section of the capital budget in the amount of$433,780. 5.5 At a meeting held on June 29, 2015, Council approved resolution #GPA-114-15 (in part) as follows: That the Municipality of Clarington indicate its interest to the Federal Government and Minister O'Toole in participating in the Veteran's Light Armoured (LAV) Vehicle Memorial Project provided no more than $20,000 be required to establish the memorial..." This included as Item # 11 on Schedule "B". 17-6 Municipality of Clarington Report FND-002-16 Page 7 5.6 The Capital Budget is presented to Council for consideration and approval. The financing for most of the projects is a combination of Reserve, Reserve Funds, Development Charges and tax levy. 6. Current Budget Impacts 6.1 Consistent with any other major employer, as well as all other municipalities, Clarington is experiencing cost increases in areas such as wage increases, benefit costs, building/facility maintenance costs and road maintenance costs. Also of note is utility costs, particularly hydro. The Current budget impacts are detailed in Schedule "A" to this report. 6.2 Staff have endeavoured to find offsetting revenue increases and expense decreases to alleviate the tax levy impact. Most notably, assessment growth revenue has been further refined, a one-time increase in NEER rebate is reflected (WSIB premium rebate), and revenue due to a maintenance agreement pertaining to the 407 has been incorporated. Expense decreases are spread throughout the operating budget lines with the most notable ones referenced as items 16 to 33 on Schedule "A"'. 6.3 At a meeting held on January 18, 2016, Council passed Resolution # GG-022-16 (in part) as follows: "That Council consider, during the 2016 budget process, an additional budget of$188,000 in the 2016 brush/tree contract account to replant an estimated six hundred Ash trees that will be removed from boulevards". This item is included as Item #2 on Schedule "B". 6.4 At a meeting held on February 8, 2016, Council passed Resolution # GG-040-16 (in part) as follows: "That the Newcastles of the World Steering Committee be established...and that the $20,000 financial contribution be referred to the 2016 municipal budget process..." This item is included as Item #13 on Schedule "B". 6.5 At a meeting held on November 23, 2015, after a delegation regarding the University of Toronto Scarborough Co-op Placement Program, Council passed Resolution # GG-085- 15 as follows: "That the addition of two co-op student positions be considered in the 2016 Budget." This item is included as Item #10 on Schedule "B". 7. Debt Status 7.1 Current projected annual debt repayment obligations for 2016 budget purposes total $3,835,430. This is comprised of debentures issued for the South Courtice Arena, the Bowmanville Indoor Soccer Facility, the Newcastle Aquatic facility, Rickard Recreation Complex Community Care Durham space, the Newcastle branch library and Green Road Grade Separation. An estimate has been included for the Courtice Library expansion, as the debenture has not yet been issued by the Region of Durham. 7.2 The total principal amount outstanding at January 1, 2016 is $21,071,254, including the new debentures to be issued in 2016 for the Courtice Library Expansion as approved in 2014. As Council is aware, annual growth is required to maintain the debenture 17-7 Municipality of Clarington Report FND-002-16 Page 8 repayment obligations from development charges, without impacting the tax levy. Growth numbers in 2009 were severely impacted by the economic conditions. As a result, Council approved interim borrowing from other Reserve Funds for 2009 through 2014. In 2015, sufficient growth occurred to cover the 2015 debenture repayment requirements and begin to reduce the prior year interim borrowing. For 2016, growth is based on a projected 525 new residential units but will be monitored throughout the year. Repayments of the interim borrowing from previous years will continue to be addressed in the future as the economy gradually improves. 7.3 Total debt is now projected to be $17,940,000 on January 1, 2017, most of which is growth-related through development charges. 2017 will be the last year of payments for the debenture for the South Courtice Arena. This will then create the needed funding for the following years to repay the balance of the interim borrowing. 8. Municipal Grant Program 8.1 The municipal grant program is administered through the Community Services Department. The budget presented via this report includes a total of$100,000 for the grant program which includes $60,000 consistent with prior years and $40,000 towards sponsorships. The $100,000 is allocated based on Council direction when the grant report is brought forward. For 2016, some pre-budget approvals have already been awarded for the sponsorship program at an approximate total of$10,000. While not listed as an option on Schedule "B", should Council wish to reduce or eliminate this program, a cost saving would result. 9. Reserve and Reserve Fund Contributions 9.1 Consistent with past practice, increases in reserve fund contributions are at times deemed appropriate to bolster balances in depleting reserve funds or begin to put aside funds for an identified need. For 2016, three tax levy increases are included on the Reserve and Reserve Fund summaries in the front of the 2016 draft budget binder and shown as items 59 of Priority "A" items on Schedule "A" and items 3 and 16 of Priority "B" items on Schedule "B". The Priority "A" item is to increase the contribution to the election, in order to ensure there are sufficient funds to pay for the next election, as this cost is funded over four years. The Priority "B" items are to begin to fund the long term cost of parking lot rehabilitation, as there are currently no funds designated to cover the deterioration of all municipal owned parking lots and to increase the contribution to the reserve funds reflecting energy savings from retrofits funded from the reserve funds that were intended to be repaid in the future. 9.2 Additional contributions will need to be addressed in future years as part of a comprehensive long term asset management strategy to fund future capital replacement needs as there are several areas that will present challenges in the future. 9.3 Bolstering of the primary fleet reserve funds was approved in 2015 from the Rate Stabilization Reserve Fund. 17-8 Municipality of Clarington Report FND-002-16 Page 9 10. External Agencies 10.1 The requests from the external agencies, including the Museum, Library, Visual Arts Centre, Bowmanville Older Adults Association, etc. are detailed in the External Agencies section of the Draft Current Budget for Council to consider their requests on an individual basis in Schedule "C" to this report. The external agencies tab in the Draft Current Budget provides background information pertaining to the requests by the external agencies. The increase in budget requests for the external agencies total $169,625 for 2016 which is a 0.35% total municipal levy increase. Individual requests vary widely from the 2015 approved grants. 11 . Mayor's Golf Tournament and "For the Love of Art" Events 11.1 In the 2015 budget, Council provided direction for the balance of this term of Council, on inclusion of the Mayor's Golf Tournament. The anticipated gross revenues to be generated are approximately $72,000. The net proceeds estimated at $25,000 are approved to be donated to the Big Brothers and Sisters of Clarington (2015), Clarington Museums (2016), Clarington Project of Oshawa/Clarington Community Living (2017) and the Bowmanville Hospital Association (2018). 11.2 Also included in the budget with no tax levy impact, is the "For the Love of Art" Event which is to be self-sufficient through the provision of sponsorship opportunities and donations. The event is in support of the Clarington Visual Arts Centre and The Gift of Art. Net proceeds are divided equally. 12. Ice Storm 12.1 Staff had undertaken an assessment of damages resulting from the 2013 ice storm including, but not limited to trees, roads, parks, etc. An application was made under the Ontario Disaster Relief program to recover costs incurred in late 2013 and early 2014. The application was for approximately $1.3 million. One third was paid in advance and was allocated in the 2015 budget towards immediate needs for tree replacements and those reserve funds specifically affected due to wear and tear on vehicles, etc. The balance of funds recovered through this program were to be allocated back to the Rate Stabilization Reserve Fund to offset the 2014 deficit occurring as a result of the ice storm costs. This was anticipated to be in the vicinity of$1 million. Unfortunately, Clarington's claim was limited to approximately $860,000, of which $460,000 had already been allocated. As a result, only approximately $400,000 was then able to be applied to the Rate Stabilization Reserve Fund. 13. 2016 Accrual Based Budget for PSAB per Ontario Reg 284109 13.1 Public Sector Accounting Board annual reporting requirements for municipal budgets require that certain accrual based items be reported to Council in conjunction with the budget for 2011 and onwards. 17-9 Municipality of Clarington Report FND-002-16 Page 10 13.2 Accrual based expenses that are excluded from the 2016 tax based budget include post-employment benefits and amortization. Other items to transfer to a PSAB budget include tangible capital asset acquisitions and accounting treatment of debt principal payments. 13.3 There is no immediate financial impact of these PSAB additions or reductions since the tax based budget approves necessary funds to provide municipal services for 2016. 13.4 However, the estimated change to the accumulated surplus at the end of 2016 resulting from the above items is as follows: PSAB Additions to the 2016 Budget Tangible Capital Asset Amortization $17,275,653 Post-Employment Benefit Estimate $ 853,603 Total PSAB Additions $18,129,256 PSAB Reductions to the 2016 Budget TCA Acquisitions ($21,312,355) Debt Principal Payments ($ 3,131,271) Total PSAB Reductions ($24,443,626) (Increase)Decrease in Accumulated Surplus ($ 6,314,370) 14. Future Years' Budgets 14.1 There are certain known impacts for the 2017 budget year such as staffing, wage settlements, fire master plan implications, increasing maintenance costs of roads and buildings/facilities and normal inflationary impacts. 14.2 Other items for future consideration include increased tax support to capital as part of a comprehensive long term asset management plan that is currently underway. It is anticipated that this will have a significant impact on future decision making with respect to capital funding decisions. 14.3 Also for significant consideration for 2017 will be the concern over tax levy shifts between properties, between tax classes and between lower tier municipalities across the Region of Durham, due to the province wide reassessment that is currently underway to apply to the 2017 to 2020 taxation years. Staff will apprise Council and pursue public education opportunities pertaining to this issue in the fall of 2016. Staff are also looking to have an MPAC information booth at the Municipal Administration Centre during tax instalment due dates. 15. Concurrence Not Applicable 17-10 Municipality of Clarington Report FND-002-16 Page 11 16. Conclusion Staff are presenting a stable budget for 2016 Capital and Operating, incorporating important capital considerations and including phasing of service level improvements approved by Council. This report and accompanying documents are intended to provide Council with the information necessary to make strategic decisions and ultimately adopt a budget for the 2016 year. 17. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. .r Submitted by: 'tt', C .I`ri �: , 'i Reviewed by: -� Nancy Tay drr, BBA, CPA, CA Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor@clarington.net Attachments: Schedule "A" - 2016 Priority "A" Considerations Schedule "B" -2016 Priority °B" Items for Consideration Schedule "C" - External Agencies Budget Requests for 2016 Schedule "D" - How each $100 of Clarington Local Levy is Allocated Schedule "E" -What does your tax money go? The following is a list of the interested parties to be notified of Council's decision: Clarington Museum and Archives Bowmanville Older Adult Association Clarington Public Library Durham Region Community Care Association John Howard Society (Firehouse Youth) Newcastle Community Hall Orono Cemetery Company Visual Arts Centre of Clarington NT/hjl 17-11 Municipality of Clarington 2016 Draft Budget Schedule "A" 2016 Priority A Considerations to Report FND-002-16 Description Amount Revenue Increases: 1 Assessment Growth Revenue (776,227) 2 Increase in Investment Income (40,000) 3 One Time Increase in NEER Rebate (100,000) 4 Increase in Corp Sery Revenue - Cashback on Purchasing Card (8,500) 5 Increase in Burial Permit Revenue (9,600) 6 Increase in Sports Field Revenue (32,000) 7 Increase in Entrance Culvert Revenue (6,000) 8 Cemeteries Revenue Increase (19,000) 9 Blackbird / 407 Revenue (100,000) 10 Waste Management Contribution (5,000) 11 Facilities Revenue Net Increase (5,500) 12 Recreation Programs Revenue Increase (42,000) 13 ASC Back to full year (Net of Salary, Benefits, Utilities incl. in exp) (33,200) 14 Increase to Planning Revenues (31,000) 15 Gain on Transfer Re: Part Time Parking Officer 30,767 (1,238,794) Expense Decreases: 16 Reduction in Newcastle Part Time Firefighters Budget (61,185) 17 Reduction in Transfer Re: ASC Construction Timing (48,850) 18 Reduction in Legal Professional Fees (14,000) 19 Reduction in Telephone Costs (13,500) 20 Reduction to Human Resources Legal (5,000) 21 Reduction in Tourism Advertising and Special Events (14,500) 22 Bylaw Contract Savings (5,000) 23 Bylaw Clothing / Staff Development (4,000) 24 Reduction to Unclassified Administration Consulting (20,000) 25 Savings on Banking Contract (17,000) 26 Savings on Fire Administration Phone (5,000) 27 Fire - Supression Foam and Bunker Gear (12,500) 28 Reduction in Connecting Link Traffic Signals (10,000) 29 Culvert/ Ditch Shoulder Maintenance (40,000) 30 Hardtop Maintenance (20,000) 31 Loosetop Maintenance (21,500) 32 Older Adult Realignment (55,000) 33 Minor Adjustments To Various Line Items 26,704 (393,739) 17-12 Municipality of Clarington 2016 Draft Budget 2016 Priority A Considerations Description Amount Revenue Losses: 34 Loss of Offset Defibrillator Maintenance 7,548 35 Loss of Perpetual Care Interest 2,000 36 Loss of Rental Revenue - DRPS Courtice 55,535 37 Loss of Waste Royalties 91,300 38 Loss of Theatre Dance Lease Revenue 9,700 39 Loss of CCC Multi Purpose Rentals RE: Renovations 24,000 40 Loss of Provincial Offences Act Revenue 14,500 41 Reduction in Communications /Tourism Revenue 16,800 42 Reduction in Dog / Cat Licenses 20,000 43 Reduction in Burning Permit Revenue 4,000 44 Reduction in CCC Group Fitness Revenue due to Age Change 7,000 252,383 Expense Increases: 45 Salary Negotiations, Grid Changes 683,279 46 Balance of New Positions in 2015 Budget (2/3) 240,711 47 New Positions approved during 2015 288,067 48 Employer Health Tax 25,149 49 OMERS 119,748 50 CPP 41,511 51 Employment Insurance Premiums 14,115 52 Extended Health Benefits 225,823 53 WSIB 38,161 54 One Call Utility Locates 35,000 55 Heat 28,223 56 Hydro 123,494 57 Water/ Sewer 29,830 58 Streetlighting Hydro and Maintenance 200,000 59 Increase in Transfer for Election Reserve 16,500 60 Post Employment Benefits 50;000 61 Human Resources Benefit Consultant for Market Placement 12,500 62 IT Software Maintenance Contracts 35,000 63 Fire Dispatch Contract 35,000 64 Tax Levy Portion of Operations Needs Assessment Study 101000 65 Playing Field Lighting 20,000 66 Parks Snow Removal 15,000 67 Parks Grass Cutting 10,000 1.7-13 Municipality of Clarington 2016 Draft Budget 2016 Priority A Considerations Description Amount 68 Building Services Asbestos Management 6,500 69 Annual Defibrillator Training- Hall Boards 10,400 70 Sidewalk Maintenance 39,000 71 Emerald Ash Borer 15,000 72 Winter Control 15,000 73 NRDC- Motorized Blinds and Gym Line Painting 18,500 74 SCA- Repairs and Maintenance 27,000 75 RRC- Repairs and Maintenance 29,500 76 Tritium Well Testing 10,000 77 Tax Levy Share of Planning Growth Studies 7,500 2,475,511 Grand Total 1,095,361 Tax Levy Impact on Percentage Basis 2.29% February-18-16 DN: Finance Admin/2016budget/2016 rate increase summary.xlsx 17-14 Municipality of Clarington Schedule "B" 2016 Draft Budget to Report FND-002-16 Priority B Items for Consideration 1 Rural Roads Paved Top and Hard Top (Engineering and Operations) 480,000 2 Additional Emerald Ash Borer Tree Replacement 188,000 3 Parking Lot Rehabilitation Transfer to Reserve Fund 155,000 4 Overtime / Casual Help Etc 150,000 5 Engineering Capital 149,173 6 Streetlighting Hydro and Maintenance 68,000 7 Land Acquisition 64,000 8 Council Chambers Public Announcement System 50,000 9 Library Capital 31,765 10 Co-op Internships 20,000 11 Light Armoured Vehicle Memorial 20,000 12 Baseball Field Resurfacing 20,000 13 Newcastles of the World 20,000 14 Block Tree Removal 15,000 15 Winter Control 15,000 16 Energy Master Plan Savings on Retrofits Transfer to Reserve Fund 10,670 17 Fire Suppression Repair/ Maintenance 8,500 18 Fire Admin Miscellaneous Capital 5,000 19 Facilities Administration Small Capital 57000 20 Community Services Capital 3,700 21 Clerks Admin Professional Fees 3,000 22 Priority Green 2,500 1,484,308 February-18-16 DN: Finance Admin/2016budget/2016 rate increase summary.xlsx 17-15 Schedule "C" to Report FND-002-16 Municipality of Clarington External Agencies - 2016 Requests 2015 2016 Increase Increase Approved Request ($) (%) Clarington Public Library 2,892,478 2,972,564 80,086 2.77% Bowmanville Older Adult Association* 255,000 303,150 48,150 18.88% Clarington Museums 277,101 290,956 13,855 5.00% Visual Arts Centre 202,661 207,727 5,066 2.50% John Howard Society / Firehouse Youth 57,200 57,200 - 0.00% Community Care Durham 29,532 48,000 18,468 62.54% Newcastle Community Hall 18,000 22,000 4,000 22.22% Orono Cemetery Board 10,000 10,000 - 0.00% 3,741,972 3,911,597 169,625 Percentage Increase on Municipal Tax Levy 0.35% *Comparative Information Provided is from the former Clarington Older Adult Association dn: FinanceAdmin/2016 budget/2016 rate increase summary.xis February 18-16 17-16 Schedule "D" to Report FND-002-16 0 NCO 69� O 0) r M O V' w d U 0 W a m v m U N C L � � M c r O_ N ER 1 'C a) m C/) v 06 O a J O U) LO CD f0 N �p J O C O C � Lo 00 tU d m G CO wj C 64 i U o o CI 0 o U CD c� r co v> ifl 0') LO rn L EA O .d. c0 N U 6 O O CO N CO W 69� 69 vi 3MLI C 0 0 _ o C rn cn U) rn Q) a) o U) o rn (0 o c o c E a> c U m c a) a c m a) O -0 m a) m CO U U 0 (� o N (n U i J a (n c �; •� O U) rn � f0- N C CL C:ii o _ o co m o c � o E w E N E o ro o a a Q C ami `m = o 0) C o U E U U ;a) m Q (j Co .W IL o LL fuw c Q o m U m 4) J U � Q. �U C 7 17-17 Your taxes - where does your re I money go. Did you know? • Clarington's capital budget exceeds $20 million What services do you pay for? and pays for maintenance of roads, bridges, Where Dbes Your sidewalks, parks,fleet,facilities, land acquisition, The Municipality of Clarington provides a wide range of street lights and infrastructure technology. services paid for by tax dollars;most are overlooked or unseen ' Tax Money Go unless there's a service disruption.As the Municipality adopts Clarington pays around $3.4 million to cover its 2016 Budget,we thought we would provide our residents the cost of heat, hydro and water for municipal with an overview of the services Clarington provides to buildings, services and streetlights per year. An Outline of Municipal Services sustain and improve our way of life. t A portion of your property taxes goes to support external agencies including the Clarington Library,Clarington Museums,Visual Arts How Each $100 of Clarington Local Levy is Allocated in Centre of Clarington, Bowmanville Older Adult 2016 Draft Budget Association, Firehouse Youth Centre,Community Care-Clarington,Community Halls,and Cemetery Boards.A number of smaller groups Building Inspection$0.07 Community Planning$4.00 and agencies also receive funding through the C Community Grants$0.22 Clarington Libraries$5.20 Municipal grant program. Economic Development$0.22 Recreation Facilities and Debt Servicing$0.38 Programs$10.13 Many of the services we provide to residents are l Tourism$0.49 Capital Financing$11.48 focused on public safety including: Emergency& Crossing Guards$0.69 Corporate Support$14.03 Fire;our Building Inspection services;Municipal Animal Services$0.96 Fire Services$19.98 Law Enforcement; Parking Enforcement;Animal Municipal Law and Operations$20.77 Services;Crossing Guard Program; Municipal Parking Enforcement$1.11 j zoning and land use rules; Red Cross certified Communications$1.30 swimming lessons; snow clearing and road Culture(Arts,History,Social)$1.60 ` maintenance;traffic signals and park inspections, Winter Maintenance$3.48 j just to name a few. Engineering Services$3.55 - ` CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 Temperance Street,Bowmanville,ON HC 3A6 905.623.3379 ti TPlanning Department _ —�,� space,40,000 square feet of commercial space, Received five official plan amendment • Development activity in 2015 shows and 1,600 square feet of institutional space applications and approved two I. ' Operations Department approval for 901 new housing units, Staff held 50 pre-consultation meetings with Received 18 zoning applications,26 approved 100,000 square feet of applicants on pending projects Received 22 site plan applications,20 site x_ ��- • Provides cemetery services for 190 burials at four industrial/utility • Staff reviewed three new or revised draft plans of plans approved -- .•�� municipal cemeteries subdivisions proposing 301 housing units Received 65 minorvariance applications + sKEEPBACK�OMETM -' • Responsible for 37 abandoned cemeteries Maintains sidewalks for 311 Granted six draft approvals for plans of subdivisions Submitted 47 reports to Durham land • Maintains 88 sports fields,30 court facilities seniors as part of the seniors winter or revisions totaling 1,237 housing units division committee • Operates 14 splash pads sidewalk maintenance contract Reviewing three plans of subdivision Approved 189 permanent and • Inspects and maintains 58 playgrounds Processes 4,752 work orders registered for 269 new housing temporary signs • Maintains 140 hectares of parks and open space Removed 1,100 ash trees,in 2015,affected by the units and two plans for Held 22 public meetings and • Inspects and maintains 884 km of municipal roads Emerald Ash Borer condominium for 28 four public information including:gravel,patching,salting,sanding, • Responded to calls regarding 18,000 urban trees, units centres Emergency & Fire Services plowing,rural grass cutting,grading took appropriate action including removal,pruning • Maintains 29 storm water management ponds Responded to 51 winter events in 2015 in Maintenance and annual inspection g p of 6,628 warning and regulatory signs,4,000 Respond to approx.3,500 calls annually, • Conducts fire prevention inspections, • Inspects and maintains 6,687 streetlights compliance with Ontario Minimum Maintenance including fire,emergency pre-hospital requests,retrofits,as well as new • Maintains 376,119 square feet(34,849 square Standards ; ; street and hamlet signs • Provides fleet maintenance and repair for 187 (are,special rescue and hazardous construction inspections and planned meters)of municipal buildings including 20 Took 5,480 park bookings representincg'16,430 in materials response reviews at 500 dwellings annually municipal buildings,14 communityhalls permit hours pieces of equipment p • Process and register 1,165 underground Respond to more than 150 fire calls Provides annual public education • Maintenance and training of volunteers and staff annually P 9 programs and life and safety on the 18 defibrillators in municipal bbildin s utilities with Ontario One Call legislation Implement specialized radio platform information • Inspects and maintains 6,066 catch • Facilitates 39 special events across the.municipality to connect fire with other emergency Responsible for residential smoke alarm • basins providing material for road closures a d park services awareness programs furniture • Performs equipment maintenance such Assists with disaster response,including • ! as self-contained breathing apparatus provision of standby generators at Conducts safety planning,ensuring shelters, I compliance for retirement/care homes Participates in emergency exercises and liaises with other response agencies 1 11 . , 1• 1 : 111 _ _ - F, Maintains and operates five fireI 1, 1" • — _ �� stations,including three full-time ' 1 1 1 .1 1' 1 1 1 " ' ' ' ' ' ' " • _ - and two part-time halls 111 '• • ' ''' - _=� - s Performs ongoing staff training to J fill maintain skill set ,,, 1 II . 1 1 , ' , 1. 1 1 , 1 111 , 1•' _ �� - --�- � - x 1 '1 , I'1 1• ,• , ,• 1 . 1 1• 11 , 1 1 111 , :1 - _ =-moi•;-�- -'��y"'_ - - , 1 ': 1. 1 1 1 . 1 1• , 1 ' , '111 , 1 1 ,1 , �r 1 •, 1 1 1 1 11 1 , 1 1 1 1 I I 1 1 �'' •, •1 , 11 , 111 1, , _ - c „ . , •• , 1 1 , 1 1 , 1 ' 1 . Will All. 1 , . ' 1 11, 1111.11 • , , 11. . •1 , „• •, , : ,• I• 1 11' 1 111 111 1 1 11 . 1 1 1 , 11 . , 1 1 BUDGET current & capital 20116 ae v u r f clarill9ton March 18, 2016 I' Mayor and Members of Council i Re: 2016 Budget Transmittal We respectfully submit the 2016 budget binder which incorporates summaries, operating budget by department, external agency requests, capital summaries and capital budget by department on a detailed basis. This binder cannot be read in isolation. It is critical to review the Finance Department i report in conjunction with this detail level. Report FND-002-16 provides the essential resolutions, corporate/overall level commentary and analysis, summaries, as well as addressing specific items referred to the budget process. The commentary provided is an invaluable tool to interpreting the budget submitted to you. Particularly Schedule "A" provides a tax impact summary of the bulk of the contents of the budget binder and t would be your resource in explaining budget implications to constituents. The 2016 base budget represents a stable approach to maintaining existing service levels and addressing identified needs but has also incorporated a number of pre- budget approvals which have an impact upon flexibility in priority setting. r. The Chief Administrative Officer and Director of Finance/Treasurer reviewed budget submissions in detail with each Department Head. Please feel free to contact either of the undersigned or each Department Head to answer specific queries you may have in your review of the budget documents. We trust that you will find this document, in conjunction with the budget report, FND-002-16, to be a useful decision making tool. r Sincerely, � - Jz3c( r Franklin Wu, Nancy Taylor, BBA, CPA, CA Chief Administrative Officer Director of Finance/Treasurer /hj l THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 r I G i I The Corporation of,the Municipality of Clarington I 2016 Draft Operating and Capital Table of Contents Overall Summaries 3 Operating Budget 14 Capital Budget 266 i i f i G f i I i I I G fl i; r 3 The Corporation of the Municipality of Clarington G 2016 Draft Operating and Capital Overall Summaries Corporate Organizational Chart 4 By-Law at final Operating Capital Budget Summary 5 E Reserve Funds Summary 7 j Reserves Summary 10 f Reserve & Reserve Fund Contribution 11 i Historical Comparison —Taxable Assessment 12 j Historical —Comparison Yearly Comparison of Residential Tax Rate 13 p Y p i t f i i r F i Ni E c m, a o p 'c o U Z� � a dam' U m I j o i E i I 15E l " O c. Cjo � 0 0, LL c 0 O) L) U Q J N, O N 051U) Q r f c N c�ii o ca ` C fo = U -:-p LL E. N t5OO N N O N CL O O O O O -� iC4� U r y $ N N d' � c U) CO U c m W H Y N LL 7 O _OrNMIt 'C=)2 LL i �4N VI v > p p� 0 did Z a 22-oo o CL o 9.c c W 0� r U o .i °'' . CL� a'j m cu co o 3 co U ¢mac oin: � a� o � U CO tl pq Y Y � Y ac�i C C7 2 i Q 5 Municipality of Ciarington 2016-Draft Budget Capital Current Total Revenue: Proposed Tax Levy 5,762,311 44,874,705 50,637,016 Estimated Growth 776,227 776,227 Non-Departmental 12,619,569 12,619,569 Administrator's Office 85,500 85,500 Legal 69,000 69,000 Corporate Services 248,350 189,200 437,550 Clerk's 56,000 708,900 764,900 Finance & Unclassified Administration 1,564,000 1,564,000 Emergency Services - Fire 1,030,395 80,000 1,110,395 j Engineering Services 10,780,880 1,381,500 12,162,380 Operations 3,478,500 677,300 4,155,800 Community Services 555,000 4,822,200 5,377,200 Planning Services 63,000 436,000 499,000 Clarington Library Board 105,714 105,714 Total Revenue - Municipal Only 22,080,150 68,284,101 Total Capital & Current Revenue - Municipal Only 90,364,251 Expenditure: Mayor & Council 916,970 916,970 Administrator's Office 760,676 760,676 Legal 419,659 419,659 Corporate Services 367,750 4,858,626 5,226,376 Clerk's 56,000 3,107,472 3,163,472 Finance & Unclassified Administration 4,702,258 4,702,258 Emergency Services - Fire 1,157,010 11,776,368 12,933,378 Engineering Services 13,560,725 4,613,501 18,174,226 Operations 5,032,600 15,700,327 20,732,927 Community Services 854,300 13,976,555 1-4,830,855 Planning Services 810,000 3,474,092 4 284 092 Clarington Library Board 241,765 3,042,564 3,284,329 Cultural Agencies 935,033 935,033 t; Total Expenditure - Municipal Only 22,080,150 68,284,101 Total Capital & Current Expenditure - Municipal Only 90,364,251 Net Levy - 6 i t Total from Overall Summary in Draft Budget Document $ 45,212,932 Items Not Posted in Budget Worksheets until Final Approval: i Tax Levy support to Capital $ 5,762,311 Overtime/ Casual Help Etc $ 150,000 Co-op Internships $ 20,000 Council Chambers Public Announcement System $ 50,000 r Newcastles of the World $ 20,000 Tritium Well Testing $ 10,000 Additional Emerald Ash Borer Tree Replacement $ 188,000 Estimated Assessment Growth $ 776,227 $ 5,424,084 i 2016 Total Tax Levy $ 50,637,016 C' 2015 Total Tax Levy $ 47,887,722 j Net Increase over 2015 $ 2,749,294 Percentage Increase in Budget Report (inclusive of options) 5.74% 1; E. dn:Finance Admin/2016 budget/2016 rate increase summary.xlsx E i= 4 i 4.: i, i. I! i 1 I: is i Reserve Funds I 2016 i Budget IFebruary 18, 2016 { { E Account.# Name 2015 2016 Balance (Estimated) Expenditures Contributions Est Revenues/. .(Projected) Balance Capital Operating:: From General Trsf Btwn R/F 2016 General 1 502 Economic Development 536,570 (.102,172)i 50,000 484,398 510 (Strategic Capital 9,591,092 9,591,092 511 IMunicipal Capital Works 1,793,960 (1,212,051) 235,000 F 161,704 978,613 515 Debenture Retirement 235,286 (16,252), 219,034 528 Impact/ Escrow 24,606 F 24,606 512 General Municipal 2,367,748 . (250-,000)1 49,200 2,166,948 554 Rate Stabilization 3,665,430 (800,00,0)1 2,865,430 521 Computer Equipment 355,875 (140,000) _ 100,000 315;875 Sub-Total General 18,570,567 _ -_- 16,645,996 537 Clarington Station A Account 766,156 766,156 Clerk's 1 501 Parking Lot 650,068 51,000 268 b ?J 1 270,000 1 601,646 523 jAnirnal Services Capital 79,612 _ 7,000 86,612 525 Clerk Fleet 15,377 (5,000)_ - =' 5,000 15,377 Fire 522 Fire Equipment 1,600,219 (1,023,000y--! .__- _.:_.(2,452)., 325,000 899,767 565 Community Emergency Management 219,963 _:I 219,963 = r Engineering _ 503 Roads Capital 146,060 146,060 513 (Engineering Inspection 2,248,595 (458,972).- 1,789,623 514 1 Roads Contributions 262,969 (100,000) I 162,969 517 (Engineering Parks Capital 388,891 (387,000) 150,000 { 151,891 520Cemeteries Capital 12,424 1 5,000 17,424 {. 557 {Federal Gas Tax Receipts 100,566 (2,642,000) = 1 I 2,570,528 29,095 558 IBuilding Division 1,067,707 I . 1,067,707 505 lEngineering Fleet 83,609 5,000 88,609 564 lEngineering Review 106,225 (40,000). 66,225 Parking Lot Rehabilitation (new) - 155,000 155,000 Sub-Total 4,417,045 t I 3,674,602 . 1 I i° Operations 1 516 (Facilities/ Parks Maintenance 493,394 (435,000) 278,000 336,394 524 j0perations Equipment 1,854,685 (835,000) 1091500 I 1,129,185 563 IStormwater Mgmt Pond Mtnce 20,313 I 20,313 Sub-Total 2,368,393 I 1,485,893 i I` Reserve Funds 2016 Budget I Februa ry 1'8, 2016 Account.#. Name 2015 2016 Balance .(Estimated) Expenditures Contributions Est Revenues/ (Projected) Balance Capita! Operating From General Trsf Btwn RIF 2016 I ! Community Services t 560 ICSD Building Refurbishment 148,263 (50,000) j_ 85,000 I 183,263 518 lCommunity Services Capital 304,104 (243,000) 275,000 336,104 539 Older Adults Programming 34,898 34,898 IF Planning 504 Parkland Cash In Lieu 596,935 ! 596,935 507 Westside/ Bowmanville Marsh 54,644 I I 54,644 508 (Newcastle Waterfront 6,850 6,850 526 Port Granby LLRW Agreement 150,809 _ 150,809 561 Beautification/Tree Planting 5,370 = _ _ 5,370 556 Community Improvement Plan 154,442 _ 12,500 166,942 Sub-Total 969,050 981,550 Libra 542 Library Capital 1,178,921 (25,000) 30,000 1,183,921 { 543 Library Computer Equipment 277,447 (20,000) 257,447 Museums/ Cemeteries/ Other - -= 549 Newcastle Arean - Operating 2,306 - -1 2,306 544 Museum Capital - Bowmanville 57,872 ( 3,000 60,872 545 Museum Capital - Clarke 55,328 3,000 58,328 547- Bowmanville B.I.A. 18,799 18,799 548. Newcastle B.I.A. 125,051 125,051 575 Orono B.I.A. 74,541 74,541 559 Irene Rinch Trust - NCH 160,683 I 160,683 553 Montague Trust - NCH 19,903 ! 19,903 Sub-Tota! 514,483 j 520,483 Sub - Total F32,114,567 (7,168,051) (15937,870) 2,152,200 2,732,232 27,893,078 i 9 i Reserve Funds 2016113udget February 18, 2016 - Account# Name 2015 2016 Balance (Estimated) Expenditures Contributions Est Revenues/ (Projected) Balance Capital Operating From General Trsf Btwn RIF 2016 � I Development Charges 580 General Government 433,892 (270;000) 163,892 581 Public Library 342,76677,143 r ( ) (156,793)' 161,704 (52,875) 582 Emergency Services 2,732,013 2,732,013 .583 Indoor Recreation (3,161,462) (2j806,76' 4). (5,968,226) 584 ENG - Park Development & Facilities 939,148 (783,000) (13,500) 142,648 585 Operations 1,884,3781 (1,053,000) l 831,378 586 Roads & Related 9,271,226 (4,697,670) (603,771)1 3,969,786 587 Parking 300,821 300,821 Total Development Charges 12,742,782 (6,610,813) (3,850,_$ 8); - (161,704) 2,119,436 G Total Reserve Furids44,857,348 (133778,864)17(5,7°°88,698) 2;152,200 2,570,528 301012,515 f' r E; Unavailable/ Restricted 527 Munici al Government Enterprise 24,768,986 (487,850) -` _ 41,471 24,322,607 552 and 562 Perpetual Care & Hampton Union 1,607,252 (17;076)1 1,590,176 Total 71,233,586 ( 14,266,714 5,805,774 2,193,671 2,570,528 55,925,297 c r f C i - I 10 Reserves 2016 Budget Name .: -2015Bance. - - Accoun.t t - A�ailab@e � . :. -. : :.-Een '. uesC® = _ _ . dit ntribute®n�� Trar>tsfers Pro'ect�d , = Fund _ _ _ _ - C J _ ) _ - _ - C itaF O `erain Fror ..Gen` ra P 1 OO-X.�-X = .: P . R g e l twrD,.Fu.nds . 20'1.6 . apne_- _ General 2902 Self Insured Losses 668,430 (5,000) 663,430 Self Insured Losses 2903 Municipal Acquisition of Property 553,619 (63,000) 40,000 530,619 Municipal Acquisition of Property 2905 Tax Write-off 381,045 _ 75,000 456,045 Tax.Write-off 2917 General Capital 264,187 (7,395) 2,500 259,292 General Capital 2924 Legal Fees 268,709 268,709 Legal Fees 2933 Clarington Heritage Committee 9,393 (1,000) 8,393 Clarington Heritage Committee 2926 Consulting / Professional Fees 123,447 (650) 122,797, Consulting / Professional Fees 2,268,830 = 2,309,285 Clerk's _ 2906 Records Maintenance 75,615 _ _ 10,000 85,615.. Records Maintenance 2928 Election Expenses 91,812 90,000 181,812 Election Expenses Fire - - - 2908 Fire Prevention Reserve 45,069 _ 45,069' Fire Prevention Reserve t Roads & Parks 2918 Pits & Quarries 238,141 (535,000) _ - 300,000 3,141 Pits & Quarries 2919 Rural Road Rehabilitation 24,918 _(24,000) - - 918 Rural Road Rehabilitation 2927 Park Development 812 = 812:: Park Development 2931 Burketon Park Improvements 7,569 = - = 7,569 Burketon Park Improvements 2932 Samuel Wilmot Nature Area 49 = 49' Samuel Wilmot Nature Area 271,489 12,489 Total Reserves 2,752,815 (629,396) - (6,650) 517,500 - 2,634,270 Total Reserves DN: 2016 Budget'Res'RF February 18, 2016 I 11 2016 Operating- Reserve & Reserve Fund Contributions Total Summary Reserve Funds _ Reserves : Reserve Re--se-rves*.i Development Engineering Other Name Funds = Charges & Inspection I I General Government - Rate Stabilization 800,000 800,000 800,000 Rate Stabilization Debt Retirement 16,252 16,252 - 16,252 Debt Retirement Library debt retirement 156,793 156,793 156,793 Growth related studies 180,000 180,000 _ 180,000 Veridian Interest 250,000 250,000 - - = 250,000 General Municipal Perpetual Care Interest 17,076 17,076 17,076 Perpetual Care Senior Planner Contract 102,172 102,172 = 102,172 Economic Development Operations Growth Study 90,000 90,000 = _= 90,000 Operations Security Cameras 5,0005,000 5,000 Self Ins. Losses Fire Fire Defibrillator Maint. 2,452 2,452 _ 2,452 Fire Equipment TAPP C Funding MLL 65.0 650 Professional Fees j Clerk Parking Enforcement 268,022, 268,.022 - = 268,022 Parking Lot Community Services South Co urtice Debenture 1,073,'8.50 1,073,850 073,850 Indoor Soccer Debenture 146,268 146268 _ 146,268 Newcastle Facility Debenture 1 J.5,86,646- A,586:646 = _ = 1,586,646 j Planning Heritage Committee 1,000 1,000 1,000 Heritage Comm. I Engineering -_- Engineering Contribution re Admin.&consulting 415,000 415,000 375,000 40,000 Engineering Review Engineering Tech Salary Offset 83,972 83,972 83,972 I Engineering design - growth projects 75,000 75,000 75,000 Green Road Debenture 528,771 528,771 _ __ 528,771 Parks Design 13,.500 13,500 - = 13,500 Total Contributions to Operating 6,812,424-115,805,774 _:__=6,650: 3,850,828 458,972 1,495,974 6,650 - - 18-Feb-16 r - r I 12 i Taxable Assessment Municipality of Clarington (Based on applicable assessment year) 2008 2009 2010 2011 2012 2013 2014 2015 2016 Residential/Farm/Multi Residential 6,515,894,620 6,960,416,743 7,359,815,544 7,777,663,382 8,263,183,153 8,703,517,812 9,145,549,158 9,585,089,172 10,026,233,962 Commercial/Shopping Class 428,602,384 476,328,553 51.3,091,922 586,281,554 623,423,008 642,576,625 714,484,461 747,824,151 763,224,072 Industrial/Large Industrial 192,887,073 199,840,763 216,758,375 219,806,120 231,927,832 234,321 .912 232,243,646 235,241,495 241,291,328 Pipelines/Managed Forest 48,042,490 51,465,343 55,455,486 57,865,198 61,493,970 62,932,953 66,224,961 69,295,337 73,368,600 Exempt 280,284,268 285,893,561- 299,975,387 329,311,901 359,301,315 358 308 861 405 551,067 434,606,217 451,974,483 Total 7,465,710,835 7,973,944,963 8,445,096,714 8,970,928,155 9,539,329,278 . 10,001,658,163 . 10,564,053,293 11,072,056,372 11,556,092,445 Increase 2.72% 6.81% 5.91°° 6.23% 6.34% 4.850° 5.62°° 4.81°° i 2008 2009 2010 2011 2012 2013 2014 2015 2016 Residential/Farm/Multi Residential 90.7% 90.5% 90.4% 90.0% 90.0% 90.3% 90.0% 90.1% 90.3% Commerical/Industrial/Pipeline/Etc. 9.3% 9.5% 9.6% 10.0% 10.0% 9.7% 10.0% 9.9% 9.7% Total (excludes exempt) 100.0°° 100.0% 100.0°° 100.0% 100.0°° 100.00° 100.0°° 100.0°° 100.0°° is i i E 13 Yearly Comparison of Residential Tax Rate - Tax Rate Year Year Year Year Year Year Year Year Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 Municipal 0.432 0.425 0.422 0.423 .0.425 0.430 0.433 0.437 at Region 0.772 0.768 0.752 0.744 0.738 0.735 0.724 0.709 final Education 0.264 0.252 0.241 0.231 0.221 0.212 0.203 0.195 Total 1.468 1.445 1.415 1.398 1.384 1.377 1.360 1.341 Increase in Taxes (%) Year Year Year Year Year Year Year Year Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 Municipal 4.19 -1.59 -0.60 0.27 0.46 1.14 0.83 0.92 at Region 4.83. -0.53 -2.07 -1 .13 -0.79 -0.35 -1.54 -2.09 final Education 0.00 -4.55 -4.37 -4.15 -4.33 -4.07 -4.25 -3.94 ! OVERALL 3.74 -1.57 -2.04 -1.23 -1.00 -0.49 -1.22 -1.41 J Apportionment of Tax Collar Year Year Year Year Year Year Year Year Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 Municipal $0.28 $0.27 $0.28 $0.28 $0.29 $0.30 $0.30 $0.31 at Region $0.49 $0.50 $0.50 $0.50 $0.50 $0.50 . $0.50 $0.50 final Education $0.23 $0.23 $0.22 0.22 $0.21 $0.20 $0.20 $0.19 $1.00 1.00 $1.00 X1.00 $1.00 $1.00 $1.00 1.00 2009 to 2012 represent a four year phase-in of reassessment values, 2013 to 2016 also is a four-year phase-in 14 I' I The Corporation of the Municipality of Clarington i 2016 Draft Operating Budget Departments r Revenue 16 Mayor and Council 30 Administration 34 i Legal Department 38 l I Corporate Services 42 . i Clerks Department 54 Finance / Unclassified Administration 88 r` Emergency Services 95 Engineering Department 107 1 r Operations Department 118 Community Services 142 i i Planning Services 167 Levies / Business Improvement Areas 175 1 Clarington Library 178 i Museums and Art 184 f External Agencies 218 I F I I, r WO O O O CD 0 0 O O O O O O o O O O o O O O W Oo0oo000000000 00000000000000000 15 W o O CO O O O O Of) O r m N (N O O O L .0 (- N CO O O (D (N m O O m (D m O O O O o O co O r m m N m O IT m r CD O NO N V' Cl) C O O 't- m O_ O N CT O LO N m V O ccO V' O r r- m 7 N m o (o CA H U w O m m vN C �- (6 m N N O N m V' m Lo r m m V' m N m N Cl) � O co LO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O I t-- O OOO O O O O O O O O O OOO O O O O W O O ti O 0 O O O O O O CJ O r• O (D CA co N m m r 10 N M IT m O of CN C CD O O O O O O O O O o m r• r LO N r� LO (o O N LO m N (0 (o LO N m Q N .LO O N m O O LO m N O m m (D m to V' N m m m LO O r LO O m m O L6 m m m C6 V' O r t- N o m (fl O m m r- N m (D V' t0 N V- O N r-- m (D m O (D m m r N m m mm m O N m O LO (o LO V' 0 Cl) O I LO m 'a' m O r• r• m V' m V' m O LO V- r N v v v N v m 7 r V' �2 m ._ m m to (o V N v O O O O 0 0 0 O 0 0 0 0 0 o O o O O O O O O O o O o O o o O O F- O O O o O O O O O O o o O O o O o O O O O O o O O O O O O O o uj o O O O- O O O O O O O Lf) O to m V r O N V' r O m m (N o V N N m O Ve O O O O O O O o O o r m m m m r O m m m m V' m (D m � (n Li O Lc m o o LO r (� O IT r r- o Lm m LD V F o t- r- tl- 'IT LO LO o of 't Di m m m LO L7 m r ND CCL'c m co N (a o N (D LO r Ln m m O O N m LO o O O O O V' Co m o O m r m m m m O (O m (D t- �' m m r- V r m t- (n m O LO m V' 0 7 V' m Ln m �• �• _ V' r• V' N V' o CD � m O m � o 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F- O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O LU o o N o 0 0 0 0 0 0 Lo I- o v (D N o r- L2 (o L v (D m (D o Cl) v o Q O o r O O O LO (D m O V' m N N N (D O O m m m LO V' r O O r m o O O (o r• LO <- r o (D C14- �- o N r-- m m Cl) LO Cc- o m r In= V' N r-, c0 (7 N m m to 7 m (O O N O 'V (D m m O Lo M O ,m (O m t� O N O O v LO V m m LO O m r m Lf) r m N m r m m m m LO r N v L7 m v V V' CD m (D V' r �- m r• m m o m N m to Cl) o m m O N 14 C O h r r r r N CD)aLL "ALL W� w0 W o Ir cu n� s�+N w w !- -c� a 0 0 w p 0 -o W z Z W z ~ W (9 m > w Z W w0 it W > Z H (L Z Z j" � � > W 0 � IX o H D m W � m Z w , w z w z _ t: z W z (n W Z z � Z Z w o z W Z Cl Of !Z I- w d z , w z D 0 � � > o w w > Z w M CL o ° w m z w o � ¢ LL W > w Lis ¢ w u� a w z ° LU 0 0 D I ° CO w w U o w ° rn r- w m a u w z z -i LL w w "-- w U z w ' � LL w w w `-L w U z w ' � F W 0 w ¢ O > U w (n U > W U ww z o m U F 0 U > W U w 0 0 , W W w W Z Z w w U p W W z Q w LX M p W fes- Z z W , W w W (A � w > z ' w W U w Cl) W z EL cr W D o w v> > z 0 cr) w -O w 0 W z c� U) w w w ¢ c� o o w Q v w z z � Z mx ¢ 0 w W � � z z � � X � ¢ z W w a w LL Q co z E 0 CD > >w w (LL Q z M O Z C7 W tw ¢ nW p Cd U` (n O M 0 W W W F Z Z W f= ' (n O � (n w w w H z Z i+ D fq D Z -t 0 Y Z 0 Z 2¢' 2 Z w' z O Z J d Y Z o2' z � � Z� w ¢ L= Of W w .N >z t¢. 0 o W 0 w z z w 0 o IL Q C) w 0 W z 2 z d 0 J W m 7 X o H G U U LLW W O U JwZ Z ¢ U W W O U W Z O oLf7 O O] M t` M 7 r M L7 O LO V' m r m T m Co V' CO m' V' O o I-- 0 o o (? 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C. F- 0 0 0 0 0 0 0 0 uJ o O o ED O O (D (D O O N (D m m O O (D D) 6) O m 7 O N 6) 6) m m 13� (3) H N N N O N Wm C oLLZ IL w< w O o o 0 Q U LL LL LL W t- -oV� p� Ofct� 0Q -- f- U N �- ?= >L7- �a w of of c MMMMMM U J J J J J J tQ z z z z z z 0 0 0 0 0 0 F- F- z z _Z Z z z U U U U U U m N O m o N CD CDw r r r r r r r 0 0 0 0 0 0 LO m m LO LO to r r r r r r !- �j.j o 0 0 0 0 0 z �o 0 0 0 0 0 w `ry c v X }y N N N N N N w j LJ (D I6 J U wo Cl o o O o V) Xo 0 0 0 0 0 W A w� z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co 0 0 0 ti o ti Ci o v (n rn rn U m 0) N N N N Cl) m 0 N , m O O o O O m 0 o O o.o ..i co � O O O O cc; C6 ti r Q -- - m N O (O O r r - U N 0) v N v U") m N m m CO N m Cl) 0 O N 179 r r ;= 180 tw ; Clarington Public Library I Current/Capital Budget ' i 2016 Requests and 2017-2020 Forecasts i Memo to: Frank Wu, Municipal Chief Administrative Officer Nancy Taylor, Municipal Director of Finance Date: February 26, 2016 Subject: 2016 Requests and 2017-2020 Forecasts Summary This report contains the Clarington Public Library's budget request for the 2016 Current and Capital Budgets. It includes the four-year (2017-2020) overviews for both current and capital budgets. The Library Board approved the submission of the proposed figures at their October 28th, 2015 meeting. f 1 r A. 2016 Current (Operating) Budget 18 1The overall current budget request for 2016 is $3,180,384. The municipal tax levy funding request is $2,972,564 being an increase of $80,086 or 2.77% over the year 2015 tax levy of $2,892,478. The major factors that make up this 2016 municipal increase of $80,086 include the following: 1. Personnel Costs: The increase of $71,362 (or 3.11%) is comprised mainly of estimated contractual salary, wage, and benefits obligations, A modest increase in staff/service levels is outlined below. 2. Courtice Library- Service Enhancement: The renovated, expanded 'branch opened in 2015. The Library's strategic documents (Library Services Delivery Model and Expansion of Library Services for the Courtice Community) plan for increased staffing levels at the expanded facility. An additional 16 hours per week has been added to personnel costs in order to enhance service levels at the Courtice branch and support the programs generated by the digital media lab and audio- visual sound studio. The impact of the 16 staff hours is $21,236.00 inclusive of payroll deductions and benefits. 3. Facility Support: The new Courtice Library, which has doubled in size, will impact facility costs that are paid out of the Library's budget, such as utilities and janitorial cleaning. The Bowmanville branch is cleaned by Municipal Operations Department staff. However, at the Courtice, Newcastle, and Orono branches, the Library contracts out to an independent service provider. The cleaning contract for the three outlying branches has expired and the Library, with the assistance of Municipal Purchasing staff, is in the process of tendering out its requirements. The $20,000 or 13.18% increase represents anticipated increased utility and cleaning costs. 4. Library Materials: The low Canadian dollar has had a negative impact on the acquisition of collection materials such as books, dvds, cds, e-books, and other digital material. An increase of 3.3% or $9,000 has been included in the 2016 budget request in order to maintain current buying power. 5. Computer Expenses: This area reflects a small reduction as a result of reduced software costs. Funding to purchase hardware appears in the capital budget request. J _ Clarin ton Public Libra J Current Budget Request IIIA 2016 CategoryYear 2015 Yr.on Yr 2016.Tota( 2016 Change.:; ImpaR ctequest ..INCOME.. . - Subtotal Municipal Tax Levy $ 2,892,478 $ 80,086 $ 2,972,564 2.77% Subtotal Non-Municipal Revenue $ 190,320 $ 17,500 $ 207,820 9.20% A TOTAL INCOME $ 3;082;7981:'$' ::97;586> $.. 3,180,3.84. 3.17%/ EXPENSES':-. '..:,< . SalariesMages $ 1,824,938 '$ 57,850 $ 1,882,788 3.17% Benefits $ 467,044 $ 13,512 $ 480,556 2.89% Subtotal Salaries/Wages/Benefits $ 2,291,982 $ 71,362 $ 2,363,344 3.1.1% Library Materials $ 270,000 $ 9,000 $ 279,000 3.33% Facility Services, $ 151,750 $ 20,000 $ 171,750 13.18/0 Products&Supplies $ 40,209 $ - $ 40,209 0.00% Public Programs $ 9,660 $ - $ 9,660 0.00% Purchased Services $ 105,304 $ - $ 105,304 0.00% - ....--------- ---- -- ._...._...... -.-.-..--.-_.----- .---................----.-_..-- ---._......_ Computer Expenses $ 152,216 $ (2,775) $ 149,441 -1.82% Staff Development $ 25,477 $ $ 25,477 0.00% Transfer to Capital $ 36,200 $ - $ 36,200 0.00% Subtotal Other Service Areas $ 790,815 $ 26,225 $ 817,040 3.32% BTOTAL:EXP:ENSESI:$.. 3;082,798: $= B. 2017-2020 Current Budget Forecast The four-year operating budget forecast incorporates a projected annual increase of 2.37%. Itl 8 2 does not include new staffing or improvements in service levels. The development of the Courtice Main Street Secondary Plan will undoubtedly. impact future budget forecasts. _ Clarington Public Library CURRENT BUDGET FORECAST 2017-2020 2017 2018 2019 2020 CATEGORY BUDGET BUDGET. BUDGET BUDGET INCOME Municipal Tax Levy $3,041,754 $ 3,112,561 $ 3,185,022 $ 3,259,177 Non-Municipal Revenue $ 214,055 $ 220,476 $ 227,091 $ 233,903 TOTAL INCOME $ 31255,809 $ 3•,333,037 $ 3,412,113 $ 3,4931080 EXPENSES Personnel $ 2,422,428 $ 2,482,988 $ 2,545,063 $ 2,608,690 Library Materials $ 284,580 $ 290,272 $ 296,077 $ 301,999 Facility Services $ 175,185 $ 178,689 $ 182,262 $ 185,908 Products/Supplies $ 41,013 $ 41,833 $ 42,670 $ 43,523 Public Programs $ 9,853 $ 10,050 $ 10,251 $ 10,456 Purchased Services $ 107,410 $ 109,558 $ 111,749 $ 113,984 Comp uter Expenses $ 152,430 $ 155,478 $ 158,588 $ 161,760 Sta $ 25 987 $ 26 506 $ 27 036 $ 27,577 Tra $ 36,924 $ 37,662 $ 38,416 $ 39,184 TOTAL EXPENSES $: 3;255;809` :$ 3;333,037` :$` 3,412$113 $ :3;493,080 0/u Increase 2,37%1 2.37% - 2.37% 2.37% MUINICIPAL';REQUEST .$; 3,04.1;754 $: 3,112,561: $:,3,185,022 $ 3,259;177 Increase: .: 2.33%12.33/0 2:33% 2.33% C. 2016 Capital Budget Request The Library's Capital Budget focuses on library collection materials, automation & technology, furniture & equipment, library studies, and renovation &construction projects. Funding is derived from sources such as development charges, general tax levy, debentures, and specified reserve funds. Specific capital programs are outlined below: E 1. Library Materials to cover expansion of collection materials and resources in response to population growth. 2. Library Technology such as replacement of the Integrated Library System (ILS), network servers, and computer upgrades/replacement. 3. Facility Refurbishment such as carpet replacement, repair/replacement of millwork, painting. 4. Strategic Plans including additional secondary strategic plans. 5. Professional Fees. 6. Dewey's Cafe Refurbishment (Community Living provides annual funds to the Library for refurbishment/restoration of the Cafe area at the Bowmanville Branch). The focus in 2016 will be on Library Materials and Technology. i ii FI Clarinaton Public Library 183 Capital Budget Request 111 2016 CAPITAL Library Collections $ 141,765 Subtotal Collections $ 141,765: Library Technology $ 100,000 Subtotal Technology $ 100,000 Total $ 241,765'' The 2016 Capital Budget Request deviates from prior years to the extent that: (a) The figure for library collections reflects a higher amount that has been derived in accordance with new calculations established by the recent Development Charge Study. (b) The request for capital funding to support technology has increased by $20,000. In order to maintain a stable environment and satisfy public demand, the hardware that comprises the staff and public computers, servers, firewalls, and networks should be replaced and upgraded on a regular basis. The challenge in 2016 is that most of the equipment installed in the Newcastle branch when it opened in 2009 is reaching the end of its lifespan. Needless to say, grant funding opportunities will be explored wherever possible. D. 2017-2020 Capital Budget Forecast I, Clarington Public Library Capital Budget Forecast -- 2017-2020 j CAPITAL:PROJECTS` 2017 2018 2019`` 2020':''' Library Collections Branch Collections $ 141,765 $ 141,765 $ 141,765 $ 141,765 Subtotal Collections $ 141,765 $ 141;765 $ 141,765 .$ 141,765 Library Technolo Servers,computers,&hardware $ 100,000 $ 110,000 $ 110,000 $ 110,000 Subtotal Library Technology $ 110,000. $ 110,000 $ 1.10,000 $ 110,000 Library Refurbishment Bowmanville branch $ 130,000 $ 130,000 Subtotal Libra:`.Refurbishment $;. ';130,000. $. .:A1.30.;000:: Library Studies Library Strategic Plan $ 50,000 TOTAL CAPITAGPROJECTS; :$ ;:381;765: .$_.381;765:,. $ ::;301;765..:....$ 2.51;76.5; The Bowmanville branch, which opened in 2003, is in need of refurbishment. The service points should be reconfigured in order to meet the needs of library users and address AODA accessibility requirements. In order to minimize the disruption of service to the public, the project would be phased so that one floor each year, ,over a two year period, is impacted. The Municipality's Courtice Main Street Secondary Plan has the potential to impact library capital requests at a future date, which is outside the current forecast period. Report submitted by Linda Kent, CEO/Library Director February 26, 2016 184 W 0 O O O O O O �. 0 0 0 0 0 0 0 W coo L) L� o r,» rn m Z m m 0 0 0 0 0 o O 0 0 0 0 0 0 0 Ui N LO 0 0 .0 [D n l3 o o co •co C) Cl) Cl) N N t0 10 kD N 0 0 0 0 0 0 0 F o 0 0 0 0 0 0 W co 0 0 CD 0 o( D cNo Co O o ti t` r ri m 0 t-- in Ln m m m N N v c N Ln L. O O O O O O o r O O O O O O O W 4) V' O O O O O (CL (+7 O O O O O � cD O W th f�i O O • m m r m W W t. N O N I! 0 ( �~ Q > �U< U U LL _� IL 0� I-❑ W Q Q 6 o C6. O� -Clcu LL mN W O ZD0 m I Z jV C) W 0 0 W D J Z Z = W � Y w a D� CO < o > .U C) in U O O N N N W n n n o LL,ID o C,0 0 0 o z c Do a o0 0 W [t c E5v Q v w > L Zm �p J V W O O O O O LL x 0 O O O O W O W On O O O 0 0 0 0 c; m C6 0 0n v v M o 0 o rn rn r o O v v U N ti m LO tr) O co cD in N N d V 0 0 N I" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J Q U o� o Lr; m CT o o r N m i0 — ` N �' 185 r . i' 186 SUBMIT ORIGINAL TO: MUNECIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE'STREET. BOMUNVILLE, ON T AREO LIC 3A6- i! PLEASE PRiNT�YPE SUBMISSi0N BEADLEME: November 13, 2015 PLEASE COMPLETE ALL AREAS Organization Name Telephone # CL7:— r' 7�tv stzv,�-c S c;2? 3 Address City 1 Town Province Postal Code f ft{�1 N V ttrt_..t�-- C� t��l��2�0 L. �. 3 A k F: ;Ontact Information Name Email address Telephone # 5,q rtlr I Officers for Current Year: Q cs 11D UT a lir 4-7—14- C�,A C� r Position Name Contact Information f President /i 6 ' 5- ` Dof� ,+`,Utz- r-t-O sotu/u I S lz--rc> (business (email}: i-4�u.6f��v,u tt'z5lz d i' . 1 L , CC,�-t Secretary (home #): -,Ty� -cjl,j q business # . CC (email): i` Treasurer GuN (home #): S qt 7- CA S i (business #): qV5-5� -OCA f2i�L�tL OC�Sih-1 tf�C�C(�1"tGrrL;�i., CT C:\Users\owner-\AppData\Local\Microsoft\Windows\Temporary Internet _ Files\Con tent.Out]ook\EO07JBJH\2016 Grant Appl i cation,docxx r i 187 ' E � Is your Organization incorporated as j non-pro`it? Yes a Ito ❑J If yes, when? (ddrmmlyy) Isyour OrgnniZation based within the iunicipaiity af Clarington? Yes Ito ❑ Is your Organization based within the Region of € urharn Yes � NO ❑ List the prograrnstservices provided by your Organization What is the total program registration or association membership in your q� Organization? What percentage of your €registration or membership are OlaringEon res1d'ea��ts? Describe how the program/services provided by your Organization vial benefit -as a result of kfiunjr_-in=1 funding C:\Users\Owner\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\E007JBJH\2016 Grant App!ication.docxx 188 What funding category does your ❑ Recreation & Leisure Organization fail into? ❑ Civic ❑ Social qr"Boards of Council / Hall Boards 2f} o Request (Insert dollar figure) Have you made a previous request for a Municipal grant to the Municipality Yes No ❑ of Glaringt:on? if YES, please complete the following: Year Requested Amount Requested Amount Received IL( H2- Zv 13 2 5 G', +0 2 z Etas your Organization requested funding in the'last 12 months from any other Municipal, Provincial or Federal Yes No ❑ Department or Agency? If YES, please complete the following: Agency Year Requested Received t i� 5 +may c � �S•LC�iri-�.2 f ��s � � J i; e i C:\Users\Owner\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\EOO7JBJH\2016 Grant Application,docxx Revenue 2015 2015 Grants — Federal / Provincial Municipal Grant Memberships C 0b �Zt �� Registratlo��s Fundraising Other (Specify) Last Year Surplus/Deficit Total Revenue Expenditures 2015 2616 Salaries— Ful( Time Salaries —Part Time Facility Rental Office Supplies Telephone Advertising Maintenance Utilities Other (Specify) Total E:.penses Surplus (Deficit) 2015 2016 NOTE: ALL APPLICANTS BUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE, C:\Users\Owner\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\BO07JBJH\?-016 Grant Application.docxx I 190 4 f f Terms and condi"tions P 1. In the event that the funds allocated are not used for the services, event or project as described in the application, or if there are misrepresentations in the application:, the amount of the financial assistance will be payable fo Lhwith to the Municipality. 2. The applicant will make or continue to make attempts to secure funding from other sources, � external to the Municipality of Cladrigton. 3. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. i 4. The applicant will retain and make available for inspection by the Municipality or its auditors all records'and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 5. If the recipient is an arms-length agency, the Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Declaration of Organizations' Executive: We certify that,to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent and accept conditions as noted'in this application.. Name Title DateSlgca tura ar-,j tj I a5 ti.Tn Ca4A-i OLtlug6- C451fitr40 -M15-11-sU/LriP • . 1 This Application must be signed by tuvo (2)Members of the Executive. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures and statement of Assets/Liabilities (balance sheet),for the most recent fiscal year. Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905)623-3379 ext. 2602 Email: ntaylor(coclarington.net C:\Users\Owner\AppData\Local\Microsoft\Windows\Temporary Internet r Fiics\Content.Ontlook\E007JBJH\2016 Grant Application,docxx 1 �1 2016 GP-4-NT APPLICATION List the Programs Jservices provided ley your crganizadon 1) Exhibitions at Ciaring,on Museums comprise 3 Museums sites that are open to the public. The Sarah Jane Williams Heritage Centre is open 6 days per week year round and houses the museums rotating exhibits, archives and administrative offices. Feature exhibits in 2015 include Clarington Competes: Spring Into The Past (expanded exhibit) and Avro Arrow:A Dream Denied. The Bowmanville Museum (Jury House) is open from May to October with guided tours running 3 times per day and houses 191b and 20t" Century furnishings made, sold or available in Clarington. The BowmanviIle Museum also has a second floor gallery Iffith small displays and photo collages of Bommanville. The Clarke Museum (Kirby School House, Blacksmith Shop and Artifact Storage Building) is open from May to October, runs programs, hosts events and is open by appointment. (5 year Ex 7yiibit Schedule .Attached) 2) Programs,Activities and Events at the museums compliment permanent and rotating exhibits and include school group programming,guided tours,special and. seasonal events,outdoor theatre productions,school camps, holiday festivities (ie Canada Day and Christmas); (2016 Monthly Detailed Exhibit, Program and Dutreach Calendar A4 ached). 3) Community Outreach Programs throughout the Municipality include traveling displays,rotating permanent displays,Speakers Series,Special Presentations, Articles and Publications, Community Guided and Self Guided Walking Tours, Historic Site Tours,Festivals and Event programming (2016 Monthly Detailed Exhibit,Program and Outreach Calendar Attached). 4) Collaborations with community partners on outreach/heritage/tourism events,fairs and festivals with community organizations such as Clarington Tourism; Clarington Heritage Week Comrriittee; Newcastle &District Historical Society Old Bowmanville Neighborhood Association; Orono Agricultural Society; Bowmanville Horticultural Society;Architectural Conservancy Ontario Clarington Branch;Jury Lands Foundation; Rotary Club of Bowmanville;Clarington older Adults Association;Visual Arts Centre; Big Brothers Big Sisters of Claringtoi Clarington Public Library and Clarington.Doors Open. S) Archival, PLreservatien,Research, Genealogy Services. The museum collects and preserves historical records and artifacts from every area within the Municipality.. The archives and collection are publically accessible through consultations,programs and exhibits. The records and artifacts provide valuable research information to residents,scholars, educators,researchers, students community organizations,Municipality,tourists and local businesses. 192 GRANT APPLICnTION - Describe how the pr ograr/ser 7ices provided by your organization will benefit as a result of Municipality funding All activity of the museum is supported by Municipality funding. The includes exhibit development/installations; educational program research/development and delivery; outreach programs; special events; collection conservation/storage; archival and administrative support services. Funding also covers utilities and basic maintenance. Capital costs and Health L, Safety monitoring/compliance associated with 3 sites are budgeted and paid by the Municipality separately. The museum is working with Municipality Operations on Capital Planning and Budgeting. r 193 LUls ctr_ 1P,�JTc�� f`�fuSEU�t`! �,1° t h e V L c.A.r�D .� Name Address E-mail Telephone Bonnie Seto #403 133 Church hellobonnieseto@gmail.com 905 259 3651 Chair Street Bowmanville ON LIC 3A6 Olinda Casimiro 20 Wabbokish ocasimiro@rmg.on.ca 905 576 3000 ext Treasurer Court Courtice ON 107 CBus) LlE 2X6 905 438 9339 (Home) Susan Laing 68 Temperance St lairgs2@rogers.com 905 623 7167 Bowmanville ON L1C 3A9 Marilyn Morawetz 1745 Conc Rd 7 mjm@teamevergreen.com 905 983 9119 Secretary Hampton ON LOB 110 Sam! El-Hajjeh 27 Duval Street sami_elhajjeh,@hotmail.com 905-449-4370 Vice Chair Courtice ON L1E OE6 Grant TauIlie 45 Princess St taulliet@hotmail.com 705-934-0616 Thompson Orono ON LOB 1M0 Katherine Warren 4 Merryfield Crt. Kata80@hotmail.com. 905-621-7676 Bowmanville ON L1C 4L2 Steven Cooke 105 Guildwood stcooke@mail.com 905-623-8306 Drive, Bowmanville,ON L1C 5C7 Willie Woo 293 Andrew willie.woo@rogers.com 905-987-3388 Street, Newcastle,ON L1B 1K3 John Sturdy 36 VailMeadows br2ts400@yahoo.ca 289-939-1660 Cres, Bowmanville, ON. L1c4T4 IvlichaeI Adams 1569 Pennel Dr, madams@claringtonmuseurims.com 905 623 2734 Executive Director Oshawa,ON (Bus) L1K Oj9 905-431- 3070 Cell Last Update May 2015 C:\Users\Owner\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\EOO7JBJH\Board Sep 2015 (2).doc r G 194 ' i (',Ear[ngton Museum and Arc-hives zj,eGted Statement of operadons ffai mer[y income statement) E the pterdmd ended December 31, 2015 j Budget 2016 r I i r 20 i 5 2016 O P E R.ATN G Budget Projected Proposed Budget Jan 1 to Dec 31 Jan i to Dec 31 Jan 1 to Dec 31 $ $ f Revenues E Grants-Government of Canada 5,600 8,829 9,183 -Grants-Province of Ontario 25,161 26,953 25,161 Grants-10unicipality of Clarington 277,101 277,101 290,956 Municipality of Clarington-hA21yor`s Golf Tournament-one-time - 10,000 Grants-Other 19,005 - Sponsorships 23,900 12,000 20,000 Public programming and events 11,544 10,747 11,284 Publications 1;359 1,582 1,661 Memberships 3,171 2,139 3,000 General admissions 554 207 554 Formal education 61858 5,767 6,858 Other income 188 102 188 Research income 611 227 227 Gift shop 531 164 164 Rentals 684 3,176 3,176 _-mations 3,984 4,404 5,285 1. tion Estate of Marion Farr 70,408 - interest income 461 852 800 ._.�age Harvest revenue 10,000 - Marketing initiatives revenue - - Contribution from Reserve Fund-Rinch Estate 35,000 - Contribution from Reserve Fund - - T otai revenues 390,712 459,659 300,497 axpenses Salaries,wages and benefits 276,290 271,285 259,336 Contract positions 15,000 - - General office expenses 11,254 23,469 24,642 Utilities 20,545 16,595 20,545 wilding and yard expenses 19,316 23,494 24,669 Professional development 1,095 1,095 Professional Fees 7,625 1,250 12,000 Travel expense 1,159 5,528 5,804 Collection management 1,803 1,642 1,725 E=xhibit expense 12,976 20,790 15,000 Programming and events 14,994 19,708 15,000 Heritage Harvest expense 5,000 - - Giftshop purchases 500 846 1,000 Contingency - -Transfer to Reserve Fund-Rinch Estate(interim financing repayment) - -Transfer to Reserve Fund-Non-Specific - - Total expenses 386,462 385,702 380,816 Annual operating surplus 4,250 73,956 7,681 "emulated operating deficit -Previous Year 37,188 (37,188) 36,768 j 'mutated operating surplus (deficit) (32,938) 36,768 44,449 - k 195 Glarington Museum and Archives Statement of operations (formerly income statement) for the period ended December 31, 2015 (draft) (as of February 9, 2016) 2015 2014 Operating Budget Actual (draft) Actual Jan 1 to Dec Jan 1 to Dec Jan 1 to Dec 31 31 31 Revenues Grants-Government of Canada 5,600 10,773 3,927 Grants-Province of Ontario 25,161 26,953 7,170 Grants-Municipality of Clarington 277,101 277,101 270,342 Grants-Municipality of Clarington-one-time - - 35,000 Grants-Other 19,005 - 18,541 Sponsorships 23,900 - 26,200 Public programming and events 11,544 11,082 11,407 Publications 1,359 1,709 1,397 Memberships 3,171 2,374 3,080 General admissions 554 429 565 Formal education 6,858 5,900 6,912 Other income 188 1,238 1,323 Research income 611 238 646 Gift shop 531 431 448 Rentals 684 3,376 914 Donations 3,984 4,969 3,985 Donation Estate of Rickard 70,409 Bank interest income 461 980 - Heritage Harvest revenue 10,000 - - Marketing initiatives revenue - - Contribution from Reserve Fund-Rinch Estate 100,636 Contribution from Reserve Fund 35,000 Total revenues 390,712 452,961 492,494 Expenses Salaries,wages and benefits 276,290 281,422 259,819 Contract positions 15,000 - 20,900 General office expenses 11,254 38,064 11,041 Utilities 20,545 18,165 21,974 Building and yard expenses 19,316 23,972 20,665 Professional development - 1,826 2,637 Professional Fees 7,625 1,250 2,888 Travel expense 1,159 6,673 924 Collection management 1,803 1,972 1,753 Exhibit expense 12,976 22,427 16,040 Programming and events 14,994 10,407 15,155 Heritage Harvest expense 5,000 - 135 Gift shop purchases 500 1,482 3,289 Contingency - - Transfer to Reserve Fund-Rinch Estate(interim financing repayment) - - 2;000 Transfer to Reserve Fund-Non-Specific - - - Total expenses 386,462 407,659 1 379,220 Annual operating surplus-Jan 1 to Dec 31, 2015 4,250 45,302 113,274 Accumulated operating deficit -January 1,2015 37,188 37,188 150,462 Accumulated operating surplus (deficit)at December 31, 2015 (32,938) 8,114 (37,188) iF 186 i CD tv a.. � � E U) C O 01 O N O > - O c i uy >1O O co CD u ti Fv- ❑ c0 a) — cu o 0 co 0 0 U .y.. L O Q m L L O r-L UC O p �' In O 0 � p •L O C'7 F— tL6 O O .y O C/) ` (. C) _ ❑ U CD cu U � _ _ i` N r— O N a)p W Cc r O 9 4a CDL Y ++ O O S)'� U 4— U L L (6 Lo O O O O U 0 cd LL 4- C) O — -� ❑ N IU -o. lA Q O C m C cq -0 U V N mD RS O a^�+ 0 U) C ~ U O U C6 I a) ® �' -a l4 r U) O () ' cn U) a) Y , L �—cc O ' W O O O O O Lul C m ) Em M w Q E c a — ��6 Q oN m Q E. m > u. d o fm o > w, - Qvv] _ LU Cd c Q) CD 3 4� r Q - m N ai f7 © CD v. U E Q F ' ❑ _ LL Cd o oE o 1 0 ca ai a Q v U •L W �-,-, I E r N < C �• L a) Q - g SC -+✓ �' �: VE N C5 C) o �+ C O U m a) U e- O IL 41 N !' I' O 0 E 4 - O U 1-0 cz J U) aI U 0 (D U :_ { AdminisLrative omceS: 62 Ta nperan; e treat E3mvman',AlIe-. ON v nnn IRq M, ,` y6 -623-276- ! info;@3claringt on museij;ns.com _ •cam>- _�- Clctl al,,-) oil V tISeUITIS jarInLon ase njs List of ProgLLmmis and Sgtr%jcc- '016 Events: 1. April 2016 Antique Appraisal Afternoon 2, May 2016 Garden Party and Teddy Bear Picric 3, February 2016-,Claring-ton Makes Exhibit Opening, Public event ? 4. February 2016-Clarington Makes Exhibit Opening,.Member's event? 5. February 2016-Avro Arrow Exhibit Opening, Public event 6. February 2016-Avro Arrow Exhibit Opening, Member's event 7.June 2015- Doors©pen Clarington 8.July 1, 2016 Canada Day 9. August 8-14, 2016- Heritage Week(walking tours, movie night) 10. August 8-14 2016- Beech St.Theatre Company Production (title TBD,Jury House Ghosts) 11. October 2016 Pumpkin Bee r 12. November 11, 2016 Remembrance Day Open House 13, December 2016 Edwardian Christmas Open House Public Programs: 1. Last Thursday of every month 2016 Speaker Series 2.January 2016 Speaker Series 3. February 2016 Speaker Series . 4. March 2016 March Break Camp 5. May 2016 Teddy Bear Picnic 6. Wednesdays in July and Abgust 2016 Edwardian Afternoon Tea 7.July 2016 Summer Camp 8.August 2016 Summer Camp 9. Every Wed,Thurs and Fri in October 2016 Spirit %talks 10. October 2016 PROD{f} Paranormal Event(s) 11. October 2016 Ghost Hurst with Clarington Museums event(s) 12. November 2016 RBC Sports Day in Canada I3owitrutvillc lluscutil 1036 Old Kirby School Rd. Ciarington ON 62 Temperance St. 3a,,manville OM1! 37 Silver St, 6orYmanville ON - 198 Adriinistrative offices, 62 Tenioeranee Street- E- = = Bow rnanville 01-•1 L1C 3,"x.0 PINM 906-623-2r3-i } info @claringtonnluseurrls-corp amN Clau-irl';tt>tt _51rtseu1*11s i Outreach: 1. February-2016 Winter Wonderlearn- Clarington Public Library 2. March 2016 Sports and Leisure Fair-Municipality 3. April 2016 Volunteer Appreciation Event-Municipality 4. May 2016 Maple Festival - BIA 5. May 2016 How-To-in-10 Festival -Clarington Public Library 6..June 2016 Rockin' Rotary RibFest- Rotary 7.June 2016-Summer Fest-BIA 8. August 2016 Clarington Heritage Week- Municipality 9. August 2016 Blues6erry Festival 10. September 2016 Orono Fair-Orono Fair Grounds':. I. 11. September 2-016 Culture Days - Library,VAC.& Museum ( 12. October 2016-Apple Fest- BIA Rentals: 1; Monthly book club rental dates :January, February, March, April, May,June.,July,August, September, October, November, December-2016 2. August 2016 Yoga in the Garden (COAA) Last updated by Stefanie Thompson October 112015 SAMuseum DoesTublic Programming�Marketing\PLANNING- SCHEDULING Programmes & Events\Clarington Museums List oz Programs and Services 2016 WORKING,docx IiIrku Museum ;l{l,jYiii' ;ii i:;i'?; 'i:',i;,i % c,ilti'i 1'�O}\'I11R111'lilC Niuscunl 7066 Old Kirby School Rd. Clarington ON 62 Temperance St.. Bm manvilie ON 37 Silver St. Bo}vmanville ON Administratira otTtces: ` r y 62 Temperance Streat. Bay+.man••Alle. 01,1 LIC 3A�xV �� wa h L G_-r '' 27^. t F'�' inio@claringtO[IMLISeUsIIS.com CI�trin t.c>rr N?IttSeitMS Clarington use,=s List of ProZrarns and Siend ccs 201 _5 Events: 1, April 11, 2015 Antique Appraisal Afternoon 2. May 16, 2015 Carden Party and Teddy Bear Picnic 3. June 6, 2015 Clarington Competes Public Exhibit opening 4.June 11, 2015 Clarington Competes Members Opening S..June 13, 2015 Doors Open Clarington 6.June 15, 2015 Orono Horticultural Society Demonstration with Pathfinders 7.July 1, 2015 Canada Day 10am-2pm S. August 10th-16th 2015 Beech St.Theatre Company Production 7-9pm each night 9. October 24, 2015 Pumpkin Bee 10. November 5 2015 Bowman Painting Reveal—event..:- 11. November 112015 Remembrance Day Open House 12. December 4, 2015 Edwardian Christmas Open House Public Programs: 1. March 16th -20th 2015 March Break Camp 2. March 26, 2015 Speaker Series: Elaine,Lievaart The Bomb 0Iris of Defense lndusttIes Limited. 3. April 30, 2015 Speaker Series: Camp 30 Update 4. May 16,2015 Teddy Bear Picnic 5. May 28, 2015 Speaker Series- Movie Night"Hitler's Canadians" 6.Jure 15, 2015 Orono Horticultural Society demon St ration at Clarice Museum 7.June 25, 2015 Speakers Series— Bill Humber 8. Wednesdays In July and August 2015 (added first two Wednesdays in SentAmhcr as well) Edwardian Afternoon Tea 9.July 21st-25th 2015 Summer Ca€np "Sprint into the Past Camp" 10.July 30, 2015 Speaker Series—Alex Cates (Canadian Autornotive Museum) 11. August 8,2015 Orono Historic walking Tour with the Orono Horticultural Society 12. August 10th -14th 2015 Summer Camp "Treasure Chest Camp" 13. August 16, 2015 Orono Historic Talking Tour with the Orono Horticultural Society 14.August 18, 2015 4H Workshop 15. August 27, 2015 Speaker Series (Movie night "Red Army") 16.Sept. 24, 2015 Speaker Series (Movie night "Red Army") 17, Every Wed,Thurs and Fri in October 2015 Spirit Walks CLu-ki• \°Ittsrtnu .>,,.1�.,:_;.: '. > >, . E:�•-:' . 1 t'k, I3rns•ntam•i c 1•fttticutu 7086 Old Kirby School Rd. Uarington ON 62 Temperance St, Eo%vnianville ON 37 Silver St. Bowni@mPle ON r 200 - - - - �.dmit-jistrative ofca_s: 1 5E 62 Temperance Strait. Bovymanvilie, Okd LSC 3^ gm ,d r.� 9U�-623-2,34 t,�� =rte ,. _�� �_•' info claringtonl us ums.co„1 CI;LFIMi 011 NIU.S('LllTIS 18. October 19 Spirit Walk for Scouts group 7-9pm � 19. October 20 Spirit Walk for Pathfinders/Gangers group 7-9pm 20. October 22 2015 PROD{f} Paranormal event @ SJWHC 7-9pm 21. October26 2015 Spirit Walk for Grade 7/8 class 7-9pm 22. October 27 2015 Spirit Walk for Scouts group 7-9pm 23. October 29 2015 Ghost Hunt with Clarington Museums 9-11pm 24. November 21, 2015 RBS Sports Day in Canada 25, November 26, 2015 Speaker Series(TBD) 26.. December 17, 20.15 Speaker Series (TBD) Formal Education: 1. January 9 2015 School program: Day in the Life/Propaganda.'- 2. January 15 2015 School program: Day in the Life/Food on the Home front -3. January 16 2015 School program: Local.Heroes/Propaganda l 4.January 20 2015 School program: Local heroes/Day in the Life 5. January 23 2015 School program. Local Heroes/Propaganda 6. January 27 2015 School program: Local Heroes/Day in the Life 7. February 4 2015 School program: Locel Heroes 8. February 10 2015 School program: Communication in Code 9. February 112015 School program: Food on the Home Front 10, February 12 2015 School, program: Food on the Home Front x2 11. February 13 2015 School program: Food on the Home Front 12. February 18 2015 School program: Day in the Life 13. February 23 2015.School program: Communication in Code 14, February 24.2015 School program: Local Heroes 15. February 25 2015 School program: Local Heroes 16. February 26 2015 School program: Local Heroes 17. February, 27.2015 School program: Day in the Life/Propaganda 18. March 4 2015 School program: Propaganda 19. March-25 2015 Exhibit group tour for The Village of Taunton Mills 10:30-12:30 20. March 27 2015 School program: Communication in Code 21. April 9 2015 School program: Food on the Home Front/Local Heroes 22. April 10 2015 School program: Food on the Home Front/Local Heroes ' 23.-April 15 2015 School program: Food on the Home Front 24. April 16 2015 School program: Food on the Home Front 25. April 20 2015 Home school Group tour of Bowmanviile Museum 26. April 23 2015 School program: Food on the Horne.Front �larl.r. \IU;cuin t- it .:,;< `.: €?`..irJtr i•I.:?i ,t i. c :E;' I�r»smarr�°ills \(r�uunr 7086 Old Kirby School Rd. Clarington ON 62 Temperance St, Bowmanviile'ON 3r Silver St. Bmvnianville ON 201 € _ AdministratF:,e of7ces: 6'2 Ie _mperance Street_ Bcvvrnankfille, 0111 LIC 3AO 905-623-2'73- t e info@-claringtonmuseums.corn L��11'111�;1C>11 _�`�Uti�.111215 27. April 29 2015 School program: Gay in the Life/Communication in Code 28. April 29 2015 School program: Food on the Home Front for Brownies group 29. April 30 2015 Tour of Bowmanville Whuseurn 30. May 9 2015 Food on the_Home Front for Sparks group 31. May 9, 2015 Historic Walking Tour of Bowmanville 32. May 15 2015 One Room Schoolhouse Program @ Clarke 33. May 19 2015 Food on the Home Front program for Cubs/Beavers 34. May 20 2015 Exhibit tour for Solina Seniors Home 35.June 4 2015 School program: Food on the Home Front. . 36. September 29 2015 School Program: Day in the Life &Propaganda.Home school group 37. October 5 2015 Camp 30 Presentation (Charles [)SJWHC) 2-3pm Outreach: 1. Feb. 16, 2015 Winter Wonderlearn-Clarington Public Library 2, March 1, 2015 Sports and Leisure Fair-Municipality 3. April 15, 2015 Volunteer Appreciation Event-Municipality 4. May 2, 2015 Maple Festival- BIA 5. May 9, 2015 How-io-ln=10 Festival- Clarington Public Library 6.June 5th-7th 2015 Rockin'.kotary RibFest- Rotary 7.June 13, 2015 -Summer Fest- BIA 8. August 10th -17th 2015.Clarington Heritage Week- Municipality 9.ouuust 12 2015 Orono Walking Tour 10, August 13 2015 Bowmanville Walking Tour 11. August 15 7015 BiuesBerry Pestival gam - 5pm 12. August 15 2015 Orono Walking Tour with Orono Horticultural Society 1-3pm 13.August 16 2015 Newtonville Walking Tour 14. Sept. 11, 12, 13 2015 Orono Fair-Orono Fair Grounds 15. September 24 Sports and History talk(Charles @ Oshawa Senior Citizens Centre) 16. September 26 2015 Culture Days- @ Library,VAC& Museum 17. October 17, 2015 -Apple Fest-9am-5pm 18. November 9, 2015 "Find Your Roots".(Charles' presentation) at the Library 18. November 17 2015 Clarington Remembers Lecture @ Bowmanville Legion 19. November 25'2015 Camp 30 Presentation Shrine Club, Oshawa Scottish Rite Club Uirkc _ht.scmn 7086 Gid Kirby SchoDi Rd.Claringion ON 62 Temperance St. Bowmanville ON 37 Silver St. Bovvnianvilie OI 1 202 5 A 3 �dminisIt 'Live offices: 5 52 I e:mperance Street. :Y _mss Bov.'.manVille OPJ X 4: LIC 3Au 90-5-63-21 34 r ` infnigclaringtonmuseums_com X27, Fy } L y` L1HI-III 1011 LLISeLlM6 l k Rentals: 1. Jan 11, 2015 MPP's Levee 2. Monthly Book Club dates : March 26, April 16, May 7, May 28, June 18, July 9,July 30, August 20, Sept. 10, Oct 12015 3. Monthly ACO !Meeting dates: 7-9pm:January 21, February 18, March 18, April 15, May 20, June 17,July 15, August 19, September 16, October 14, November 18, December 16 4. May 1, 2015-Wedding Photography 12pm -2pm 5, May 8 2015 Garden Volunteer Tea 10-11am 6. May 15, 2015-Wedding Photography -3:30pm—4:30pm..- 7. May 30, 2015-Wedding on grounds.-3/4pm — 8.June 7, 2015 Wedding on Grounds 2-4pm 9.June 6 2015 Doors Open ACO meeting @ SJWHC 7-9pm 10..June 20, 2015-Wedding on grounds -2:30-4:30pm 11. October 312015 Orono Horticultural Meeting @ Clarke gam-fpm 12. November 22 2015 Exterior photography @ BM 13. July 8, 2015 Yoga in the Garden-gam to 11am 14.July 15, 2015 Yoga in the Garden—9am to Ilam 15.July 22'2015 Yoga in the Garden.-9a.m to 11@m- 16.July 25,2015 Wedding Photography (exterior) 3-4pm 17.July 26 Media Day for Theatre.Production 12-50m @ Bowmanville Museum 18. July 29 2015 Yoga in the-Garden—Slam to 11am ` 19.July 30 Staff appreciation luncheon 12pm-fpm 20. August 5 2015 Yoga in the Garden—9am to !!am 21. August 7 2015 Wedding Photography 3:30-5:30pm 72. August 12 2015 Volga in the Garden—9am to !!am 23. August 19 Doors Open Thank You BBC!6-8pm 24. August 20 Horticultural Society Meeting 10am-11am 25. August 20 Wedding Photography 2:30-4:30pm 26, August 27 2015 Orono Horticultural Society membership event @ Clarke Museums 6:30- 9pm i 27. August 29 2015 PROD{f} Paranormal for overnight investigation @ Bowmanville Museum 28. September 19 2015 Photography rental (BM interior) 3:15-4:15pm 29 .September 202015 Photography Rental (family photos) 9:30am—12:30pm 30. September 22 2015 Doors Open Planning meeting @ SJWHC 31. October 17 2015 Wedding photography(interior and grounds) 4:30-5:30pm 32. November 22 2015 Grounds photography @ BM - -_.W1,kc NIusCurrt I3cnsrnar»i110 'NI use till] 1.086 Old Kirby School Rd. Clariryion ON 62 Temperance St. Bowmanville ON 37 Silver St. Bowman iile ON i- E I! I' j' 200 c.:- ��. ... i. .-� F i ? , 204 ` � . I I' Nancy Taylor Director of Finance, Municipality of Clarington i 40 Temperance Street, Bowmanville, ON 4I4 I I November 19, 2015 F I Dear Nancy: Please find enclosed The Visual Arts Centre of Clarington's Municipal Operating Grant Request for 2016. Included in this package is the required budget(with a financial summary sheet for clarification), and a copy of our December, 2014 financial statements from our Auditor, Michael Sullivan and Company. I have also enclosed copies of our balance sheet previous year profit&loss, and our profit and loss previous year comparison to 18 November, 2015.As noted on these sheets,our total assets are slightly down from same date last year, and net income is down close to$10,000;the reason for these figures is l clearly explained on the aforementioned summary sheet. r1 4, After discussion with the board and meeting with you,we are requesting a grant of$207,727 for 2016. This represents a 2.5% increase from our generous allotment of$202,661 of 2015.This percentage will help greatly in absorbing expense increases in wages and salaries, and in mandatory maintenance cost for art studio equipment(refer to financial summary sheet)that enables us to fulfill our educational mandate to the people of Clarington. We realize this shall be a tough budget year faced by all, and greatly appreciate the consideration of Mayor and Council. r Next summer will mark the 4011 anniversary of the official incorporation of"The Visual Arts Centre of Newcastle",and since 1995,the Visual Arts Centre of Clarington. I truly believe our mandate to "nurture the creative impulse" of the people of Clarington continues to be realized.This would not happen without the support of the Municipality of Clarington, and your funding partners in art,the Bowmanville Rotary Club,The Ontario Arts Council, the Ontario Trillium Foundation, Service Canada, and the Canadian Museum Association. On behalf of our Board of Directors, my staff mates and our membership,this support is deeply appreciated. r Sincerely: James Campbell, Executive Director/Curator I: The Visual Arts Centre of Clarington 143 Simpson Avenue P.O. Box 52 Bowmanville, Ontario, Canada L1 C 3K8 Ph: 905-623-5831 Fa-1: 905-623-0276 Email: visual@vac.ca vnk1w.vac.ca i 245 FINANCIAL SUMMARY As previously reported, we served as lead applicant for a coalition grant application to the Ontario Trillium Foundation. This grant was awarded in the amount of$99,900.As lead applicant,the cheque was made out the VAC. It was deposited,then a cheque for said amount was immediately issued to the MOC.This "in and out" transaction is properly noted on the enclosed Profit and Loss Previous Year Comparison sheet, as of 18 November, 2015.The amount is stated as income on line 4112, and under expenses as Capital Projects under line 6210. You will note that our yearly Ontario Arts Council grant amount was reduced by 5%this year($15,650 in 2014, $14,868 this year- line 4113).This cut was "across the board" to all public galleries in Ontario receiving OAC funding. You will note a considerable expense increase of$10,589 for Catalogue expenses, line 6011. This is the result of two major catalogues (Alice Teichert, Rowena Dykins) being published in 2015. You will also note a considerable expense increase under line 6500,Total Wages and Salaries, of $7,758.35.This is the result of three full time staff being given wage increases, and our Programming and Operations Assistant now being a full time staff member. A 19%increase in expenses is noted under line 6200, Maintenance and Repairs.This amount of $2,154.40 is due largely to mandatory repair work for our pottery studio kilns. Interestingly,the combined expense increase amounts tallied in lines 6500 and 6200 equal$9,912.75, almost precisely the Net Income decrease noted from $44,281.31 in 2014, to$34,316.17 as of 18 November, 2015. Even with the above increase in expenses, you will note on the enclosed Balance Sheet Previous Year Comparison that our Total Assets as of 18 November reflect only a minimal drop:from $125,414.93 in 2014,to$123,202.15 this year. Please also note that a separate entry for the Mayor's Gala was created for 2015 (line 4100). Gala proceeds for 2014 were entered under Special Events, line 4050. E 206 2015 HIGHLIGHTS: FROM THE EXECUTIVE DIRECTOR/CURATOR Thanks to the ongoing support of The Municipality of Clarington, The Ontario Arts Council,The Ontario Trillium Foundation,The Rotary Club of Bowmanville, our membership and various donors and volunteer supporters, the VAC was once again able to fulfill our mandate for the people of Clarington by . offering stimulating art exhibitions and educational programming for all ages. i January: Our annual "Art from the High Schools" show kicked off our exhibition slate with great success. Talented students from all of Clarington's secondary schools were celebrated in our gallery spaces. Our diverse educational offerings began early in the New Year, with several new courses offered in pottery, printmaking and glass. February: The third annual "Mayor's Gala for the Arts"was held at Clarington Public Library with great success.The high school art show continued its run with great interest from the community. Grants were successfully completed for two summer positions through Summer Canada Jobs, and Young Canada Works, March: Our first curated exhibition opened on March 8, celebrating the work of internationally j acclaimed Port Hope based artist,Alice Teichert. The largest catalogue ever produced by the VAC documented this major survey exhibition of her work.An exciting array of workshops were presented during March Break,with near capacity attendance. April: Our second curated exhibit of the season featured a poignant multi-media installation by I( Buckhorn, ON based artist, Michele Karch-Ackerman. Educational programs continued with considerable success, all lead by local/regional artist instructors. I May: Continuing an ongoing effort,the ED/Curator gave a lecture on contemporary Canadian art at the Station Gallery in'Whitby. Our AGM for our membership was held May 13. Continuing an ongoing tradition,three$500 bursaries were presented that evening to three Clarington secondary students who excelled in the visual arts and were headed for post-secondary art studies.These are given in honor of past VAC Directors, Elfriede Haunsberger, Margaret Rodgers, and Richard Toms. June: Our third curated show presented a major show of recent work from Oshawa native,Victoria Ward.The "Recognition Event"for Clarington's mobile stage was held with various MOC staff, OTF representation, and delegates from Rotary, and Orono Fair Committee present.The VAC was lead applicant for a substantial OTF grant to allow purchase of this stage for community events across Clarington. Two Clarington post-secondary students were hired as summer art camp counselors. I July: "Team VAC" once again participated in the Mayor's Golf Classic. A dynamic slate of summer courses for children's art camp kicked off and ran throughout the summer.These were extremely successful. On July 12, our beautiful grounds were once again the site for a Driftwood Theatre production. We are now the longest continually running venue for Driftwood in Durham Region. On July 19, our fourth curated show opened, guest curated by past VAC Director, Margaret Rodgers. "Crossing Borders" brought the work of seven Saranac, New York artists to the VAC for an unprecedented exhibition. In the summer of 2016, six prominent Durham based artists will travel to Saranac to exhibit their work in this artist exchange: an international platform for our artists! L i i; 207 August: Our immensely popular children's art f estival, "Picasso's Picnic", was held for a fourth year.The event celebrates youth and art, with numerous aspiring young artists exhibiting their talents for shove and sale. The amazing mobile stage made its VAC debut for the festival. On July 19, the ED/Curator was invited to attend a round table session with Premier Wynne as representative for Arts and Culture in Clarington.This was a very stimulating exchange with the Premier and varied community groups and interests. On August 30, our fifth and final curated show of the year opened, and proved to be one our most successful shows ever. To my delight,this show was a cooperative effort with Clarington Museums, and was co-curated by colleague and friend, Charles Taws. Entitled "Clarington Taken", it featured the work of five prominent Durham based photographers who accessed museum archives for historical images as inspiration for their contemporary vision. September: Wonderful attendance and community attention continued for Clarington Taken through the month, including visits from school groups focusing on photography. Late in the month, we were included with the Robert McLaughlin Gallery catalogue exchange,which saw three major VAC publications (Alice Teichert, Edward Falkenberg, Paul Kelly) sent to 80 different galleries, museums, universities and other institutions across Canada. October: Our 35th Annual Juried Exhibition opened on October 18 with 80 to 100 in attendance.The Mayor was in attendance to present his annual "Mayor's Recognition Award"to prominent Durham sculptor, Edward Falkenberg. Seven other awards were presented by the VAC($100 each)to recognize exceptional pieces in varied media.This is one of the longest continually running juried shows in Ontario. On July 27, Rotary Club of Bowmanville held their weekly meeting at VAC for the unveiling ceremony of two painted eagle feathers that shall remain on exhibit at the VAC.The feathers were gifted to Rotary as thanks for their support of educational opportunities for First Nations Matawa. We once again received our yearly operating grant from the Ontario Arts Council.This important grant verifies that we are deemed by our piers as achieving professional standards in our exhibition mandate, and our relationship with the visual arts community. November: Our"Wall to Wall"fundraiser returned after a.year hiatus, and with great results. Forty six prominent Clarington/Durham/Northumberland artists donated their works for the cause.All were delighted to do so after past experience with the VAC as exhibiting artists, or class instructors.The event raised close to$7,000. Generous support from the MOC and other funding partners enables events, moments, like these to occur. Sincere thanks from staff, board, and membership at "The Cream of Barley Mill". James Campbell, Executive Director/Curator. t 208 MOC— Education Highlights and Outreach Highlights Our education programming has seen consistent and steady growth over the past year in both our Adult and Kids classes, as well as workshops. With the introduction of exciting new instructors, we are able to offer new classes and workshops that are attracting a nice balance of returning students, as well as new comers to our programs. The growth in our programming has been consistent and sustainable, which has allowed us to invest back into our studio programs with the acquisition of new equipment and materials. We have recently added a new Raku kiln, a pug mill and slab roller to our pottery department as well as some new painting and printmaking tools for our second floor studio. With this investment in new tools, we are able to attract artists from Clarington and beyond to come and teach exciting new classes and workshops. The VAC has had many opportunities this year to engage with the public through outreach in our community. It is an honor to participate in community events such as Apple Fest and Maple Fest where we are happy to partner with Clarington Tourism, National Youth week—a partnership with The Fire House Youth and Clarington Community Services,The Clarington Sports and Leisure Fair and Clarington Heritage Week. We have had many successful partnerships with other organizations throughout 2015, �( such as sell out workshops and PD days at the Clarington Public Library, a Culture Days collaboration with Clarington Museum and Archives and the Clarington Public Library. These opportunities allow the VAC to engage with the public to reach a wider audience and reinforce the sense of community between our organizations that create culture within Clarington. Z613kI", 7[ e, Vsual Arts Centre of Clar gton 2015-11-18 Ba[ance Sheet Prey Year CompaAson Accrual Basis As o€18 November 2015 18 Mov 15 18 Nov 14 $Change %Change ASSETS Current Assets ChequinglSavings 1000 •Scotia Bank 106,867.68 109,243.38 -2,375.70 -2.2% 1005 •Scotia Bank 2 15,511.62 15,624.27 -112.65 -0.7% 1010 Petty Cash 210.53 70.40 140.13 199.1% 1085 GIC Endowment 12,128.02 12,109.86 18.16 0.2% Total Chequing(Savings 134,717.85 137,047.91 -2,330.05 -1.7% Accounts Receivable 1200 •Accounts Receivable 1,275.00 0.00 1,275.00 100.0% Total Accounts Receivable 1,275.00 0.00 1,275.00 100.0% Other Current Assets 1400• Prepaid Exp. 3,937.00 3,622.80 314.20 8.7% 1499• Undeposited Funds 1,080.30 394.22 686.08 174.0% Total Other Current Assets 5,017.30 4,017.02 1,000.28 24.9% Total Current Assets 141,010.15 141,064.93 -54.78 0.0% . Other Assets 1600•Deferred Rev.Ont.Arts Council -15,650.00 -15,650.00 0.00 0.0% 1604•Deferred Rotary Revenue -2,158.00 0.00 -2,158.00 -100.0% Total Other Assets -17,808.00 -15,650.00 -2,158.00 -13.8% TOTAL ASSETS 123,202.15 125,414.93 -2,212.78 -1.8% LIABILITIES&EQUITY Liabilities Current Liabilities Accounts Payable 2000•Accounts Payable 0.00 1,796.82 -1,796.82 -100.0% Total Accounts Payable 0.00 1,796.82 -1,796.82 -100.0% Credit Cards 2201 •Scotia Classic Visa 0.00 182.89 -182.89 -100.0% 2202•Staples Busin.Depot 97.24 167.23 -69.99 -41.9% Total Credit Cards 97.24 350.12 -252.88 -72.2%' Other Current Liabilities 2200•GST Payable -9,491.84 -7,838.56 -1,653.28 ' -21.1% 2205•Accruals 13,495.00 12,940.65 554.35 4.3% 2310•C.P.P.Deductions 506.18 477.66 28.52 6.0% 2315• E.I.Deductions 144.34 193.51 -49.17 -25.4% 2320 • Income tax deductions 902.96 838.61 64.35 7.7% 2325•WS1B Payable 79.44 75.32 4.12 5.5% Total Other Current Liabilities 5,636.08 6,687.19 -1,051.11 -15.7% Total Current Liabilities 5,733.32 8,834.13 -3,100.81 -35.1% Total Liabilities 5,733.32 8,834.13 -3,100.81 -35.1% Equity 3540•Retained Earnings 83,152.66 72,299.49 10,853.17 15.0% Net Income 34,316.17 44,281.31 -9,965.14 -22.5% Total Equity 117,468.83 116,580.80 888.03 0.8% TOTAL LIABILITIES&EQUITY 123,202.15 125,414.93 -2,212.78 -1.8% Page 1 E;212 AM The Visual Arts Centre of ClaringtDn i. 210 2015-11-18 Profit & Lass Prev Year Comparison E. .Accrual Basis 1 January through 18 November 2015 { i 1 Jan-18 Nov 15 1 Jan-18 Nov 14 $Change %Change )rdinary Income/Expense Income 4100•Mayor's Gala Proceeds 14,995.91 0.00 14,995.91 100.0% 4000•General Donations 4001 •General&Service Club Donation 4,347.80 8,881.25 -4,533.45 -51.1% 4003•Receipted Donations 4,730.OD 4,725.00 5.00 0.1% Total 4000•General Donations 9,077.80 13,606.25 -4,528.45 -33.3% 4009•Art Material Income 1,452.00 1,397-50 54.50 3.9% 4011 •Rental(rental studio etc) 0.00 325.00 325.00 -100.0% 4015•Catalogue Sale. 1,270.00 75.00 1,195.00 1,593.3% 4020•Art Work Sales 233.00 675.00 -442.OD -65.5%° 4030•Juried Art Show Fee 1,046.OD 1,399.00 -353.00 -25.2% 4050•Special Events 9,585.98 12,059.65 -2,473.67 -20.5% 4086•GIC interest Income 13.58 13.57 0.01 0.1% 4090•Membership Dues 5,225.00 6,250.00 -1,025.00 -16.4% 4091 Adult Programs 29,368.60 26,946.73 2,421.87 9.D% 4092 Children's Programs 22,497.25 22,302.00 195.25 0.9% 4110•Total Grants 4111 •Clarington Operation 190,661.00 188,688.00 1,973.00 1.1% 4112•Trillium 0.00 99,900.00 -99,900.00 -100.0% 4113•Ontario Arts Council 14,868.00 15,650.00 -782.DD -5.0% 4114•Govt of Cda-Summer Students 10,081.25 4,524.00 5,557.25 122.8% 4116•Govt of Cda-Museums 0.00 4,646.25 -4,646.25 -100.0% 4118•OAC AIF Grant 2,719.00 2,660.00 59.00 2.2% Total 4110•Total Grants 218,329.25 316,068.25 -97,739.00 -30.9% 4135•Gallery Shop Sales 5.00 0.00 5.00 100.0% Total Income 313,099.37 401,117.95 -88,018.58 -21.9% Expense 5001•Education Programming 5020•Art Instructor Expense 26,726.94 26,DD4.51 722.43 2.8% 5025-Art Supply Expense 11,436.86 10,670.38 766.48 7.2% 5026 Model Fees 2,040.00 1,500.00 540.00 36.0% Total 5001 •Education Programming 40,203.80 38,174.89 2,028.91 5.3% 5030•Exhibition Fees 9,145.00 4,917.00 4,228.OD 86.0% 5040•Art Work Sold 158.00 825.00 -667.OD -80.9% 5043•Sundry General 2,831.37 2,939.28 -107.91 -3.7% 6010•Exhibition Programming 6011 •Catalogue Expense 17,067.00 6,478.00 10,589.00 163.5% 6014•Documentation 0.00 1,547.60 -1,547.60 -100.0% 6015•Shipping 1,029.12 1,760.80 -731.68 41.6% 6017•Artist Talk 800.00 800.00 0.00 0.0% 6018•installation 2,147.00 2,318.DO -171.00 -7.4% 6019•Juror's Fees 150.00 150.00 0.00 0.0% 6020•Sundry Exhibition 132.97 O.OD 132.97 100.0% 6021•Art on Public Lands 0.00 1,500.00 -1,500.00 -100.0% Total 6010•Exhibition Programming 21,326.09 14,554.40 6,771.69 46.5% 6035•Special Event Expenses 2,570.73 2,074.04 496.69 24.0% 6037•Picasso Exp. 3,254.64 3,563.21 -308.57 -8.7% 6040,•Awards/Bursaries 3,100.00 2,750.OD 350.00 12.7% 6045-Advertising&Promotion 2,200.86 2,726.00 -525.14 -19.3% E- 6051•Travel Expenses 60D.47 621.37 -20.90 - -3.4% 6199•Building 6200•Maintenance&Repairs 13,439.14 11,284.74 2,154.40 19.1% 6201 •Janitorial 4,369.86 4,836.78 -466.92 -9.7% 6204•Enbridge 2,769.05 2,820.62 -51.57 -1.8% 6206•Security System 851.40 621.40 230.DO 37.0% 6210•Capital Projects 0.00 99,900.00 -99,900.00 -100.0% Total 6199•Building 21,429.45 119,463.54 -98,034.09 -82.1% 6410•Insurance 6426•Fine Art Policy 972.00 972.00 0.00 0.0%' 6427•Directors Insurance 937.38 937.37 0.01 0.0% 6428•Office Contents,Equipment 741:96 741.95 0.01 0.0% Total 6410•Insurance 2,651.34 2,651.32 0.02 0.0% . L Pagel I' L Ni The Vlsua[ Arts Centre of C6aftgton 2015-11-1B Profit & Loss Free Year Gompa. son /accrual Basis 1 .January through 18 November 20 15 1 Jan-18 Nov 15 1 Jan-18 Nov 14 5 Change %Change 6500•Wages&Salary 6501 •CPP Expense 6,160.71 5,796.28 364.43 6.3% 6502•E.I.Expense 3,482.56 3,078.13 404,43 13.1% 6503•Casual Labour 7,959.16 8,359.57 -400.41 -4.8% 6504 WS.I.B. 513.35 487.75 25.60 5.3% 6510 Payroll-Vac.Pay Exp. 423.00 423.00 0.00 D.D% 6500•Wages&Salary-Other 135,206,18 127,841.88 7,364.30 5.8% Total 6500•Wages&Salary 153,744.96 145,986.61 7,758.35 5.3% 6550•Office Supplies 6551 Postage 328.81 462.67 -153.86 -31.9% 6554 Bank Service Charges 674.D5 803.76 -129.71 -16.1% 6555•Equipment 0.00 249.99 -249.99 -100.0% 6556•Office Sundry's 5,379.91 4,570.41 8D9.50 17.7% 6557•Credit Card Charges 741.22 834.40 -93.18 -11.2% 6558•Mail Box Rental 150.00 150.00 0.00 0.0% Total 6550•Office Supplies 7,273,99 7,09123 182.76 2.6% 6645•Professional Fees 6650•Accounting 7,892,50 8,168.75 -276.25 -3.4% 6655•Membership Fees 400.00 330.00 70.00 21.2% Total 6645•Professional Fees 8,292.50 8,498.75 -206.25 -2.4% Total Expense 278,783.20 356,836.64 -78,053.44 -21.9% Net Ordinary Income 34,316.17 44,281.31 -9,965.14 -22.5% Net Income 34,316.17 44,281.31 -9,965.14 -22.5% Page 2 212 r i i SUBMIT ORIGINAL TO: j MUNICIPALITY OF CLARINGTON I FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET � BOWMANVILLE, ONTARIO L1 C 3A6 PLEASE PRINT/TYPE SUBMISSION DEADLINE: November 13, 2015 PLEASE COMPLETE ALL AREAS Organization Dame Telephone # T 1 t/i5 UAL os Address 3 CIO Bow 5 � City / Town Province Postal Code aQvvMAIq V tLU rr Contact Inf6rmati.an. Name Email Address Telephone # C-Ck Officers:for Curren::t Yeah:.: .: :.::.. ...:.:.. Position Name Contact Information President (home 6T7f G�' C F�A) G (business �•): (email): Secretary o NL ` (home #): JGG o (business #): i0 (email): )a�7 6 5 r C 6^ Treasurer ���-) (home #):qO5 0.3 531 t f t (business #): (email): 1:\Administration\?-0 16 BUDGET\2016 Grant Application.docxl r i 213 Is your Organization incorporated as non-profit? Yes No ❑ ff yes, when? Gi 71S ( �I !J ddlmmJ Is your Organization based within the MUniGipality of Clarington? Yes 5/ No ❑ Is your Organization based within the Region of Durham Yes No ❑ List the programs/services provided by your Organization IV `d ( J G f t.Y"[,/f 1 �) (J 6\ L v( (� C !'1 Co c�d V11\ A4, 1 v� � f 0 cit 'fit C L T_( D iro jva pejeLryi—eZl w v 7) r What is the total program registration ffve&kr---e9F 1+t q , 0 or association membership in your Organization? KCG1 5`1 -T SUu`j r What percentage of your registration or membership are -Clarington residents? Describe how the program/services provided by your Organization will benefit as a result of Municipal funding. G 4�' 1/f ?V • `1' p I t/I('�� e Cr ll\C(f 7�C� V GiG�(�( t��? F6 r :Cu/ l C 37 + Y16 �A/t(1i4d q OC, PEU6145 a )�:-20 0,`2 Wilt- �k��, 4r �4 C-o�4 44-16!/t C 0 2, �� SI:�Administration12016 BUDGET\2016 Grant Application.docxx ( 214 ghat funding category does your ❑ Recreation & Leisure Organization fall into? ❑ Civic ` Social ❑ Boards of Council / Hall Boards 2016 Request (insert dollar figure) Have you made a previous request for a Municipal grant to the Municipality Yes f/ No o of Claris ton? If YES, please complete the following: ,�{�•� ��i�� �� �t 'F�l U r(� C �'`�V'��`c If i Year Requested Amount Requested Amount Received - I Has your Organization requested (, funding in the last 12 months from any other [Municipal, Provincial or Federal Yes No ❑ Department or Agency? If YES, please complete the following: Agency Year Requested Received C�UI< It- X261 �b W'o^VA All h- 1a ; CU L�2��, �4: _ C c q f `c ii`�L�e'� ` Fo�uIC � GC ( ? ub"Vr f� ' 5 �1�� l i F I:1Administration12016 BUDGET\2016 Grant Application.docxx (' 215 Terms and conditions 1. In the event that the funds allocated are not used for the services, event or project a� described in the application, or if there are misrepresentations in the application, the amoun,. of the financial assistance will be payable forthwith to the Municipality. 2. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. 3. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. 4. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 5. If the recipient is an arms-length agency, the Grant Recipient shall indemnify and hold - harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Declaration of Organizations' Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent and accept conditions as noted in this application. Name Title DateJ�JSignature � h (CK PSD IG This Application must be signed by two (2) Members of the Executive. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures and statement of Assets/Liabilities (balance sheet), for the most recent fiscal year. Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Telephone: (905) 623-3379 ext, 2602 Email: ntaylor(abclarington.net I:1Administration\2016 BUDGET12016 Grant Application.docxx Budget Information A-0 ` 21 6 i5) 6 Revenue 2015 2016 Grants - Federal / Provincial Municipal Grant 7 2- Memberships Registrations ?J -5, 8 S -7 1'(71) Fundraising Other (Specify) 077, 80 Last Year Surplus/Deficit Total Revqnue A 17 F A)6 63 3 3 4) 7 Expenditures J 2015 2016 Salaries - Full Time `7 Salaries - Part Time Facility Rental OQ S U Suffice pplie s/— X IPZIPN C- L9� � a � � oda - Telephone Advertising Bug" 5 Ajz 5 RX, Maintenance/ Utilities 0 CID 0 . 00 :;1- ®o CD c:>0 Other (Specify) ft06RAmM(mc- E,�NKJU5,f'-j 73J (0 CG 41 -7 50 06 Total Expenses 0) Surplus (Deficit) 2015 2016 00 L2 NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE, L\Administration\-?0 16 BUDGET\2016 Grant Application.docxx 217 VISUAL ARTS CENTRE OF CLARINGTON SLATE OF DIRECTORS, 2015 EXECUTIVE President: Craig Ryan HR Consultant- candirvan@sympatico.ca Vice President: Pete Smith Artist, Professor(painting), OCADU—psmith@r'aculty.ocadu.ca Treasurer: Michael Patrick Local business owner, Bowmanville Foundry, President—mpatrick@bowmarn/illefoundry.com Secretary:Jeremy Desjardine Artist, Art Teacher, Bowmanville High School—Jeremy desiardine@Icprdsb.ca DIRECTORS Liz Parkinson:Artist,teacher—liz@lizparkinson.com Allison-Fellowes Strike: Local business owner, Strike Insurance, Bowmanville—astrike@rogers.corn Koren Kassirer: Musician, Independent art educator, Bowmanville—aubreVI(oren@rogers.com Jen Cooke: Retired, former Head of Marketing/Communications at the Municipality of Clarington, Bowmanville—icooke2008@gmail.conn Joel Yelle: Branch Manager, Royal Bank of Canada, Bowmanville—ioel.yelle@rbc.com Steven Cooke: (Appointed member of council) Ward One Councilor, Municipality of Clarington, Bowmanville—scooke@clarington.net i 218 i The Corporation of the Municipality of Clarington 2016 Draft Operating Budget External Agencies I r John Howard Society (Firehouse Youth Centre) 221 Community Care Durham — Clarington 233 I Newcastle Community Hall 247 Bowmanville Older Adult Association 255 Orono Cemetery Company (budget line included in Operations) 261 r f I t 0 0 CD CD 0 0 219 cn O o 0 0 0 o O o V O CJ o 0 o O 4 CJ ce m � O Cl o WD o 0 0 c. i 220 SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON 221 FINANCE DEPARTMENT - NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO LIC 3A6 PLEASE PRINT/TYPE SUBMISSION DEADLINE: November 13, 2015 PLEASE COMPLETE ALL AREAS Organization Name Telephone # The John Howard Society of Durham Rection (The 905-623-6614 Firehouse Youth Centre Address 132 Church Street E City / Town Province Postal Code Bowmanville Ontario L1C 1T5 j` AM- ah Ela05 � - * �.� .' '""'" MY Name Email Address Telephone #� 'kris Newman Chris.newman(a)-ihsd.ca 905-623-6814 ext#30 Position Name Contact Information President Cord Brook (home #): 905-623-7260 I' i' (business #): (email): bygord(a-)-distributel.net i. 'ice President Ted Marks (home #): 905-728-5151 (business i (email): tmarks@idirect.com Secretary/Treasurer Peter Stephenson (home #): 905-721-9606 i (business #): f (email):pstephenson2000@rogers.com h J:\Proposa1s\Firehouse\2016 Grant Application-1 Oct 28-2015-1.docxx i i Is your Organization incorporated as non-profit? Yes ® No ❑ 22 If yes, when? 06/1211999 dd/mm/ Is your Organization based within the Municipality of Clarington? Yes ® No ❑ Is your Organization based within the Region of Durham Yes ® No ❑ List the programstservices provided by your Organization' The Firehouse Youth Centre offers a wide range of services and programming tailored to the needs of often marginalized youth aged 12-19 within the Municipality of Clarington. It is open for drop-in programming four evenings per week (Tuesday-Friday)from 3p.m.-8p.m, and offers other opportunities for youth involvement outside that time.The Firehouse provides youth with a fun and encouraging environment, designed to foster social life skill and recreational development as well as enhance confidence and leadership skills. The Firehouse not only provides local youth with a safe environment to call their own, but access to a wide range of resources they may not otherwise have access too. The Firehouse supports a wide variety of in-house programming including: basketball and pool tournaments,floor hockey,fitness programming,video gaming, music programming,girls club and a host of life skills training opportunities,spanning from self-esteem presentations to budgeting and employment workshops. In addition to regular programming newly launched this year, the Firehouse has proudly introduced a healthy snack program as well as a weekly physical fitness program. Beyond structured in-house programming,the Firehouse prides itself on encouraging proactive youth engagement in the community by offering a variety of volunteer opportunities,either by assisting in daily operations of the centre or by participating in community based initiatives as representatives of the Firehouse. Some of the most influential opportunities for youth involvement include events such as: Bowmanville Ribfest, Firehouse Fundraisers (ie. Battle of the Bands, Firehouse Fright Night and Great Balls of Fire Golf Tournament),Apple and Maple Fest, Clarington Safe Communities Clean Up and Family Safety Day. These opportunities help youth attain their volunteer hours for school but also develop valuable employment related skills and enlighten youth to understanding the value of community involvement. In addition to the on-going programming offered on a weekly basis, the Firehouse also offers interactive summer programming.This particular piece of the program offers several opportunities for the youth to experience and participate in a number of excursion based activities youth may not have the opportunity to participate in otherwise, 2015 was one of the busiest summers on record with 20 youth attending nearly every event. As a program of the John Howard Society, Firehouse staff has access to support and referrals when youth needs are higher than what the Firehouse staff can support within the context of programming. We refer internally to Counselling Services and Housing Services, as examples of the added value of being part of a larger organization. While this is a very brief synopsis of some of the programming and opportunities the Firehouse is able to provide to local youth, it is the intention of the John Howard Society of Durham Region and the vision of the Firehouse to gradually increase opportunities for youth across the Municipality. J:\Proposa1s\Firehouse\2016 Grant Application-1 Oct 28-2015-1.docxx zu i c nas seen a suosianua upswing in parricipauon in programs sucn as Nun i-or wee, Kun t-or Us, the introduction of Youth Week programming opportunities across the Municipality, the launch of two new initiatives(Mics on Fire and Hype For Hoops) as well as the development of a 223 blooming partnership with the Region's Health Department. Additionally, this past year has seen a significant expansion in our efforts with developing positive relationships between local youth and members of the Durham Regional Police-Service, In partnership, we have delivered our social media awareness and internet safety presentations to more than 1000 local students, parents, and staff. We v hat is the total program registration or association membership in your approximately 300 unique clients Organization? total 2815 visits What percentage of your registration or membership are Olarington 100 % residents? Describe how the program/services provided by your Organization will benefit as a result of Municipal funding. Benefits to Youth - Safe and supervised place to meet their friends Opportunity to participate and get involved in in-house programming at no cost Leadership opportunities to be involved in events and programming - Voice is heard—staff available to talk to about ideas and personal challenges, problem solve - Staff support youth where they are at, refer to other community services when appropriate, advocate for youth - Build skills—opportunities to cook, play sports and games, learn a craft,etc - Opportunities to earn volunteer hours for school Opportunities to develop social skills and connect with a diverse group of youth and community partners - Access to positive role models - Enhances connections and experiences forjob and educational opportunities - Opportunities to showcase talents both in-house and in the community through events such as Battle of the Bands Benefits to Community - Youth are engaged in their community - Youth have a place to hang out so they are less likely to cause trouble in the downtown core - Partnership programs allow the community to see that youth are people too and have something to contribute E i% - C J:\Proposa1sTirehouse\2016 Grant Application-1 Oct 28-2015-1.docxx What funding category does your © Recreation & Leisure Organization tall into? ❑ Civic 224 ® Social ❑ Boards of Council / bail Boards 2016 Request (insert dollar figure) 1 $ 57200 Have you Stade a previous request for a Municipal grant to the Municipality Yes M No ❑ of Clarin ton a If YES, please complete the following: Year Requested Amount Requested Amount Received o $57200 $57200 2014 $55000 $55000 2013 $55000 $55000 2012 $55000 $55000 Has your Organization requested funding in the last 12 months from any other Municipal, Provincial or Federal Yes ❑ No Departmentp or Agency? r If YES, please complete the following: Agency Year Requested Received J:\Proposa1sTirehouse\2016 Grant Application-1 Oct 28-2015-1.docxx i i I Terms and conditions 225 1. In the event that the funds allocated are not used for the services, event or project as described in the application, or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith to the Municipality. . r 2. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. 3. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. I 4. The applicant will retain and make,available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 5. If the recipient is an arms-length agency, the Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Declaration of Organizations Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent and accept conditions as noted in this application. Name Title Date Signature i P&5 P1 tJ7 6rec4i h V This Application must be signed by two (2) Mes/bers of the Executive. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement I of revenue and expenditures and statement of Assets/Liabilities (balance sheet), for the most recent fiscal year, Please return application form to: Fancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanviile, Ontario L1 C 3A6 Telephone: (905)'623-3379 ext, 2602 Email: ntayloraclarin toq n net I' r C:\Users\DIA.NNA—I.EAS\AppData\Local\Temp\2016 Grant Application-1 Oct 28-2015.docxx "r 1 I C` Budget Enformation Revenue 2015 2016 Grants — Federal / Provincial NIA N/A Municipal Grant 57 200 57 200 Memberships NIA N/A Registrations PIA NIA Fundraising 15 000 15 000 Other (Service Club Donation) 3000 3000 Other (United Way of Durham 10 000 10 000 Region) Other (Christmas Dinner) 750 750 Last Year Surplus/Deficit 0 0 Total Revenue 85 950 85 950 Expenditures 2015 2016 Salaries — Full Time 43 105 43 105 Salaries — Part Time 10 000 10 000 Other— CPP/EI 4 300 4 300 Other—JHSO 6500- 6 500 Other— Benefits Administration 1 000 1 000 Facility Rental 1 000 1 000 Office Supplies 500 500 Telephone 600 . 300 Advertising N/A N/A Maintenance 1 000 1 000 Utilities N/A IIIA Other (Administration) 8 560 8 530 Other (Mileage) 1 000 1 000 Other Christmas Dinner 800 800 Other Food 400 400 Other Client Assistance 200 200 J:\Proposals\Firehouse\2016 Grant Application-1 Oct 28-2015-l.docxx _ k-)tner runaraismg z buu 2 500 Other Program Supplies) 2 700 2 700 Other Staff Training) 865 865 227 Other (insurance) 700 700 Total Expenses 85 950 85 950 Surplus (Deficit) 2015 2016 0 0 j NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. i I i r f I ' I i f f : r J:1Proposals\Firehousk016 Grant Application-1 Oct 28-2015-1.docxx r Revenue Grants —Federal /Provincial 11 f Municipal Grant9 z ` Memberships Registrations Fundraising Other (Specify) — Service Club r.. Donation : 'E: Other (Specify) — Christmas Dinner Other (Specify) — United Way of Durham i24na' l2�(OA` Last Year Surplus/Deficit Total Revenue =488 g :4, ff I Expenditures Sala?res—Full Time 7 Salaries —Part Time0QflD' Other— CPP/EI50 : 5:Q0' Other—JHSOfia0_ Other— Benefits Administration t)43: 3Qa Facility Renta( 1>200 10 Office Supplies 5OQ- 50'x' Telephone Advertising Maintenance Utilities Other—Administration 9'049j() 9 Other— Mileage 0:0 `I.�'9=0;E Other— Christmas Dinner Other— Food0: '5Q0 Other— Client Assistance 2_50: Q J:\Froposals\Firehouse\2016 Grant Application-1 Oct 28-2015-1.docxx umer— runaraismg 2..*,*i 5 U U. Other— Program Supplies 2."S.66 .2, Other— Staff Training 8" 229 Other- Insurance Total Expenses Surplus (Deficit) '7: SIA: SLA: J:\ProposaIs\Firehouse\2016 Grant Application-I Oct 28-2015-I.docxx Revenue 2.0 1_.*.� 30Grants —Federal /Provincial If Municipal Grant1 x:68 Memberships Registrations Fundraising Other (Specify) —Service Club Donation Other (Specify) — Christmas Dinner RE Other (Specify) — United Way of Durham Last Year Surplus/Deficit t7 0 Total Revenue Expenditures X01;9 Q Salaries —Full Time114%X Salaries —Part Time 112 Other— CPP/EI 4W Other—,;IPSO Other— Benefits Administration Facility Rental lf: Office Supplies Telephone 00 Advertising Maintenance Utilities 01- Other—Administration 0, WK Other— Mileage Other— Christmas Dinner Other— Food Other— Client Assistance Other— Fundraising Other— Pro g am Supplies 9Z5 2 J:\ProposaIs\Firehouse\2016 Grant Application-1 Oct 28-2015-1.doexx Other - Insurance 7`50 Total Expenses231 —---—------------ Surplus (Deficit) /A Please Note: Highlighted sections from 2017 - 2020 indicate projections for expected program costs. is JAProposaIs\Firehouse12016 Grant Application-1 Oct 28-2015-I.doexx 12/21/2UI!� U2:54 yu544jnl�L 232 JHS QF DURHAM REGION AAP1 Mcome statement with Breakdow For the Period Ending 1013112015 Printed 11/13/2015 11:49:36 AM Departments: Dept: CLY-CLARINGTC)N YOUTH Gurr it 100 Gum at—Y Tgtal Budget Budget Bal. r��e s , IS;000. (1,774). '••F>:SNDRAISING '. .. ''1.6,774 . MU�CIPA.I�ITY OF CLARI NGTON 57,200 57,200 .. 10,000 '.. 10,000 ' '• ' '' ' (} ". IJNITED. AY 1�i7Rki�alvl ' 750 750 DONATIONS CI£F.ISTMA.S DIl`NF-R 25 3,060 • : . 2; 75 D(?NAT.I1�T5 SEItICE —g5'950 1,378 1,g51 Total Reveftues 1,37 83, 99 113 FULL TIME STAFF 4,100 25,100 43,105 18,005 81.5 5,724 1Q,000. 4,276 REI,TEF,.VJQZZKERS' 4,300 2,1,46 CPP/Irr 358 2,154 . 501 3,627 , 6;500 .2,8.73. JIISO ' 17000 417 BFNEFIFs ADNZINISTFATION 83 583 20 700 680 I•NSUKANC� "•-•' • •� 5,005 8, .. 3, A.DNIII41STRA.'FION 871 550 575-5 ..20• 500 :;OF �GE SY7PRZ,IES • " ' 479 1•,000 I� EAGE 1 '•08 358 �800 . . • TEI l?.11ON 865 705 STAFF TRAINING 160 83 •583. • 2,000 417 IST::...' :• . 1.,000 1,000 FF-PAIRS&MAINTENANCE CII2IS>uN�A5 p .., 2,500 (187) FUNDRAISING 190 2,687 • • 20© .. . • 2.00 CLIENT,ASS STANCE~ 400 222 140 178 FOOD •Z$5 2,700: x,405, •'• �1Z.QGRA�•SUPl'Li!ES•:•• . .." .. Total V'xpenses 7,250 46,974 . 85,950 38,976 Nd (5,872) 37,025 (37,025) -page 1 - i i Commuhl tu, Care € urh m 233 r Clari-ri o r :lirental Health 2440 Ht,41y.2,Unit i-l` ono:., al Support Dowmanville,01\1 LIC OK6 Group Support COPE oriental Health Program .Specialized Geriatrics November 13, 2015 Tel:905-623-4123 r Fax:905-623-2604 Home Support Program Education Tel:905-623-2261 .Fax:905-623-2604 Adult Day Program H,0"1e` ppor Tel:905-697-7231 -Fax:905-623-2604 Program Nancy Taylor, Director of Finance Respite Program Meals or.Wheels Tel:1-888-255-6680--Fax:905-839-5513 Transportation/ Municipality of Clarington tiww.communitycaredurham.on.ca Accessible Van Friendiy Visiting 40 Temperance St. � ooi Care Clinics i _uncheon oui Bowmanville, ON L1C 3A6 Telephone Reassurance i iorna IJ�aintenance iorne Help Dear Nancy: Respite Program Mult Day Programs Please find attached the budget application and the 2016 request for funding for n-Home Respite ongTermEmergency Community Care Durham—Clarington. f avoidance Program ?ssisted Living Services Within the application we have provided background information on our services and an explanation that provides a rationale for our request for an increase of 6.25%.. Funding will )�c n Last partially support the increased demand for our Meals on Wheels services;the ongoing need 'fie nt Settlement to recruit and train volunteers; and assist in maintaining programs where growing trends for rom Hospital to Home more home support, respite (adult day program) and COPE mental health programs will )ffices: continue to expand. ;jax-Pickering (rock Community Care Durham—Clarington strives to provide quality client centered and ;larington community based programs and your continued support will enable us to continue serving )st,awa the residents of Clarington. As in previous years,we ask for your full consideration of the >cu gog j; grant application. Jxbridge lih ttby We look forward to the future and continued partnerships with the municipality. 'ha-itable Re g.# Yours truly, IS 98 9955 RR000I upported by J' Ontario Central East Local Health Sally Barrie I' Inter9rallon Network �; f Administrator it Volunteering enrl,hes your A United Way 6 hfem6er Agency = j' 234 SUBMIT ORIGINAL TO: MUNICIPALITY OF.CLA.RINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1 C 3A6 PLEASE PRINT/TYPE SUBMISSION DEADLINE: November 13, 2015 PLEASE COMPLETE ALL AREAS Organization Name Telephone # Community Care Durham — Clarington 905-623-226.1 Address . 2440 Highway 2, Unit 1 City/Town Province Postal Code Bowmanville Ontario L1C OK6 .. - "_. _._.___ ',Si:=:�.�;.._._i.-..._........__:�:�=_`3,..-,.,:._2.:_::a..:i T%1�::�;':T._;-:+moi-i:': E�iit�� ='�rli�ri97a�i0i1 =:. _ _ ,.,#: x � sf:. .T •. , ...,;'�`-- F� �- •$ .;--vs..-y=. a �-, -i '--�- Fes* -�a-+-.z-" �------x-� "-3' -_..� �.-�. _ v Mame Email Address Telephone # Sally Barrie - Administrator sbarrie@communitycaredurham.on.ca 905-623-2261 x223 - Position Larne Contact Information President Keith Tournay (home#): 905-683-1820 (business #): (email): ktournay@hotmail.ca Secretary Charlotte Empringham (home #): 705-426-4088 (business #): (email): chemp@rogers.com Treasurer Ted Aldridge (home#): 905-728-8924 (business #): (email): ace31 aspen@rogers.com G:\WPDOCS\FinanceiMunicipal Grants\Clarington\2016\20.16 Grant Application FTNAL.docxx i 235 Is your Organization incorporated as non-profit? Yes No ❑ If yes, when? 24 February 1983 j dd/mm/ Is your Organization based within the Municipality of Clarington? Yes No ❑ Is your Organization based within the Region of Durham Yes No ❑ List the programs/services provided by your Organization j I Community Care Durham is'a multi-service registered charitable organization that provides Home Support, Respite (Adult Day Program & In-Home Respite) and COPE Mental Health services for adults and their caregivers with needs related to aging, physical and/or mental health. Our services are provided free of charge or for a minimal fee and are administered through service locations across Durham Region. The Home Support Program includes a broad range of services that play an important role in assisting clients to remain as independent as possible in their own homes and maintain involvement and connections with their communities. Some services have a user fee while others are offered free of charge. Home Support services include: Meals on Wheels: Nutritious hot and/or frozen meals are delivered at noon to clients in their homes. In response to client/caregiver requests, frozen meals can also be ordered online (for eligible clients). There are presently 12 routes throughout the Municipality of Clarington where hot meals (includes an entree, soup, salad and dessert) are delivered five days each week. Frozen ( meals (entr6e and soup/dessert as per client preference) are available on a weekly basis. Variety of meals is provided through the use of two different suppliers. Meal choices can accommodate a variety of nutritional requirements (diabetic, renal, minced etc.). Frozen meals can be picked up at the office or delivered to the client's home. Transportation: Escorted transportation is provided for clients to access medical appointments, shopping, etc., with priority given to medical appointments and to our Adult Day Program. The transportation service is provided through the use of both volunteer and paid drivers. Volunteer drivers primarily use their own vehicles. Our paid drivers also utilize a fully accessible van and two minivans that are equipped with a special chair on the passenger side to facilitate entry and exiting for individuals with mobility issues. Luncheon Out: These gatherings provide group outings for clients to enjoy a meal and entertainment with other individuals from their community. The luncheon out service is offered primarily ten months of the year in a variety of locations across the Municipality of Clarington. There are presently two separate locations in Bowmanville, and one location each in Orono, Newcastle and Courtice. Where needed, transportation to the event is also available. Home Help and Home Maintenance: Brokered helpers provide assistance to clients with needs inside and outside the home (light housekeeping, yard work, grass cutting, snow shovelling, etc.) r Friendly Visiting: Volunteers visit with clients who are isolated on a regular basis to share I their time, companionship and talents. Effective April 1, 2014, the Volunteer Visiting service from VON was transferred to CCD, increasing our total number of clients served within this service. Telephone Reassurance/Visiting: Volunteers provide regular phone contact—for social i' reasons or for security reasons to check on a client's well-being. For security calls, the G:\WPDOCS\Finance\Municipal Grants\Clarington\2016\2016 Grant Application F1NAL.docxx 236 client's emergency contact is called if the client does not respond to the call. Foot Care Clinics: Foot Care Services provided by registered foot care nurses in a community based setting. The clinics provide basic foot care and recommend chiropodist services where needed. Foot care clinics are located throughout the Municipality of Clarington as follows: 1 location in Newcastle (offering a total of 4 clinics each month); 1 location in Orono (offering 1 clinic each month); 3 locations in Bowmanvilie (offering weekly and monthly clinics); 1 location in Courtice (offering 2 clinics each month) and 1 location at Wilmot Creek (offering 3 clinics a month). The Collaborative Heath Intake Pr opect(CH{P) is a collaboration between Community Care Durham (CCD) (and the Central East Community Care Access Centre (CECCAC). Two Supported Referral Coordinators work out of the CECCAC office and perform a screening function and assist clients who call with accessing CCD services easily and seamlessly. Now in its 6t' year, the service has resulted in.significant increases in the number of referrals from CECCAC to CCD services, providing for a more positive client experience. The-COPE Mental Health Program of Community Care Durham is a unique community- based mental health program that uses trained volunteers and staff with the goal of supporting adults with mental health concerns to live and participate in their community, while maintaining an optimum quality of life. The COPE Mental Health Program currently includes the following components: Individual support and non-intensive case management services for mental health clients living in the community in the form of one-to-one support provided by trained volunteers and supervised by our Program Managers; o Support and coping skills groups for mental health clients living in the community, co- facilitated by trained volunteers and Program Managers. ® Recruitment, screening, comprehensive mandatory training, ongoing support and supervision of volunteers to provide programming for mental health clients living in the community and their families. o Community development activities that include education to the community on mental health issues; o Referral and mental health/social service information to the community. The Psyahogeriatrie Community Support Program (PCSP) is a collaborative program offered by Community Care Durham's.COPE Mental Health Program and Ontario Shores. for Mental Health Sciences, with support from CMHA Durham. This program offers screening, assessment and clinical consultation plus referral and supportive services for high risk older adults 65 years +with mental health concerns and living in the community. There are two components: (1) Outreach assessments conducted by a nurse clinician-in consultation with a geriatric psychiatrist; (2) Supportive Service Assessments, referral and follow up conducted by COPE staff; supportive services including: individual short term supportive counseling; psycho- educational and social recreational support groups; and one-to-one support provided by staff and/or trained volunteers. The Hoge at Last(HAL) Program is a collaboration between community hospitals, the CE CCAC and Community Care Durham, which assists clients with their settlement home upon discharge from the hospital and provides short term personal support to,assist with this transition (i.e., transportation home, safety check of the home environment, linkage to community resources grocery shopping, meal preparation etc. . it also ensures G:\WPDOCS\Finance\Municipal Granfs\Clarington\2016\2016 Grant Application FINAL.doexx 237 appropriate referral and linkage to Community Care Durham services. Access to Primary Care Service(APCS) enables high risk seniors access to their primary care appointments by utilizing the successful service delivery structure of the existing Home at Last program (above). APCS Personal Support Workers accompany older adult clients (or those with special needs) to critical primary care appointments. APCS workers stay with the client throughout their appointment, to provide'support, and settle the client home safely following their appointment. This service ensures clients have access to primary care support in a delivery method that is cost-effective and client focused. Exercise & Falls Prevention is a provincial initiative with the primary objectives of maintaining, expanding, and improving access to exercise and falls prevention classes for j older adults requiring this service. Community Care Durham currently provides oversight for this initiative in 18 sites in Durham Region, with 4 sites hosting exercise and falls prevention classes in Clarington. I In-Home,Respite: In-Home Respite is a regional caregiver relief service offering a -temporary break from the responsibility associated with caring for a loved one with needs related to aging and/or disability. Care is delivered by qualified registered Personal Support Workers who maintain a safe environment and are trained to provide personal care, assistance with routine living activities, social interaction, meal preparation, client centered homemaking and more. . Adult Day Program: The Adult Day Program offers a safe and comfortable setting for clients with needs related to aging and/or disability to enjoy a wide array of social and - recreational programs. Qualified staff and volunteers provide recreational programming ( and assist with routine living activities. The program operates Monday to Friday from 8:00 a.m. to 4:00 p.m. and clients from all areas in Clarington may utilize the CCD accessible van for transportation to and from the program. r Assisted Living Services For High Risk Seniors (ALS): Assisted Living Services are available to eligible clients residing in the retirement community of Wilmot Creek in r Newcastle. This service.provides support to high risk seniors living at home and includes personal support, homemaking, security checks and reassurance services. Regularly scheduled visits are provided through registered Personal Support Workers andthe care provided is based on the needs of the client. Clients also,have the option to call for an unscheduled visit for urgent needs that cannot wait until the next scheduled visit, twenty four hours seven days a week. What is the total program registration or association membership in your 10,000 f Organization? As of March 31, 2015 What percentage of your registration or membership are Clarington 24%. residents? Registration is broken down as follows: Home Support—Clarington Discrete Clients Served 1,593 Registered Volunteers 423 G:\WPDOCS\Finance\Municipal Grants\Clarington\2016\2016 Grant Application FINA.L.docxx r, i' i 238 COPE—Clarington Total Registered Clients 318 Served Total Service Volunteers 47 Adult Day Program -Clarington ADP Clients Served 65 Registered Volunteers 9 Respite -Clarington In-Home Respite Clients 17 Served Assisted Living Clients 83 Served Describe how the program/services provided by your Organization will benefit as a result of Municipal funding. In Clarington, dome Support services(Meals on Wheels (hot and frozen), Transportation, Luncheon Out, Friendly Visiting, Foot Care, Home Help and Home Maintenance, Telephone Reassurance, Information and Referral) provide needed supports to enhance the ability of adults with needs-related to aging physical and/or mental health to remain in their own homes and communities and to function as independently as possible. Annual operating costs for these services increase each year, as does the cost of actively promoting our services so that the community is aware of the supports available. This includes producing written materials, providing presentations to groups, and maintaining contact with physicians and community groups. We rely on approximately 2,000 volunteers (423 of whom are in Clarington) to'assist in the delivery of Home Support Services across the Region. As a result, Volunteer Recruitment remains an ongoing need and challenge, requiring that we invest more time and dollars each year for advertising and recruitment efforts in order to attract new volunteers. Recruitment of new volunteers then requires.appropriate screening, interviewing, orientation and ongoing training to ensure that ourvolunteers are properly supported. In addition, we also need to adapt to varying expectations from new volunteers. This requires the need to look at more flexibility, training and support so that we meet the varied needs of our new and existing volunteers and thus retain them. The Clarington area has, and continues to experience significant population growth, particularly seniors. In the 2011 Census, Statistics Canada reports an increase of 8.6% in overall population for the Clarington area as compared to the 2006 census data. However, those aged 55 and over in Clarington increased another 25%from the last census (with an additional 27% increase in this age group when comparing 2006 to 2001 census data). Those over 75 increased 20% over that same period (with an additional 30% increase in this age group when comparing the 2006 to 2001 census). With future anticipated growth, along with the recognition that people are best supported within their own communities and in their own homes, the demand for our services will continue to increase. G:\WPDOCS\Finance\Municipal Grants\Clarington\2016\2016 Grant Application FINAL.docxx 239 The Transportation service continues to be a necessary and important support to Clarington residents, ensuring that they can access medical appointments, attend our Adult Day Program, and go shopping for groceries or other necessary items. The Transportation service provided 14,443 units of service in 2014-2015. This includes ensuring that clients access the Adult Day Program in Clarington, utilizing both our minivan and accessible van, as well as assisting clients with medical trips, grocery trips, attending . Luncheon.Out events, attending COPE support groups and other trips for other necessities. I The Meals on Wheels service continues to be in high demand. Since 2005, the average total number of meals delivered each year in the Clarington area has been around 15,000. Since 2012, our meal delivery has increased with a total of 19,912 meals delivered for 2013 year end and a further increase to 20,238 meals for 2014. For the current fiscal year of 2015 (April 1 2015 to March 31, 2016) our 2°d quarter stats demand for service has brought the service to capacity. Referrals continue to be received from the Central East Community Care Access Centre, health care professionals, family members and self- referrals. Our meal delivery is important to clients who rely on the service all year round, as well as clients who might use our service for a limited time when first discharged from hospital or when recovering from a fall or lengthy illness. The coordination and management of these services places ongoing demands on staff time to both ensure timely and flexible service delivery and maintaining a large volunteer base to support the demand: I' This year, in a necessary move from our long time site facility, Lakeridge Health Bowmanville and recent food provider within the hospital, Compass Foods, we made changes to our hot meal service. With planning, and working with the Municipality to assist us with finding a staging area, we were able to secure a new food provider. Space was provided within the Garnet B. Rickard Centre to accommodate a staging site where meals ( could both be delivered and picked up by volunteers. Although this is working well, it has required 2-3 additional staff hours each day to manage the staging area and ensure that L the meals are received, sorted into routes and then distributed to the volunteers who now come to the office to pick up their meal routes. This, coupled with meal and coordination costs has increased our operating expenses for this service. Our frozen meal service continues to be very popular, providing clients with additional choices and options to assist them during holidays when our hot meal service is not available. Frozen meal costs increase each year and this places additional demand on our financial resources. In addition, the increase in food safety issues has meant additional staff time to ensure that clients are kept safe and aware of what is happening. The Luncheon Out service is also extremely popular. Approximately 44 Luncheon Out events happen each year in Clarington. With some Luncheon Out events involving more than 100 attendees, many of whom also require transportation to the event, the coordination of this service is a large task. This past year we have seen an increase in provider costs, as well as for entertainment and transportation for our clients so that they are able to attend.With some Luncheon Out sites our meal and site costs now exceed what we charge for the event, as we have tried to minimize increases in costs for our clients. Approximately 300 clients benefit from our Luncheon Out each month with an additional 50 people waiting for a spot to open up as we are at capacity at most of our j locations. Due to the high number of volunteers that assist us in the delivery of our services, it is important that we recruit on an ongoing basis. With increased competition for limited j volunteer resources, it is necessary to allocate more resources for the recruitment, screening, orientation &training of these volunteers. Annually we also need to continue to provide relevant, supportive workshops for our volunteers as well as acknowledging their j efforts. Costs for our annual appreciation event and recognition of our volunteers have i G:\WPDOCS\Finance\Municipal Grants\Clarington\2016\2016 Grant Application FINAL.docxx 240 also increased. Foot care services also continue to be in high demand for the Clarington area, with more than 14 clinics being offered in different locations in Clarington. Our foot care nurses provide an invaluable service for clients who need this assistance due to mobility issues, illness or because they have diabetes and require special care and attention. The cost of nursing, foot care supplies (sterilization materials, foot care instruments etc .) increase each year. Recruitment and ongoing training of nurses is also necessary and has required additional funding. The Supported Referral Coordinators fill an important role in helping clients access services in a timely fashion. They are now part of an e-Referral system that started in October 2014 that facilitates the sharing of information to allow for timely referrals and the best use of staff time. Over the past six months, the SRC's assisted over 1,230 clients in accessing requested CCD services as well as providing information on the full breadth of services available. That represents a 35% increase from last year. We also gratefully receive funding support from the United Way each year. Funding however is always contingent on a successful United Way Campaign as well as the number of requests for support. As a result we have had a 12% reduction in our United Way funding allocation. This reduction is expected to continue this coming year. Our fundraising will also be affected next year due to the elimination of tag days. This was necessary due to the staff time involved and the reduction in appropriate locations where our taggers could connect with community members. The increased support from the Municipality would be of great assistance to us and would allow us to continue providing our services in light of revenue shortfalls and increases in operating costs. The COPE Mental Health Program in Clarington is a community program that offers � support to adults 16 years and older with emotional and/or mental health concerns living in the community. Clarington COPE currently supports clients through one -to-one matches and offers 11 local psycho-educational support groups. In 2014/15, COPE Clarington provided 261 staff and volunteer-led support group sessions. COPE is an active partner in Making Connections Clarington, which offers social recreation support for dual diagnosis and isolated persons with mental health concerns. This program, which operates 2 days per week out of Bowmanville, provided 1,541 client visits in 2014/15. The COPE Mental Health Program is unique in Durham Region particularly with respect to the significant role volunteers have in service delivery. Additionally, COPE supports high risk older adults with mental health concerns to remain at home with support through the Psychogeriatric Community Support Program described above. The COPE Program has the ability to respond to local community needs. We are able to provide group programs, for example, based on needs identified by our clients and community stakeholders which are unique to the local community we serve. We are able to engage clients in a non-institutional, friendly and safe environment that is mutually agreed upon by the client, staff and volunteer. Recruitment of volunteers, their training, monitoring and supervision is ongoing. Volunteers receive a mandatory 12 week Fundamentals of Mental Health & Group Facilitation training program. Training focuses on the development of active listening skills, group dynamics, respecting boundaries, and the importance of client confidentiality; training is offered several times per year. Volunteerism enhances and enriches Clarington as a caring community. Educational opportunities such as COPE's Distinguished Speaker Series are also offered, as is community awareness events. Programs are determined by local need and organized by the local Program Manager with the support of volunteers. COPE is accessible with satellite locations throughout Durham Region and referral criteria G:\WPDOCS\FinanceNunicipal Grants\Clarington\2016\2016 Grant Application F1NAL.docxx i 241 that is inclusive and is non-diagnostic. In 2014/15, COPE Clarington provided clients with 3,307 hours of direct service. Although more than half of referrals are generated by self- referrals or from family and friends, COPE is well established within Durham's health care services with one-third of referrals from health care service providers such.as acute care hospitals, family physicians, and psychiatrists. MOHLTC guidelines prevent community mental health programs from charging fees for services for which the Ministry provides funding. A significant gap remains between MOHLTC funding for COPE and the actual cost of the program. With the existing gap plus increased operating costs that are not adequately supported by MOHLTC, additional funding sources have become increasingly important to sustain COPE program services I i The In-Home Respite Program in Clarington is part of a regional service providing caregiver relief to informal/family caregivers caring for frail elderly, adults with dementia or physical limitations since 1989. Service is Provided in clients' homes by registered Personal Support Workers for a minimum of three hours providing personal care, homemaking and.a safe environment to the receiver of care. This service recognizes and supports the commitment informal /family caregivers have undertaken, enabling them to continue in their caregiving role and in turn lowering the risk of illness and caregiver burnout. The Adult Day Program in Clarington is housed under the same roof as the Home .Support and'COPE Mental Health programs and has been offered in the municipality of Clarington since 1998. Community Care offers an integrated program that is geared to our target population. The Day Program clients participate in social and recreational group activities while receiving assistance with daily living activities in a safe and comfortable home like setting. This program assists in maintaining the participants' maximum level of independence to prevent premature or inappropriate institutionalization and at the same time provides caregiver relief to the informal/family caregiver. The demand for Community Care's In-Home Respite and Adult Day Program services will only increase as the population ages and as adult children, spouses, and other informal caregivers find it necessary to take on the responsibility of caring for a loved one full time. These caregivers will turn to Community Care Durham for the support of community based services to keep their loved ones at home. Many of our caregivers also work outside the home, in addition to caring for young children. These informal/family caregivers are essential to the health care continuum and need to be guaranteed affordable respite options to continue in.their caregiving role. There has been a steady increase in the number of referrals for younger adults to attend the Day Program as other daytime social outlets in the community are limited for this population, when they can no longer attend school. The In-Home Respite and the Adult Day Programs are partially funded through the Central East Local Health Integration Network and the remainder of the cost is made up by a j< nominal user fee. Many clients use both services. The Clarington Municipal Grant assists us in offering a further subsidy when the service cost is a barrier to service as well as assisting with the cost of providing programming that is geared to all ages. Assisted Living Services for High Risk Seniors is a partnership between the Central East Community Care Access Centre (CECCAC), the Central East Local Health Integration Network (CELHIN) and Community Care Durham (CCD). Assisted Living is provided to eligible residents living in the retirement community of Wilmot / Creek, and is coordinated out of an office shared with the Home Support Program, located within the Wilmot Creek community. The Home Support program has been coordinating meals on wheels, transportation, friendly visiting and other Home Support services for the r G:\WPDOCS\Finance\Municipal Grants\Clarington\2016\2016 Grant Application FINAL.docxx 242 residents of Wilmot Creek for many years out of the long standing Bowmanville office. Community Care Durham,began offering Assisted Living services in Clarington in February 2014 and is funded to provide service to 55 ongoing clients. Assisted Living provides care for those residents with complex and long-term needs that place them at risk of avoidable hospital admissions or premature institutionalization. The past year CCD provided assisted living services to 83 clients year to date and provided over 11,000 hours of care allowing clients to live safely at home. The Clarington Municipal Grant will continue to assist us in the coordination and provision of all CCD services coordinated out of both Clarington offices.. What funding category cues your ❑ Recreation & Leisure Organization fall into? ❑ Civic 4 Social ❑ Boards of Council i Hall Boards 2016 Request (insert dollar figure) $ 48,000 Have you made a previous request for a Municipal grant to the Municipality Yes No ❑ of Clarington? If YES., please complete the following: i Year Requested Amount Requested Amount Received 2015-2016 $29,532 $29,532 2014-2015 $28,953 $28,953 2013-2014 $28,110 $28,110 2012-2013 $27,157 $27,157 Has your Organization requested funding in the last 12 months from any other Municipal, Provincial or Federal Yes No ❑ e-iep7artment or Agency? If YES, please complete the following: Agency Year Requested Deceived CE LHIN 2015 $1,128,140 $1,128,140 Canada Summer Jobs 2015 $6,116 $6,116 G:\WPDOCS\Finance\Municipal Grants\Clarington\2016\2016 Grant Application FINAL.docxx 243 Terms and conditions 1. In the event that the funds allocated are not used for the services, event or project as ( described in the application, or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith to the Municipality. 2. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. j i 3. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. 4. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 5. If the recipient is an arms-length agency, the Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Declaration of Organizations' Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent and accept conditions as (, noted in this application. Name Title Date Signature Brent Farr Executive Director Nov 13th 2015 Annamaria Maccarone Director, Home Support& Nov 13th, 2015 CHIP Programs--- I This Application must be signed by two (2) Members of the Executive. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures and statement of Assets/Liabilities (balance sheet), for the most recent fiscal year. L, Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623-3379 ext. 2602 Email ntaVIor(c,clarington.net G:\WPDOCS\Finance\Municipal Grants\Clarington\2016\2016 Grant Application FINAL.docxx 244 Budget Information for GIarington * Please mote: Increases in revenue and salaries primarily reflect increased service within the Assisted Living Service at Wilmot Creek and MOHLTC directed PSW Wage Enhancement funding Revenue 2015 2016 Grants — Federal / Provincial $1,134,256 $1,192,256 (CE LHIN &Canada Summer Jobs) Municipal Grant $29,532 $48,000 Memberships (Earned Revenue from $295,058 $299,921 Services Provided) Registrations Fundraising .$5,923 $3,200 Other (Specify) (Donations, United Way $54,611 $51,600 & Miscellaneous Revenue) Last Year Surplus/Deficit Total Revenue $11519,380 $1,594,977 Expenditures 2015 2016 Salaries — Full Time $905,106 $927,590 Salaries — Part Time $214,980 $227,950 Facility Rental $87,134 $87,134 Office Supplies $16,590 $16,800 Telephone $17,232 $17,321 Advertising $1,300 $3,300 Maintenance $13,762 $14,400 Utilities . $900 $900 Other (Specify) (Program Supplies & $262,377 $299,582 Nfiisc. Expenses) Total Expenses $1,519,380 $1,594,977 Surplus (Deficit) 2015 2016 0 .0 NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING= CATEGORIES LISTED ABOVE. G:\WPDOCS\Finance\Municipal.Grants\Clarington\2016\2016 Grant Application FINAL.docxx l 245 COMMUNITY CARE DURHAM REPORT ON GLARINGTON HOME.SUPPORT SERVICES Period; April 1, 2004 to fKarch 39, 20f 5 i #of clients served (discrete): 1,593 # of volunteers on file: 423 i Service .Service Numbers Individuals l Served Meals On Wheels 20,238 meals 273 (Hot & Frozen) Ic Transportation 14,443 one way trips 668 2,193 meals (including Luncheon Out entertainment in a social 451 setting) Visiting Services (Friendly 18,178 visits 198 Visiting & Telephone r j Reassurance) Service Arrangements (Home 12,168 hours 310 Help &Home Maintenance) i! Foot Care 2,901 appointments 509 4, f' i- G:\WPDOCS\Finance\1\4unicipal Grants\Clarington\2016\2016 Grant Application FINAL.docxx 246 247 SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT FANCY TAYLOR, DIRECTOR OF FINANCE c 40 TEMPERANCE STREET EOWMANVILL E, ONTARIO L1 C 3A6 PLEASE PRINTITYPE SUBMISSION DEADLINE: Novernber. 13, 2015 � PLEASE COMPLETE ALL AREAS Organization Marne Telephone F i Address i City I Town `� ' Province Postal.Code. i Contact lnaormatlon.-:. - Larne ; Email Address Telephone # � I U Cvr�` ( Officers for Current Year: - Position Marne 1 Corftact Information { President (home n): C - tr1- (business #}: (email):v�:� 'j� Secretary (hone #}: . i (business ft email). I l Treasurer \ :`. z��c_ ��\ {home }: c`p J - i (business �e Mail : AI i I:�� ��inisiraiion•20J6 BUTGET1?n16 Grant Application,doc x 248 I Is your Organization incorporated as non-profit? Yes No z I If yes, when? (ddlmmWi I's your Organization based Within the Mo unicipality of Clarington? Yes N o Is your Organization based within the Region of Durham i Yes hyo ro List the programs/services provi by your Organization C- C- -,A C". What is the total program registration or association membership in your Organization? What percentage of your registration 1 or membership are Claringt-on residents? I Describe how the programlserviGes provided by your Organizejon will benefit as a result of Murkipal funding. c-k U C,vo c-- I.-'�,4drr,-liiistreLion�-9010'BL7DGE.MO16 Grant kpplicatior-A-) -.,,x i it't'nat runoi ,g category does i=o4r = Recreation & Leisure Organization fall into? _ Civic 249 i Social Boards of Council/ Hall Boards 2016 Request (insert dollar figure) f j Have you made a previous request for a Municipal grant to the Municipality i Yes No of Clarington? I E If It please complete the following: c Year Requested I mount Requested i Arrount Received Has your Organization requested funding 'in the last 12 months from any other Municipal, _Provincial or Federal Yes o No Den artment-or Agency? ' I If YES, please complete the following: Agency ( Year Requested Received l r I i I _ t • j i' I i' j r f I: �.dmiuis-tratiori�-016 BUDGE X2016 Grant gpplicatzon.docx I i 250- Revenue 2015 2016 Grants - Federal 1 P'Ovincial Municipal Grant Memberships Registrations Fundraising (Specify) Last Year Surplus/Deficit -D Total Revenue Expenditures 2015 2016 Salaries-- Full Time Salaries - Part Time Facility Rental Office Supplies V-) Telephone Advertising f, Maintenance IS- Utilities Other (Specify) Total Expenses Surplus ((Deficit) t 2015 2016 J NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVEAPPL)CATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. UA-dministration\2016 BU-DCTETi2016 Grant App1i-c:atian.doc3-L Terms and conditions 251 1. In the event that the funds allocated are not used for the services, event or project as described in the application; or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith Lhwith to the Municipality. i 2, The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. 3, The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the. application. 4. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). i 5. If the recipient is an arm-length agency, the Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers; related to the giving and usage of the grant to the grant recipient. Declaration of Organizations' Executive:5 r We certify that, to .the best of our knowledge, the.information provided herein is accurate and complete and is endorsed by the Organization, which we represent and accept conditions as noted in this application. ( game Title DateSignature a �f n LT J V This Application must be signed by two (2) Members of the Executive. Budget Information: Please complete., in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures and statement of Assets/Liabilities (balance sheet), for the most recent fiscal year. Please return tt application form to: r' Fancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone; (905) 623-3379 ext. 2602 E Email: ntaylor(a�clarington.net t I:lkdwnnistration;201.6 BUDGET\22016 Grant Application.docxx 252 The Corporation of the Municipality of Clarington ewcastle Comm-unity HaH Board Statement of financial position as at December 319 2014 2014 2013 Financial assets _ Gash and cash equivalents 24,975 29,011 Accounts receivable 360 158 Total financial assets 25,335 29,169 Liabilities Accounts Payable 5,111 3,628 Deffered Revenue 28,181 23,379 Total liabilities 33,292 27,007 Net financial assets (7,956) 2,162 Non-financial assets Prepaid expenses 779 85 Total non-financial assets 779 85 Accumulated surplus (7,177) 2,247• 253 The Corporation of the Municipality of Ctarington Newcastle Com' m' unfty Hall Board Statement of operations year ended at December 31, 20141 Budget 2014 2013 Revenues $ $ $ Grant- Province of Ontario - - - Grant- Municipality of Clarington 18,000 18,000 18,000 Rentals and concessions 109,302 107,411 107,545 Investment income - 45 49 Contribution from others 18,803 26,185 Other income - 262 200 I Donations - - 5 Total revenues 127,302 144,520 151 ;984 Expenses Salaries, wages and benefits 76,871 87,280 78,004 Operating materials and supplies 42,400 62,6.48 52,510 Contracted services 3,250 3,490 2,659 Financial expenses 400 527 376 j Total expenses 122,921 153,945 133,549 Annual (deficit) 4,381 (9,425) 18,435 j Accumulated (deficit) beginning of year 2,247 2,247 (16,188) Accumulated (deficit) end of year 6,628 (7,178) 2,247 i I C j. I` i i ' I. 254 I 26 Meech Avenue, Bo-twnanville, Ontario LI C :A2 Older er ,adult � _ �� P 905-697-2856 F 905-697-0739 v������,�.bain,manviileoideradults.com 255 Association I 24 February 2016 i Municipality of Clarington. 40 Temperance Street Bowmanville, Ontario L1C 3A6 L Attention: Nancy Taylor, Director of Finance ( i Dear Ms. Taylor, Please find attached the Bowmanville Older Adult Association 2016 budget submission for your attention. Our request for the Municipal grant is $303,150. Despite the recent changes to our corporate status and a more geographically limited mandate, we still remain committed to increase the services and programs we provide to a growing population of older adults from our facilities in Bowmanville. However, the changes have brought about additional costs for the new entity — accounting fees, I insurances, legal fees, etc. - that will be difficult to support in our first year of operation. Moreover, we have been informed by your department to expect increases of over $5,000 annually for hydro, gas, !' water and sewage. Also, there will be some initial loss in memberships and program revenues that would ordinarily come from our Courtice and Newcastle ventures. Notwithstanding, we remain cautiously optimistic that, given time, we shall be able to reduce our dependence upon the Municipality by developing alternative sources of revenues and aggressively pursuing grants from outside the community ` k' C We will be pleased to provide you with any additional information or explanations if required. ; Yours sincerely, Alan Tibbles President Bowmanville Older Adult Association • I i i F 256 SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECT-OR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1 C 3A6 PLEASE PRINTITYPE SUBMISSION DEADLINE: November 13, 2015 PLEASE COMPLETE ALL AREAS Organization Name Telephone # Bowmanville Older Adult Association 905-697-2856 Address 26 Beech Avenue City/Town Province Postal Code Bowmanville Ontario L1 C 3A2 'ontarlti]r t Name Email Address Telephone # Angie Darlison Exec-director(aD_belinet.ca 905-697-2856 _ t Position Name Contact Information President Alan Tibbles (home #): 905-623-4348 (business ft 905-697-2856 (email):alantibbles@rogers.com Secretary/Treasurer Norma Evans (home ft 905- 697-2493 (business #): 905-697-2856 i (email):npevans@sympatico.ca \\COAA-SRV\data\User Data\Angie\Desktop\boaa\COAA\2016 Grant Application.docxx Is your Organization incorporated as 257 non-profit? YES #948914-2 If yes, when? October 27, 2015 Is your Organization based within the Municipality of Clarington? Yes I Is your Organization based within the Region of Durham Yes E f i List the programs/services provided by your Organization j The Bowmanville Older Adult Association offers the following programs and services to older adults 55+. • Drop In Programs (i.e. Cards, Billiards, Ping Pong, Pickleball, etc.) • Trip and Travel . • Fitness Programs i • Dance Programs • General Interest Programs (i.e. French, Cooking, Spanish, etc.) • Art& Music Programs • Computer& Digital Photography L • Workshops &-Seminars(i.e. Blood Pressure, Financials,etc.) • Fundraising &Special Events(i.e. Dinner theatres, Euchre Extravaganzas, etc.) - E What is the total program registration or association membership in your Approximately 2000 Organization? _ What percentage of your registration or membership are Clarington 95 % residents? Describe how the program/services provided by your Organization will benefit as a result of Municipal funding. Funding provided by the Municipality of Clarington will allow the BOAA to continue its operation as a full service community recreation centre for older adults 55+. With this support we are able to hire qualified fulltime staff, program instructors as well as.provide a fully accessible facility that is able to provide a warm and friendly environment for us to implement our mission of "promoting the health and happiness of older adults by providing opportunities to I` enhance their quality of life". What funding category does your Organization fall into? External Agency j s - t 2016 Request (insert dollar figure) $ 303,150 Have you made a previous request for 4 \\COAA-SRV\data\User Data\Angie\Desktop\boaa\COAA\2016 Grant Application.docxx' 25 3a Municipal grant to the Municipality Yes of Clarington? If YES, please complete the following: YEAR REQUESTED AMOUNT REQUESTED AMOUNT RECEIVED 2015 $310,000* $255,000* 2014 $255,000* $255,000* 2013 $204,000* $204,000* 2012 $180,225* $180,225* 2011 $170,500* $170,500* 2010 $132,000 $132,000 2009 $125,000 $125,000 *Facility Utilities where adjusted and included within these years Has your Organization requested funding in the last 12 months from any other Municipal, Provincial or Federal Yes Department or Agency? If YES, please complete the following: i Agency Year Requested Received Elderly Persons Funding 2013 to 2015 $42,750 $42,750 Service Canada 2013 to 2015 Varies based on $3,500 to$9,000 position Seniors Community Grant 2015 $8,000 $8,000 a� i ; it..I pN� 4 j i \\COAA-SRV\data\User Data\Angie\Desktop\boaa\COAA\2016 Grant Application.docxx ! 259 Terms and conditions 1. In the event that the funds allocated are not used for the services, event or project as described in the application, or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith to the Municipality. 2. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Claringto i. 3. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. i 4. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 5. If the recipient is an arms-length agency, the Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the'Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. i f Declaration of Organizations' Executive: j I We certify that, to the best of our knowledge, the information provided herein is accurate and r complete and is endorsed by the Organization, which we represent and accept conditions as noted in this application. I Name Title Date Signature 7 Alan Tibbles President Feb 24, 2016 Norma Evans Secretary/Tr,asurer Feb 24, 2016 _ i; i r This Application must be signeI by two.(2) Members of the Executive. t Budget Information: Please complete, in detail, the attached farm. Also include a copy of the most recent statement of revenue and expenditures and statem(nt of Assets/Liabilities (balance sheet), for the most recent fiscal year. Please return application form to: Nancy Taylor, Director of Finance - Municipality of Clarington :40 Temperance Street = Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623-3379 ext. 2602 :Email: ntaylor _clarington.net } i f Budget Information k I` \\COAA-SRV\data\User Date\Angie\Desktop\boaa\COAA\2016 Grant Application.docxx 280 Revenue2015 2016 Grants - Federal / Provin,,ial 42,750 42,750 3,650 10,000 Municipal Grant 310,000 303,150 Memberships 39,000 45,000 Registered Programs 148,800 148,800 Drop In Programs 24,100 24,100 Fundraising 68,200 68,000 Donations /Sponsorships 10,000 10,000 Other'(Specify) Facility Re itals 25,000 33,000 Caf6/Catering 48,400 42,400 Last Year Surplus/Defic it 0 0 Total Revenue 719,900 727,200 _ Expenditures 2015 2016 Salaries - Full Time/Part 'ime 378,000 378,000 Scheduled Programs., 118,300 118,300 Admin/Office/Advertisir g 65,000 68,000 /Audit, Insurance, Audi., Rebranding Maintenance 48,000 48,140 Utilities 40,900 45,060 Other (Specify) Fundrais_ng 29,700 29,700 _ Caf6/Catering 30,000 30,000 Contingency Fund 10,000 10,000 Total 'Expenses 719,900 727,200 f € i Surplus (Deficit) 2015 2016 'F 0 0 : NOTE: ALL APPLICANTS MUST.::OMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUM 9ARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. Xt S \\COAA -3RV\data\User Data\Angie\Desktop\boaa\COAA\2016 Grant Application.docxx S - E 261 SUBMIT ORIGINAL TO; MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF j FINANCE 40 TEMPERANCE STREET j BOWMANVILLE, ONTARIO L1 C 3A6 PLEASE PRINT/TYPE SUBMISSION DEADLINE: r November 13., 2015 PLEASE COMPLETE ALL AREAS Organization Name Telephone # i- i Address Sex 071 City I Town Province Postal Code f Contact:�Intor atio .:.......:..,.:.::..:... Name Email Address Telephone # A//O/';-,� „� y=mss 5 � T� ::. ve.�� for:.G�rr:.en:L:Yeae;.{:>_� . .. . :.. ... .:..:. . :::.....: :. . �-::....:::::..:::: ....:. ...:... � Position Name Contact Information President (home ft H .S— 3 you j f (business #): (email): Secretary (home #): (business "4 j (email): � j Treasurer (home#): (business #): (email): i I:\Administration\2016 BUDGET\2016 Grant Application.docxx i 262 Is your Organization incorporated as non-profit? Yes ❑ No ®/" If yes, when? (aaimdyy) Is your Organization based within the Municipality,of Clarington? Yes C4/ 'No ❑ Is your Organization based within the region of Durham , Yes of No ❑ List the programs/services provided by your Organization 4. C9 1_ �t f f What is the total program registration or association membership in your Organization? What percentage of your registration or membership are Clarington residents? Describe how the program/services provided by your Organization will benefit as a result of Municipal fending. I:\Administration\2016 BUDGET\ 016 Grant Application.docxx C 263 `hat funding category sloes your ❑ Recreation & Leisure Organization fall into? ❑ Civic ❑ Social �doards of Council / Hall Boards, r T$2€ 16 Request (insert dollar figure) i Have you made a previous request for a Municipal grant to the Municipality Yes No ❑ of Clarin ton? If YES, please complete the following: E Year Requested Amount Requested Amount Received �r 4-ye o i Has your Organization requested i funding in the last 12 months from any other [!Municipal, provincial or Federal Yes ❑ No a-' Department or Agency? If YES, please complete the following: i Agency Year Requested Received I' i i I' ('. j i r I:1Administration\2016 BUDGET\2016 Grant Application.docxx 264 Terms and conditions 1. In the event that the funds allocated are not used for the services, event or project as described in the application, or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith to the Municipality. 2. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. 3. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. 4. The applicant will retain and make available for-inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 5. If the recipient is an arms-length agency, the Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Declaration of Organizations' Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent and accept conditions as noted in this application. Name Title Date Signature j CTT This Application trust be signed by two (2) Iilernlbers of the ExeCULI' e. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures and statement of Assets/Liabilities (balance sheet), for the most recent fiscal year. Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623-3379 ext. 2602 Email: ntaylor ,clarington.net 1:\Administration\2016 BUDGET\2016 Grant Application.docxx i Budigvt Information 265 F �evenue 2015 2016 ederal / Prov : incial icipal Grant mberships gistrations ndraising E Other (Specify) Last Year Surplus/Deficit C Total Revenue i f i -06f� tiGl I Expenditures 2015 2016 Salaries — Full Time Salaries— Part Time Facility Rental is Office Supplies I Telephone � Advertising Maintenance Utilities Other(Specify) Total Expenses Surplus (Deficit) 2015 2016 i NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR I FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. F 1 I:\Administration\2016 BUDGET\2016 Grant Application.docxx I 266 i The Corporation of the Municipality of Clarington 2016 Draft Capital Budget 2016 Summaries 267 Corporate Services 276 Clerks Department 279 is I Emergency Services 282 Engineering Department 290 Operations Department 355 Community Services 373 � Planning Services 423 Clarington Public Library 425 f i k i c l L r r 267 Municipality of Clarington Capital Expenditures Summary i 2016 16 Corporate Services 367,750 t 19 Clerk's Department 56,000 28 Emergency Services 1,157,010 32 Engineering Services 13,560,725 36 Operations. 5,032,600 42 Community Services 854,300 50 Planning Services 810,000 62 Libraries 241,765 P Total 22,080,150 h i i . r F j'. 268 Municipality of Clarington Capital Funding by Source 2016 Expenditures (22,080,150) External Financing 1,446,730 Internal Financing 5,762,311 Reserves 629,395 Reserve Funds 7,630,901 Development Charges 6,610,813 Total - 269 ! Municipality of Clarington 2016 Capital Budget Revenue Summary by Type ` Total Total Corporate Clerks Emergency Engineering Operations Community Planning Library 2015 2016 Services Services - Fire Services Services Services h External Financing Other ($25,000) ($262,950) ($262,950) Developer Recovery ($19,500) ($750,000) ($750,000) Grants-Province ($433,780) ($433,780) ($433,780) I Other Municipalities Recovery ($652,500) ($1,130,780) ($1,446,730) ($1,446,730) Internal Financing Municipal Tax Levy ($5,013,673) ($5,762,311) ($119,400) ($126,615) ($2,779,845) ($1,554,100) ($299,300) ($747,000) ($136,051) ($5,013,673) ($5,762,311) ($119,400) ($126,615) .($2,779,845) ($1,554,100) ($299,300) ($747,000) ($136,051) Reserves Municipal Acquisitions ($63,000) ($63,000) ($63,000) General Capital ($100,000) ($7,395) ($7,395) Pits & Quarries ($300,000) ($535,000) ($200,000) ($335,000) Waterfront Trail ($17,818) I Samuel Wilmot Nature Area ($523) Rural Roads Rehab ($24,00.0) ($24,000) ($481,341) ($629,395) ($7,395) ($200,000) ($359,000) ($63,000) Reserve Funds ! Parking Lot• ($10,000) ($51,000) ($51,000) Engineering Fleet ($45,000) Rate Stabilization ($100,000) Municipal Capital Works Program ($1,228,903) ($1,212,051) ($1,086,480) ($117,000) ($8,571) General Municipal Purposes ($50,000) C/S Bldg Refurbishment ($50,000) ($50,000) Road Contributions ($350,000) ($100,000) ($100,000) Facilities / Parks Maintenance ($325,000) ($435,000) ($435,000) Engineering Parks Capital ($125,500) ($387,000) ($387,000) C" C/S Capital ($283,700) ($243,000) ($243,000) Computer Equipment ($240,000) ($140,000) ($140,000) Fire Equipment ($725,000) ($1,023,000) ($1,023,000) Animal Services Capital ($10,000) i' Operations Equipment ($562,000) ($835,000) ($835,000) Impact/ Escrow Funds ($267,000) Veridian (Mun. Govt Enterprise) ($462,850) ($108,350) ($354,500) Federal Gas Tax Receipts ($2,510,000) ($2,642,000) ($2,080,000) ($300,000) ($262,000) Library Capital ($55,000) ($25,000) ($25,000) - 270 Total Total Corporate Clerks Emergency Engineering Operations Community Planning Library 2015 2016 Services Services - Fire Services Services Services Newcastle Waterfront ($84,807) Community Emergency Mgmt ($200,000) Library Computer Equipment ($20,000) ($20,000) Clerks Fleet ($5,000) ($5,000) ($7,171,910) ($7,630,901) ($248,350) ($56,000) ($1,023,000) ($3,653,480) ($2,066,500) ($555,000) ($28,571) Development Charges Public Library ($77,143) ($77,143) ($77,143) Eng.-Park Dev. & Facilities ($679,500) ($783,000) ($783,000) Operations Department ($524,700) ($1,053,000) ($1,053,000) Roads & Related ($5,190,668) ($4,697,670) ($4,697,670) Parking ($19,800) ($6,491,811) ($6,610,813) ($5,480,670) ($1,053,000) ($77,143) Total Financing ($20,289,515) ($22,080,150) ($367,750) ($56,000) ($1,157,010) ($13,560,725) ($5,032,600) ($854,300) ($810,000) ($241,765) 2015 Total Financing ($20,289,515) ($401,400) ($42,000) ($1,076,615) ($13,056,000) ($3,456,000) ($1,266,500) ($746,000) ($245,000) 2015 Tax Levy Financing ($5,013,673) ($119,400) ($126,615) ($2,370,672) ($1,314,100) ($295,600) ($683,000) ($104,286) 2014 Tax Levy Financing $4,646,886 2013 Tax Levy Financing $3,657,952 2012 Tax Levy Financing $3,555,836 2011 Tax Levy Financing $3,228,626 Note: In 2.011, projects were transferred from the capital budget to 2010 Tax Levy Financing $4,070,448 the current budget to comply with PSAB capital reporting 2009 Tax Levy Financing $3,710,305 requirements. 2008 Tax Levy Financing $3,169,471 2007 Tax Levy Financing $2,854,874 2006 Tax Levy Financing $2,825,874 2005 Tax Levy Financing $2,806,001 271 Municipality of Clarington 2016 Capital Budget Summary by Department Department/Project Gross Cost Revenue External Reserves Reserve Development Fund Financing Funds Charges r 16 Corporate Services j 162 Information Technology 16-162-07100 Computer Hardware 217,500 (19,150) (198,350) 16-162-07200 Computer Software 150,250 (100,250) (50,000) Total 162 Information Technology 367,750 (119,400) (248,350) Total 16 Corporate Services 367,750 (119,400 (248,350) 19 Clerks 192 Parking Enforcement 19-192-16001 New Vehicle for Parking Enforcement 28,000 (28,000) 19-192-16002 Replacement for Pontiac Pursuit 28,000 (28,000) Total 192 Parking Enforcement 56,000 (56,000) Total 19 Clerks 56,000 (56,000) 28 Emergency Services- Fire I 130 Administration 28-130-16002 Dorm Upgrades - Station 1 32,000 (32,000) Total 130 Administration 32,000 (32,000) ` 281 Fire Suppression 28-281-09002 Self Contained Breathing Apparatus 35,000 (35,000) 28-281-10017 Bunker Gear 74,010 (74,010) 28-281-15400 Leather Bunker Boots 25,000 (17,605) (7,395) 28-281-16004 Portable Pumps for Tankers T12, T13, T15 16,000 (16,000) Total 281 Fire Suppression 150,010 (126,615 (7,395) (16,000) 388 Fleet G 28-388-15002 Pumper 1-22 675,000 (675,000) 28-388-16003 Tanker 11 300 000300 .000 Total 388 Fleet 975,000 ) � (975,000) � Total 28 Emergency Services - Fire 1,157,010 (126,615) (7,395) (1,023,000) 32 Engineering Services 324 Street Lighting 32-324-05102 Street Light Installation - Various 75,000 (75,000) 32-324-16103 Courtice Rd Street Lights - South of Holyrod Dr 32,000 (32,000) Total 324 Street Lighting 107,000 (75,000) i (32,000) t 325 Park 32-325-12104 Bondhead Waterfront Park 500,000 (50,000) (450,000) 32-325-14101 Aspen Springs Parkette 220,000 (22,000) (198,000) 32-325-15103 Clarington-Fields - Washrooms 400,000 (310,000) .(90,000) 32-325-16105 Prince William Parkette 50,000 (5,000) (45,000) 32-325-16108 Light Armoured Vehicle Monument 20,000 (20,000) i 272 Municipality of Clarington 2016 Capital Budget Summary b Department Department/Project mart' bPearGross-Cost Revenue External Reserves Reserve Development Fund Financing Funds Charges Total 325 Park -1,190,000 (20,000) (387,000) (783,000) 329 Bridges 32-329-13101 Structures Rehabilitation 1,190,000 (756,220) (433,780) Total 329 Bridges 1,190,000 (756,220) (433,780) 330 Roads and Structures 32-330-05118 Pavement Rehabilitation Program 1,915,000 (135,000) (1,780,000) 32-330-10101 Roadside Protection Program 150,000 (150,000) 32-330-11103 Duke Street Reconstruction (Baseline Road to Argyle Street) 308,750 (308,750) 32-330-11109 Mill Street Reconstruction 59,850 (4,369) (55,481) 32-330-12106 Nelson Street Road Reconstruction 63,650 (18,331) (45,319) 32-330-13105 Trulls Road Reconstruction (George Reynolds Drive to Billett Gate) 118,750 (48,806) (69,944) 32-330-15102 Grady Drive (at Foster Creek) 156,500 (156,500) 32-330-15106 Holt Rd Reconstruction (Bloor Street to Highway 2) 1,193,000 (244,565) (948,435) 32-330-161,02 Middle Rd Reconstruction (Concession Roadd 3 to Urban Limit) 3,000,000 (750,000) (382,500) (1,867,500) 32-330-16105 North Scugog Court Surface Asphalt (Dan Sheehan Lane to West Scugog Lane) 24,000 (2,563) (21,437) 32-330-16106 Port Darlington Subdivision Road (Port Darlington Road to East) 335,000 (190,950) (1441050) 32-330-16107 Mill St South Active Transportation (Port of Newcastle Drive to Boulton Street) 430,000 (430,000) 32-330-16108 Darlington Park Rd Level Crossing Improvements at CN Rail 110,000 (110,000) 32-330-16109 Longworth Ave Extension E A (Green Road to Holt Road) 281,000. (281,000) 32-330-16110 Soper Creek Crossing Pedestrian Link to Camp 30 364,350 ( ,350) (30 32-330-16111 Lambs Road Interchange at Highway 401 30,000 (30,000) 32-330-16112 Rural Road Rehabilitation Program 240,000 (240,000) 32-330-17101 Lambs Lane Reconstruction (Odell Street to North Limit). 926,875 (326,875) (200,000) (400,000) Total 330 Roads and Structures 9,706,725 (1,700,625) (940,950) (200,000) (2,881,134) (3,984,016) 331 Sidewalks and Walkways 32-331-05102 Sidewalk Replacement - Unspecified 200,000 (200,000) 32-331-11101 Liberty Street Sidewalk (Longworth to Bons Avenue) west side 98,000 (9$,000) 32-331-13223 Main Street Orono Sidewalk 28,000 (28,000 Total 331 Sidewalks and !Walkways 326,000 (228,000) (98,000) 332 Traffic Signals 32-332-16001 Nash Road at Varcoe Road Traffic Signals. 260,000 (96,798) (163,202) 32-332-16002 Nash Road at Centrefield Drive Traffic Signals 260,000 (96,798) (163,202 Total 332 Traffic Signals 520,000 (193,596) (326,404 335 Intersection Improvements 32=335-16001 King Street at Scugog Street Intersection Improvements 10 000 (5,590) (4,410) Total 335 Intersection Improvements.' 10,000 (5,590) (4,410) 338 Streetscape 32-338-16101 Newcastle Streetscape Improvements 301,000 (72,000) (114,500) (114,500) 32-338-16103 King Street Streetscape (RR 57 to Bowmanville Creek) 10,000 (5,000) (5,000) Total 338 Streetscape 311,000 (72,000) (119,500) (119,500 j 273 Municipality of Clarington 2016 Capital Budget j Summary by Department Department/Project Gross Cost Revenue External Reserves Reserve Development Fund Financing Funds Charges i 340 Erosion Protection 32-340-15101 Various Erosion Protection Works 200,000 (66,660) (133,340) Total 340 Erosion Protection 200,000 Total 32 Engineering Services 13,560,725 2 779 845 (66,660) (133,340) ( ) (1,446,730) (200,000) (3,653,480) (5,480,670) 36 Operations 325 Park 36-325-10100 Various Park Upgrades 112,000 (57,000) (55,000) 36-325-10110 Park Furniture / Equipment 90,000 (90,000) 36-325-16140 Sports Field Rehabilitation 70,000 (70,000) Total 325 Park 272,000 (57,000) (215,000) 330 Roads and Structures ) 36-330-14200 Retaining Walls 50,100 (50,100) Total 330 Roads and Structures 50,100 (50,100) 370 Building and Property Services 36-370-10340 Various Community Buildings 110,000 (110,000) 36-370-11106 Municipal Administrative Centre Upgrades 57,000 (57,000) 36-370-11130 Depot 42 Operations Centre 750,000 (75,000) . (675,000) 36=370-11500 Various Arenas 80,000 (80,000) 36-370-14100 Operations Depot Improvements 90,000 (90,000) 36-370-14130 Emergency Services - Station #1 40,000 (40,000) 36-370-16100 Renovations to Municipal Administrative Centre/ Library Second floor 379,500 (379,500) j Total 370 Building and Property Services 1,506,500 (207,000) '(624,500) 380 Road Maintenance ) (675,000) 36-330-10100 Rural Road Resurfacing 1,899,000 1 Total 380 Road Maintenance ( 240000) (359,000) '(300,000) 1,899,000 (1,240,000) (359,000) (300,000) 388 Fleet 36-388-10100 Fleet Replacement - Roads 835,000 (835,000) j 36-388-10150 Fleet New - Roads 250,000 (25,000) (225,000) 36-388-11250 Fleet New - Parks 100,000 36-388-14350 New Equipment Cemetery 70,000 ( ,000) (90,000) Total 388 Fleet � - ((77,000) (63,000) 1,255,000 (877,000) (378,000) 460 Museum/Visual Arts Centre j G. 36-460-09100 Bowmanville Museum 50,000 (50,000) Total. 460 Museum/Visual Arts Centre 50,000 (50 000) Total 36 Operations 5 032 6001 554 100 ( ) (359,000) (2,066,500) (1,053,000) _ k 274 Municipality of Clarington 2016 Capital Budget Summary by Department - Department/Project - Gross Cost Revenue External Reserves Reserve Development Fund Financing Funds Charges 42 Community Services 421 Facilities 42-421-14503 CCC - Makeup Air Unit#1 30,000 (30,000) 42-421-14702 FAC ADMIN -Annual Building Studies 48,500 (48 500) 42-421-14801 SCA - Heat Pump Compressor Partial-Replacement 15,000 (15,000) 42-421-15417 RRC - Pad A Sound System 60,000 (60,000) 42-421-15502 CCC - Older Adult Program Kitchen Stove Replacement 5,000 (5,000) 42-421-15503 CCC - Pool Lane Ropes 3,200 (3,200) 42-421-15507 CCC - Domestic Hot Water Tank Refurbish 15,000 (15,000) 42-421-15508 CCC - Emergency Lighting Retrofit (LED) 15,000 (15,000) 42-421-15516 CCC - Fitness Equipment Replacement 49,800 (49,800) 42-421-15602 DSC - Fire System UST Replacement 30,000 (30,000) 42-421-15802 SCA - Olympia Natural Gas Refueling Station Replacement ,000 (20,000) 15 42-421-15804 SCA - Emergency Lighting Replacement (LED) 15,000 ' (15,000) 42-421-16101 ASC - Exterior HD Surveillance Camera - 2,500 (2,500) 42-421-16102 ASC - Carbon Monoxide Detection System 1,500 (1,500) 42-421-16103 ASC - Snow Blower 3,000 (3,000) 42-421-16203 NDRC -,Roof Repairs 45,000 (45,000) 42-421-16204 NDRC - Exterior HD Surveillance Cameras 6,000 (6,000) 42-421-16205 NDRC - Carbon Monoxide Detection System 21500 (2,500) 42-421 (5 -16206 NDRC -Ventless Range System and Electric Range 40,000 ( ,000) 42-421-16207 NDRC - Patron Lobby Furniture Partial Replacement 5,000 (5,000) 42-421-16208 NDRC - Pool Accessible Change Room Motorized Change Table 5,000 (5,000) 42-421-16209 NDRC - Teaching Pool Heat Exchanger Replacement 5,000 (5,000) 42-421-16210 NDRC - Pool Deck Lighting Upgrade to LED 20,000 (20,000) 42-421-16211 NDRC - Family Change Room Locker Refurbishment 30,000 (30,000) 42-421-16212 NDRC - Rooftop Air Duct Insulation Repair 28,000 (28,000) 42-421-16301 OPP - Pool Chemical Controller Replacement 3,000 (3,000) 42-421-16302 OPP - Pool Water Heater Replacement 12,000 (12,000) 42-421-16403 RRC - Refridgeration Plant Main Controls Upgrade 50,000 (50,000) 42-421-16407 RRC - Exterior HD Surveillance Cameras 6,000 (6,000) 42-421-16408 RRC - Carbon Monoxide Detection_System 2,500 (2,500) 42-421-16502 CCC - Exterior HD Surveillance Cameras 6,000 (6,000) 42-421-16503 CCC - Carbon Monoxide Detection System 2,500 (2,500) 42-421-16504 CCC - Domestic Water System Upgrades 24,600 (24,600) 42-421-16505 CCC.- Fitness Change Room Vanity Replacement 101000 (10,000) 42-421-16506 CCC - Fire Alarm Panel Upgrade 10,000 (10,000) 42-421-16602 DSC - Carbon Monoxide Detection System 2,500 (2,500) 42-421-16603 DSC - Exterior HD Surveillance Cameras 3,000 (3,000) 42-421-16604 DSC - Change Room Hallway and Exit Door Replacement 18,000 (18,000) 42-421-16801 SCA - Hot Water Holding Tank Refurbishment 10,000 (10,000) 275 Municipality of Clarington 2016 Capital Budget Summary by Department I Department/Project Gross Cost Revenue External Reserves Reserve Development Fund Financing Funds Charges 42-421-16802 SCA -Arena Roof Repairs 20,000 (20,000) 42-421-16805 SCA - Exterior HD Surveillance Cameras 6,000 (6,000) 42-421-16806 SCA - Carbon Monoxide Detection System 2,500 (2,500) 42-421-16807 SCA - Referee Room Hallway - Spray Insulation Vapour Barrier 7,200 (7,200) I 42-421-16808 SCA - Storm Drain Connection - East Exit Doors - Pad A Lobby 21,000 (21,000) 42-421-16809 SCA - Main Entrance Sliding Door Replacement 18,000 (18,000) 42-421-16810 SCA - Pad A Lobby Exit Doors - Replacement 15,000 (15,000) 42-421-16902 BIS - Carbon Monoxide Detection System 1,500 (1,500) .42-421-16903 BIS - Roof Repairs 50,000 (50,000) 42-421-16904 BIS - Exterior HD Surveillance.Cameras 3,000 (3,000) 42-421-16905 BIS - Hydro Transformer Access Road - Paving and Sodding 20,000 (20,000) 42-421-17501 CCC - Roof Top Unit#5 Library 20,000 (20,000) 42-421-18502 CCC - Roof Top Unit#4 Library. 10,000 (10;000) . Total 421 Facilities 854,300 (2991300) (555,000) Total 42 Community Services 854,300 (299,300) (555,000) 50 Planning Services 130 Administration 50-130-10001 Land Acquisition 810 000 . (7471000) (63,000) Total 130 Administration 810,000 (7471000) (63,000) Total 50 Planning Services 810,000 (747,000) . (63,000) 62 Libraries 440 Libraries 62-440-05020 Library Technology 100,000 (80,000) (20 000) 62-440-06100 Library Collection 141,765 (56,051) (8,571) (77,143) Total 440 Libraries 241,765 (136,051) (28,571) (77,143) Total 62 Libraries 241,765 (136,051) (28,571) (77,143) Total 22,080,150 (5,762,311) (1,446,730) (629,395) (7,630,901) (6,610,813) i . i j . i 276 Municipality of Clarington Capital Budget Summary by Department Department and Project Gross Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges 16 Corporate Services 162 Information Technology 16-162-07100 Computer Hardware 217,500 (19,150) (198,350) 16-162-07200 Computer Software 150,250 (100,250) (50,000) Total 162 Information Technology 367,750 (119,400) (248,350) Total 16 Corporate Services 367,750 (119,400) (248,350) Total Corporate Services 367,750 (119,400) (248,350) r G i' r is f i r:. I i Municipality of Glarington Capital Projects 277 Project 16-162-07100 Computer Hardware Version Ca ital Plan Year 2016 partment ICORP.SERVICES l sub-Department JIT Description Project Description: Corporate Wide ($142,000)-server hardware upgrades,replacement printers,workstation replacement cycle,switch upgrades, additional storage,projector for meeting room 1A,phone system upgrades. Corporate Services ($1,000)-Laptop for d Communications. Emergency Services ($11,600)- (2) laptops for Training& Prevention,mobile printer for prevention,(3)large monitors,Laser printer for Pre-alerts,Pre-alert for station#5. Engineering.($5,200)-Workstation upgrades,workstation for Engineer. Community Services ($4,200)-(11)24"monitors,(2)Orbital scanners, RRC Lead hand workstation. Operations ($53,500)-Communications tower Orono Depot,parts scanner for City Wide,Workstation for Depot 42,(2)workstations for Hampton Depot, i i Location: Total 2016 20172018 2019 2020 2021 ,2022:; _ .. - - _ - ._.... Expenditures _ j< Computer Hardware 737,500 217,500 130,000 130,000 130,000 130,000 737,500 217,500 130,000 130,000 130,000 130,000 Expenditures Total 737,500 :;217,500 : 130,000 x:..130 000 130 000 130,000 cunding E; (• iicipal Tax Levy Municipal Tax Levy 179,150 19,150 40,000 40,000 40,000 40,000 179,150 19,150 40,000 40,000 40,000 40,000 Reserve Funds r Computer Equipment 450,000 90,000 90,000 90,000 90,000 90,000 Veridian(Mun.Govt Enterprise) 108,350 108,350 558,350 198,350 90,000 90,000 90,000 90,000 I' Funding Total 737,500 : 217,500 "130,000 130,000130,000 130,000; I Attributes Attribute. dValue Comment Department CORP.SERVICES j Sub-Department IT Project Approval Approved Location All Project Classification Program/Activity IT-2004 COMPUTER HARDWARE DC Reference No. Road Segment No. Expected Useful Life i Project Manager I; c I j Municipality of Clarington 278 iCapital Projects Project 16-162-07200 Computer Software Version Ca ital Plan Year 12016 -jepartment ICORP.SERVICES I Sub-Department JIT Description= Project Description: Corporate Wide($75,000)-server software upgrades,MS software upgrade,application upgrades. Corporate Services ($20,000)- Purchasing software. Engineering($11,000)-Software upgrades for staff,AutoCad software for Engineer. Community Services ($10,500)-Scheduling software,Volunteer Management software. Clerks ($8,750)-(30) Las erfiche licenses,(4)Adobe Pro licenses,(4)accessible PDF fix software,accessibility training software. Finance ($15,000)-Budger builder,Great Plains scripts & customized reports,City Wide customizations. Planning($10,000)-Sign permit online payment module. Location: Budgef.. . _ Tota_I2016 2017 2018 . , 2019; 2020 2021 2022 Expenditures Computer Software 730,250 150,250 145,000 145,000 145,000 145,000 730,250 150,250 145,000 145,000 145,000 145,000 Expenditures Total -730,250 150,250 _145;000. 145,000-. 145,000:. 145,000 mounding 1, ,iunicipal Tax Levy Municipal Tax Levy 480,250 100,250 95,000 95,000 95,000 95,000 480,250 100,250 95,000 95,000 95,000 95,000 Reserve Funds Computer Equipment 250,000 50,000 50,000 50,000 50,000 50,000 250,000 50,000 50,000 50,000 50,000 50,000 Funding Total 730,250.. 150,250 145 000 ` 145,000 A45,000: 145;000 Attributes Attribute Value Comment Department CORP.SERVICES Sub-Department IT Project Approval Approved Location .Project Classification Program/Activity IT-2004 COMPUTER SOFTWARE DC Reference No. Road Segment No. Expected Useful Life Project Manager i 279 Municipality of Clarington Capital Budget Summary by Department Department and Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges l 19 Clerk's Department 192 Parking Enforcement 19-192-16001 New Vehicle for Parking Enforcement 28,000 (28,000) 19-192-16002 Replacement for Pontiac Pursuit 28,000 (28,000) Total 192 Parking Enforcement 56,000 (56,000) Total 19 Clerk's Department 56,000 (56 000) (56,000) Total Clerk's Department 56,000 I' E c . I i is r: I i i I ; { i Municipality of Clarington Capital Projects 280 Project 19-192-16001 New Vehicle for Parking Enforcement Version Ca ital Plan I Year 12016 'partment CLERK'S Sub-Department 1PARKING ENF. Description Project Description: i New Vehicle for Parking Enforcement Division Location: i 40 Temperance Street, Bowmanville i i Budget Total 2016. 2017 201,8 2019":: ;2020. 2021 2022x" - ...... ... .. - _. Expenditures I Fleet Replacement 28,000 28,000 28,000 28,000 Expenditures Total 28,000 28;600 - -un ding serve Funds Parking Lot 28,000 28,000 f 28,000 28,000 Funding Total 281000 28,000> _ At Attribute Value = Commerit r Department CLERK'S .Sub-Department PARKING ENF. .Project Approval Location All F Project Classification New u_ Program/Activity , DC Reference No Road Segment No. Expected Useful Life Project Manager i i' i Municipality of Clarincgton 281 Capital Projects Project 19-192-16002 Replacement for Pontiac Pursuit Version [Capital Plan Year 2016 Liepartrnent CLERK'S Sub-Department IPARKING ENF. _ Description - Project Description: Replacement for 2005 Pontiac Pursuit, Fleet-LIC-028 VIN #1 GZAJ52F457530295 Location: 40 Temperance Street, Bowmanville —. udget. Total - 2016 ;201T 2018 2099_ _. -:2020 : ' 2021 2022: Expenditures - --- - Fleet Replacement 28,000 28,000 28,000 28,000 Expenditures Total -28,000 28;000 =unding i .<eserve Funds Parking Lot 23,000 23,000 Clerks Fleet 5,000 5,000 28,000 28,000' Funding Total 28,000 28,000 Attributes Attribute Value Comment Department CLERK'S Sub-Department PARKING ENF. Project Approval Location Project Classification .Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager l I I 282 Municipality of Clarington ti Capital Budget Summary by Department Department and Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges 28 Emergency Services - Fire 130 Administration 28-130-16002 Dorm Upgrades - Station 1 32,000 (32,000) Total 130 Administration 32,000 (32,000) 281 Fire Suppression 28-281-09002 S.C.B.A. 35,000 (35,000) 28-281-10017 Bunker Gear 74,010 (74,010) 28-281-15400 Leather Bunker Boots 25,000 (17,605) (7,395) 28-281-16004 Portable Pumps for Tankers T12, T13, T15 16,000 (16,000) Total 281 Fire Suppression 150,010 (126;615) (7;395) (16,000) 388 Fleet 28-388-15002 Pumper 1-22 675,000 (675,000) 28-388-16003 Tanker 11 300,000 (300,000) Total 3E8 Fleet 975,000 (975,000 Total 28 Emergency Services - Fire 1,157,010 (126,615) (7,395) (1,023,000) Total Emergency Services - Fire 1,1571010 (126,615) (7,395) (11023,000) i i I I. i; L` i Municipality of Clarington 283 Capita! Projects Project 28-130-16002 Dorm Upgrades- Station 1 lersion lCapital Plan Year 2016 )artment JEMERG.SERVICES -FIRE i Sub-Department JADMIN Description = Project Description: Upgrades for Station 1 Dorm/Training Room, - replace existing cupboards, doors and assembly - upgrade flooring r Location: Station 1 - Bowmanville i Budget = Tofal2016 2017 2018 2019 2020 2021 2022' Expenditures Renovation 32,000 32,000 32,000 32,000 Expenditures Total 32,000 32,000 `-.7ding ;rve Funds Fire Equipment 32,000 32,000 32,000 32,000 Funding Total Attributes:.. .`l Attnbute.:, Value. Gom hent. Department __ _ _ :EMERG.SE_R_VICES-FIRE Sub-Department ADMIN Project Approval Location Project Classification Betterment Program/Activity DC Reference No. i1 Road Segment No. Expected Useful Life 16-20 Project Manager i; j i • r I'- r j; i Municipality of Clarington 284 Capital Projects Project 28-281-09002 S.C.B.A. Version Ca ital Plan Year 2016 Department JEMERG.SERVICES - FIRE Sub-Department IFIRE SUP. Description Project Description: Upgrade AP50 to AP75 on SOBA equipment- 5 @ $5,000 each = $25,000 Replace 4500 psi SCBA bottles that have reached the end of their life expectancy[15 years old] - 10 @ $1,000 = $10,000 Location: Budget Total 2.016 2017 2018 201Y -;2020 2021 .2022, Expenditures Equipment 135,000 35,000 25,000 25,000 25,000 25,000 135,000 35,000 25,000 25,000 25,000 25,000 Expenditures Total 135,000 ,. 35,000 25 000 25;000 25,000' 25 000 = _ ... . runding .iunicipal Tax Levy Municipal Tax Levy 135,000 35,000 25,000 25,000 25,000 25,000 135,000 35,000 25,000 25,000 25,000 25,000 Funding Total 135;000 35;000 25,000 25,000 25 000- 25 000 - __. ---- _. 0 i �Attribu*teValue Comment Department EMERG.SERVICES-FIRE Sub-Department FIRE SUP. Project Approval Approved _ _. .. Location Project Classification Program/Activity SCBA PACKS,BOTTLES 2004 DC Reference No. Road Segment No. Expected Useful Life Project Manager I Municipality of Clarington Capital Projects 285 Project 28-281-10017 Bunker Gear Version Ca ital Plan Year 2016 i partment JEMERG.SERVICES - FIRE I Sub-Department FIRE SUP. = Description Project Description: Replace 22 sets of worn (over 10 years old) FT and PT bunker gear @ $1,600 = $35,200 Supply 17 new recruits with new bunker gear @ $2,180 = $37,060 Replace 7 helmets (over 10 years old) @ $250 = $1,750 i i r Location: All Stations Buget - d Tofal 2016 2017 L 2018 2019 2020 2021 , 2022 Expenditures • t Equipment 274,010 74,010 50,000 50,000 50,000 50,000 274,010 74,010 50,000 50,000 50,000 50,000 Expenditures Total 274;010 74;010 5.0;000 - r-,,nding Acipal Tax Levy Municipal Tax Levy 274,010 74,010 50,000 50,000 50,000 50,000 274,010 74,010 50,000 50,000 50,000 50,000 Funding Tofa/ 274,010 74:,010 50 000 50,000 50 000 50,000 Attributes - - Attribute Value Comment' Department EMERG.SERVICES-FIRE Sub"-Department FIRE SUP. Project Approval Approved .Location All Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life 1-5 Project Manager r ' 1 l I � I i I' j Municipality of C[arincgton 2$6 Capital Projects Project 28-281-15400 Leather Bunker Boots Version Ca ital Plan Year 2016 department JEMERG.SERVICES -FIRE Sub-Department IFIRE SUP. Description Project Description: Upgrade to leather bunker boots. Boots last approximately 5 years. Current price is $375/pair. Location: - _ Total 2016 2017 2018 2019; 2020 _ 2021 2022 Expenditures Equipment 125,000 25,000 25,000 25,000 25,000 25,000 125,000 25,000 25,000 25,000 25,000 25,000 Expenditures Total 125 000: 25,•000 25 000 25,000 25,000 25,000 Funding i unicipal Tax Levy Municipal Tax Levy 117,605 17,605 25,000 25,000 25,000 25,000 117,605 17,605 . 25,000 25,000 25,000 25,000 Reserves General Capital 7,395 7,395 7,395 7,395 Funding Total .1-25,000:** 25000 25,000 25;000 25,000 25,000_' Attributes_ Attribute. Value = comment... Department EMERG.SERVICES-FIRE Sub-Department FIRE SUP. Project Approval Approved Location Project Classification Replacement Program/Activity DC Reference No. u.m Road Segment No. Expected Useful Life `1-5 Project Manager Municipality of Clarington 287 Capital Projects Project 28-281-16004 Portable Pumps for Tankers T12, T13, T15 ersion lCapital Plan Year 2016 ?artment EMERG.SERVICES -FIRE E Sub-Department FIRE SUP. Description Project Description: Replace Portable Pumps on Tanker 12, Tanker 13 and Tanker 15 i i I Location: I Station 2, 3 and 5 Budget Total 2096 '2017 2Q1t3; 2019 2020 2021 2.022; �. Erpenditiures I Equipment 16,000 16,000 16,000 16,000 Expenditures Total16,000 '16 ( coding _: . .... ._ - I arve Funds Fire Equipment 16,000 16,000 16,000 16,000 Funding Total ' 16.000 1&,000 I Attributes Attribute Value Comment;;:: Department EMERG.SERVICES-FIRE Sub-Department FIRE SUP. j Project Approval Location Project Classification J -jj Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager .- 1 c b r t: i' 288 Municipality of Clarington Capital Projects Project 28-388-15002 Pumper 1-22 -'ersion lCapital Plan Year 12016 11 Department EMERG.SERVICES-TIRE Sub-Department ]FLEET Project Description: Replace 2003 Freightliner FL80 as per Fleet Replacement Schedule Fleet-FIRE-009 VIN #1 FVABGCV933L96218 Location: Station 2, Newcastle B - _Total = 2016- -2017 y2Q182019_ 2020 202.1 _2022; Expenditures Fleet Replacement 675,000 675,000 675,000 675,000 Expenditures Total 675000 675000 ending _.,._v .<eserve Funds Fire Equipment 675,000 675,000 675,000 675,000 Funding Total 675;000 ;675,000 Attribute Value :, - Comment Department _ _ - ._e EMERG.SERVICES-FIRE _. a_.rz__ _m L-E _ Sub-De_. ._partment .FLE-ET- Project Approval Location Ward 3 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life 16-20 Project Manager f Municipality of Clarington 289 Capital Projects Project 28-388-16003 Tanker 11 ersion Ca ital Plan Year 2016 partment JEMERG.SERVICES - FIRE Sub-Department FLEET Description Project Description: Replace 1999 GMC Tanker as per Fleet Replacement Schedule. i Fleet-FIRE-004 I VIN #1 GCP7H1 CXXJ514665 Location: Station 1 - Bowmanville Budget : - - total _z016_ 2017 = _2018 s,2019 2020 2021 _2022€ E:penditures r Fleet Replacement 300,000 300,000 300,000 300,000 Expenditures Total 300,000 300 OOd ._x._.1..1-___......,_ I -ending verve Funds Fire Equipment 300,000 300,000 300,000 300,000 Funding Total :_ 300000 300 Attributes `.-+ Attri6ate Vslue. -Comment Department `EMERG.SERVICES-FIRE f, Sub-Department FLEET _ _ __ __ Project Approval ——— -—„ v :,z _ _...,- _� v � _ s �._ e _ _:a. w. i Location Project Classification Replacement _ _, ProgramlActivity DC Reference No. Road Segment No: Expected Useful Life 11-15 Project Manager ii is j L I' ' i! j 290 Municipality of Clarington � Capital Budget Summary by Department Department and Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges 32 Engineering Services 324 Street Lighting 32-324-05102 Street Light Installation - Various 75,000 (75,000) ' 32-324-16103 Courtice Road Street.Lights - South of Holyrod Drive 32,000 (32,000) Total 324 Street Lighting 107,000 (75,000) (32,000) 325 Parks 32-325-12104 Bondhead Waterfront Park 500,000 (50,000) (450,000) 32-325-14101 Aspen Springs Parkette 220,000 (22,000) (198,000) 32-325-15103 Clarington Fields - Washrooms 400,000 (310,000) (90,00o)- 32-325-16105 90,000)32-325-16105 Prince William Parkette 50,000 (5,000) (45,000) 32-325-16108 Light Armoured Vehicle Monument 20,000 (20,000) Total 325 Parks 1,190,000 (20,000) (387,000) (783,000) 329 Bridges 32-329-13101 Structures Rehabilitation 1,190,000 (756,220) (433,780) Total 329 Bridges 1,190,000 . (756,220) (433,780) 330 Roads and Structures 32-330-05118 Pavement Rehabilitation Program 1,915,000 (135,000) (1,780;000) 32-330-10101 Roadside Protection Program 150,000 (150,000) 32-330-11103 Duke Street Reconstruction (Baseline Road to Argyle Street) 308,750 (308,750) 32-330-11109 Mill Street Reconstruction 59,850 (4,369) (55,481) 32-330-12106 Nelson Street Road Reconstruction63,650 (18,331) (45,319) 32-330-13105 Trulis Road Reconstruction (George,Reynolds Drive to Billett Gate) 118,750 (48,806) (69,944) 32-330-15102 Grady Drive (at Foster Creek) 156,500 (156,500) 32-330-15106 Holt Road Reconstruction (Bloor Street to Highway 2) 1,193,000 (244,565) (948,435) 32-330-16102 Middle Road Reconstruction (Concession Road 3 to Urban Limit) 3,000,000 (750,000) (382,500) ; (1,867,500) 32-330-16105 North Scugog CourtSurface Asphalt (Dan Sheehan Lane to West 24,000 (2,563) (21,437) Scuqoq Lane) 32-330-16106 Port Darlington Subdivision Road (Port Darlington Road to East) 335,000 (190,950) (144,050) 32-330-16107 Mill Street South Active Transportation (Port of Newcastle Drive to 430,000 (430,000) Boulton Street) 32330-16108 Darlington Park Road Level Crossing Improvements at CN Rail 110,000 (110,000) 32-330-16109 Longworth Avenue Extension Environmental Assessment (Green Road to 281,000 (281,000) Holt Road) 32-330-16110 Soper Creek Crossing Pedestrian Link to Camp 30 364,350 (364,350) C 32-330-16111 Lambs Road Interchange at Highway 401 30,000 (30,000) 32-330-16112 Rural Road Rehabilitation Program 240,000 (240,000) 32-330-17101 Lambs Lane Reconstruction (Odell Street to North Limit) 926,875 (326,875) (200,000) (400,000) Total 330 Roads and Structures 9,706,725 (1700625) (940,950) (200,000) (2,881 ,134) (3,984,Q16) . r 291 Department and Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges 331 Sidewalks and Walkways 32-331-05102 Sidewalk Replacement - Unspecified 200,000 (200,000) 32-331-11101 Liberty Street Sidewalk (Longworth to Bons Avenue) west side 98,000 (98,000) 32-331-13223 Main Street Orono Sidewalk 28,000 (28,000) Total 331 Sidewalks and Walkways 326,000 (228,000) (98,000 332 Traffic Signals 32-332-16001 Nash Road at Varcoe Road Traffic Signals 260,000 (96,798) (163,202) 32-332-16002 Nash Road at Centrefield Drive Traffic Signals 260,000 (96,798) (163,202) Total 332 Traffic Signals 520,000 (193,596) (326,404 335 Intersection Improvements 32-335-16001 King-Street at Scugog Street Intersection Improvements 10,000 (5,590) (4,410) Total 335 Intersection Improvements 10,000 (5,590) (4,410 338 Streetscape 32-338-16101 Newcastle Streetscape Improvements 301,000 (72,000) (114,500) (114,500) 32-338-16103 King Street Streetscape (RR 57 to Bowmanville Creek) 10,000 (5,000) (5,000) Total 338 Streetscape 311,000 (72,000) (119,500) 119,500 340 Erosion Protection 32-340-15101 Various Erosion Protection Works 200,000 (66,660) (133,340) Total 340 Erosion Protection 200,000 (66,660) (133,340 Total 32 Engineering Services 13,560,725 (2,779,845) (1,446,730) (200,000) (3,653,480) (5,480,670 Total Engineering Services 13,560,725 (2,779,845) (1,446,730) (200,000) (3,653,480) (5,480,670) `. I Municipality of Clarington 292 f Capital Projects Project 32-324-05102 Street Light Installation -Various r Version lCapital Plan Year 2016_ t apartment JENG. SERVICES j Sub.-Department IST. LIGHTG Description = Project Description: The purpose of this project is to provide illumination in accordance with By-Law#84-21, "Criteria and Warrants for Street Lighting". Sites are prioritized to provide the greatest increase in safety. Typical work under this program includes infill of poorly lit areas, and intersection.lighting. Location: r Various Budget Total 2016 -2017 2018 ;' 2019 2020 2021 '2022: Expenditures Contract Admin. 28,000 3,000 5,000 5,000 5,000 5,000 5,000 Design 69,000 9,000 12,000 12,000 12,000 12,000 12,000 Construction 478,000 63,000 83,000 83,000 83,000 83,000 83,000 575,000 75,000 100,000 100,000 100,000 100,000 100,000 - --i Expenditures Tota/ 575;000 75,000i� 100,000 i 100;000 100 000 _900;000� 100,000 Funding _ ..� Municipal Tax Levy Municipal Tax Levy 575,000 75,000 100,000 100,000 100,000 100,000 100,000 575,000 75,000 100,000 100,000 100,000 100,000 100,000 Funding Total 575,000 75,000: 1Q0,000 100 000 700 000 100;000100 000 Attributes Attribute- Valueotnment Department _ EN_G.S_E_RVICES Sub-Department -- ST_._LI_ - .. ----_-- _=_ _--- -_,--------__._,e__-_.,-_--- GHTG Project Approval � Approved_ Location Combination _ m.< .. ,.-_.�,� _.__ �. ��.<.�...yn., �_._..,,_ ._._r_� _. _,-____,_.�� _ _. _r�- m_, _. Project Classification New Program/Activity _ ti a m e _ m n_M ST.LIGHTS IMPROVEMENT-VARIOUS DCReferen_ceN_o. -- Road Segment an- Expected Useful Life._ ,+. 16_-2_0 Project Manager s Sean Bagshaw -a - <<_.____�-. _ -- -, , n_ _----------- -----_--- - i- 293 Municipality of Clarington Capital Projects Project 32-324-16103 Courtice Rd Street Li hts-South of Holyrod Dr Version lCapital Plan Year 2016 Department ENG. SERVICES Sub-Department IST. LIGHTG Description Project Description: Construction of new street lights using existing hydro poles, where possible, to extend the street lighting on Courtice Rd from where the existing lighting terminates approximately 200 m south of Holyrod Dr to the intersection at Holyrod Dr. This will provide additional safety for all road users including vehicles, cyclists and pedestrians. Location: Courtice Rd -200 m south of Holyrod Dr to Holyrod Dr _. .. Budget Total 2016 2017 2Q1.8 2019 - 2020 _202T- u�2022 Expenditures Contract Admin. 2,200 2,200 Design 4,500 4,500 Construction 25,300 25,300 32,000 32,000 Expenditures Total Funding Development Charges Roads&Related 32,000 32,000 32,000 32,000 Funding Total 32;_000 32,000 --- Attributes _ Attribute >Comment Department - ` w ENG.SERVICES Sub-Dep_art_ment ST.LIGHTG _ _ Project Approval..v m. u__ Location _ Ward 1 Project Classification. 3 New LL _ t a _._ _ _-m---u --- --m__ ProgramlActivity DC Reference No. Road Segment No. Expected Useful,Life z w 16-20 Project Manager __---_,a _, w.-._ _n.__ _,--- --._ --_. __ Municipality of Clarington 294 Capital Projects Project 32-324-16103 Courtice Rd Street Lights -South of Hol rod Dr Version lCapital Plan Year 2016 apartment ENG. SERVICES Sub-Department IST. LIGHTG Gallery. /:1^DepartmentlCapitai Works1201612016 Budget12016 Budget Maps132-324-16103.jpg CO UR - 0 GATE BDATE >� NOlYR00 OR z i � ELLER ADr® `Y u UE O { 4 ' GEORGEREYM DRO 1 GEORGE REYIgtDG OR w GE G�EREYep�US OR Y y D o 3 CECL EWND ORES GLENnEW ROAD o RICW"IEID 1i g l dOSGGROVE a� T A88EWI000 i¢= EDWRE 6 Y vODDGR Y/ES_RE MEET _ 4 LL NASH R_ -ROAD 1 COURTICE ROAD ILLUMINATION I I I , r i( r 295 Municipality of Clarington Capital Projects Project 32-325-12104 Bondhead Waterfront Park Version Ca ital Plan Year 2016 Department ENG, SERVICES Sub-Department PARK Description.: Project Description: The municipality has acquired .27 ha of additional land on the east side of the existing Bond Head Park. The project will include; walking trails, park shelter, parking expansion, and shoreline stabilization. Location: South side of Boulton Street in Bond Head - Budget _ jTgtal 20162017 _ 2Q18 2D19 2020 2D2r 2022: Expenditures ----- --.—. Contract Admin. 25,000 25,000 Design 25,000 25,000 Construction 450,000 450,000 500,000 500,000 Expenditures Total 5001000 500,000 Funding Reserve Funds Engineering Parks Capital 50,000 50,000 50,000 50,000 Development Charges Eng.-Park Dev.&Facilities 450,000 450,000 4504000 450,000 Funding TotalSDO,000 500,000 Attribute Value`, . Comment - - Depart_ment, EN_G. SERVICES_ Sub-Department PARK Project Approval Not Approved Location Project Classification New ­T___ /ramActivi DC Reference No. _ 4.1.6 Road Segment No. Expected Useful Life Project Manager Municipality of Clarington 296 j Capital Projects Project 32-325-12104 Bondhead Waterfront Park '/ersion lCapital Plan Year 2016 apartment JENG. SERVICES Sub-Department IPARK Gallery: - l:l^DepartmentlCapital Works12016120166 Budget12016 Budget Maps132-325-12104.jpg YELL `� w N WCAST - w L-E w N ES F' X, w z Z 2 EMEADOW O � � W U' 11,OX I ETH CRES M CRES `\ QUEEN VICTORIA STREET NVF DARCY STREET z Y 0 w = w (i � — = m BOULTON STREET y BONDHEAD catcE o.nrraRio _ :WATERFRONT PARK �k�SyoRE 64 6 Ih I ' C i I 297 Municipality of Clarington Capital Projects Project 32-325-14101 Aspen Springs Parkette Version lCapital Plan Year 2016 Department JENG. SERVICES Sub-Department IPARK Description. Project Description: Construction of a .65 ha parkette in the Aspen Springs subdivision in Bowmanville. The parkette will contain a playground, central seating area, and shade structure. A walkway will be constructed connecting Buttonshaw Street to Buxton Lane Location: Buttonshaw Street, Bowmanville Budget Total 2016=— f2017� - - 2U18 2019 2020 202( 2022 Expenditures Design 20,000 20,000 Construction 200,000 200,000 220,000 220,000 Expenditures Total220;000 220,000 Funding - .--- - -- — —- Reserve Funds Engineering Parks Capital 22,000 22,000 22,000 22,000 Development Charges Eng.-Park Dev.&Facilities 198,000 198,000 198,000 198,000 Funding Total 220;000 220 00O Attributes Attribute Value _ - - - :Comment _ Department ENG.SERVICES Sub-Department PARK Project Approval Location Pro'ect Classification New Program/Activity DC Reference No. - 4.1.7 Road Segment No. Expected Useful Life Project Manager Municipality of Clarington 298 Capital Projects Project 32-325-14101 Aspen Springs Parkette Version Capital Plan Year 2016 apartment ENG. SERVICES Sub-Department PARK 77 allery 1:1^DepartmentlCapital Works1201612016 Budget12016 Budget Maps132-325-14101 jpg t t' NSW Y4S l� D}LEY GY `r N FRYCRES ' w D mNDyryELLAw<NUE � ASPENSPRINGSDRIVE y S 5 t1S ( DOREE�i _NPy TLEDR -S1—DR —MOE AVENUE " ® ; _ ROSALYNNEAVE W D° 0 -ELL MGGON ST oiRDRDN '« 3 .:i� pC� CRESCENT '[9� FENFW,D Ofi1VE ALONNASTREET 5 m RFAfYV® RENYiHGTON STREET 4� - ®Vltl.fAl.tJ.IW�LV qAM PENFIXMO Q4 ROSERCRESCEtR A I pYDLEAVENUE St gDTTRELLST BOTTRELLST t 1 ftPw,anv® DOTTRaLST G�at _ SD_ SGATE DR RCSERCRED = sum Z G �:r _DDS %WWER L flOSERCRESCEM " ° SWARE ; BASELINE ROAD BASELINE ROAD BASELINE ROAD AS BO WVI�1NVILLE PEN PARKETTESPRINGS TTE a - f I j r i r i 1 299 Municipality of Clarington Capita( Projects Project 32-325-15103 Clarington Fields-Washrooms Version Ca ital Plan Year 2016 Department JENG. SERVICES Sub-Department IPARK . - Description:=: Project Description: Construction of a washroom building at Clarington Fields Park Location: Clarington Fields Park, between the ball diamonds and football field - = Budget- _ _— Total - 2016 2017 _ '20.18_ 2019 x.2020___ 2021_ 2022= Expenditures Contract Admin. 25,000 25,000 Design 25,000 25,000 Construction 350,000 350,000 400,000 400,000 Expenditures Total400,000 400;000 Funding — Reserve Funds Engineering Parks Capital 310,000 310,000 310,000 310,000 Development Charges Eng.-Park Dev. &Facilities 90,000 90,000 90,000 90,000 Funding Total 400,000 :400;000 _ Attribute . Value aComment Department ENG.SERVICES Sub-Department __PARK Project Approval Location s _ Project Classification New -_ -- -v Program/Activity - Reference No. - ---__ a_- _. 4:i.33 Rete _ _._ Road Segment No. Expected Useful Life_ Projec kanager_ Municipality of Clarington 300 Capital Projects Project 32-325-15103 Clarin ton Fields -Washrooms Version Ca ital Plan Year 2016 apartment ENG. SERVICES Sub-Department IPARK F771- :... : :Gallery _ 1:1^DepartmentlCapital Works1201612016 Budget12016 Budget Maps132-325-15103Jpg a t MCPMILAVENUE y BOTTRELL ST o z SQ IRES GATE DR ROSER CRES Z _ Y O U J W Q N W W o z ROSER C 11/OX DODDS WOOLNER o it ) - - F LA h z O �. w z O z J_ F z m W w w SQUARE BASELINE ROAD BASELINE R O w w w v a SPICER SQUARE o O - - Z ;. SPICER S Q O w ^4. _ K , BO WMANVILLE CLARINGTON FIELDS WASHROOMS N`GHW 001 Municipality ®i Clarington Capital Projects Project 32-325-16105 Prince William Parkette Version Ca ital Plan Year 2016 Department ENG. SERVICES Sub-Department PARK - Descri P'tion Project Description: Construction of a .5 ha parkette in Bowmanville opposite the Clarington Arms retirement building. The parkette will contain a walking trail, benches, and tree planting. Location: SNV corner of Prince William Boulevard and Clarington Boulevard ;Bud et -- Total 2016= 2017 2018 _�2Q19 2020 = 2021 2022, Expenditures — ----.- - Construction 50,000 50,000 50,000 50,000 Expenditures Total _ 5Q,000 50;000----___ ._ . , .— . ... — < . . _ _ _.... _. _. ,__-• Funding Reserve Funds Engineering Parks Capital 5,000 5,000 5,000 . 5,000 Development Charges Eng.-Park Dev.&Facilities 45,000 45,000 45,000 45,000 Funding Total 50;000 50000 -: Attributes::<: - A.ttnbute =:. Value Gommenf Department ENG.SERVICES Sub-Department. PARK Project Approval Lo_catio_n_ Project Classification -.New Program/Activity DC Reference No. _ 4.1.18 ._.---- - -_-..._ Road Segment No. Expected Useful_Life Project Manager r Municipality of Clarington 302 Capital Projects j! Project 32-325-16105 Prince William Parkette lersion lCapital Plan Year 2016 apartment ENG. SERVICES Sub-Department PARK 77— `;Gallery I:IADepartmentlCapital WOrks1201612016 Budget12016 Budget Maps132-325-16105.jpg . eD� � EC<D� DURHAM HIm WAY 2 ��TNDNCRES N 3 o W' s a g S - - U M1EVMD ZO ' RUSTYACD ST �F� � C � ; � e f TREWIN UN Q 1 e pYtEY CT f+y P' l� p54'�, C)£N�Y I FRYCRU O QFDf�C mN>RT\VEl1 AVENUE {: ASPEN SPRINGS DRIVE S 5 4 DDREEHCRESCENT iGNDLER CT _ � - 3 ' �Lt11ll11LIJ. o SONNYGRTLE DR PA6TCKNAY DR Mc3PoDE AYETNE �{ g ROSALY k 8A6NELL HGGON ST � w � �.' S BUXTON �� L1111t11.tli l(1J.1.1 � _ 6 > `Y� 4 pU o p B O WMANVILLE PR ARKETTEINCE A� f i � P-cNFWNO DRIVE ­STREET 1 fi F f; 303 Municipality of Clarington Capital Projects Project 32-325-16108 Light Armoured Vehicle Monument Version lCapital Plan Year 2016 Department ENG, SERVICES Sub-Department IPARK Description:. Project Description: Delivery and installation of a Light Armoured Vehicle (LAV) on a concrete base. The Light Armoured Vehicle (LAV) III Monument Program recognizes the service and sacrifice of the Canadian Armed Forces in Afghanistan. The Municipality has applied to this federal government program for a LAV but have not received confirmation yet. Location: Clarington Fields Park Budget =- Total 2016 2017 •,2018 ZQ19 -2020 211" Expenditures Construction 20,000 20,000 20,000 20,000 Expenditures Total 20;000 20,000 - Funding Municipal Tax Levy Municipal Tax Levy 20,000 20,000 20,000 20,000 Funding Total 2p;000 20,000 Attributes Attn66te Value - __ ' - 'Comment:_ Department _ ENG.SERVICES__ _ _ _ __ __ _ __ _ _ s Sub-Department y -",PARK- .Pro ciApproval PARKProjectApproval 9 a m_v.. _. __a_.._-u-._ -._--_, Location Ward 2 Project Classification New Program/Activity DC Reference No. Road Segment No. Expected useful Life Project Manager Municipality of Clarington 304 Capital Projects Project 32-325-16108 Light Armoured Vehicle Monument rersion lCapital PlanYear 2016 apartment ENG. SERVICES Sub-Department IPARK 7. Gallery < 1:1ADepartmentlCapital Wo&s1201612016 Budget12016 Budget Maps132-325-16108.jpg - EorrrsEiLsr � co'^' om ._ EO KaE3 GATE DR ftOSEP.GRES ,. DGWS 'WGGLNER� o _ 3 c ftOSEft CRE6CENi ( 3 �� SQUAiE BASELINE ROAD BASELINE ROAD BASELINE ROAD WEST a w U SPICER SQUARE K Z � SPICER SO w' - F _ S PY Aon _^ _ �{1G �BRoW i SO 0 Z CLON FIELDSBOWlAlVILL� L.A.V. MONUMENT G C 305 Municipality of Clarington Capital Projects Project 32-329-13101 Structures Rehabilitation Version lCapital Plan Year 2016 Department JENG. SERVICES Sub-Department IBRIDGES Description. _ Project Description: Replacement, rehabilitation and maintenance of structures throughout the Municipality resulting from the legislated inspections that occur every 2 years on all bridges. Improvements are at various locations. Through the Highway Traffic Act and Bridges Act, Clarington is responsible for ensuring bridges are kept safe and in good repair. Evaluations and priorities are assigned to bridges. Due to variables, results are fluid from one.years inspection to another. Location: Various ' _ _Budget ... Total 2016 2017 .;; 20.18 2019_— 2020 2021_ 2022; Expenditures --- .__--_.—.-•-- - -- . Contract Admin. 592,000 102,000 132,000 111,000 119,000 128,000 Design 415,000 71,000 92,000 78,000 84,000 90,000 Construction 5,923,000 1,017,000 1,316,000 1,111,000 1,197,000 1,282,000 6,930,000 1,190,000 1,540,000 1,300,000 1,400,000 1,500,000 Expenditures Total 6 930,000 _1,190,000_ 1;540,000__1,300;000 1,400,000 1;500;000 Funding 4, External Financing Grants-Province 867,560 433,780 433,780 867,560 433,780 433,780 Municipal Tax Levy Municipal Tax Levy' 6,062,440 756,220 1,106,220 1,300,000 1,400,000 1,500,000 6,062,440 756,220 1,106,220 1,300,000 1,400,000 1,500,000 Funding Total 6,930,000 1;,190,000' 1,540,000 4,300;000 1,400,000 1,50Q000 Attrib.utes': _ Attribute -_. Value _ -. Gommenf _ Department ENG.SERVICES Sub-Department BRIDGES Project Approval _ Approved = , m Y. _•. -. _.. a.... v __ .. _._..,.,_._- _ .-_ a_.-_ _. ,,__ n Location All Project Classification Betterment Program/Activity DC Reference No, Road Segment No. Expected Useful Life Project Manager Sean Bagshaw Municipality of Clarington 306 Capital Projects Project 32-330-05118 Pavement Rehabilitation Program Version Ca ital Plan Year 2016 apartment JENG. SERVICES k Sub-Department IRDS& STRUCT. Descri tion. Project Description:- The escription:The purpose of this project is to extend the life cycle of road pavement structures with asphalt overlays in conjunction with asphalt base repairs such as cold milling,joint sealing, and full depth crack repair. A cost benefit analysis is undertaken on the roads network to determine the road and treatment type that is most cost effective. This project is funded in part by the Federal Gax Tax Reserve Fund. Location: Unspecified Locations. == _ Bget-, -ud ; Total 2016; 2017 2Q18 2019 2Q20 2021: 2022 f Expenditures - --- __-- _ _ Contract Admin. 1,009,000 165,000 198,000 206,000 215,000 225,000 Design 505,000 82,000 99,000 104,000 108,000 112,000 Construction 10,121,000 1,668,000 1,983,000 2,070,000 2,157,000 2,243,000 11,635,000 1,915,000 2,280,000 2,380,000 2,480,000 2,580,000 Expenditures Total _11;635;000 _1915,000 2,280,0002,380,000 2480,000-; 2580,000 Funding Municipal Tax Levy Municipal Tax Levy (1,545,000) 135,000 100,000 200,000 300,000 (2,280,000) (1,545,000) 135,000 100,000 200,000 300,000 (2,280,000) Reserves Pits&Quarries 1,000,000 200,000 200,000 200,000 200,000 200,000 1,000,000 200,000 200,000 200,000 200,000 200,000 Reserve Funds Federal Gas Tax Receipts 12,180,000 1,780,000 2,080,000 2,080,000 2,080,000 2,080,000 2,080,000 12,180,000 1,780,000 2,080,000 2,080,000 2,080,000 2,080,000 2,080,000 Funding Total 11;635;000 1,915 OD0 2 280,000 2,380,000 2 480,000_2,581?,D00 0 - - _ Attributes Attribute Value : ' Comment` Department ENG.SERVICES Sub-Department RDS&STR_UCT. Project Approval Approved _w __R . __ __ _ Location_ aAll Project Classification z _!Betterment e r. ` _w ._•a ti n _ _ r 4_4 _R m A 1 T _ z_ Program/Activity _ s PAVEMENT REHAB.PROGRAMN DC_ReferenceN_o. _- __...- .___ ------__,______--- ----r, s Road Segment No - ----- ----.- ..._'A-__-e--- _.,_= ---_.__--__-_-,__- _ _..._.,. __ Expected Useful Life 16-20 Project Manager JSean Bagshaw. ..._ --------_. 307 Municipality of Clarington Capital Projects Project 32-330-10101 Roadside Protection Program Version Capital Plan Year 2016 Department ENG, SERVICES Sub-Department IRDS & STRUCT. Description.::. Project Description: The work includes construction of roadside safety improvements such as the installation of new guide rail, upgrading of deficient roadside protection measures or removal of hazards from the clear zone adjacent to the road. Location: Various - - Budget _ ... Totat 01 2fi_ 2017 2018 2019 202Q 2021 Expenditures Contract Admin. 73,700 13,000 8,700 13,000 13,000 13,000 13,000 Design 51,000 9,000 6,000 9,000 9,000 9,000 9,000 Construction 725,300 128,000 85,300 128,000 128,000 1.28,000 128,000 850,000 150,000 100,000 150,000 150,000 150,000 150,000 Expenditures Tota! 850,000 150;000 1Q0,000 _150,000 150,000. X150 000 150;000 Funding u - Municipal Tax Levy Municipal Tax Levy 850,000 150,000 100,000 150,000 150,000 150,000 150,000 850,000 150,000 100,000 150,000 150,000 150,000 150,000 Funding Total 850,000 1-50'000100,000 150 000 :'150,000 150,000 150,OQ0 Attributes : Attribute. Vafue -. : Cominenf, - Department ENG.SERVICES Sub-Department RDS&STRUCT. Project Approval Approved Location s _- ,, Combination Project Classification.- - _.. New Program/Activity DC Reference No. Road Segment No. Expected Useful Life 21-25- -.0- -__.__ -"--s.-_,_---_--- .� ., -_._.._..____-___ ---- e..,.._----_ w Project Manager Municipality of Clarington 308 Capital Projects r Project 32-330-11103 Duke Street Reconstruction Baseline Rd to Argyle St Version lCapital Plan Year 2016 apartment ENG. SERVICES Sub-Department IRDS & STRUCT. h r _ Description' Project Description: The road was reconstructed to an urban standard including underground services in 2012 and 2013, The final lift of asphalt is typically placed 2-3 years after the underground services are installed to allow for any settlement to occur. Clarington will be placing surface asphalt in 2016. I k I Location: c Duke St from Baseline Rd to Argyle St r L = - Budget j Total 201.6 2D17 ' 201:8 2019 2020 2021 2022; Expenditures - i f Contract Admin. 20,000 20,000 4 Construction 288,750 288,750 I 308,750 308,750 i Expenditures Total - nding _ Municipal Tax Levy Municipal Tax Levy 308,750 308,750 308,750 308,750 Funding Total 308 750 308 750 = _ i Attribute `; ValueCommentc. t Department ENG.SERVICES ._-_-----_ - - -- - -- Sub-Department a e e RDS_&STRUCT.� < _, _, Project Approval a y Approved ___s--- _w-,- --_.--_�..._ ._ - __-_u- ------ -._ o, Location _ _ __ Ward 2 _Project Classification J m Q T Replacement Program/Activity DC_Reference No. —a_—_ ,«_ :, m—— y ,_e_ _ .. Road Segment No. 94153,94155 Expected Useful Life 21-25 Project Manager F i. G 309 Municipality of Claringfon Capital Projects Project 32-330-11103 Duke Street Reconstruction �Baseline Rd to Argyle St Version lCapital Plan Year 12016 Department JENG. SERVICES Saab-Department RDS &STRUCT. Gallery _ 1:1ADepartmentlCapital Works1201612016 Budget12016 Budget Maps132-330-11103 jpg �■({/{�/■ ■■-T/j/a/T / ///>�9�)T VIL F 77 P,�yc r� t: stRs�C o PRINCE STREET ANE6� NE STREET NELSON STRE w w p^1 m m� iia �gdi o w Y I i w i � I mmr � o g PARK E CIRCLE STREET SOUTHWAY DRIVE W N SPRYAVENUE SPRYAVENUE PARK RIVE PARKWAY CRESCENT �1Jjr�1 ■m CARRUTHERS DRIVE �°"' p PARKWAYAVENUE ANN STREET H11111111 M 11 LOSCOMBE DRIVE I to - MUTTON COURT PARKWAY CRES PINE STREET SIMPSONAVE JOHN SCOTT AVENUE w r > < Zc o DUKE STREETR oBASELINE ROAD WEST SURFACEASPHALT BASELWEROADWEST Municipality of Clarington 310 Capital Projects Project 32-330-11109 Mill Street Reconstruction \Iersion Ca ital Plan Year 2016 apartment JENG. SERVICES Sub-Department IRDS & STRUCT. Description:. . Project Description: The road was reconstructed to an urban standard including underground services in 2011. The final lift of asphalt is typically placed 2-3 years after the underground services are installed to allow for any settlement to occur. Clarington will be placing surface asphalt in 2016. Location:- From-Clarke ocation:FromClarke Street to Toronto Street. Bud'et - _ Total 2016. =2097 2018 2019 ': 2020 2021"- 2022 Expenditures Contract Admin. 5,000 5,000 Construction 54,850 54,850 59,850 59,850 Expenditures Total .nding Reserve Funds Municipal Capital Works Program 4,369 4,369 4,369 4,369 Development Charges Roads&Related 55,481 55,481 55,481 55,481 Funding Total 59;850 - - — - i Aftributes Attribute Value. _ _ Comment ` Department e y _ENG.SERVICES _Sub-Department_ RDS&STRUCT� Project Approval Approved - .----- --_-_--_.,- - _, -. Location Project Classification v_ Betterment Program/Activity DC_Reference No. _ __ 146-20_05 RoadS_egm_entNo_. ��. _. _,w__uryu ----- y_._-_ _, Expected Useful Life Project Manager 311 Municipality of Clarington Capital Projects Project 32-330-11109 Mill Street Reconstruction Version lCapital Plan Year 12016 Department ENG, SERVICES Sub-Department RDS & STRUCT. Gallery. LAADepartmentlCapitat Works1201612016 Budget12016 Budget MapsU2-330-11109Jpg J RIVE STREET W O 02 CRESCENT Sa 5\ RAVEY.SiREEf w I o 0 30 - ELS/ARD STREE EAST A( LLLLLLLLLI LUEDWARp STW F p •g ED'NARD STREETW (DONCASTER CRESCENT g S rw = SHPLEYAVENUE , z HART BOULEVARD •- ti A4 ESSTW C z kgAES STE I o s S HART COURT :a BRUGES DRNE m ' U ' iROBERTSTW� ROSERT ST E� w 80UtEVARp LJs .8� SUNSETeOVLEVARO LAKEVIEW ROAD O1 HIGNWAYi01 HIGNWAY•401 - t �RQVTOSiREET TORONTOSiREET TORONTOSTREET ItTd15i CLARKE 5 STREET 'T4 � \SrRF F \off 3 .ry 9 NEWCASTLE OF ��� MILL STREET SURFACE ASPHALT I Municipality of Clarington 312 Capital Projects Project 32-330-12106 Nelson Street Road Reconstruction Version lCapital Plan Year 2016 k apartment ENG, SERVICES Sub-Department IRDS &STRUCT. : Description Project Description: The road was reconstructed to an urban standard including underground services in 2013. The final lift of t' asphalt is typically placed 2-3 years after the underground services are installed to allow for any settlement to occur. Clarington will be placing surface asphalt in 2016. Location: Hunt Street to Ontario Street - Bud`et. Total2076..; 207 2018 2019: 2020_ ,;: 2029 ._ _ 2022: Expenditures Contract Admin. 6,000 6,000 Construction 57,650 57,650 63,650 63,650 I Expenditures Total )ding reserve Funds Municipal Capital Works Program 18,331 18,331 18,331 18,331 Development Charges Roads&Related 45,319 45,319 45,319 45,319 Funding Total - fi3650 63,650 = - Attrib.Utes - - Attribute= Value ` " sComment Department ENG.SERVICES Su me RDS&S_TRUCT. Project Approval Approved Location_ _ Ward 2 _ k Replacement ram /Activity -,-.. -- -:--- _--._ - -.m Project Classification Prog _ , D_C_Reference N_oR Road 'Segment No. �Tm � i�ym.94119my ���� Expected Useful Life �.... Project Manager 4; C 313 (Municipality of Clarington Capital Projects Project 32-330-12106 Nelson Street Road Reconstruction Version Ca ital Plan Year 12016 Department JENG. SERVICES Sub-Department RDS &STRUCT. Gallery J.-VennyBT093 Budgetl32-330-92906.jpg UJV(D SN�N m N PpHOBBS DRIVE R QUEEN STREET PRINCE S T r 011 _O N N " I ET P RK L CLE FURili I PERZ j i O T A = n's [AMERA LLJ i Q ry t— U) UJU1, 1� AILLEST rBq EL R A EA T m o ��`' NELSON STREET RECONSTRIi.CTION� zt C) ! Municipality of Clarin ton p g 314 Capital Projects Project 32-330-13105 Trulls Road Reconstruction (George Re nolds,Dr to Billett Gate j 'fersion lCapital Plan Year 2016 apartment JENG. SERVICES Sub-Department RDS & STRUCT. r Description Project Description.: The road was reconstructed to an urban standard including underground services in 2013. The final lift of asphalt is typically placed 2-3 years after the underground services are installed to allow for any r settlement to occur. Clarington will be placing surface asphalt in 2016. j i k I Location: C Trulls Rd from George Reynolds Dr to Billett Gate . Budget : Total 2016 `;2017 201.8 ; 2019 2020 202T 2022' Expenditures Contract Admin. 10,000 10,000 Construction 108,750 108,750 118,750 118,750 Expenditures Total 118;250 198,250 -- nding Reserve Funds Municipal Capital Works Program 48,806 48,806 48,806 48,806 Development Charges Roads&Related 69,944 69,944 69,944 69,944 Funding Total 118;750 118 750! = ;.Attributes Attribute Value Comment: .Department ENG.SERVICES Sub-Department RDS&STRUCT. Project Approval Approved ._ - —__. _———— _—— ————— Lo_catio_n____ __ _ Ward __ Project Classification T —_ , Replacement V R g m y a A m q Program/Activity _ DC_Reference No- —��----�—�--_�— m�—_� -- 111 11_1 (2010) Segment Expected Useful Life Project Manager I. is I I I; 315 Municipality of Claringfon Capital Projects Project 32-330-13105 Trulls Road Reconstruction (George Reynolds Dr to Billett Gate Version Ca ital Plan Year 12016 Department ENG, SERVICES Stab-Department RDS &STRUCT. .,Gallery* t:1^DepartmentlCapital Works12016=16 Budget12016 Budget Mapsl32-330-13105Jpg �'U IIl�I'�C o N r' `y BALETT lkLEAH ROAp GATE ^I pA15ETFE:LDAt4NUE o tBUY LOURT � #� J _ ,URAL RT AR NCOURT e� = IUNtt SOR GEOPGE RWYNOl06 DR GEORGEREt}/�y { O: � WNIUNAVEMIE � ` � Z � -`DSDR IUtH Ci � BROAIXANDS - u Z O'ORNE O LT - w W® SWRNERCT Dz 3OffTffTflffFFffM K G O a D �CEG4 EWN0 LREB GLEtMCw ROAD L OEYONW.ESTREET DEVONOKESTAEET o 0 w � W � e RILIIfIELD w wl .DEVOHOALEST MOGSGROV w - SOLLIRE 7 �`` G iEuwx DR O u oZW MD_"COp _ ! �ALpERBROd(pRNE }�JJJ O O I ABBEIIy � � OOp CR � � 1YESTMORESTREET rusxRwD � NAsx RdAD w NAsxRwD NAsx Raw � ""'"" a= F,GT i TRULLS ROAD SURFACE ASPHALT '� t Municipality of Clarington 316 Capital Projects Project 32-330-15102 Grady Drive at Foster Creek Version lCapital Plan Year 2016 j apartment ENG. SERVICES Sub-Department IRDS & STRUCT. t Description i Project Description: i The extension of Grady Dr is required to service the Foster Ck North subdivision..The Municipality is responsible for constructing the crossing of Foster Ck, in accordance with the subdivision agreement, j between the limits of the subdivision and the existing road on the east side of the creek. The proposed work in 2016 includes completion of the Environmental Assessment (EA) and detailed design. Timing for construction will be driven by the development of the subdivision. t Location: r Grady Drive over Foster Creek, west of Remi Court, Newcastle. Budget _ _ Tofal _-2016- 3017 2D7B 2019_,: _ 2020 2021: 2022: Expenditures C Contract Admin. 86,000 86,000 Design 156,500 156,500 Construction 1,069,000 1,069,000 r 1,311,500 156,500 1,155,000 Expenditures Total 1;311',500 ;156,5Q0` ,1,155,000 - = s Funding Development Charges Roads&Related 1,311,500 156,500 1,155,000 1,311,500 156,500 1,155,000 Funding Total 1'311,50G _156MQ 1;155,000 `Attributes Atfribu#o Vaiue' - _ Commerif;:... - Department ENG.SERVICES Sub-Department RDS&STRUCT. Project Approval Not_Approved LocatIo-'n - _,.ward 4- _ Project Classification y T~.New - - - _..--- __. --_, .- _.. ....r. Pr_og_ra_m/Activity DC_Ref-nceNo. rs�m_. 4v~ 135(2015) ere Road Segment No. �- _. - -- a Expected Useful Life Project Manager_ G 317 Municipality of Clarington Capital Projects Project 32-330-15102 Grady Drive at Foster Creek Version lCapital Plan Year 12016 Department ENG, SERVICES Sub-Department RDS & STRUCT. Gallery. L1ADepartment\Capitat Works1201612016 Budget12016 Budget Maps132-330-15102 jpg N _ W S o _ O NEWCASTLE W MONROE STREET W o MONROE STREET E TF1 fl Li r, z w GRADY DRIVE '+ GRADY DR N 5 � rHillANDREWS;EET w j ERSKINE DRIVE c9L ham-` ❑ ❑ O0 w ��N W 3 e �O D THOMAS " ALLENS'EANE w 90 m w GEORGE ST W GEORGE ST E GEORG K w 4/_wi F FLOOD AVENUE z` w ,O z � WILMOT STREET J w GLEN RogD b r. Z KING 4VENUE WEST JEWEST KING AVENUE EAST GRADY DR. BRIDGE AT FOSTER CREEK = ice. i Municipality of Clarington 318 Capital Projects Project 32-330-15106 Holt Rd Reconstruction Bloor St to Hwy 2 Version Ca ital Plan Year 2016 apartment JENG. SERVICES I Sub-Department IRDS & STRUCT. escription. Project Description: Holt Rd will be reconstructed to a rural arterial standard including widening ofthe road surface and provision of cycling facilities. The improvements at the Holt Rd interchange with Highway 401 will ! increase traffic demands on Holt Rd. This section of the project is being advanced at this time in part because the existing road surface is in poor condition. Holt Rd from the Highway 401 ramps to Bloor St will be completed in the next phase of the project. Location:. i Holt Rd from Bloor St to Highway 2 Budget;: -. I Totat 2016,; 2017 = 218 2019 2t)20 202T '2022 i . : Expenditures - _. C Contract Admin. 110,000 110,000 Construction 1,083,000 1,083,000 1,193,000 1,193,000 j Expenditures Total 1,1$3;000 1.;183000 . ' ding Reserve Funds Municipal Capital Works Program 244,565 244,565 244,565 244,565 Development Charges Roads&Related 948,435 948,435 948,435 948,435 Funding Total 1 193,000 1;19.3,000 = _ i -- -- — - - - Attn Utes- - - Attribute Value Comment = j Department _ ENG.SERVICES Sub-Department - RDS&STRUCT. Project Approval Approved Location ___ Co_m_bi_natio_n ---_-- _-_ Project Classification Betterment Program/Activity ~.... - DC_Reference_No. <_ 33(2015) Road Segment No. Expected Useful Life Project Manager Ron Albright e r i 319 Municipality of Clarington Capital Projects Project 32-330-15106 Holt Rd Reconstruction Bloor St to Hwy 2 Version lCapital Plan Year 2016 Department JENG. SERVICES _ Sub-Department RDS & STRUCT. . G11 MADepartmentlCapital Works1201612016 Budget12016 Budget Mapsl32-330-15106.jpg 0 11 BLOOR TR ZS# 0 ..may I'll J S J C) LUio l� ® ice o z s 8 U J Zz 0— ` D®� 9M M E BASELINE ROAD la ®® Li HIGHWAY 401 Y'DRIVE 4 Y� HOLT ROAD RECONSTRUCTION ' S Municipality of Clarington 320 Capital Projects Project 32-330-16102 Middle.Rd Reconstruction Con Rd 3 to Urban Limit Version Ca ital Plan Year 2016 apartment ENG. SERVICES Sub-Department IRDS & STRUCT. Description. Project Description: Middle Rd will be reconstructed to an urban standard including sidewalks, street lights, underground services, concrete curb and gutter, new road base, and base asphalt. Timing of the project is driven by the progress of development and servicing requirements for the adjacent subdivision developments. This project must proceed for the next phase of development to be serviced. Project costs will be shared between Development Charges, and direct contributions from the adjacent development. Location: Middle Rd from Concession Rd 3 to the north Urban Boundary Budget __-_Total _ 2016. `2017 Y018 _`2019 20_20 y =__202t', _2022_ Expenditures Contract Admin. 10,000 10,000 Construction 3,303,000 3,000,000 303,000 3,313,000 3,000,000 ' _ 313,000 Expenditures Total 3 313;000 3,000 000: 313 000 nding External Financing Developer Recovery 750,000 750,000 750,000 750,000 Reserve Funds Municipal Capital Works Program 435,710 382,500 53,210 435,710 382,500 53,210 Development Charges Roads&Related 2,127,290 1,867,500 259,790 2,127,290 1,867,500 259,790 Funding Total 3,313;000 3,000 000 393,000 Attriibutes .:.> Attribute_ Ualue - Comment` Department __ ENG.SERVICES Sub-Department.•_m�_ „.. `RDS&STRUCT.� Project Approval 7 - _Lo_ca_tion Ward 2 _ Project Classification Betterments a .__———— ———_———._._ —,_—— m.. ---_„----- --__---- _ Program/Activity DC Reference No. 62(2015) Road Segment No. _Expe_cted U_se_ful Life Project Manager---a_._,—w___ _. r _---- _._._ 321 Municipality of Clarington Capital Projects Project 32-330-16102 Middle Rd Reconstruction Con Rd 3 to Urban Limit Version lCapital Plan Year 2016 Department ENG. SERVICES Sub-Department RDS &STRUCT. - :Gallery - I:IADepartmentlCapital Works1201612016 Budget12016 Budget Maps132-330-16102 jpg 1 1 ' 1 1 � SYDEI a CT 1 a ! N o � 1 0 O 1 w Off, PLA 1NORTHGLEN BLVD—t_ 1 1 1 RICHARD ROBE L'A, RFeF Cq ; CT j SIDNEY RUNDLEAV y m1 ! ® CAREY� O v CRESCENT LONE 1 0 1 y1 KENNETH COLE DR C O i ` CONCESSION ROAD 3 1 _ _ 1 B0WMA VV LL MMMM � � s MIDDLE ROAD RECONSTRUCTION W W W 1 I I Municipality of Clarington 322 Capital Projects Project 32-330-16105 North Scugog Court Surface Asphalt Dan Sheehan Ln to West Scugog Ln Version Ca ital Plan Year 2016 apartment JENG. SERVICES Sub-Department RDS & STRUCT. Descri tin: ' p Project Description: The road was reconstructed to an urban standard including underground services in 2011. Surface asphaltwas placed bythe developer in 2015 and Clarington will be re-imbursing the developer for the Municipality's share in accordance with the subdivision agreement. c Location: North Scugog Ct from Dan Sheehan Ln to West Scugog Ln Bud of 9 .; Total T; 2016.:: 2017 2098 2019 2020 2021: 2022 Expenditures Construction 24,000 24,000 24,000 24,000 Expenditures Total " 24;000 24,000= _- �,inding ._. ._. . ;erve Funds Municipal Capital Works Program 2,563 2,563 2,563 2,563 Development Charges i Roads&Related 21,437 21,437 21,437 21,437 Funding Total 24,000 _ tt = - A rtutes Attribute Value . Comment, Department ENG.SERVICES Sub-Department RDS&STRUCT, Project Approval Location _ Ward 2 Project Classification New _ . Program/Activity _DC Reference No. 64(2010) RoadSe_gm_entNo_.�_ --- -, . Expected Useful Life -_.._.--a_r- _. a_ -__--_-._-=,�_r s..___,.__.- � � �m__ _a �� __. _. _- _- - Expect Manager_ -Proj is 323 municipality of Clarington Capital Projects Project 32-330-16105 North Scugog Court Surface Asphalt Dan Sheehan Ln to West Scu o Ln Version lCapital Plan Year 2016 Department ENG, SERVICES Sub-Department IRDS & STRUCT. 7-7 Gallery . _. ry t:IADepartmentlCapital Works12 M2016 Budget12016 Budget Mapsl32-330-16105Jpg t7 KENNETH COLE DR O �r tU �f�` m O � tlj O Y f CONCESSION ROAD 3 l§ Tll3 � J QZ U O 5 HOCKLEY AVENUE COURTN /dF 9N�EMH LANE0 a z OP > N W Gl w ° c a � h GHPDSCWRTtz w COLVI O p < V O O w y ry S ZB°NS PNUE w e � o _ \ U Fti �oR �0 1 4 NORTH SCUGOG COURT SURRFACE ASPHALT ��� W Municipality of Clarington 324 Capital Projects Project 32-330-16106 Port Darlin ton Subdivision Road Port Darlington Rd to East 'iersion Capital Plan Year 2016 apartmentENG. SERVICES Sub-Department RDS & STRUCT. Descnptlon ;- Project Description: A new rural collector road will be constructed from Port Darlington Rd to the limits of the Port Darlington subdivision. The construction of the road is a requirement of the subdivision agreement. The budget for 2016 includes the completion of an Environmental Assessment, Environmental Due Diligence for Infrastructure Ontario which is required for obtaining property from Hydro One, detailed road design, utility relocation, and contingencies. E Location: i New Road from Port Darlington Rd to Port Darlington Subdivision Bud g et —Total 201.6 2017 2018 2019; 2020 2021 2022 Expenditures .-.- Contract Admin. 120,000 120,000 Design 335,000 .335,000 Construction 1,505,000 1,505,000 1,960,000 335;000 1,625,000 Expenditures Total `1'960;000 _335,000 1,625 000 _ — — Funding. External Financing Other 1,117,200 190,950 926,250 1,117,200 190,950 926,250 Development Charges Roads&Related 842,800 144,050 698,750 842,800 144,050 698,750 Funding Total 1 960,000 335,000 1,625,000 Attributes Attn6ute Value Comment: _ - Department ENG.SERVICES _Sub-Department _... e - RDS&S_TR_UCT.� Project Approval Location _ _ Ward_ 3 Project Classification New Program/Activity DC Reference N_o. _ _ _ 65(2015) Road Segment No. Expected.Useful Life__ _ _ _ __ ProjectManager��_ __ ,n. ----------_---_-_ -.- ii i k I' - I^ 325 Municipality of Glaringt®n Capital Projects Project 32-330-16106 Port Darlin ton Subdivision Road Port Darlington Rd to East Version lCapital Plan Year 2016 Department ENG, SERVICES Sub-Department RDS & STRUCT. Gallery I:IADepattmen8Capita1 Works1201612016 Budget2016 Budget Maps132-330-16106Jpg E CH DAD LgkeR040 �l �•N.R. t o W Z o ' -P 0 BOWMAN a EAST BEACH ROAD EAST BEACH ROAD PORT-DARLINGTON ROAD --�� TBEADH IREALIGNMENT Municipality of Clarington 326 Capital Projects i Project 32-330-16107 Mill St South Active Transportation Port of Newcastle Dr to Boulton St Version lCapital Plan Year 2016 j apartment JENG. SERVICES Sub-Department IRDS &STRUCT. Description.>:. Project Description:- This escription:This project is required to improve safety of people walking and cycling on Mill St South between Port of Newcastle Dr and the Bondhead Waterfront Park. Development of the park will increase the active transportation demands on Mill St South. The road also forms part of the Waterfront Trail. Location.: Mill St South from Port of Newcastle Dr to Boulton St I i Bud..et i Tofal 2A16;: 2017 2018 -2019 2020 _ 2021 ;2022' Expenditures Construction 430,000 430,000 430,000 430 000 Expenditures Total 430;000 430,000 "ending nicipal Tax Levy j Municipal Tax Levy 430,000 430,000 430,000- 430,000 Funding Total ` '-.'i430;000 430;000 - . Attributes = AttnbciteCommenf;`_ _ :Department _ ;ENG.SERVICES Sub-Department RDS&S_TRU_C_T. -4 _ProjectApproval Lo_cation _Ward 4 _Project Classification_ __ Betterment Program/Activity, DC_Reference N_o. Road Segment No._ Expected Useful Life ._,_._..___...-m_- .�-_,_ -= ._.._m _. w _ Project Manager " I I iI I 327 Municipality of Clarington Capital Projects Project 32-330-16107 Mill St South Active Transportation Port of Newcastle Dr to Boulton St version lCapital Plan Year 2016 Department ENG. SERVICES Sub-Department RDS & STRUCT. Gallery 1:1^DepartmentlCapital Works1201612016 Budget12016 Budget Maps132-330-16107Jpg cLARKE 3 STREET w v r � 1 m ¢SOF >> METCALF STREET htETGALF STREET MIWGAN ' STREET CALDVTL /j r. � 5 HODNETT CR CRES KEATING � � / LANE ROS MEAD n / ��������7{����1�I��1 cnavETN CRES N�f BEACHAM CRES OUEEN VICTORl4STREET F-I tt °� y e a r 2m syip'k+Y a DARcvsTREEr w &OfiyO BOULTON STREET MILL STREET SOUTH t t tt.- .. 4SHORfR`o \ \\ ACTIVE TRANSPORTATION_, i Municipality of Clarington 328 Capital Projects Project 32-330-16108 Darlington Park Rd Level Crossing Improvements at CN Rail Version Ca ital Plan Year 2016 apartment JENG. SERVICES Sub-Department IRDS & STRUCT. Description Project Description: The Municipality of Clarington is responsible for the full cost of maintenance of the level crossing on Darlington Park Rd at the CN tracks, in accordance with the Canadian Transportation Agency Board Order No. 100479. CN plans to complete crossing upgrades in late 2015 or 2016. i Location: Darlington Park Rd at CN level crossing f i Bud' et - _ - 9 Total 2U -2017 2018 2019 2020 2021: 2022] Expenditures I I Contract Admin. 5,000 5,000 f Construction 105,000 105,000 110,000 110,000 Expenditures Total < 110 000 '110,000 nding Municipal Tax Levy Municipal Tax Levy 110,000 110,000 t 110,000 110,000 Funding Total 110000 110;000: E Attributes - Attribute Value - Comment" Department ENG.SERVICES Sub-Department N M s „ r RDS&STRUCT. .a Project Approval Location Ward 1 Project Classification Betterment Program/Activity DC Reference No.c Road Segment No. Expected Useful Life Project Manager E I i i 329 Municipality of Clarington Capital Projects Project 32-330-16108 Darlington Park Rd Level Crossing Improvements at CN Rail Version Ca ital Plan ear 12016 Department JENG. SERVICES Sub-Department IRDS & STRUCT. Galle rY M'DepartmentlCapital WbrksI201612016 Budget12016 Budget MapsU2-330-16108.jpg COUR cK;ns acro I{ a.s=_uftE ftwo 7 dtSEuftE HSMQ �#h'M1;ybf a � two WY pt QVitIHGiON PMKftOAO j\ i �\ SEgH /f - 3 � N � DARLINGTON PARK ROAD LEVEL CROSSING IMPROVEMENTS Municipality of Clarington 330 Capital Projects Project 32-330-16109 Longworth Ave Extension EA Green Rd to Holt Rd) -Version Caital Plan Year 2016 apartment JENG. SERVICES Sub-Department RDS& STRUCT. Description Project Description: Longworth Ave will be extended from the existing west Limit to Holt Rd. The road will be extended to Green Rd through subdivision developments. This project is for completion of an Environmental Assessment(EA) for the extension between Green Rd and Holt Rd. The road is required to service development growth in north Bowmanville. Location: Extension of Longworth Ave between Holt Rd and Green Rd Budget. _ - Total 2D16'` 2D77. 201.8 ZD19, 202D, 2021 2022 Expenditures - -- —,_-----...-------------- - - Design 281,000 281,000 281,000 281,000 Expenditures Total 28�i1100 281,000 _ I riding /e(opment Charges Roads&Related 281,000 281,000 281,000 281,000 Funding Total28 IOOD 281 000 -::Attributes , Attribute - Value : Commerit Department ENG. SERVICES Su_b-Department __ __ .RDS&STRUCT. Project Approvala _, . _ __ Location Ward 2 :Project Classification New Program Activity w ---_ DC Reference No. 54-56(2015) . ._ R _ _ Road Segment No. Expected Useful Life Project Manager 331 Municipality of Clarington Capital Projects Project 32-330-16109 Longworth Ave Extension EA Green Rd to Holt Rd Version lCapital Plan Year 2016 Department JENG. SERVICES Sub-Department RDS & STRUCT. LIADepartment\Capita(Wbrks12016TO16 Budget12016 Budget Maps132-330-16109 jpg N W E S � FUTURE LONGWORTH AVENUE _ 3 pC55 YVRIGFRAVEhVE N ` � T S mu.EflSrORO WUVE 1 g � op o��R z CR RC 8 'i ` ` O � 3 . &-OORSTREET � O �� � m LONGWORTH AVENUE EXTENSION, Rq� IAV 7�T���� ENVIRONMENTAL ASSESSMENT lfi L 1 �' i Municipality of Clarington 332 Capital Projects Project 32-330-16110 Soper Creek Crossing Pedestrian Link to Camp 30 Version Ca ital Plan Year 2016 apartment ENG. SERVICES Sub-Department RDS &STRUCT, i Descrition: p Project Description: r i The project is for the construction.of a pedestrian link from the west side of Soper Creek to Camp 30 on the east side of the creek. Preliminary design alternatives include concrete sidewalk on the north side of Concession St East from Soper Creek Dr to the trail entrance at Camp 30 and a trail with pedestrian bridge through the creek valleyfrom Guildwood Dr to Camp 30. Location: Concession St East from Soper Ck Dr to east side of Soper Ck Budget - l Total 2016 _20 17_i_ _2018 2019 .2027 2022' _ Expenditures Contract Admin. 31,200 31,200 Design 22,000 22,000 Construction 311,150 311,150 ( . 364,350 364,350 Expenditures Total Funding Development Charges Roads&Related 364,350 364,350 364,350 364,350 Funding Total 36435D 364350h — _ .. Attributes - - Attribufe _; Value = Comment: Department 4 ENG.SERVICES Sub-Department _ m 9 RDS&STRUCT. Project Approval Location Ward 3 Project Classification - ,New -a`_ � Program/Activity ,_. _em ._. _ _s._- DC Reference No: 16(2015) Road Segment No. Expected Useful Life Project Manager _ k f C I. f i I I f E 333 Municipality of Clarington Capital Projects Project 32-330-16110 Soper Creek Crossing Pedestrian Link to Camp 30 Version Ca ital Plan Year 12016 Department ENG. SERVICES Sub-Department RDS & STRUCT. Gallery, I:\ADepartmentlCapital Works1201612016 Budget12016 Budget Maps132-330-16110Jpg ANV.�,L.L- N SPRUCEWOOD CRESCENT , BLOSSOM BOULEVARD C 0 APPLE o GgO� � _ m o a W L� i r� w tt z LOWN E COURT EDGERTON DR 18 a � � Z ¢ o GUILDWOOD DRIVE FIA%MANAVE m 3 a x �a O� x OPS CHANCE CT i t CONCESSION STREET EAST CONCESSION STREET EAST rc o i a o E p DADSON DR WFEETERS CR r W m O F `9 w DADSON DR OT j CLI TO, h Z V DOWNHAM DR w SQUIRE FLETCHER DR a w apt O f ¢ MERRYFIELD CT CREEKDR m Sp4Ea SOPER CREEK-CROSSING g PEACHTREE E�M0.`C�yE9 PEDESTRIAN LINK TO CAMP 30 Municipality of Clarington Capital Projects 4 Project 32-330-16111 Lambs Rd Interchange at Highway 401 Version Capital Plan Year 12016 partment JENG. SERVICES b-Department IRDS & STRUCT. Description: Project Description: Study to compare the cost-benefit of a new Highway 401 interchange at Lambs Rd compared to the proposed improvements to the existing interchanges at Liberty St and Bennett Rd. Location: Lambs Rd at Highway 401 :Budget � ., Total. 2016 2017 2018. 7019 : 2020 2021 Y022 Expenditures Design 30,000 30,000 30,000 30,000 Expenditures Total 30,000 _ 30,000. Funding ' i lelopment Charges )ads&Related 30,000 30,000 30,000 30,000 Funding Total - 30;000 30`000 :Attributes _ - Attnbute. : ' Value .._ _ :Carnmerif _ Department ENG_SERVICES- _ .. .. .. _ .. .. .. . .. .. : . Sub-Department RDS&STRUCT. Project Approval Location Ward 3 Project Classification 'New Program/Activity r DC Reference No. Table 4 1.1.1 (2_015)_ Road SegmentNo. _ .. - Expected Useful Life Project Manager 4' 4 I' Municipality of Clar€ngton 335 Capital Projects Project 132-330-16111 Lambs Rd Interchange at-Highway 401 Version Ca ital Plan Year 12016 Department JENG. SERVICES Sub-Department RDS & STRUCT. Gallery.. ._- IAADepartmenhCapitai Works120I M2016 Budget12016 Budget Mapsl32-330-16111 jpg BASELINE ROAD EAST O i i p 1 m N N t U� b t e` t }j 5 WTf1 SERV'CE ROAD i CAKERO� (: S t } B Al P' MLLE LAMBS ROAD \� { INTERCHANGE -I r Municipality of Clarington 336 Capital Projects Project 32-330-16112 Rural Road Rehabilitation Program Version F:Fpital Plan Year 2016 apartment JENG. SERVICES Sub-Department RDS &STRUCT. Description Project Description: The Municipality's Strategic Plan identifies as a priority the improvement of rural roads and creation of funding to address our C rural road infrastructure deficit. Clarington's rural road network mainly consists of roads that are hot mix asphalt, surfaced treated and gravel. Responsibility for long-term rehabilitation of these road is split between Operations Department (surface treated and gravel) and Engineering Department (hot mix asphalt). This budget item is to directly address the Strategic Plan objective of improving rural roads, namely those roads that are hot mix asphalt or require an upgrade to hot mix asphalt due to the higher traffic volumes on these roads which in turn would have the highest liability exposure for the Municipality. When considering this exposure 50% of the rural road funding should be set aside for the hot mix asphalt portion of the rural road Location: I' Various locations '- Budget j Tofal 2016 ;2017 2018 2019 . 2020 Z021:= 2022: Expenditures Contract Admin. 105,000 21,000 21,000 21,000 21,000 21,000 Design 50,000 10,000 10,000 10,000 10,000 10,000 Construction 1,045,000 209,000 209,000 209,000 209,000 209,000 1,200,000 240,000 240,000 240,000 240,000 240,000 Expenditures Total 1;200;000 -2401+000; 240,000 240 000 240,000 : 240,000 Funding -__ --- - -- - - ------ Municipal Tax Levy Municipal Tax Levy 1,200,000 240,000 240,000 240,000 240,000 240,000 1,200,000 240,000 240,000 240,000 240,000 240,000 Funding Total 1;200;000 240 000: 240 000 240,000 240;000_ 240,000 Attributes _ - Attribate Value Cor�imerit Department ®ENG SERVICES Sub-De artment RDS&STRUCT. Project Approval Location Project Classification Betterment_ _Program/Activity :DC Reference No. Road Segment No, Expected Useful Life ___ _ _ __ _ _ _ _ _ _ __ `Project Manager_ _s { m Ron Albright R y I I r L. j 337 Municipality of Clarington Capital Projects Project 32-330-17101 Lambs Lane Reconstruction Odell St to North Limit Version Capital Plan Year 12016 Department ENG. SERVICES Sub-Department IRDS & STRUCT. Description. Project Description: Lambs Lane will be reconstructed to an urban standard including underground services, concrete curb, new road base, and base asphalt. This project would be done in coordination with the Region of Durham as they have watermain and sanitary sewer needs on the street. The project will alieviate drainage concerns in the area and replace aging underground services. This project will be completed in two phases. Location: Lambs Ln from Odell St to north limit. Includes First St and Third St between Lovers Ln and Elgin St. : - rotal 2816 2017 2018 2019 : 2020 2021 2022:; Expenditures Contract Admin. 89,000 60,000 25,000 4,000 Construction 1,301,875 866,875 319,000 116,000 1,390,875 926,875 344,000 120,000 Expenditures Total 1 390,875 926;875 344,000' 920,000; Funding -----_--- ------------- Municipal Tax Levy Municipal Tax Levy 790,875 326,875 344,000 120,000 790,875 326,875 344,000 120,000 Reserves Pits&'Quarries 200,000 200,000 200,000 200,000 Reserve Funds Road Contributions 100,000 100,000 Federal Gas Tax Receipts 300,000 300,000 400,000 400,000 Funding Total 1 390,875 _926,875_ 344;000 120,000 _ Attributes Attribute Value-:. : - - _ Eomment.. Department ENG,SERVICES Sub-Department RDS&STRUCT. Project Approval Location Ward 2 Project Classification Replacement Program Activity DC Reference No. Road Segment No. Expected Useful Life ProjectManager Municipality.of Clarington 338 Capital Projects Project 32=330-17101 Lambs Lane Reconstruction Odell St to North Limit Version Ca ital Plan Year 2016 i partment JENG. SERVICES - Sub-Department RDS & STRUCT. Gallery. r 1:IADepartmentlCapital Works1201612016 Budget12016 Budget Mapsl32-330-17101.jpg q w w SUNICRE_ST i. lui` 1 = VANSTONE COURT v FO SAWMILL FOURTH STREET z COURT w AC' NROgDT w SUMM_ERFIELD CT SUNSET ROAD 0� O Z Q4 a g W m THIRD STREET E (f y FREDRICKAVENUE VETERANS. E N, z TIL 'w EDSALLAVENUE h SECOND STREET F. JSO / fn O F N t 1.11 11A (7 LORRAINE CT TI F-d . U O A (9 W REHDERAVENUE N v w � � I A T ST SAUNDERSAVENUE p y � z Z Z LL STURROCK AVE 'w OJQ� - ODELL STREET ODELL ST �,F�,' BORLAND CT zFI 0J z s Pim it r � a CONCESSION STREET WEST CONCESSION STREET WEST �CONCESSION ST EA ST0 I LAMBS LANE RECONSTRUCTION W i I I I 339 Municipality of Clarington Capital Projects Project 32-331-05102 Sidewalk Replacement- Unspecified Version Ca ital Plan Year 12016 Department ENG. SERVICES Sub-Department ISMALKS &WALKWAYS Description Project Description: The purpose of this project is to provide funds for the replacement of deficient sidewalk throughout the Municipality. Deficiencies include cracking, trip hazards, excessive slopes, etc. Also included are missing links in pedestrian facilities. Annual inspections are completed to assess priorities based on deficiencies, pedestrian usage and location. -Location: Various locations Budget 3., Total 20�62017 J 2018 2019 2020 .�2021 2022 Expenditures Contract Admin. 54,000 9,000 9,000 9,000 9,000 9,000 9,000 Design 54,000 9,000 9,000 9,000 9,000 9,000 9,000 Construction 1,092,000 182,000 182,000 182,000 182,000 182,000 182,000 1,200,000 200,000 200,000 200,000 200,000 200,000 200,000 Expenditures Total T,2001000 200,000 200,000 200;000 v _200 000 _'200 000 200;000 Funding - _ Municipal Tax Levy Municipal Tax Levy 1,200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,200,000 200,000 200,000 200,000 200,000 200,000 200,000 Funding Total -:'i-;2+0 200,000 200,000 ; ` 20D,Ob0 200,000 200 000 200 ODO - _ - - - Attributes:-- ?tEnbute : Value - Comment Department _ _ ENG.SE_RVI_CES Sub-Department v _ _ A S/WALKS&WALKWAYS Project Approval Approved Location All Project Classification Replacement Program/Activity SMALK REPLACEMENT-UNSPECIFIED _. - __-,.__.-,s.. _ - , n m , :__..M., -­,:. r W_,. - - -- :_ _" _ _ - _.. r ._ DC Reference No. Road Segment No. ' Expected Useful Life 36-40 __.Sean Bagshaw_- Municipality of Clarin ton P � 9 340 Capital Projects Project 32-331-11101 Liberty Street Sidewalk(Longworth to Bons Ave west side Version lCapital Plan Year 2016 apartment ENG. SERVICES Sub-Department ISMALKS &WALKWAYS Description Project Description: Sidewalk will be constructed on the west side of Liberty St. The project is part of the Municipality s continuing efforts to improve safety and accessibility and promote active living. The sidewalk will improve connectivity and access to amenities. Location: Liberty St from Longworth Ave to Bons Ave on the west side Budget 201s zozo 202 = 2022_ Expenditures ._ _ . ., .-_ Construction 98,000 98,000 98,000 98,000 Expenditures Total +nding ielopment Charges Roads&Related 98,000 98,000 98,000 98,000 Funding Total i 98;000 98,000 ; At _ Attribute Value . Comment,` .Department Y x A A ENG.SERVICES Su_b-Department S/WALKS&WALKWAYS j Project Approval _--_-- - - .,-- ----- -----z-_- Location _ _ _ Ward 2 ProjectClassification T Betterment, Program/Activity DC Reference No. 50(2015) Road Segment No. Expected Useful Life Project_Manager 341 Municipality of Claringfon Capital Projects Project 32-331-11101 Liberty Street Sidewalk(Longworth to Bons Ave west side Version lCapital Plan Year 2016 Department ENG. SERVICES Sub-Department S/WALKS &WALKWAYS Gallery. - 1:1ADepartmentlCapital Works1201612016 Budget12016 Budget Maps132-331-11101 jpg ® 1VVILLE N w c E S . GONCES mROA. C°NCESSroN P6101 ELFORD DRIVEud CWIMRNE 5O �W � DRNE p _ � O � 8 u1. CYl.4PNE5DVAAE COURTNEY STREET 2 JENNNGS Z ELFORD DR 6m Z RFREELANDAVENUE C+ Gfnns Gam CaIVtL AVEuuE ~ NNWNCA18tT IENNINGS DRr FENWICK PAVE O 3 FREELAND � BGYS MRNVE � �,O < 3 � m w yN� � O y < ¢ 11.ELL CT w w tpl+" LAPRADE w f+4NDRryE w M� Z lJJJ11-�' aPJ�N 0 �att� SOVAftE O' LONGWORTH qDE� LONGWDRTN AVENUES U I N� LONGWORTH AVENUE - S y Ov 3 TAF, p ROAD DftfVE ELDPD DPu� �d 'hV LOURVLER ti D aV ° 6 05 w w STEPHENS v N MILL'IANE ' � CLAY(ON LftES� wmC 2 3 Z ELDAO g OV. 0 Z 0 Gi •< W �VESN A COURT CLAW.NCRESCENT CRESCENT 'MLLIAIA lel Yi p �Op�pP w I-n LIBERWYsS_TREETySIDEWAL'K VE o��; H $ Municipality of Clarington 342 Capital Projects Project 32-331-13223 Main Street Orono Sidewalk Version Ca jtal Plan Year 2016 apartment JENG. SERVICES Sub-Department ISMALKS.& WALKWAYS Descrip tion - Project Description: I The Region of Durham is planning to reconstruct RR 17 from the new bridge to Taunton Rd in 2017. The C Municipality of Clarington will partner with the Region to include sidewalk with their contract from the existing sidewalk at Mill-St to the existing sidewalk south of Millson Hill Dr. Design and utility relocation will take place in 2016 and construction will be take place in 2017. Location: Main St Orono from Mill St to 360 m north of Mill St on the west side _ Budget - - `Tota( 2017 218 2019_ 2021_ `2022 Expenditures Contract Admin. 15,000 15,000 Design 18,000 18,000 Construction 195,000 10,000 185,000 ` 228,000 28,000 200,000 Expenditures Total 228;00028,000 200 000 - _ - Funding Municipal Tax Levy Municipal Tax Levy 228,000 28,000 200,000 228,000 28,000 200,000 Funding Total 228,000 28,000. 200,000 Attributes Attribute Value Comment -_ Department _ ENG.SERVICES_ Sub-Department � `- _— S/VIIALKS&WALKWAYS Approval pproval - Project A Location Project Classification New Program/Activity DC Reference No. Road Segment No. .Expected Useful Life Project Manager i 343 Municipality of Clarington Capital Projects Project 32-331-13223 Main Street Orono Sidewalk Version ICapital Plan Year 12016 Department ENG. SERVICES Sub-DepartmentIS/WALKS &WALKWAYS Gallery l:l^DepartmentlCapital Workst201612016 Budget12016 Budget Maps132-331-13223 jpg � ONO Ar Oat e G E `�N�ERYNO O O yq. c 4tURGlLLAVf S% OENTREVIEW STREET W�O a K. ET STgn Y�t . ONS�FET � {� y H 2 (� K J PRwGEss5PWRCESS,STREET e �q ti0 Wn STq� N{y7'y g BOWEH' STREET1%SI ; 0 � � MAIN STREET-SIDEWALR a Municipality of Clarington 344 Capital Projects Project 32-332-16001 Nash Rd at Varcoe Rd Traffic Signals Version lCapital Plan Year 12016 )partment JENG. SERVICES j Sub-Department ITRAFFIC SGLS j e Project Description: Installation of traffic signals at the intersection of Nash Rd and Varcoe Rd. The traffic volumes warrant the upgrade of traffic controls from all-way stop to signals. Signals will improve safety for pedestrians and improve flow during peak periods. Location: Intersection of Nash Rd and Varcoe Rd 13 udget.. Tofal2017 201,8 2019 2020 Expenditures 202f., -2022; - _ ._ Construction 260,000 260,000 260,000 260,000 Expenditures Total 260 000 260,000:., Funding ;erve Funds Municipal Capital Works Program 96,798 96,798 96,798 96,798 Development Charges Roads&Related 163,202 163,202 163,202 163,202 Funding Total 260;000 260,000 Attributes Attribute. Value.:. . Co - Depart_m_ent _ ENG.SERVICES Sub-Department T v TRAFFIC SGLS Project Approval Location Ward 1 Project Classification New Program/Activity DC Reference No: 120(2015) Road Segment_No. n - Expected Useful Life - --_-- .._--_.= Project Manager i 345 Municipality of Clarington Capital Projects Project 32-332-16001 Nash Rd at Varcoe Rd Traffic Signals !Version Ca ital Plan Year 12016 Department JENG. SERVICES Sub-Department ITRAFFIC SGLS i Gallery-. l:1^DepartmentlCapital Works1201612016 Budget12016 Budget Maps132-332-16001 Jpg D1 V �P JURFCWAT MgAN COURT p F�CF ST Ar HART6FIELD ONVE tt " p •Y �' tl D' O WNIONAYcIiUE ` ' �� C Stl �.� CiRCLEFletDDT p w ��Y ¢ tEITN CT fiRDADtAHDS S ° o T g. _ POPP,rREi6DW.�E pp ^ u OAIDTELD G- E C r = _ U � 'CZ DE`/ONWLE 6TREET D'cVONDSLE STREET O C I i tY U RI—El. e✓ .-HAELD DR o u�i DP/ON 1—T 7? 1iD55GR°YE\ e W� SDW0.E a u \YtEUAN DR AB6EriVW0 _ <TLDERRROOK DANE d• _ ' DLOVERREtDST A66ETWD0°R � r t o x N.sn ADHD NISHftwD xAsn AonD i t KR6W Nunflow 4 G : yDALE PERK OR D e �F ^`carte" pF 0 6AIDLEDWftfc y�O 5A111', DU.RHgMHO > 77 NNAY,Z� 3 �DURNVe�yA, 3 U$Z� \ WAtUNW6KHAt'.�C,�—WyttF�NDlM1VAY.2 WgnA\i ltlOMyAY. TRtLL OtD nR�-'TDnR�O ?aD' mjV – Z V. u pfKa51'lAY GATE _ y r u �{p1RAVE '+n SfiRtl GhVENDE < _ �� Z WD w � AOB£AS�SpB w < EAIRAE DR – yy -- STMTiNLIAN DRIVE Id � STMTIu i � BYgRON Ci �C�F� u ®� ° e" o StEPRENA�chUE Cv= D UR-T-1 CT Y�Y TRAFFIC SIGNALS LL Ll N Municipality of Clarington 346 Capital Projects Project 32-332-16002 Nash Rd at Centrefield Dr Traffic Signals Version ICapital Plan Year 2016 apartment ENG. SERVICES Sub-Department ITRAFFIC SGLS j Description - I Project Description: Installation of traffic signals at the intersection of Nash Rd and Centerfield Dr. The traffic volumes warrant the upgrade of traffic controls from all-way stop to signals. Signals will improve safetyfor pedestrians and improve flow during peak periods. Location: Intersection of Nash Rd and Cenerfield Dr Bud et . _ 9 - - _. Tota( 2016 ;2017 2Q1:8 2019 2020 2021: 2022 Expenditures Construction 260,000 260,000 I 260,000 260,000 Expenditures Total 260,000 260,000; - — serve Funds Municipal Capital Works Program 96,798 96,798 96,798 96,798 Development Charges Roads&Related 163,202 163,202 163,202 163,202 Funding Total 260,000 260,000 _ -- ttr�ibufes Attribute ;Value - : =; _ Commend Department ENG.SERVICES Sub-Department -a.» ".TRAFFIC SGLS Project Approval — — _—— n Location.w _ >_ _.._ _ _ Ward 1. ._.e Project Classification _. New Program/Activity. w_, � .,.�� .,, wn� �_:. �.w=_� __�, x � .y�.�,_, �._..,=n... .._ve�,__...�,___ .._eM._ � .- .n:�<.,F..� a �-..___,.� _u, e r DC Reference No. 119(2015) Road Segment No. Expe_cted_u_seful Life ProjectManager � �� mp�- .�.�,A_._ Y 'i 347 Municipality of Ciarington Capital Projects Project 32-332-16002 Nash Rd at Centrefield Dr Traffic Signals Version Ca ital Plan I Year 12016 Department JENG. SERVICES . Sub-Department ITRAFFIC SGLS Gallery -. .: 1:1^Departmen8Capital Works1201612016 Budgefl2016 Budget Maps132-332-16002.jpg Q OS �F� JURACWRT ARMNCDURT � GFp�O '�'�, �, 50 ,t f o Cr E STREET y p t a ? pNttR®HARA TSFtEtD ONVE 3 < _ OUNIDNAVENDE • E C' Sp CIRCLFlELD DT u C. c ._ LEITH CT C � DROAWINDS w ! w _REio DRNE c w ®O ^ CRESCENT 3 �O' �CEC,FOUND ORES " OAKPiE1D GATE _ r. � `f 7�. o Wo DEVONDALE STRET DEVOHOALE NCHEIElO S�PCHF1ELD OR DP{ONdLLE ST M.S.RDYE a1 0 .I `vim SOWR" �' AYLELLAN OR z � ASSEYIYOOD = e 'y < aALDERSROIX DRNE O / f O O U - d`�~� ff �. A58EWIOOD q7 v' CLOVEHREL ° f i IN§ry RDAD NASH ROAD Nf5 D NOSH ROAD tIiSN ROT° Z W }p o DALE PARKDR r oBRIDIE COURT - ,D EPARKDR 0�6ATErt1DcyM1 DI'RNAAm N10 NA'AY,2 �3 �DURNAtp++.GM'q.2 RRA.N M° plRyW.N IgGMNAY.l HWAY.2 - �DURNA4b01Ryly, �. f'OXNDryT > _ TRAtt RpAD po _ .}U ¢ �pµlHObt<K. -WAY-TE a RT < �}lb E3}RRE CR _ r�"•'a ��j ROBEO STPATHALI.tN DRME fl1RRjON CT �' �U'�ES H 2 �� U I m Ia Z� O • 3(EPHENAL�NVE C. s q � - a - a 0`� RAFFIC SIGNALS �- , t I I Municipality of Clarington 348 Capital Projects Project 32-335-16001 King St at Scugog St Intersection Improvements Version ICapital Plan Year 2016 apartment ENG. SERVICES Sub-Department JINTERSEC. IMPR, Description. Project Description: This project includes reconstruction of the intersection to improve traffic flow and safety for vehicle and pedestrian traffic. Funding in 2016 is for development of preliminary design concepts. I i r Location: King St at Scugog St Intersection I Budget Total 2016: 2017 201:8 2019 : .2020 2021 7022 Expenditures -- - ---- __ Design 10,000 10,000 10,000 10,000 Expenditures Total 10,000 10;000 rnding _ serve Funds h Municipal Capital Works Program 5,590 5,590 5,590 5,590 i Development Charges Roads&Related 4,410 4,410 4,410 4,410 Funding Total 0,00a-, 10,000.: _..._._ . Attributes - Attribute Value - Comment. : Department _ ENG.SERVICES _Su_b-Department _ - a a - T INTERSEC.IMPR. Project Approval Location Project Classification z LBetterment Program/Activity DC Reference No. 40(2015) _Road Segment No. Expected Useful Life Project Manager _---- ---- n___._r_ - -- a."..__._- j F is i j: Is 349 Municipality of Clarington Capital Projects Project 32-335-16001 King St at Scugog St Intersection Improvements Version lCapital Plan Year 12016 Department JENG. SERVICES Sub-Department JINTERSEC. IMPR. Gallery _ N'DepartmentlCapital Works1201612016 Budget12016 Budget Maps132-335-16001 jpg i� z v' P� 0 O rr o. CONCESSION STREET WEST CONCESSION STRE STEVENS ROAD is / yr`j ! � t IV w �s o w W �i =� t Z (9, F<<ryc y gD• TOySTRFF m w g T ` LOVERS LA I.OWE STREE�. cyL r.�r! ¢ "" 'y ROh•S t;Qr� 20�W Aw ALE r i� FT LLFa, •S'It�. LID EtW�st > Yf rri� ',< CARLISLEAVENU ST R y� J �tiEMPsS z c sTp\ F A, 3 ¢OAXGKowvE �`t .�5r• r5r O�o�O O m O' w ¢ 1. FFNST �\o�, RFFT X02 0 Z > a' w P� r. TREWIN LA'E I w' 3 zi' N _,U }`� o-gryFs� �� °=tee �yg ° JI 1!�_�dKING STREET AT SCUGOG STREET QTF° pG��ysr °y'=y INTERSECTION IMPROVEMENTS �FFr Oe N IT unicipality of Clarincgton Capital Projects 350 Project 32-338-16101 Newcastle Streetsca e Improvements Version JCapital Plan Year 12016 partment JENG. SERVICES .b-Department ISTSCAPE ... :Description - Project Description: The proposed work at the King Ave and Beaver St intersection will replace the existing bollards with a permanent improvement. The work includes new curb and gutter with bump-outs, modifications to storm sewer to ensure drainage, raised planters with perennials, new sidewalk and decorative boulevard treatment, decorative light standards, and site furniture. Other works included are gateway signage on Highway 2 near the Fire Hall at the west end of the\tillage, and near Newcastle Block at the east end. The signs will be brick and will include illumination and plantings similar to the existing sign at the NE intersection of Mill St and Emily St. Event Banners are also proposed at King Ave. east of Rudell Road and Mill Street north of the 401. Funding includes a contribution from the Newcastle BIA. Location: King Ave at Beaver St, Highway 2 near Fire Hall and Newcastle Block and King Ave. east of Rudell Road and Mill Street north of the 401. --- Total r 4 20161 3017 201'8 2019 = 2020 `2021 2022:. Expenditures Contract Admin. 124,500 24,500 50,000 50,000 Construction 1,126,500 276,500 420,000 430,000 1,251,000 301,000 470,000 480,000 Expenditures Total 1.251'000 301;000 Y 470,000 480 ,ding :rnal Financing Other 72,000 72,000 72,000 72,000 Municipal Tax Levy Municipal Tax Levy 480,000 480,000 480,000 480,000 Reserve Funds Municipal Capital Works Program 349,500 114,500 235,000 349,500 114,500 235,000 Development Charges Roads&Related 349,500 114,500 235,000 349,500 114,500 235,000 - Funding Total T251;000_ 301,000= _.._. ... ==470,000; Attribute - Department ENG.SERVICES Sub-Department ;STSCAPE Project ApprovalApproved Location 'Ward 4 Project Classification Betterment Program/Activity DC Reference No, 14_2-143(2015) o j Road Segment No. :93037,93039,93041,Regional Road �' t i r<pected Useful Life pct Manager Ron Albright Municipality of Glaringfon 351 Capital Projects Project 32-338-16101 Newcastle Streetscape Improvements Version Ca ital Plan Year 12016 Department JENG. SERVICES Sub-Department STSCAPE - Ga_Ile - hAL)epartmenhCapital Works420I M2016 Budgefl2016 Budget Mapsl32-338-16101 jpg E C R N NONROESTREET Y/ o WNRO ST GRADY DRQ CO f ANDREW 03 (c�� w ORFK y I U sr 3 9 t 11C ALLENS'IANEGEORGE STG GEORGE ST Em GEORGE STEGRAHAM CT= eO w�zRESNItYfL6#ITSTREETR �C x IDATLEY CT j FAim- ALLENGER CTANDREWSTREET j Ii .� na - KINGAVENUE•WEST.�_ �,,, IVNGAVENUEEAST �KING'AVENUE EAST'-: KINGAVENUEEASTr ;W LILLIAN CRESCENT y. • HARMER DRIVE JDSE COUR( Is 14z E I E1.4LYSTV: ¢ pEMILY ST � FOSTER CREEK DRIVE rn• f 3--y W I E STAFFORD E-T-1 1 ; p i CAROLINE ST Vt E CRESCENT I ' UKiHG�RIVE g RA Q.STREET F� � w O K 2 < D W 2 � EDWARDSTW - Eat:/ARDSTREITi EAST 6g0� EDWARD STREETW T�-- T ig O ffi laJ r K SHPLEY AY-.NUE w BOULEVARD L—? JAMES ST W p :.V+MES ST E I ( I Q Ii KARTCOURTURT BRIDGES DRNE I p 1 � Q ;TW -ROSERT ST ST E E" I i LL1 * pl'_'g�ETEDULEYDREETSCAP= IMPROVEMENTS KEVIEW'ROAD---J ( _ Municipality of Clarington 352 Capital Projects Project 32-338-16103 King St Streetsca e RR 57 to Bowmanville Ck Version lCapital Plan Year 2016 )partment ENG. SERVICES Sub-Department STSCAPE D eseriptio,n Project Description: Design of transitional streetscaping treatment for King St between RR 57 and Bowmanville Ck with the introduction of a planted raised median to enhance the entrance into downtown Bowmanville as well as providing traffic calming for road users. The design will also consider the provision of cycling facilities along this section of King St. Location: King St from RR 57 to Bowmanville C ._ _._ .Bud et. _ 9 Total 2076 : 2017 20'18 2019` 2020 2027 2022; Expenditures Contract Admin. 60,000 60,000 Design 10,000 10,000 Construction 534,000 534,000 604,000 10,000 594,000 Expenditures Total 604,000 — 10;OOD" _5.94,0.00 runding — Reserve Funds Municipal Capital Works Program 302,000 5,000 297,000 302,000 5,000 297,000 Development Charges Roads&Related 302,000 5,000 297,000 302,000 5,000 297,000 Funding Total804;000 ;' 70,000.. 594;000 Attributes Attribute Value -- - Commenf::. Department ENG,SERVICES Sub-Department STSCAPE Project Approval Location 'Ward 2 _ � � _.,�... � _-,__ �, n6-_..___, __m�....._. ,__. ._ _ w��.m�. �__.v�._�._---_�s_ � �,_ .., � _. Project Classification Betterment Program/Activity. DC R_eferen_ce No. .2015 update Road Segment No. Expected Useful Life ProjectManager 353 Municipality of Clarington Capital Projects Project 32-338-16103 King St Streetsca e RR 57 to Bowmanville Ck Version Ca ital Plan Year 12016 Department ENG, SERVICES Sub-Department ISTSCAPE Gallery - - . ry. 1:1ADepartmentlCapital Works1201612016 Budget12016 Budget Maps132-338-16103Jpg w P� JACKNSA '§u�im�u t �' w OQ� ��♦ w i p 4 ,ry`�`n�(`'�,, ST UMMERFIE Su¢42t:i£8 e I w „..� CT ROAD L ? ;0PQ- � c� D TO BFS[ � A•VtCO"n„Eby V , I 4 S�Predenck Ar o N yu T� LUVERME CT �',VETHRANS z E TILL ' OeJ,R I•y I FREDERICKAV AV y w y I vq �l ._/,•'I 4s FL•3s:U�;1vV SEC ND IrA m ROAD w Sec nd—st xU' C ;�Oi LCR'o�iaillGCt Q� m CT � V e Tueke A111, F 5 .8 I r "'*+,� AVENUE O g FIRS ST FSaL�ntle ' r le Q Q a . LANV LLE D rn r,0.4-hill i In TrZb STURROCK a CouRT Z ¢ O vJ�i NUE ODEL 51 RoF�Srid�Gt;{F, LL ' `—AerrtmnnS Z 1 ¢ z CT SHERii CONCESSION STW ST IMAN ' > �_ STEVENS ROAD w ` T . OAD h'OR�,� x � w x (� I /y� SFH W w TRUDEAU ORR C</ 2 m ¢ N OyG NO'�O� LOWEST LOVERS LA MARCHWOOD C R Cy HIGHWAY2 =ac ¢ALEXANDE BV DRIVE O LIBERTY o LI PN O x /�.o Q 2 ST CARLISLEAV ; y �d�� ! O� R N1GK ;1 rh' '•`6`S ,\� ST 9� z °o c PRINCE WILLIAM BOULEVARD ¢ � m ¢ S I EAV QG�FN ��O e�5 V O > LR( 3 a '' w - - S VG2 O z_ Q TREWIN Cr CHURCH ST Op,N� SEN I LANE o J N ♦�� T ,, O rn ❑ w r ¢ 4 filh „y W KING STREET SPFINGS it k\ c O v Qom? �.� -wi ``}��•1 n ZON K D LAWRENCE w C I 00 `�Spp m m PSNUyO `i(-� m o f i P`' LL m HAR H rL w ho<G 4p [ T e PPRG Sj m.P � UEEN ~ ¢ J MEADOWS V it tiF C y� ab S� O STREET rn LL DOR EEN r, 2 w w CR z AND ¢ 9i Il OJRNP N'� o ZQ 5 C KING STREET STREETSCAPE IMPROVEMENTS Est 5t D Sj JANE STREET Municipality of Clarington 354 Capital Projects Project 32-340-15101 Various Erosion Protection Works `rersion Capital Plan Year 2016 E partrnent JENG. SERVICES Sub-Department JEROSION PROTECT j Description Project Description: I The work involves erosion remediation works within watersheds impacted by increased development. Due to the changing demands of this type of remedial work a specific location has not been identified as it allows staff to be more reactive to specific situations that may arise after the Capital Budget has been I submitted for approval. Much of this work will occur along our main creek systems and will typically be implemented to protect either infrastructure, parkland or private property. Location: BoWmanville Ck, Soper Ck, Farwell Ck, Tooley Ck, Oshawa Ck, Wilmot Ck or Foster Ck Total 2016 '2017 201& -;2019 2020 202] 2022 _ -_ Expenditures Construction 1,200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,200,000 200,000 200,000 200,000 200,000 200,000 200,000 Expenditures Tota/ 1;200;000 200,000 200000 200;000 200,000 200,000 200,000 _,coding >rve Funds Municipal Capital works Program 399,960 66,660 66,660 66,660 66,660 66,660 66,660 . 399,960 66,660 66,660 66,660 66,660 66,660 66,660 Development Charges Roads&Related 800,040 133,340 133,340 133,340. 133,340 133,340 133,340 800,040 133,340 133,340 133,340 133,340 133,340 133,340 Funding Total 1,200;000 200,000 ;. 200,000 260,000 200,000 200,000 200,000 <:Attributes JAttribufe Value 0mment Department ENG.SERVICES Sub-Department EROSION PROTECT Project Approval Approved Location Combination Project Classification Betterment i Program/Activity DC Reference No. Table 4, 1.1.8( 015) Road Segment No. Expected Useful Life Project Manager r I i' G I 355 Municipality of Clarin ion p Y g Capital Budget Summary by Department Department and Project Gross Cost Revenue External Reserves Reserve Development DC Pebt Debentures Fund Financing Funds Charges 36 Operations 325 Parks 36-325-10100 Various Park Upgrades 112,000 (57,000) (55,000) 36-325-10110 Park Furniture and/or Equipment 90,000 (90,000) 36-325-16140 Sports Field Rehabilitation 70,000 (70,000) Total 325 Park 272,000 (57,000) (215,000) - 330 Roads and Structures 36-330-14200 Retaining Walls 50,100 (50,100) Total 330 Roads and Structures 50,100 (50,100) 370 Building and Property Services 36-370-10340 Various Community Buildings 110,000 (110,000) 36-370-11106 Municipal Administrative Centre Upgrades 57,000 (57,000) 36-370-11130 Depot 42 Operations Centre 750,000 (75,000) (675,000) 36-370-11500 Various Arenas 80,000 (80,000) 36-370-14100 Operations Depot Improvements 90,000 (90,000) 36-370-14130 Emergency Services - Station T1 40,000 (40,000) 36-370-16100 Renovations to Municipal Administrative 379,500 (379,500) Centre and Library 2nd floor Total 370 Building and Property Services 1,506,500 (207,000) (624,500) (675,000) 380.Road Maintenance 36-330-10100 Rural Road Resurfacing 1,899,000 (1,240,000) (335,000) (300,000) Total 380 Road Maintenance 1,899;000 (1,240,000) (335,000) (300,000) 388 Fleet 36-388-10100 Fleet Replacement - Roads 835,000 (835,000) 36-388-10150 Fleet New - Roads 250,000 (25,000) (225,000) 36-388-11250 Fleet New - Parks 100,000 (10,000) (90,000) 36-388-14350 New Equipment Cemetery 70,000 (7,000) (63,000) Total 388 Fleet 1,255,000 (877,000) (378,000) +++: 460 Museum and/or Visual Arts Centre 36-460-09100 Bowmanville Museum 50,000 (50,000) Total 460 Museum and/or Visual Arts Centre 50,000 (50,000) Total 36 Operations 5,032,600 (1,554,100) (335,000) (2,066,500) (1,053,000) Total Operations 5,032,600 (1,554,100) (335,000) (2,066,500) (1,053,000) i Municipality of Clarincgton Capital Projects 356 Project 36-325-10100 Various Park Upgrades j Version ICapital Plan Year 2016 a.partment OPERATIONS ab-Department IPARK D:escri tion; Project Description: Replace soccer posts $30,000; Surfacing of sport courts $50,000; Bondhead Parkette improvements j $32,000. Location: t As.Specified Bu d et Total 2016:'. 'Q017 2018. 2019 2020 2021, 2022' Expenditures Renovation 312,000 112,000 50,000 50,000 50,000 50,000 312,000 112,000 50,000 50,000 50,000 50,000 Expenditures Tota/ 312,000 112 000 : 50;000 50 000 50,000 50;000 mounding micipal Tax Levy ' I lunicipal Tax Levy 157,000 57,000 25,000 25,000 25,000 25,000 157,000 57,000 25,000 25,000 25,000 25,000 L. Reserve Funds Facilities/Parks Maintenance 155,000 55,000 25,000 25,000 25,000 25,000 155,000 55,000 25,000 25,000 25,000 25,000 Funding Total 312,000 112,000 5.0;000 50,000 :50,000 :50,000: - ` Aftri6.utes Attribute Value Comment r Department OPERATIONS Sub-Department PARK Project Approval Approved Location All Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager f i I? Municipality of Clarington 357 Capital Projects Project 36-325-10110 Park Furniture/Equipment Version Ca ital Plan Year 2016 Jepat tment OPERATIONS Sub-Department IPARK Description Project Description: To replace playground structures in accordance with CSA Playspace Guidelines -To be determined. Location: Total- 2016 2017 ..:- 201,13. 2019 2020 _ :2021 2022 Expenditures Equipment 510,000 90,000 90,000 110,000 110,000 110,000 510,000 90,000 90,000 110,000 110,000 110,000 Expenditures Total 510,000 90,000 90;000 110,000 110,000 110,000 , Funding teserve Funds Facilities/Parks Maintenance 510,000 90,000 90,000 110,000 110,000 110,000 510,000 90,000 90,000 110,000 110,000 110,000 Funding Tota! 510,000- 90,000 : 90,000= 910,000, 110,000 110,000 Attributes:- _ Attribute lValue Comment Department OPERATIONS Sub-Department PARK Project Approval Approved Location Project Classification Replacement Program/Activity _. . ._._ .,. .. ._ DC Reference No. Road Segment No. Expected Useful Life Project Manager J Municipality of Clarington Capital Projects 358 Project 36-325-16140 Sports Field Rehabilitation Version lCapital Plan. Year 2016 apartment OPERATIONS ' pub-Department PARK Description :: Project Description: Sports field rehabilitation. i Location: i Memorial Park, Bowmanville i Budget Total 2016 -2017, 2018 201:9 . 2020. '2021 2022 Expenditures Renovation 70,000 70,000 70,000 70,000 Expenditures Total 70,000 70 D00, ; r'unding ,erve Funds acilities/Parks Maintenance 70,000 70,000 70,000 70,000 Funding Total 70;000 70,000 ,: Attributes - Attribute lValue Comment Department OPERATIONS Sub-Department PARK Project Approval Location Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager I: r • 4 • I. t; r E- h i; Municipality of Ciarington 359 Capital Projects Project 36-330-14200 Retaining Walls Version ICapital Plan Year 2016 Jeparcment OPERATIONS Sub-Department RDS & STRUCT. Description Project Description: Replace retaining walls Location: To be determined Budget - Total _2096 2017 2018 201:9 - 2020 _ 2021- 2022 Expenditures Construction 250,100 50,100 50,000 50,000 50,000 50,000 250,100 50,100 50,000 50,000 50,000 50,000 Expenditures Total 250,1.00 50,1.00 50,000 50'0600 000 50 000 Funding dunicipal Tax Levy Municipal Tax Levy, 250,100 50,100 50,000 50,000 50,000 50,000 250,100 50,100 50,000 50,000 50,000 50,000 Funding Total 250;100 y; 50;100 ;_50;000 : 50,000- 50 000 :50,000 Attributes: Attribute Value` Comment Department OPERATIONS Sub-Department RDS&STRUCT. Project Approval Approved Location Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capital Projects 360 Project 36-370-10340 Various Community Buildings Version Capital Plan Year 2016 apartment JOPERATIONS l ,ab-Department JBLDG & PROP. SERV. Description Project Description: Various roof replacements as detailed in the 2010 Roof Assessment Audit. r I Location: B udget Total 2016 2017. - 2018 ;.2019 2020 20212022; Expenditures Construction 670,000 110,000 152,000 136,000 136,000 136,000 670,000 110,000 152,000 136,000 136,000 136,000 Expenditures Total 670;000 110,000' 152;000 136;000 136,000 136;000 Funding -nicipal Tax Levy unicipal Tax Levy 670,000 110,000 152,000 136,000 136,000 136,000 670,000 110,000 152,000 136,000 136,000 136,000 E Funding Total 676,660 --110 000 152,000 136,000 136 000. 136-.000.. .. [ Attrttutes _ = Attribute., 1C.Ommenf, �. Department OPERATIONS Sub-Department BLDG&PROP.SERV. Project Approval Approved Location Project Classification Betterment .Program/Activity - DC Reference No. Road Segment No. Expected Useful Life Project Manager I j f' I^ r. r I E: i Municipality of Clarington 361 Capital Projects Project 36-370-11106 MAC Upgrades Version lCapital Plan Year 2016 Jepartment IOPERATIONS Sub-Department BLDG & PROP. SERV. Description Project Description: Carpet replacement, Phase 2 $5.7,000 Location: 40 Temperance Street, Bowmanville Budget. Total 2016 2017 -2018 2019` 2020. 2021 2022 Expenditures Renovation 510,000 250,000 260,000 Equipment 252,000 57,000 195,000 762,000 57,000 445,000 260,000 Expenditures Total 7621000 57,000 445,000 260,000 - =unding Municipal Tax Levy Municipal Tax Levy 762,000 57,000 445,000 260,000 762,000 57,000 445,000 260,000 Funding Total 762,000 57,000 445,000 260,000 Attributes Attribute ,Value Comment Department OPERATIONS Sub-Department BLDG&PROP.SERV. Project Approval Approved Location Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager i Municipality of Clarington Capital Projects 362 Project 36-370-11130 Depot 42 Operations Centre Version Ca ital Plan Year 2016 ,4partment JOPERATIONS 'Jub-Department BLDG & PROP. SERV. Description Project Description: Construction of Pole Barn/Quonset Hut as identified in DC Study Location: 178 Clarke/Darlington Townline Road, Bowmanville i Total 2016` 2017 201.8. 2019: :2020 2021 2022: -- — Expenditures __. ., _ Contract 750,000 750,000 i 750,000 750,000 Expenditures Total 750,000 750,000` Funding serve Funds Municipal Capital Works Program 75,000 75,000 75,000 75,000 i Development Charges Operations Department 675,000 675,000 675,000 675,000 Funding Total 750,000 750;000 - Attributes Attribute 'Value :: ..-'. Comment Department OPERATIONS Sub-Department BLDG&PROP.SERV. U c Project Approval Approved Location .,•n <..,.-__.._. ..__r .___.,_ ,..._..� . _ ._:. ,. Project Classification New Program/Activity DC Reference No. 5.2.2. Road Segment No. Expected Useful Life Project Manager i Municipality of Ciarington 363 Capital Projects Project 36-370-11500 Various Arenas Version Ca ital Plan Year 12016 Jepartment OPERATIONS Sub-Department IBLDG & PROP. SERV. D_escri tion Project Description: Replace Newcastle Arena Electrical Panel $35,000; Orono Brine Headers $45,000; Location: As specified Budget::_ 7. Total :; '- = 2016._ ,2017 2018 . 201.9.:_ 2020: 2021.` .2022 Expenditures Equipment 80,000 80,000 80,000 80,000 Expenditures Total 80;000 8000 mounding eserve Funds Facilities!Parks Maintenance 80,000 80,000 80,000 80,000 Funding Total 80,000 80,000 _ Attributes_: Attribute Value. - Comment: Department OPERATIONS Sub-Department BLDG&PROP.SERV. Project Approval Approved Location Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capital Projects 364 Project 36-370-14100 Operations Depot Improvements Version Ca ital Plan Year 2016 apartment OPERATIONS -ab-Department BLDG & PROP. SERV. Description Project Description: Dome Repairs Location: Hampton; Orono and Depot 42 - Bu = _ d t _ Tofal 2016 : 2017 2018 2019 202D 2021 2022: Expenditures Contract 120,000 90,000 "30,000 120,000 90,000 30,000 Expenditures Total 120,000 90,000 30;000 Funding I -nicipal Tax Levy iunicipal Tax Levy 30,000 30,000 30,000 30,000 Reserve Funds Facilities/Parks Maintenance 90,000 90,0.00 90,000 90,000 Funding Total 120;0.00` 90,000` 3O 000 Attrikutes -77 �Attributeue Comment Department OPERATIONS Sub-Department BLDG&PROP.SERV Project Approval 'Approved Location Project Classification Betterment_ Program/Activity -. DC Reference No. Road Segment No. Expected Useful Life Project Manager G` L s " Municipality of Clarington 365 Capital Projects Project 36-370-14130 Emergency Services-Station #1 Version Ca ital Plan Year 12016, Department OPERATIONS Sub-Department JBLDG & PROP. SERV. 'Description: Project Description: Replace HVAC Location: Hwy#2, Bowmanville Budget_ Total2016 2017 2018 . _ : - 2019 2020 2021 2022. Expenditures Equipment 40,000 40,000 40,000 40,000 Expenditures Total 40,000 40,000 Funding Jlunicipal Tax Levy Municipal Tax Levy 40,000 40,000. 40,000 40,000 Funding Total 40,000 40,000° - _ : . - Atfrikiu.tes Attribute Value Corriment Department OPERATIONS Sub-Department BLDG&PROP.SERV. Project Approval Location Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capita( Projects 366 Project 36-370-16100 Renovations to Munici all Administrative Centre and Library Second floor Version Ca ital Plan Year 2016 Npartment JOPERATIONS oub-Department JBLDG & PROP. SERV. C Description Project Description: I Phase 1 - replacement of tile floor in Library, relocation of staff to reception area, modifications to service counter, architectural services for design and preparation of tender documents and a contingency. Phase 2 - new councillors area with four new offices and new reception area for Clerks Department. i E i i i Location: G 40 Temperance Street, Bowmanville Bui g t g Tofal 2016 _ 2017 2018 2019 2020 2021: 2022: Expenditures i Design 30,000 30,000 Construction 349,500 349,500 379,500 379,500 Expenditures Total 379;500 379;500.: _ !ding serve Funds Veridian(Mun.Govt Enterprise) 354,500 354,500 Library Capital 25,000 25,000 379,500 379,500 Funding Total 379;500 379,500 _ Attributes Attribute Comment Department OPERATIONS Sub-Department BLDG&PROP.SERV. i Project Approval Location Project Classification 'Betterment. Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager i i i Municipality of Claringfon 367 Capital Projects Project 36-330-10100 Rural Road Resurfacin Version JCapital Plan Year 2016 Department iOPERATIONS Sub-Department RD MNTCE Description Project Description: The Municipality's Strategic Plan identifies as a priority the improvement of rural roads and creation of funding to address our rural road infrastructure deficit. Clarington's rural road network mainly consists of roads that are hot mix asphalt, surfaced treated and gravel. Responsibility for long-term rehabilitation of these road is split between Operations (surface treated and gravel) and Engineering (hot mix asphalt). This budget item is to directly address the Strategic Plan objective of improving rural roads, namely those roads that are hot mix asphalt or require an upgrade to hot mix asphalt due to the higher traffic volumes on these roads which in turn would have the highest liability exposure for the Municipality. When considering this exposure 50% of the rural road funding should be set aside for the hot mix asphalt portion of the rural road inventory. Location: To Be Determined _-Budget' - Total._ . 2046 2017 2018 2019_ 2620 2021` 2022- Expenditures Consulting 150,000 30,000 30,000 30,000 30,000 30,000 Contract 11,189,000 1,869,000 2,330,000 2,330,000 2,330,000 2,330,000 11,339,000 1,899,000 2,360,000 2,360,000 2,360,000 2,360,000 Expenditures Tota! 11,339,D00 1,899,000 2,360,000 2,360,000 2,360,000 21360,000 =unding Municipal Tax Levy Municipal Tax Levy 8,780,000 1,240,000 1,885,000 1,885,000 1,885,000 1,885,000 8,780,000 1,240,000 1,885,000 1,885,000 1,885,000 1,885,000 Reserves Pits&Quarries 1,035,000 335,000 175,000 175,000 175,000 175,000 Rural Roads Rehab 24,000 24,000 1,059,000 359,000 175,000 175,000 175,000 175,000 Reserve Funds Federal Gas Tax Receipts 1,500,000 300,000 300,000 300,000 300,000 300,000 1,500,000 300,000 300,000 300,000 300,000 300,000 Funding Tota! 1.-1,339,000 1,899,000 2,360,000: 2 360,000 2,360,000 ` 2,360,000 ,Afi _ _ tributes �AttriuteValue ".:Comment Department OPERATIONS Sub-Department RD MNTCE Project Approval Approved LocationAll Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capital Projects 368 Project 36-388-10100 Fleet Replacement- Roads Version Ca ital Plan Year 2016 ipartmenf JOPERATIONS .pub-Department IFLEET Description Project Description: To replace equipment in accordance with Resolution#GPS-475-93 "Criteria used to determine when to replace Vehicles and Heavy Equipment". #01518 —2001 Volvo Tandem $230,000 FLEET-LIC-013; #03550 -2003 2 112 Ton Chev Truck $100,000 FLEET-LIC-018; #02515 —2002 Volvo Grader j $395,000 FLEET-UNLIC-013; #07502 —2007 2 Ton c/w sander& plow$110,000 FLEET-LIC-033; All equipment to be replaced with same. i Location: i l: Budget G Total 2016 2017 201.8 2019 `. 2020 2021 2022 _. _ _ __ _ Expenditures Fleet Replacement 6,030,000 835,000 2,170,000 1,240,000 1,080,000 705,000 6,030,000 835,000 2,170,000 1,240,000 1,080,000 705,000 Expenditures Total 6,0301000 835 000'r' 2 170",000 ::1 240;000 1 080,000 705,"000 Funding -- — _ . . ,. serve Funds Dperations Equipment 6,030,000 835,000 2,170,000 1,240,000 1,080,000 705,000 6,030,000 835,000 2,170,000 1,240,000 1,080,000 705,000 Funding Total -6,030,000 835,OOd 2 170 000` 1,240,0.00 1,080,000705;000` 1, = t6 but' _ Attribute Value Comment Department OPERATIONS Sub-Department FLEET Project Approval Approved .Location All Project Classification Replacement Program/Activity DC Reference No. 4 Road Segment No. b Expected Useful Life Project Manager I.. �I f Municipality of Clarington 369 Capital Projects Project 136-388-10150 Fleet New-Roads Version Capital Plan Year 2016 Jepartment OPERATIONS Sub-Department IFLEET Description` Project Description: As per DC Study: 5.1.12 Small Equipment Upgrades $20,000; 5.1.17 Crew cab 1 ton truck $70,000; 5.1.20 Portable Vehicle Hoist $40,000; 5.1.2,1 Outdoor Brine Storage Tanks $120,000; Location: B - u.get_ . _ Total 2016 2017`. 2018 2019, 2020:: 2021 2022; Expenditures Fleet Replacement 2,284,000 250,000 809,000 655,000 260,000 310,000 2,284,000 250,000 809,000 655,000 260,000 310,000 Expenditures Total 2,284;000 250;000 _ _809 000 655 000 260;000. _ 310 000 Funding teserve Funds Municipal Capital Works Program 228,400 25,000 80,900 65,500 26,000 31,000 228,400 25,000 80,900 65,500 26,000 31,000 Development Charges Operations Department 2,055,600 225,000 728,100 589,500 234,000 279,000 2,055,600 225,000 728,100 589,500 234,000 279,000 Funding Total 2,284,600 250;000 ; 809,000 655,000. 260,000 310,000' Attributes Attribute Value Comment Department OPERATIONS Sub-Department FLEET Project Approval Approved Location Project Classification New Program/Activity DC Reference No. 5.1.12/12/17/20/21 Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capital Projects 370 Project 36-388-11250 Fleet New- Parks Version lCapital Plan Year 2016 apartment JOPERATIONS oub-Department IFLEET D -: escription,. i Project Description:. As per DC Study: 5.1.5 Ball Diamond Groomer with 4wd vehicle $50,000; 5.1.6 Beach Groomer$50,000; } • j Location: udget Total:,* 2016 2017. 2018 2019 2020 2021- 2022 _ Expenditures I Fleet Replacement 915,000 " 100,000 390,000 75,000 270,000 80,000 915,000 100,000 390,000 75,000 270,000 80,000 Expenditures Total 915,000 100,000, 390,000 Z5 000 270;000,' Funding verve Funds iunicipal Capital Works Program 9.1,500 10,000 39,000 7,500 27,000 8,000 91,500 10,000 39,000 7,500 27,000 8,000 Development Charges Operations Department 823,500 90,000 351,000 67,500 243,000 72,000 823,500 90,000 351,000 67,500 243,000 72,000 Funding Total 91b 000 100 0 -_- 00 390,000 75000 ,270 000 80 000' Attributes Attribute Value : .Comment Department `OPERATIONS Sub-Department FLEET „ ... . Project Approval Location Project Classification New Program/Activity DC Reference No. 5.1.5;5.1.6 Road Segment No. " Expected Useful Life Project Manager Pfa 4 G- 1. I: i ( Municipality of Claringfon 371 Capital Projects Project 36-388-14350 New Equipment Cemete Version Ca ital Plan Year 2016 Department JOPERATIONS Sub-Department FLEET Description Project Description: Asper DC Study: 5.1.10 1 ton truck c/w plow, dump insert $70,000; Location: -- - -... Budget - = Total 201:6 201T ` 2018 2019 202D : 2021 2022_ Expenditures Equipment 70,000 70,000 70,000 70,000 Expenditures Total70.,000 70,000 Funding ( Zeserve Funds Municipal Capital Works Program 7,000 7,000 7,000 7,000 Development Charges Operations Department 63,000 63,000 63,000 63,000 Funding Total 70,000 70;000 Attributes - Attribute_ Value-_ Comment .Department OPERATIONS Sub-Department FLEET Project Approval Location Project Classification -New Program/Activity DC Reference No. 5.1.10 Road Segment No. Expected Useful Life Project Manager Municipality of Clarington . Capital Projects 372 Project 36-460-09100 Bowmanville Museum Version lCapital Plan Year 2016 `epartment JOPERATIONS bub-Department IMUSNAC Description: _ Project Description: Boiler Replacement Location: 37 Silver Street, Bowmanville G Bud:g6t T6tal- ._.. 2016; 2017 201.8 .2019 2020 2021. 2022 Expenditures Equipment 50,000 50,000 50,000 50,000 Expenditures Total 50,000 50_,000 Funding -iserve Funds i Facilities/Parks Maintenance 50,000 50,000 50,000 50,000 Funding Total 50;000 50,000 - - Atfr-b'ts.,.: Attribute Corrmmerit Department OPERATIONS Sub-Department MUSNAC Project Approval Approved Location Project Classification Program/Activity BOW.MUS. BALCONY DC Reference No. .Road Segment No. :Expected Useful Life Project Manager 373 Municipality of Clarington Capital Budget Summary by Department Department and Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges E 42 Community Services 421 Facilities 42-421-14503 CCC - Makeup Air Unit #1 30;000 (30,000) 42-421-14702 FAC ADMIN - Annual Building Studies 48,500 (48,500) 42-421-14801 SCA - Heat Pump Compressor Partial Replacement 15,000 (15,000) 42-421-15417 RRC -,Pad A Sound System 60,000 (60,000) 42-421-15502 CCC - Older Adult Program Kitchen Stove Replacement 5,000 (5,000) 42-421-15503 CCC - Pool Lane Ropes 3,200 (3,200) 42-421-15507 CCC - Domestic Hot Water Tank Refurbish 15,000 (15,000) 42-421-15508 CCC - Emergency Lighting Retrofit (LED) 15,000 (15,000) 42-421-15516 CCC - Fitness Equipment Replacement 49,800 (49,800) 42-421-15602 DSC - Fire System UST Replacement 30,000 (30,000) 42-421-15802 SCA - Olympia Natural Gas Refueling Station Replacement 20,000 (20,000) 42-421-15804 SCA - Emergency Lighting Replacement (LED) 15,000 (15;000) 42-421-16101 ASC - Exterior HD Surveillance Camera 2,500 (2,500) 42-421-16102 ASC - Carbon Monoxide Detection System 1,500 (1,500) 42-421-16103 ASC - Snow Blower 3,000 (3,000) 42-421-16203 NDRC - Roof Repairs 45,000 (45,000) 42-421-16204 NDRC - Exterior HD Surveillance Cameras 6,000 - (6,000) 42-421-16205 NDRC - Carbon Monoxide Detection System 2,500 (2,500) 42-421-16206 NDRC - Ventless Range System and Electric Range 40,000 (40,000) 42-421-16207 NDRC - Patron Lobby Furniture Partial Replacement 5,000 (5,000) 42-421-16208 NDRC. - Pool Accessible Change Room Motorized Change Table 5,000 (5,000) 42-421-16209 NDRC - Teaching Pool Heat Exchanger Replacement 5,000 (5,000) 1 42-421-16210 NDRC - Pool Deck Lighting Upgrade to LED 20,000 (20,000) 42-421-16211 NDRC - Family Change Room Locker Refurbishment 30,000 (30,000) 42-421-16212 NDRC - Rooftop Air Duct Insulation Repair 28,000 (28,000) 42-421-16301 OPP - Pool Chemical Controller Replacement 3,000 (3,000) 42-421-16302 OPP - Pool Water Heater Replacement 12,000 (12,000) 42-421-16403 RRC - Refridgeration Plant Main Controls Upgrade 50,000 (50,000) 42-421-16407 RRC - Exterior HD Surveillance Cameras 6,000 (6,000) 42-421-16408 RRC - Carbon Monoxide Detection System 2,500 (2,500) 42-421-16502 CCC - Exterior HD Surveillance Cameras 6,000 (6,000) 42-421-16503 CCC - Carbon Monoxide Detection System 2,500 (2,500) 42-421-16504 CCC- Domestic Water System Upgrades 24,600 (24,600) 42-421-16505 CCC - Fitness Change Room Vanity Replacement 10,000 (10,000) 42-421-16506 CCC - Fire Alarm Panel Upgrade 10,000 (10,000) 42-421-16602 DSC - Carbon Monoxide Detection System 2,500 (2,500) j I i F i i' is 374 Department and Project Gross Cost Revenue Exier nal Reserves Reserve ' 1 " "�i't' R� DcVeio�iiien� Dv Dant vcuc--ur es Fund Financing Funds Charges 42-421-16603 DSC - Exterior HD Surveillance Cameras 3,000 (3,000) 42-421-16604 DSC - Change Room Hallway and Exit Door Replacement 18,000 (18,000) 42-421-16801 SCA - Hot Water Holding Tank Refurbishment 10,000 (10,000) 42-421-16802 SCA - Arena Roof Repairs 20,000 (20,000) 42-421-16805 SCA - Exterior HD Surveillance Cameras 6,000 (6,000) 42-421-16806 SCA - Carbon Monoxide Detection System 2,500 (2,500) 42-421-16807 SCA - Referee Room Hallway - Spray Insulation Vapour Barrier 7,200 (7,200) 42-421-16808 SCA - Storm Drain Connection - East Exit Doors - Pad A Lobby 21,000 (21,000) 42-421-16809 SCA - Main Entrance Sliding Door Replacement 18,000 (18,000) 42-421-16810 SCA - Pad A Lobby Exit Doors - Replacement 15,000 (15,000) 42-421-16902 BIS - Carbon Monoxide Detection System 1,500 (1,500) 42-421-16903 BIS - Roof Repairs 50,000 (50,000) 42-421-16904 BIS - Exterior HD Surveillance Cameras 3,000 (3,000) 42-421-16905 BIS - Hydro Transformer Access Road - Paving and Sodding 20,000 (20,000) 42-421-17501 CCC - Roof Top Unit#5 Library 20,000 (20,000) 42-421-18502 CCC - Roof Top Unit#4 Library 10,000 (10,000 Total 421 Facilities 854,300 (299,300) (555,000) Total 42 Community Services 854,300 (299,300) (555,000) Total Community Services 854,300 (299,300) (555,000 Municipality of Clarington 375 Capital Projects Project 42-421-14503 CCC - Makeup Air Unit#1 "ersion JCapital Plan Year 2016 )artment ICOM. SERVICES i Sub-Department FAC. Description Project Description: This project includes the replacement of the existing unit. The work includes added ductwork and diffusers to improve heating and air movement in pool change rooms and pool deck corridor. j 2016-Supplemental funding is needed to complete this project.After recent tendering the approved amount of$60,000 was not adequate.This work will be tendered again in early 2015 and subject to budget approval will be completed in spring 2016.The revised estimate for this work is $70-80 K.Design fees of approximately$5,000 have been allocated against the original project budget. Location: f' 2950 Courtice road North, Courtice, ON L1 E 2H8 Budget Total 2016:-_ 2017 201.8" 2019 _ 2020 2021 : - :.2022'; Expenditures Renovation 30,000 30,000 30,000 30,000 Expenditures Total 30;000 _30,OOd 'ending arve Funds Federal Gas Tax Receipts 30,000 30,000 i 30,000 30,000 Funding Total 30,000 =30,000 i Attributes = (' �. . - Attnbute' Value .77 Comment f' Department . _._ COM.SERVICES:.__ Sub-De art.ment FAC. Project Approval Location Ward 1 iL Project Classification Replacement Program/Activity DC Reference No. _ .Road Segment No. Expected Useful Life Project.Manager George Acorn I: • j` ( 376 Municipality of Ciarington Capital Projects Project 42-421-14702 FAC ADMIN -Annual Building Studies `version lCapital Plan Year 2016 Department COM. SERVICES Sub-Department IFAC. Description Project Description: 2016-NDRC Pool Dehumidification Engineering 2016-RRC Pad A Floor Investigation 2016-CCC/NDRC Building Audit Designated Substances Surveys 2016-BIS Field M/Unit Engineering 2017-Accessibility Audits RRC/CCC 2017-RRC Building Audit Designated Substances Surveys 2018-Designated Substance Surveys .Location: Various Recreation Facilities Total 201'6 20171. 2078 _ 20'19`._ 2020 2021 `2022 Expenditures Consulting 162,000 48,500 44,500 34,500 34,500 162,000 48,500 44,500 34,500 34,500 Expenditures .Total `' 162,000` 48;500 44,500 34,500 ..34,500 -ending iunicipal'Tax Levy Municipal Tax Levy 162,000 48,500 44,500 34,500 34,500 162,000 48,500 44,500 34,500 34,500 Funding Total 1.62,000 48,500 44,500 34,500 34,500 _ Attributes' - Attribute Value: Comment Department COM.SERVICES Sub-Department FAC. Project Approval Approved Location Combination Project Classification New Program/Activity DC Reference No, Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington Capital Projects 377 Project 42-421-14801 SCA- Heat Pump Compressor Partial Replacement `version lCapital Plan Year 2016 3artment ICOM. SERVICES Sub-Department FAC. Description Project Description: Partial Replacement of Heat Pump Compressors that provide heating for arena common areas. Compressor estimated life cycle is 10-12 years. Failure of units has started to occur. Approximately units per year. 2016/2017 will be 6 units. 2018 will be 7 units fora total of 23 heat pumps. Location: 1595 Prestonvale Road, Courtice, ON L1 E 2P2 `. Budget. Total 2016.:� 2017 2018: 2019 _ 2020 _ LLLL 2021:- -- 2022:, Expenditures i Equipment 50,000 15,000 15,000 20,000 50,000 15,000 15,000 20,000 Expenditures Total 50,000 15,000_' 95,000 20;000. 'Inding :rve Funds rederal Gas Tax Receipts 50,000 15,000 15,000 20,000 50,000 15,000 15,000 20,000 Funding Total _ 60.000 ',15 000 ; 15,000 - 20,000 - Attributes Attribute Value Comment Department _ • N ^} w c COM. SERVICES Sub-Department FAC. Project Approval Approved ".Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn r 378 Municipality of Clarington Capital Projects Project 42-421-15417 RRC- Pad A Sound System 'ersion Ca ital Plan Year 2016 Oepartment COM, SERVICES Sub-Department IFAC. Description Project_Description: Replacement of the sound system for Pad A, Pad B.and lobby areas. The scope to include centre ice speakers, supplemental spectator area speakers and lobby ceiling speakers. The original cabling for the system from 1988 to be removed with all new cabling installed. The sound system for the banquet hall will be replaced during the Canada 150 Project and will integrate with this new system. Location: 2440 Highway 2 West, Bowmanvi Ile, L1 C OK6 _. - :Budget -Total 2016_ 2017 :. 2018`, _ 2019 .;2020_-- 2029 2022 Expenditures Equipment 60,000 60,000 60,000 60,000 Expenditures Total .6,000 60,000 i 'ending _.. _ . _ .reserve Funds C/S Capital 60,000 60,000 60,000 60,000 Funding Total 60,000. 60,000. Attributes tes _ +Attribute Value: Comment Department COM.SERVICES Sub-Department :FAC. Project Approval Location ward 2 Project Classification 'Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington 379 Capital Projects Project 42-421-15502 CCC -Older Adult Program Kitchen Stove Replacement 'ersion lCapital Plan Year 2016 )artment ICOM. SERVICES Sub-Department FAC. - ;Description Project Description: This is the replacement of the e)isting natural gas stove in the kitchen. The renovation includes disconnection of the natural gas to accommodate a new electric stove. The change to electric will provide E a safer cooking environment for all users. Location: 2950 Courtice Road North, Courtice L1 E 2H8 ::Budget _. Total 2016 2017 2018_ 2019 2020 2021;:;;. 2022; Expenditures Equipment 5,000 5,000 5,000 5,000 Expenditures Total 5;000 5;000 .,riding icipal Tax Levy Municipal Tax Levy 5,000 5,000 5,000 5,000 Funding Total 5,000 Attributes Attribute. Value comment Department COM.SERVICES Sub-Department FAC. Project Approval Location _ _ ,Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn (' I I r 880 Municipality of Clarington Capital Projects Project 142-421-15503 CCC - Pool Lane Ropes ersion Capital Plan I Year 2016 Department COM. SERVICES Sub-Department FAC. Descri tion p - Project Description: Replacement of main pool lane ropes, not including lane rope reel. Over time the ropes stretch and the rope end connections fail. Repairs are made until the ropes get to the point where replacement is needed. Location: 2950 Courtice Road North, Courtice L1 E 2H8 Budget.._;. Total 2016 2017 2018 2019 2020 2021 2022: Expenditures Equipment 3,200 3,200 3,200 3,200 Expenditures Total 3;200 _ 3 200 anding .unicipal Tax Levy Municipal Tax Levy 3,200 3,200 3,200 3,200 Funding Total _ 3,200 - 3,200 P.ttsib�ates Attribute : Value . _ Comment Department COM.SERVICES _ s Sub-Department FAC. Project Approval .location Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn . C Municipality of Clarington Capital Projects 381 l i Project 42-421-15507 CCC - Domestic Hot Water Tank Refurbish i ersion lCapital Plan Year 2016 )artment ICOM. SERVICES Sub-Department IFAC. I Description Project Description: Complete an internal inspection on the main domestic hot water storage tank. This unit has not been f inspected since installation in 1997. The cost includes the initial inspection as well as funds for repairs that may be necessary to refurbish the storage tank, including tank relining. Location: 2950 Courtice Road North, Courtice L1 E 2H8 i - 4 Budget = Total 201fi 2017 2018`- 2019 2020 2021,_. 2422_ . --- Expenditures Equipment 15,000 15,000 15,000 15,000 Expenditures Total xl5;000 15,000 { -ding icipal Tax Levy Municipal Tax Levy 15,000 15,000 15,000 15,000 Funding Total 15,000 15,000 Attributes Attribute. Value Gomrnenf Department _ COM_.SERVICES Sub-Department _ V FAC. Project Approval Location Ward 1 Project Classification Betterment Program/Activity DC Reference No'. Road Segment No. Expected Useful Life Project Manager George Acorn f I I' r e k. r: i' 382 Municipality of Ciarington Capital Projects Project 42-421-15508 CCC - Emergency Lighting Retrofit(LED) . `ersion lCapital Plan Year 2016 Oepartment COM. SERVICES Sub-Department FAC. - Description Project Description: Replacement of emergency lighting battery packs, remote lights and exit signs. The new standard for exit signs in the building code is the green "running man" style. This will include fitness area, pool area, mechanical rooms and lobby areas. Renovation in the library included this replacement as well as the renovation in Older Adult Program area. LED lights will provide longer temporary lighting in the event of a power failure. They are also more energy efficient. Approximately 40 devices will be replaced. Location: 2950 Courtice Road (North, Courtice Ll E 2H8 Budget Total 20T6= 2017. 2018 2019`.` ;2020 2021 2022: Expenditures Equipment 15,000 15,000 15,000 15,000 Expenditures Total15,000 15,000 —,ending i unicipal Tax Levy Municipal Tax Levy 15,000 15,000 15,000 15,000 Funding Total :15;000 ttributes Attribute _ .. .. Value Comment Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 1- Project Classification Replacement Program/Activity DC Reference No. Road!Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington C Capital Projects 383 Project 42-421-15516 CCC - Fitness Equipment Re lacement �rsion ICapital Plan Year 12016 )artment COM. SERVICES Sub-Department FAC. escrtpt�on< Project Description: Partial replacement of fitness equipment according to the equipment renewal program: 2016 - 10 Spin Bikes, 2 StairMasters, 2 Strength Machines, 1 Stationary Bike C 2017 - 3 Treadmills, 3 Cross-trainers, 4 Strength Machines 2018 - 3 Bikes, 7 Strength Machines, 7 Spin Bikes, 1 Treadmill, 1 StairMaster r 2019 - 2 Cross-trainers, 2 Treadmills, 3 Spin Bikes, 3 Strength Machines I Location: 2950 Courtice Road North, Courtice, ON L1 E 2H8 Budget,..' Total 2016. _:: 2017 2018 2019 2020 2021 _ 2022 Expenditures Equipment 219,800 49,800 54,000 58,000 58,000 219,800 49,800 54,000 58,000 58,000 Expenditures Total 219,800 49,800 54,000 58,000 58,000_ `coding icipal Tax Levy Municipal Tax Levy 219,800 49,800 54,000 58,000 58,000 219,800 49,800 54,000 58,000 58,000 Funding Total 2191800 49 800 54,000 58;000: -58,000 Attributes Attribute. Value Comment Department . __ ^.COM.SERVICES Sub Department _ FACY ry Project Approval Approved Location Ward 1 Project Classification Replacement _ Program/Activity DC Reference No. Road Segment No. ,Expected Useful Life Project Manager Sharon Meredith �i s • t i; r I I: i 384 Municipality of Clarington Capital Projects Project 42-421-15602 DSC - Fire System UST Replacement `ersion Ca ital Plan Year 12016 Department COM. SERVICES Suis-Department FAC. Description' Project Description: Replacement of the 3,000 gallon underground well water storage tank.This tank services the fire fighting hose cabinets in the facility.This tank should be replaced prior to the resurfacing of the east parking lot,scheduled in the 2015 Operations Department submission. 2016-Supplemental funding is needed. Recent tendering of this work reflected pricing in the$50-55K range.The original approved budget was $30,000.This project will be tendered early in 2016.Subject to budget approval this tank replacement will be completed prior to re-surfacing of the parking lot. Location: 2276 Taunton Road, Hampton, ON LOB 1 JO Budget Total _2016 2017 _ X018 X019 , :2020 2021,_ 2022; Expenditures Equipment 30,000 30,000 30,000 30,000 Expenditures Total 30,000 30,000 anding <eserve Funds C/S Capital 30,000 30,000 30,000 30,000 Funding Total 30,000 30;000 {{ utes AttributeValue =. _ Comment Department COM.SERVICES Sub-Department .FAC. Project Approval _ Approved Location Ward 2 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington 385 Capital Projects Project 42-421-15802 SCA- Olympia Natural Gas Refueling Station Replacement .;ersion lCapital Plan Year 2016 )artment ICOM. SERVICES Sub-Department FAC, Description Project Description: Replacement of the natural gas refuelling station for the ice resurfacers. The original unit, installed in 2003, has been repaired frequently to the point where replacement is needed. The new unit will include a dual filling attachment to allow simultaneous fueling-of both machines. location: 1595 Prestonvale Road, Courtice L1 E 2P2 Bud -et = 77777 - Tofal 2017 2018. 2019 2020 2021 ` 2022:; Expenditures Equipment 20,000 20,000 20,000 .20,000 Expenditures Total 2Q,000 ;20 000 _ 'ding arve Funds Federal Gas Tax Receipts 20,000 20,000 20,000 20,000 Funding Total '- 2.0;00.0 . .20,000 =- ^ttribu�es Attribute` Value Comment Department COM.SERVICES Sub-Department FAC. c Project Approval Location Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life e Projct Manager George Acorn ._ n. ._. ... .. ._.... ........._ e ._ 1 i ' I r 366 Municipality of Clarington Capital Projects Project 42-421-15804 SCA- Emergency Lighting Replacement LED 'ersion Ca ital Plan Year 2016 Department ICOM. SERVICES Scab-Department FAC. Description Project Description: Replacement of emergency lighting battery packs, remote light and exit signs. The new standard for exit signs in the building code is green "running man" style. In recent years extensive repairs to the emergency lighting has made replacement more economical. Location: 1595 Prestonvale Road, Courtice L1 E 2P2 :. : . . . . Budget - Total 2016:. 2017 -2018 _— 2019 :— 2020r� 2021 —LL 2022: E;penditures Equipment 15,000 15,000 15,000 15,000 Expenditures Total 15,000- 15 000 - `lnding ,Municipal Tax Levy Municipal Tax Levy 15,000 15,000 15,000 15,000 Funding Total .15,000_::._.,-A5,000, __.._... Atterbtes . Attribute ` Value. Comment Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Pro'ect Manager George Acorn Municipality of Clarington 387 Capital Projects Project 42-421-16101 ASC - Exterior HD Surveillance Camera 'ersion lCapital Plan I Year 12016 dartment ICOM. SERVICES Sub-Department FAC, Description Project Description: Expansion of the video surveillance camera system to include high definition exterior cameras mounted on the building to provide perimeter building coverage. Currently any vandalism on the exterior of the building is not captured on video. Location: 49 Liberty Street North, Bowmanville L1 C 21_8 Bud I u get - - - _Total -2016- 2017 2018_ 2019 2020 : 2021 2022. Expenditures Equipment 2,500 2,500 2,500 2,500 Expenditures Total 21500 2,500 - � ' 'ding icipal Tax Levy Municipal Tax Levy 2,500 2,500 2,500 2,500 Funding Total Y 2,500 2,500 t+ hi. Attribute.: Value Comment Department 'COM.SERVICES Sub-Department FAC. Project Approval Location Ward 3 Project Classification :Betterment Pro gramiActivity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn r 388 Municipality of CEarington Capital Projects Project 42-421-16205 NDRC- Carbon Monoxide Detection System `{ersion lCapital Plan Year. 2016 Jepartment ICOM. SERVICES Sub-Department FAC. Description .Project Description: Installation of carbon monoxide detectors in various rooms throughout the facility to protect public assembly areas from carbon monoxide due to malfunction of natural gas mechanical equipment. This will include a combination of hard wired detectors where feasible and battery units. Location: 1780 Rudell Road, Newcastle L1 B 1 E2 _ Budget.- - - Total 201.6 2017 20187, 2Q19 2020 2021 2022 Expenditures ._.--_._ . __-- . Equipment 2,500 2,500 2,500 2,500 Expenditures Tota! 2,500 2,500 : •rnding ..iunicipa[Tax Levy Municipal Tax Levy 2,500 2,500 2,500 2,500 Funding Tota! 23500 Attributes IAttribate " Value Comment Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 4 Project Classification New Program/Activity .:<p DC Reference No. Road Segment No Expected Useful Life Project Manager - George Acorn Municipality of Clarinaton p � 389 Capital Projects Project 42-421-16206 NDRC -Ventless Range System and Electric Range Version Capital Plan Year 2016 partment COM. SERVICES j Sub-Department IFAC. Description Project Description: This new system would be located in the former concession. This would provide the opportunity to j introduce cooking classes to Newcastle. The existing construction does not permit exhausting to the outside therefore a self-contained exhaust system is required. The budget includes some millwork modifications to the area to accommodate the classes. Location: 1780 Rudell Road, Newcastle L1 B 1 E2 Budget._ Total 2016 2017 201$. .;2019 2020 2021 ' 2022 Expenditures -� --- -- -_._ _ -,-- _-- l Equipment 40,000 40,000 l 40,000 40,000 Expenditures Total 40,000i 40,000._ _ - ( ,nding _. erve Funds G/S Capital 40,000 40,000 40,000 40,000 Funding Total 40,000 40,000': Attributes . Attribute Value, Comment Department COM. SERVICES Sub-Department FAC. Project Approval Location R n Ward 4 Project Classification New Program/Activity _ DC Reference No. Road Segment No. Expected Useful Life Project Manager ._ A , George Acorn. . k 390 Municipality of Clarington Capital Projects Project 142-421-16207 NDRC - Patron Lobby Furniture Partial Replacement `ersion lCapital Plan Year 2016 Oepartment COM, SERVICES Sub-Department FAC.. escription Project Description: The various patron seating areas in the facility are well used and some ofthe furniture is well worn and in the need of replacement. Location: 1780 Rudell Road, Newcastle L1 B 1 E2 - Budget `Total 201:6., 2017;. 201.8 2Q1'9':; 2020 2021 2022 Expenditures Equipment 5,000 5,000 5,000 5,000 Expenditures Total 5,000 5,000 _ T i ending ..eserve Funds C/S Bldg Refurbishment 000 5,000 5,000 5,000 Funding Total 5,000 5,000 _—_— I: Attributes Attribute Value Comment :. Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 4 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington 391 Capital Projects Project 42-421-16208 NDRC - Pool Accessible Change Room Motorized Change Table `ersion lCapital Plan Year 2016 C )artment ICOM. SERVICES Sub-Department FAC. Description: Project Description: When this facility was constructed a large change area was added to the pool family change room to accommodate a separate area for patrons who require assistance transitioning, to and from access for the pool. In 2015 a transfer lift was installed. With a motorized table we will be able to offer improved accessibility. Location: 1780 Rudell Road, Newcastle 1-113 1 E2 :Budget I ` Total 2016 2017 _2018 2019 2020 2021 2022 Expenditures f Equipment 5,000 5,000 5,000 5,000 Expenditures Total 5,000 5,000 : ..- nding :rve Funds C/S Capital 5,000 5,000 , 5,000 5,000 Funding Total 5,000 Attributes Attribute',. ` Value : Gornment..' Department :COM.SERVICES Sub-Department FAC. Project Approval Location Ward 4 Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn 1 i' 392 Municipality of Clarington Capital Projects Project 42-421-16209 NDRC -Teaching Pool Heat Exchanger Replacement 'ersion Ca ital Plan Year 2016 Department ICOM. SERVICES Sub-Department FAC. Description.: Project Description: Replacement of the heat exchanger for the teaching pool. The unit takes excess heat from the pool dehumidification system to heat the teaching pool water. The current unit is slightly undersized for the water demands of this pool. The replacement will maximize the heat transfer and reduce natural gas costs. Location: 1780 Rudell Road, (Newcastle L1 B 1 E2 8 udget Tbtal 2016_ 2017 2078 2019 2020 2021 :.2022 ---—.....------ ----- --......---- — - Expenditures Equipment 5,000 5,000 5,000 5,000 Expenditures Total 5000 � '•ending _.eserve Funds Federal Gas Tax Receipts 5,000 5,000 5,000 5,000 Funding Total 5,000 5,000 --- attribu€es Attribute. ;: Value: Comment Department COM.SERVICES Sub-Department FAC, Project Approval Location Ward 4 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington Capital Projects 393 Project 142-421-16210 NDRC - Pool Deck Lighting Upgrade to LED "ersion lCapital Plah Year 2016 3artment ICOM, SERVICES Sub-Department FAC. Descripifion.: Project Description: Recent lighting replacement with LED fixtures at Alan Strike and Courtice Complex have resulted in j drastically improved lighting for the pool deck. In addition to the increased lighting levels, the LED fixtures require less energy and will save money. Provincial Save On Energy incentives are available and will be applied for by staff. Location: 1780 Rudell Road, Newcastle L1 B 1 E2 Budget - _ Total 2016 2017 _2018 2019, - 2020 2021= 2022; ' Expenditures l Equipment 20,000 20,000 . 20,000 20,000 Expenditures Total _ 20,000 20,000 'ending arve Funds Federal Gas Tax Receipts 20,000 20,000 20,000 20,000 Funding Total 20,000 20,000. .:Attributac Attribute Value.: Gorriment Department _ COM. SERVICES _ Sub-Department FAC. Project Approval Location Ward 4 Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn f ii I: I; 394 Municipality of Clarington Capital Projects Project F42-421-16211 NDRC - Family Change Room Locker Refurbishment `ersion Ca ital Plan Year 2016 Department ICOM. SERVICES Sub-Department IFAC. Description Project Description: Due to a high amount of use and the constantly wet conditions, the lockers in the pool family change room are prematurely rusting, many to the point of needing replacement. The new lockers will be made of a durable material for a longer lifespan. Where possible repairs to lockers will be made and located in a less wet environment. Location: 1780 Rudell Road, Newcastle L113 1 E2 Budget ,Total 2016. -- _ 2017 _2018 . 2019., 20202021--—_-2022_ Expenditures --- ---�-- --- - Equipment 30,000 30,000 30,000 30,000 Expenditures Total :30000 30;000 ending keserve Funds C/S Bldg Refurbishment 30,000 30,000 30,000 30,000 Funding Total 30,000 3000 ML iLI eS . Attribute Value Comment Department COM.SERVICES Sub-De artment FAC. Project Approval Location Ward 4 P ,.: roj,ect Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington 395 k Capital Projects Project 42-421-16212 NDRC - Rooftop Air Duct Insulation Repair `rersion Ca ital Plan Year 2016 partment COM, SERVICES Sub-Department FAC. Description: . ... Project Description: i The large duct that connects to the pool area dehumidification system has been damaged by ice and snow load. The insulation has torn away and been temporarily repaired. The new insulation will be more durable and will be installed to prevent excessive snow accumulation on the top side. Location: E 1780 Rudell Road, Newcastle 1_1 B 1 E2 _ I Budget Total 2016 2017 2018' 2019 2Q20 2021 ,2022; _. _ Expenditures Renovation 28,000 28,000 28,000 28,000 Expenditures Total 28 000 i, . '•nding i erve Funds E CIS Capital 28,000 28,000 28,000 28,000 Funding Total 28,000 28 000_ Attributes .Attribute Value Comment Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 4 Project Classification Betterment ProgramiActivity DC Reference No. Road Segment No. I Ex ected-Useful Life Project Manager George Acorn i i. f' e l F i; 396 Municipality of Claringfon Capital Projects Project 42-421-16301 OPP - Pool Chemical Controller Replacement °ersion Ca ital Plan Year 2016 Department COM. SERVICES Sub-Department FAC. Description Project Description: This controller automatically monitors and controls chlorine and acid feeding to the pool to maintain the desired levels. This unit is at the point where replacement is warranted. Location: .61 Princess Street, Orono LOB 1 MO . Budget Total -- 2016 _2017 2Q18 -----7019?_ 2020- _- 2021. - = 2022 Expenditures Equipment 3,000 3,000 3,000 3,000 Expenditures Tota! 3;000 3,000 _. - 'mding .<eserve Funds C/S Capital 3,000 3,000 3,000 3,000 Funding Total 3;000 3.,000 --- - A 4fr ibUtes. Attribute lValue Comment Department COM. SERVICES Sub-Department FAC. .Project Approval Location .Ward 4 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington Capital Projects 397 Project • 42421-16302 OPP- Pool Water Heater Replacement "ersion lCapital Plan Year 12016 )artment COM. SERVICES Sub-Department FAC. ,; Descri tion- . Project Description: Replacement of the propane powered heater that services this outdoor pool. The existing unit is over 20 years old and is at the stage where replacement is warranted. Location: .61 Princess Street, Orono LOB.1 MO I Budget Total 2016 2017 2018` 2019 - 2020 2021 2022 Expenditures ' !I Equipment 12,000 12,000 12,000 12,000 Expenditures Total 12;000 12,000'': = = ending �rve Funds ederal Gas Tax Receipts 12,000 12,000 12,000 12,000 Funding Total 12,000 ` :'12,00 :Attribute . "s Ualue comment �. Attributes Department COM. SERVICES Sub-Department FAC.. Project Approval Location __ Ward 4 _ Project Classification � _ ' Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life T R Project Manager George Acorn 1 398 Municipality of Clarington Capital Projects Project 42-421-16403RRC - Refrid eration Plant Main Controls Upgrade Version Ca ital Plan Year 2016 Department 1COM. SERVICES Sub-Department FAC. Description Project Description: Installation of 6000 SC Refridgeration System for the arena operation. This upgrade includes state of the art technology for effective and energy efficient operation of the ice plant. Through remote PC controls (computer included) this system, complete with a variable frequency drive condenser fan motor will provide floating head pressure capability. This permits efficient cooling. Due to the potential for reduced hydro consumption with this system the Ontario Sava On Energy Program is accepting incentive applications for rebates. Upon approval of this budget, an application will be completed for consideration. Location: 2440 Highway 2 West, Bowmanville L1 C OK6 _ Budget: .::::: _Total 2016 _ .;2017 :- 2018 2019 2020 2021 2022, Expenditures Equipment 50,000 50,000 50,000 50,000 Expenditures Total 50,000-T _50,000 ending ,<eserve Funds Federal Gas Tax Receipts 50,000 50,000 50,000 50,000 Funding Total 50,000 50,000Att . ..: Attribute Value: Comment Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 2 Project Classifiication New Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager 'George Acorn i Municipality of Clarington [ 399 Capital Projects Project 42-421-16407 RRC - Exterior HD Surveillance Cameras" ersion lCapital Plan Year 2016 i 7artment COM, SERVICES t pub-Department IFAC. p i Project Description: Expansion of the video.surveillance camera system to include high definition exterior cameras mounted on the building to provide perimeter building coverage, Currently any vandalism on the exterior of the building is not captured on video. Location: 2440 Highway 2 West, Bowmanville L1 C OK6 Budget Total 2016 2017 2018 2019 2020 2021 2022, -- - _ Expenditures Equipment 6,000 6,000 6,000 6,000 Expenditures Total 6,000 6,000 unding icipai Tax Levy _,unicipal Tax Levy 6,000 6,000 6,000 6,000 Funding Total _ .::6,000 6,000 . .:..: httri.u'ajteS .,... . Attribute Value Dominent Department COM.SERVICES .'Sub-Department FAC.. Project Approval Location Ward 2 Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life a, _,a_:, - -, _.- _ - _ _ ., _ ., _ - ._ , .- --, ,. --- - . - : . _ -- - - ,- . ,- _. _ -" - . - Project Manager George Acorn is i 400 Municipality of Clarington Capita( Projects Project 42-421-16408 RRC -Carbon Monoxide Detection System ersion lCapital Plan Year 2016 Department ICOM. SERVICES Sub-Department IFAC. Description Project Description: Installation of carbon monoxide detectors in various rooms throughout the facility to protect public assembly areas from carbon monoxide due to malfunction of natural gas mechanical equipment. This will include a Combination of hard wired.detectors where feasible and battery units. Location: 2440 Highway 2 West, Bowmanville, L1 C OK6 :Budget. Total 2 . 2018 _ 2019 2020 2021 016 201T 2022 Expenditures ------------__. ..__ Equipment 2,500 2,500 2,500 2,500 Expenditures Total 2,500 2;500 k ending Municipal Tax Levy Municipal Tax Levy 2,500 2,500 2,500 2,500 Funding Total :'2,500 2,500 -- . r1%LL ad3uteS Attribute Value Comment Department COM.SERVICES Sub-Department FAC. _. . .. 4. .. Project Approval 2,n_ - Ward 2 Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life _ Project Manager George Acorn Municipality of Clarington 401 Capital Projects Project 42-421-16502 CCC - Exterior HD Surveillance Cameras `ersion Ca ital Plan Year 12016 partment COM. SERVICES Sub-Department IFAC. r -: Description. Project Description: I. r Expansion of the video surveillance camera system to include high definition exterior cameras mounted on the building to provide perimeter building coverage. Currently any vandalism on the exterior of the building is not captured on video. r i Location: E i 2950 Courtice Road North, Courtice L1 E 2H8 Bud Total `: 2016: 2017 2018: 2019. 2020 2021:: 2022,; — -- -- — Expenditures Equipment 6,000 6,000 6,000 6,000 Expenditures Total 6;000 � 'ending icipal Tax Levy Municipal Tax Levy 6,000 6,000 6,000 6,000 Funding Total 6,000 I: Attributes: Attribute -;:Value Comment Department _ COM.SERVICES Sub-Department FAC. Project Approval _ A Location 'Ward 1 Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn r I I. I: l 402 Municipality of C@arington Capital Projects Project 42-421-16503 CCC - Carbon Monoxide Detection System "ersion Ca ital Plan Year 2016 Department ICOM. SERVICES Sub-Department IFAC. Description - Project Description: Installation of carbon monoxide detectors in various rooms throughout the facility to protect public assembly areas from carbon monoxide due to malfunction of natural gas mechanical equipment. This will include a combination of hard wired detectors where feasible and battery units. Location: 2950 Courtice Road North, Courtice- L1 E 2H8 B `d - u get Total 2016 _ 2017 2018 2018 2020 2021 2022 Expenditures �----_--_— - - Equipment 2,500 2,500 2,500 2,500 Expenditures Total 2;500 2,500 unding Municipal Tax Levy Municipal Tax Levy 2,500 2,500 2,500 2,500 Funding Total =2,500 2,500 - Attributes Attribute Value - Comment Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 1 Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life . _. _u._..__•� -_. _ �. _._� .-.. , _ � -.__ ,:.�.v a- ._. __. _. ._..._....�,_. .. ,-_ ._ ... ... _, _ _. __. ._.- .r � ._-�.._, ___,_ .. „ � _- __ ,. ,. . Project Manager George Acorn E Municipality of Clarington 403 Capital Projects Project 42-421-16504 CCC - Domestic Water System Upgrades ersion Capital Plan Year 12016 , artment ICOM. SERVICES j Sub-Department FAC, I Description Project Description: In 2015 an engineering report was completed on the design of the domestic water system for the facility. We have been experiencing issues with maintaining warm water consistently for the fitness and pool change rooms. The report identified deficiencies with routing of supply and recirculated lines, pumps and balancing valves. Location: 2950 Courtice Road North, Courtice L1 E 21-18 C Budget Total 2016 2017 2918 =.2019 2020 2021 - 2022. ! Expenditures Miscellaneous 24,600 24,600 24,600 24,600 Expenditures Total 24,600 =24,600' -. -, -iding .icipal Tax Levy E Municipal Tax Levy 24,600 24,600 E 24,600 24,600 Funding Total 24,600 24 600 Attribute, Value Comment: . Department -COM.SERVICES Sub-Department FAC. Project Approval - __a_., _ n .. vd .._ Locatioo n .Ward 1 Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn i( e I. li Municipality of Ciarington 404 Capital Projects Project 142-421-16505 CCC - Fitness Change Room Vanity Replacement I Iersion lCapital Plan J Year 2016 Department COM..SERVICES Sub-Department IFAC. Description: Project Description: Replacement of the washroom vanities and mirrors in the male and female fitness change rooms. In addition to upgrading the worn counters the replacement will meet current building code requirement for accessibility. Location: 2950 Courtice Road North, Courtice L1 E 2H8 .;Budget ?otal _: 2016. 2017 2018 2019. 2.020 2021. 2022._ Expenditures Renovation 10,000 10,000 10,000 10,000 Expenditures Total 10,000 10,000 _.. 'unding ,municipal Tax Levy Municipal Tax Levy 10,000 10,000 10,000 10,000 Funding Total 10;000 10,000 Attribute Value Commenf. Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn y Municipality of Clarington 405 Capital Projects Project 42-421-16506 CCC- Fire Alarm Panel Upgrade `ersion lCapital Plan Year 2016 I )artment COM. SERVICES Sub-Department FAC, Description - Project Description: i The current fire alarm panel and enunciator has reached full capacity. During the recent library renovation the additional zones added were accommodated with no future capacity for adding devices or zones. I i i Location: I 2950 Courtice Road North, Courtice L1 E 2H8 Budget Total 2016 2017 2018, 2019 202Q 2021.; 2022 Expenditures Equipment 10,000 10,000 G 10,000 10,000 ,y Expenditures Tota! 10,000 10,000 'ending _ _ - icipal Tax Levy Municipal Tax Levy 10,000 10,000 10,000 10,000 Funding Total 10;000 10,000- _ AttCibutes. l (Attribute Value ' Comment (i Department COM SERVICES Sub-Department FAC Project Approval Location Ward 1 Project Classification Replacement Program/Activity DC Reference No. f; Road Segment No. Expected Useful Life Project Manager George Acorn i i; r 406 Municipality of Clarington Capital Projects Project 42-421-16602 DSC -Carbon Monoxide Detection System Version Ca ital Plan Year 2016 Department ICOM. SERVICES Sub-Department IFAC. Description Project Description: Installation of carbon monoxide detectors in various rooms throughout the facility'LO protect public assembly areas from carbon monoxide due to malfunction of natural gas mechanical equipment. This will include a combination of hard wired detectors where feasible and battery units. Location: 2276 Taunton Road, Hampton LOB 1 JO Budget Total 2016:- - 2017-= 2018 2019'_ 2020 2021 2022- Expenditures Equipment 2,500 2,500 2,500 2,500 Expenditures Total 2,500 ending Municipal Tax Levy Municipal Tax Levy 2,500 2,500 2,500 2,500 Funding Tota! - 2,500 2,500 --- ---- - Attributes: _ . Attribute Vafue - = Comment Department COM.SERVICES Sub-Department FAC, Project Approval Location Ward 2 Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington Capital Projects 407 Project 142-421-16603 DSC - Exterior HD Surveillance Cameras "ersion lCapital Plan Year 2016 )artment COM. SERVICES Saab-Department FAC. _ _ Description- Project escription Project Description: Expansion of the video surveillance camera system to include high definition exterior cameras mounted on the building to provide perimeter building coverage. Currently any vandalism on the exterior of the building is not captured on video. r Location: 2276 Taunton Road, Hampton LOB 1 JO I Bud et Total 2016 : . 2017 2018 2019 :2620 2021°. 2.022_ Expenditures Equipment 3,000 3,000 3,000 3,000 Expenditures Total x,000 3%000 rnding icipai Tax Levy Municipal Tax Levy 3,000 3,000 3,000 3,000 Funding Total3;000 3 000 A_ttt ibutes Attribute -` Value Comment Department COM.SERVICES Sub-Department ' FAC. Project Approval Location Ward 2 Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn j 408 Municipality of Clarington Capital Projects Project 42-421-16604 DSC -Change Room Hallway and Exit Door Replacement 'ersion lCapital Plan Year 2016 Department COM. SERVICES Sub-Department IFAC. Description: Project Description: Replacement, including basic hardware and closers of 4 lower hallway doors, 4 rear exit doors and 2 west side exit doors. Location: 2276 Taunton Road, Hampton LOB 1 JO Budget Total 2016 -.2017: _2018 2019, 2020 .20211 2022; Expenditures Renovation 18,000 18,000 18,000 18,000 Expenditures Tota! -.18,000:-, 18,000 rnding Municipal Tax Levy Municipal Tax Levy 18,000 18,000 18,OOb 18,000 Funding Total 18,000 18,000 ,Attributes Attribute Value Comment Department COM. SERVICES Sub-Department FAC. Project Approval Location Ward 2 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington 409 Capital Projects Project 42-421-16801 SCA- Hot Water Holding Tank Refurbishment ersion Ca ital Plan Year 12016 3artment ICOM. SERVICES Sub-Department FAC. ;Description Project Description: This work includes a preventative maintenance inspection on the two domestic hot water storage tanks. E Also includes minor repairs that may be necessary. E I I i Location: 1595 Prestonvale Road, Courtice.L1 E 2P2 Budget -Total `.:_201.6 2017 2018 1.2019: 2020 20.21:.. 2022 Expenditures Equipment 10,000 10,000 10,000 10,000 Expenditures Total 10 000 rnding iicipal Tax Levy ,,rlunicipal Tax Levy 10,000 10,000 10,000 10,000 Funding Tota! - 10.000 10,000 Attrifiutec <. ..` .. . Attcibufe Value ':Comment Department COM.SERVICESy R_ - Sub-Department FAC. __ _ .Project Approval Location Ward 1 Project Classification T T m Bettermentm Program/Activity .DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn i i is t 410 Municipality of Clarington Capital Projects Project 42-421-16802 SCA-Arena Roof Repairs °ersion Ca ital Plan Year 2016 Department COM. SERVICES Sub-Department FAC. Description Project Description: In preparation for the potential approval for a roof-top solar system installation, a budget has been proposed to complete any necessary repairs to the roof where panels would be installed. An assessment is currently being done to determine what repairs are needed. If solar project is approved repairs would need to be completed in 2016 to allow the solar installation within the required time frame as determined by the independent electricity system operator (IESO). Location: 1595 Prestonvale Road, Courtice L1 E 2P2 Budget: Total 2016 -2017 2018 20,1.9 2020 2021 . 2022 Expenditures ----- - -- -- —------ Renovation 20,000 20,000 20,000 20,000 Expenditures Total z 20,000 --____-- f `coding <eserve Funds CIS Capital 10,000 10,000 Federal Gas Tax Receipts 10,000 10,000 20,000 20,000 Funding Total 20,000 20,000- Attributes 0,000 Attributes Attribute Comment.Value Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 1 Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager .George Acorn Municipality of Clarington 411 Capital Projects Project 142-421-16805 SCA- Exterior HD Surveillance Cameras ersion lCapital Plan Year 12016 )artment COM. SERVICES Sub-Department FAC. Desceiptlom Project Description: Expansion of the video surveillance camera system to include high definition exterior cameras mounted on the building to provide perimeter building coverage. Currently any vandalism on the exterior of the building is not captured on video. Location: 1595 Prestonvale Road, Courtice L1 E 2P2 _:. Bud.get - Total 2016 _ 2017 -2018 2019 2020 2021 20221 ---—6 ,Expenditures — --- ---- _- Equipment 6,000 6,000 6,000 6,000 Expenditures Total 6,000 -.. _. + rnding icipal Tax Levy .,ilunicipal Tax Levy 6,000 6,000 6,000 6,000 Funding Total fi;000 6 000__ Attributes , Attribute Value Goinment Department _ COM.SERVICES. Sub-Department FAC. Project Approval n v_ a e ———_— Location a Ward 1 u- Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project_Manager - George Acorn - r 412 Municipality of C6arington Capital Projects Project 42-421-16806 SCA- Carbon Monoxide Detection System ersion Ca ital Plan Year 2016 Department COM, SERVICES Seib-Department FAC. Description Project Description: Installation of carbon monoxide detectors in various rooms throughout the facility to protect public assembly areas from carbon monoxide due to malfunction of natural gas mechanical equipment. This will include a combination of hard wired detectors where feasible and battery units. Location: 1595 Prestonvale Road, Courtice LIE 2P2 Budget Total :: 2016 :.2017: 2018 ;. 2Q19_ 2020 -2021 2022 Expenditures Equipment 2,500 2,500 2,500, 2,500 Expenditures Total 2,500 - 2y5Q0- __ .-- - ending w1unicipal Tax Levy Municipal Tax Levy 2,500 2,500 2,500 2,500 Funding Total 2,500 2,500 Attributes Attribute ::. :. Value Comment. . Department COM.SERVICES Su-Department FAC. Project Approval Location Ward 1 Project Classification New Program/Activity DC Reference No. :,..,_. ,.._�.�.:.._- Road S_-egment No. Expected Useful Life Project Manager - V George Acorn Municipality of Clarington 413 Capital Projects I Project 142-421-16807 SCA- Referee Room Hallway-Spray Insulation Vapour Barrier `ersion Ca ital Plan Year 2016 } )artment ICOM. SERVICES Sub-Department FAC, I E (. Descri tion p , Project Description: Installation of spray foam insulation to the underside of the concrete above this hallway. During the spring and early fall months moist humid air transfer occurs. This is detrimental to the environment for patrons of the facility. Location: 1595 Prestonvale Road, Courtice L1 E 2P2 Bu:,d9et -: Total 2016 :2017 2018 2019 2.020 2021 :.' 2022: --- __. -----._ _._._, _ ._..._. _. - --— - Expenditures Renovation 7,200 7,200 7,200 7,200 Expenditures Total 7,200 7,200: ( ending I icipal Tax Levy Municipal Tax Levy 7,200 7,200 7,200 7,200 Funding Total 7;200 7,200 Attributes i AttributeValue Comrrient Department COM.SERVICES _rp_ Sub-Department :FAC. �..��,Ap Project proval ._._ -,_, .�._v __I___- ,,_,. Locatioo n _ _� Ward 1 Y . Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn C 414 Municipality of Clarington Capital Projects Project 42 421-16808 SCA-Storm Drain Connection - East Exit Doors - Pad A Lobb ersion Ca ital Plan Year 2016 Department COM. SERVICES Scab-Department FAC. Description Project Description: Installation of a new storm water catch basin on east patio area. The scope will include the regrading of the interlocking patio stones to create positive drainage from the set of exit doors in Pad A Lobby. Location: 1595 Prestonvale Road, Courtice LIE 2P2 udget; - Total 20:16_ 2Q17 :: 2018 2019 - = 2020 -- 2021— _2022. Expenditures Renovation 21,000 21,000 21,000 21,000 Expenditures Total 21,000 21,000 unding Reserve Funds C/S Capital 21,000 21,000 21,000 21,000 Funding Total .21,000 21,000 {{ Attr; utles Attribute lValue Comment Department' COM.SERVICES Sub-Department FAC. Project Approval Location Ward 1 Project Ciassification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarington 415 Capital Projects Project 42-421-16809 SCA- Main Entrance Sliding Door Replacement ersion lCapital Plan Year 2016 dartment COM. SERVICES r Sub-Department IFAC. 4 Description Project Description: Replacement of the exterior sliding door. This unit is original from 2003 and due to the high traffic t' requires ongoing repairs. The doors have reached the end of their useful life. j` i I I' Location: 1595 Prestonvale Road, Courtice L1 E 2P2 Budget JotaL, 2017 2018_ 2019 2020 2021 2022: Expenditures I Renovation 18,000 18,000 18,000 18,000 Expenditures Total 18;000 :18;000 '^nding arve Funds C/S Capital 18,000 18,000 18,000 18,000 ' Funding Total 18 000 18,000` " c Attributes AttributeValue:,: ...: Comment. Department COM. SERVICES Sub-Department FAC. Project Approval Location Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected_Useful Life Project Manager George Acorn j: i E' i i' L i 416 Municipality o CCBarington Capital Projects Project 42-421-16810 SCA- Pad A Lobby Exit Doors- Replacement 'ersion Capital Plan Year 2016 Department ICOM. SERVICES Sub-Department FAC. Description . . Project Description: Remove existing 3 exit doors with 2 larger, centre mullion doors including panic hardware, hinges and closers. The current concealed style of panic hardware has deteriorated from the heavy use it receives to the point that replacement is needed. Location: 1595 Prestonvale Road, Courtice LIE 2P2 - _ - Total 2016 ` 2017 2018 2019 ; 2020 2021 2022; Expenditures Renovation 15,000 15,000 15,000 15,000 Expenditures Total 15,OQ0 :15,000 inding rdeserve Funds C/S Bldg Refurbishment 15,000 15,000 15,000 15,000 Funding Total 15;000 15,000 _-_-- Attribute 7 Value Comment Department COM.SERVICES Sub-Department FAC. Project Approval Location Ward 1 Project Classification .Replacement:. Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn I Municipality of Clarington 417 Capital Projects Project 42-421-16902 BIS - Carbon Monoxide Detection System "ersion lCapital Plan Year 12016 )artment ICOM, SERVICES Sub-Department FAC. Description Project Description: Installation of carbon monoxide detectors,in various rooms throughout the facility to protect public assembly areas from carbon monoxide due to malfunction of natural gas mechanical equipment. This will include a combination of hard wired detectors where feasible and battery units. Location.: i 2375 Baseline Road, Bowmanville L1C 3K3 Budget . . - Total— _2016 -- 2017 _ 2018: 2019 -2020 _ 2021_ 2022 Expenditures i Equipment 1,500 1,500 1,500 1,500 Expenditures Total 1,500 1,500 _._... _ 'ending icipal Tax Levy Municipal Tax Levy 1,500 1,500 1,500 1,500 Funding Total 00"'' 1,500 _. . --- Attr;h�„tec .. `.: Attribute' - value = Comment - D.epartment ._,.. ------_..-- - _-, COM. SERVICES. Sub-Department FAC. Project Approval .n..a ,..:_._.:.,_., .: -.1- Location _ ,.._ Ward 2 . . _...r._ Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn _ r k 418 Municipality of Clarington Capital Projects Project 42-421-16903 BIS - Roof Repairs `ersion lCapital Plan Year 2016 Department ICOM. SERVICES Sub-Department IFAC. Description Project Description: In preparation for the potential approval for a roof-top solar system installation, a budget has been proposed to complete any necessary repairs to the roof where panels would be installed. An assessment is currently being done to determine what repairs are needed. If solar project is approved repairs.would need to be completed in 2016 to allow the solar installation within the required time frame as determined by the independent electricity system Operator (IESO). Location: 2375 Baseline Road, Bowi Danville L1 C 3K3 Budget _:.. Total `- 2016 2017.. . 20.18 2019 2020 _ 2021 .2022: Expenditures Renovation 50,000 50,000 50,000 50,000 Expenditures Total 50,000:.. ._.._ 'mding (eserve Funds CIS Capital 15,000 15,000 Federal Gas Tax Receipts 35,000 35,000 50,000 50,000 Funding Total 50,000 50,000 Attributes Attribute Valuer Comment Department COM.SERVICES me Sub-Departnt FAC. :...,. . ..z.._ a Project Approval Location Ward 2 Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager .George Acorn Municipality of Clarington C 419 Capital Projects (' Project 42-421-16904 81S - Exterior HD Surveillance Cameras ! )rsion Ca ital Plan Year 2016 ?artment COM. SERVICES Sub-Department FAC. E i Description Project Description: Expansion of the video surveillance camera system to include high definition exterior cameras mounted on the building to provide perimeter building coverage. Currently any vandalism on the exterior of the building is not captured on video. Location: 2375 Baseline Road, Bowmanville L1 C 3K3 Budget. Tofal _ 2016 2017 2018 :2019 :2020 2021 2,022_; – _ – — 20 – Expenditures Equipment 3,000 3,000- 3,000 3,000 Expenditures Total 3;000 3,00 – – __ ( inding iicipal Tax Levy Municipal Tax Levy 3,000 3,000 3,000 3,000 Funding Total 3000 3,000 J. _ _... .._. .. attributes<; :. i Attribafe- Value Comment - Department _ . COM.SERVICES Sub-Department FAC. Project Approval Location Ward 2 Project Classification Betterment Program/Activity DC Reference No. I Road Segment No. Expected Useful Life ;Project Manager George Acorn I i- 420 Municipality of Clarington Capital Projects Project 42-421-16905 BIS - Hydro Transformer Access Road - Paving and Sodding `ersion lCapital Plan Year 2016 Department COM. SERVICES Sub-Department FAC. Description Project Description: Regrading of the current temporary access road to pole mounted transformer. Work to include paving the gravel section and sodding the sides to prevent erosion. Year-round access is required by Hydro One and the previous access would not accommodate hydro trucks during wet conditions. Location: 2375 Baseline Road, Bowmanville• L1 C 31<3 '< Budget - Total 2016 2017. ?01;8. -.2019 - 2020 ?021 2022_ Expenditures — --------- -------- Construction 20,000 20,000 20,000 20,000 Expenditures Total 20; 00_ 20 000 , . ending Municipal Tax Levy Municipal Tax Levy 20,000 20,000 20,000 20,000 Funding Total : .-.20-000 20,000: _-- e ttri butes Attribute Value Comment. Department z. _ COM_.SERVICES Sub Department _ FAC. . Project Approval Location Ward 2 Project Classification Betterment Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn Municipality of Clarincgton Capital Projects 421 Project 42-421-17501 CCC - Roof Top Unit#5 Library Version lCapital Plan Year 2016 Department ICOM, SERVICES -db-Department IFAC. Description . Project Description: Replacement of the Roof Top HVAC Unit that services the library area. This equipment w as originally installed in 1997. For a number of years library administration has been concerned with the high humidity levels in the library during the hot and humid summer months. This replacement unit will have de-humidification capabilities and w ill be more energy efficient. This replacement has been moved forw and to coincide w ith the library expansion project. The cost will also include controls connection to the building automation system. 2016-Supplemental funding is needed to complete this project. After recent tendering the approved amount of$40,000 w as not adequate. This w ork w ill be tendered again in early 2015 and subject to budget approval w ill be completed in spring 2016. The revised estimate for this w ork is$50- 55K. Design fees of approximately$5,000 have been allocated against the original project budget. Location: 2950 Courtice Road North, Courtice, ON LIE 2H8 Budget Total 2016 : ..2017 2018 2019 2020 2021 2022. Expenditures Equipment 20,000 20,000 20,000 20,000 Expenditures Total 20,000 20,000 _._. _ mounding serve Funds ederal Gas Tax Receipts 20,000 20,000 20,000 20,000 Funding Total 20,000 20,000: - Attributes Attribute Value Comment Department COM.SERVICES Sub-Department FAC. Project Approval .Approved Location Ward 1 Project Classification Replacement Program/Activity r DC Reference No. .Road Segment No. Expected Useful Life 16-20 Project Manager George Acorn • kr, I 4 Municipality ur'Ciarington 422 Capital Projects Project 42-421-18502 CCC - Roof Top Unit#4 Library Version Ca ital Plan Year 12016 .epartment COM. SERVICES Sub-Department IFAC. Description Project Description: Replacementof the rooftop HVAC unitthat services the libraryoffice area.This unitwas installed in 1997 and is being scheduled for replacementto coincide with the library expansion project.The costwill also include controls connection to the building automation system. 2106-Supplemental funding is needed to complete this project.After recenttendering the approved amount of'$20,000 was not adequate.This work will be tendered again in early 2015 and subject to budget approval will be completed in spring 2016.The revised estimate forthis work is $20-25 K.Design fees of approximately$5,000 have been allocated againstthe original project budget. Location: 2950 Courtice Road North, Courtice, ON L1 E 2H8 . Total': 2016 2017 2018 . 2019' 2020 2021 2022 Expenditures Equipment 10,000 10,000 10,000 10;000 Expenditures Total 10,000. 10,000' = mounding .,serve Funds Federal Gas Tax Receipts 10,000 10,000 10,000 10,000 , Funding Total 10,00.0 . 10,000- - Attributes'.. _ Attribute lValue Comment Department COM.SERVICES Sub-Department FAC. Project Approval Approved Location Ward 1 Project Classification Replacement Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager George Acorn 423 I: Municipality of Clarington Capital Budget Summary by Department Department and Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges t 50 Planning Services 130 Administration 50-130-10001 Land Acquisition 810,000 (747,000) (63,000) Total 130 Administration 810,000 (747,000) (63,000) Total 50 Planning Services 810,000 (747,000) (63,000) Total Planning Services 810,000 (747,000) (63,000) i i? c I; i I Municipality of Clarington Capital Projects 424 Project 50-130-10001 Land Acquisition Version ICapital Plan Year 2016 epartment IPLAN.SERVICES Sub-Department ADMIN j Description . Project Description: ; Land Acquisition financial analysis as approved by Council on March 2, 2007 4 Location: h I B.[id'get Total 2016. '2017 2018 2019 : 2020 - 2021 2022.; Expenditures i Land 6,180,000 810,000 850,000 865,000 880,000 900,000 925,000 950,000 l 6,180,000 810,000 850,000 865,000 880,000 900,000 925,000 950,000 Expenditures Total 6;180,000' 810,000 850,000- 865;000 880,000 900,000 925;A00 950,000 i Funding lunicipal Tax Levy Municipal Tax Levy 5,687,000 747,000 785,000 800,000 810,000 830,000 845,000 870,000 1 5,687,000 747,000 785,000 800,000 810,000 830,000 845,000 870,000 Reserves Municipal Acquisitions 493,000 63,000 65,000 65,000 70,000 70,000 80,000 80,000 493,000 63,000 65,000 65,000 70,000 70,000 80,000 80 000 Funding Total 6 1:80 000 850 D00 865 000 1880 000' 900 000 925.000 950,000 C 810 000 '-- Attribute Value - Comment Department PLAN.SERVICES Sub-Department .ADMIN Project Approval Approved Location Project Classification New Program/Activity DC Reference No. Road Segment No. Expected Useful Life Project Manager c i r i f I is 425 Municipality of Clarington l Capital Budget Summary by Department Department and Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges i I 62 Libraries 440 Libaries 62-440-05020 Library Technology 100,000 (80,000) (20,000) 62-440-06100 Library Collection 141,765 (56,051) (8.571) (77,143 Total 440 Libraries 241,765 (136,051) (28,571) (77,143) Total 62 Libraries 241,765 (136,051) (28,571) (77,143) Total Libraries 241,765 (136,051) (28,571) (77,143) i C c. r I j f j " h i' Municipality � '� ~ ' 496 � Capital ProjectsProject 162-440-05020 Library Technology � � / �rsion lCapital Plan Year ` .vpartmentFLIBRARIES Sub-Department ILIBRARIES . Project Description: Library Technology such as replacement of the integrated Library system (ILS), network servers and .computer upgrades and replacements. Bowt-�anville, Clarke, Courtice and Newcastle Branches. 7 771 Expenditures Computer Hardware 305.000 55,000 55,000 65,000 85.000 65,000 Equipment 225000 45000 45000 45000 45000 45000 530,000 100,000 100,000 110,000 110,000 110,000 / Expenditures Total ` '«dino Municipal Tax Levy Municipal Tax Levy 110,000 110,000 110000 510,000 80,000 100,000 110,000 110,000 110,000 Reserve Funds Library Computer Equipment 20,000 20,000 2b,000 20,000 Funding Total6.66 Department LIBRARIES b�� UoRAn|ES Sub-Department - - - - _ - - ' �- _ - - -Project~Approval- ' - - - - - --` - - Location_ ,Project- -CIassification. Program/Activity _ _ _ _ _ _ _ _ _MAIN BRANCH-LIBRARY_ AUTOMATION DCReference No. _ _ _ -- -- _ - - - - - - ' - ' - - - -- - - - - - - -- ' - - - -- - -- - 'Road Segment No _ _ _ _ __ _ _ _ __ _ _ _ _ _ _ _ _ __ __ __ _ _ _ _ __ _ ___ _ __ _ _Expected Useful Life - - - _ - -- - -1-5_ - - - _ - - - - _ - - - - - - - _ - - - - - -- ' - ' - ' - - - - - -- - -- -- - - �roject Manage[ _ -_ - _ - ' -- - -_ -_ - - _ - - - - - - - - - - - -- - ' - -� - --- - - - - - - ' - � - - - - - - ' -- - - - ' / ` � � � ` � � � k � Municipality ©f Clarington 427 Capital Projects Project 62-440-06100 Library Collection wsion lCapital Plan Year 12016 Department LIBRARIES Sub-Department ILIBRARIES Description Project Description: Library materials to cover expansion of collection materials and resources in response to population growth. Location: Various Library locations - : B.udget.. Total 2016 2017` 2Q78 2Q19 r 2020 . 2021 2022: Expenditures Miscellaneous 708,825 141,765 141,765 141,765 141,765 141,765 708,825 141,765 141,765 141,765 141,765 141,765 Expenditures Total 708;825 - 14T,765 141,7fi5 C41?.65 "141,765. 141,765 ending Municipal Tax Levy Municipal Tax Levy 280,255 56,051 56,051 56,051 56,051 56,051 280,255 56,051 56,051 56,051 56,051 56,051 Reserve Funds Municipal Capital Works Program 42,855 8,571 8,571 8,571 8,571 8,571 42,855 8,571 8,571 8,571 8,571 8,571 Development Charges Public Library 385,715 77,143 77,143 77,143 77,143 77,143 385,715 77,143 77,143 77,143 77,143 .77,143 Funding Total -:708,825 :141;765 141 765 141,765 141;765__ .941 765 .::.A 'but - - :Attribute . = Value ::: _ Comment: _ Department LIBRARIES Sub-Department LIBRARIES Project Approval _. _.._Approved Location All Project Classification New Program/Activity MAIN BRANCH LIBRARY-COLLECTION DC Reference No. 1.4.1 Road Segment No. Expected Useful Life 6-10 Project Manager Clathvigton Memo Clerk's. Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: March 16, 2016 Subject: Special General Government Committee Meeting Agenda — March 18, 2016 — Update File: C05.Special General Government Committee Meeting Please be advised of the following amendments to the Special General Government Committee agenda for the meeting to be held on Friday, March 18, 2016: a) Delegations See attached Final Agenda - Attachment#1 b) Community Care Durham - Clarington — (Additional Information) Attachment k Correspondence from Sally Barrie, Administrator, Community Care Durham — Clarington, regarding a correction the application cover letter on Page 233 of the Budget Binder, changing the percentage of increase for the funding request from 6.25% to 62.5%. c) Clarington Museums and Archives — (Additional Information) Attachment #3 Further to Page 195 of the Budget Binder- 2016 Board Approved Budget document with the final figures from 2015. nne Greentree unicipal Clerk CAG/mc c: F. Wu, Chief Administrative Officer Department Heads ATTACHMENT #1 TO UPDATE MEMO li Special General Government Committee Agenda Date: March 18, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(a),clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net i i i CkLdng011 General Government Committee Agenda Date: March 18, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 Adopt the Agenda 3 Disclosures of Pecuniary Interest 4 Delegations 4.1 Marilyn Morawetz and Bill Humber, Jury Lands Foundation, Regarding 2016 Budget 4.2 Linda Kent, Library Director, Clarington Public Library, Regarding 2016 Budget 4.3 Chris Newman, Coordinator, Firehouse Youth Centre, Judy Gales, Manager of Youth Services, John Howard Society of Durham Region and Patti Harrington, Director of Finance, John Howard Society of Durham Region, Regarding 2016 Budget 4.4 James Campbell, Executive Director/Curator and Craig Ryan, President, Visual Arts Centre of Clarington, Regarding 2016 Budget 4.5 Michael Adams, Executive Director, Clarington Museums &Archives, Regarding 2016 Budget 4.6 Sally Barrie, Administrator, and Brent Farr, Executive Director— Home Support, Community Care Durham, Regarding 2016 Budget 4.7 Angie Darlison, Executive Director and Alan Tibbles, President, Bowmanville Older Adult Association, Regarding 2016 Budget 4.8 Shirley Rogers, Chair, Newcastle Community Hall Board, Regarding 2016 Budget 4.9 Joe Earle, Vice Chair, Clarington Heritage Committee, Regarding 2016 Budget 4.10 Ann-marie Harley, A Gift of Art, Regarding 2016 Budget 5 Presentations 5.1 Nancy Taylor, Director of Finance/Treasurer— 2016 Municipal Budget 6 Finance Department 6.1 FND-002-16 2016 Current and Capital Budget 7 Adjournment i Page 1 ATTACHMENT#2 TO Community Care Durham UPDATE MEMO • Clarington e C) Supportilig F)eotyle, Strengthening Corarttttill ity COPE Mental Health Program 2440 Hwy.2, Unit#1 Individual Support Bowmanville,ON L1C OK6 Group Support COPE Mental Health Program Specialized Geriatrics Tel:905.623-4123•Fax:905.623-2604 Education Home Support Program Tel:905-623-2261-Fax:905-623-2604 Adult Day Program Home Support Program Tel:905-697-7231-Fax:905.623-2604 Meals on Wheels Respite Program Tel:1-888-255-6680•Fax:905.839.5513 Transportation/ March 14, 2016 www.communityearedurham.on.ca Accessible Van Friendly Visiting Foot Care Clinics Luncheon Out Nancy Taylor, Director of Finance Telephone Reassurance Home Maintenance Municipality of Clarington Home Help Respite Program 40 Temperance St. Adult Day Programs Bowmanville,ON L1C 3A6 In-Home Respite Long-Term Emergency Avoidance Program Assisted Living Services Dear Nancy: Home at Last Program I would kindly ask that you circulate this noted correction to the letter that was submitted Client Settlement from Hospital to Home with our budget application last November and I apologize for any confusion this may have Offices: caused. Ajax-Pickering The reference to an increased amount has the decimal misplaced and should be 62.5%. The Brock Clarington numbers reflected within the application are unchanged but the cover letter had it noted as Oshawa 6.25%increase. Scugog Uxbridge I would appreciate if all members of council and staff could be made aware of the correction Whitby before Friday's presentation at General Governance meeting. Charitable Reg.# Many thanks, 11888 9955 RR0001 Supported by Ontario Sally Barrie U C�,r,3rrl East total Health fll_n]nhor,Nofwo(A Administrator Volunteering enri he your A Untied Way Member Agency r' ATTACHMENT #PITO UPDATE MEMO i Clarington Museum and Archives � Operating Budget 2016 2016 2015 OPERATING Budget Actual Jan 1 to Dec 31 Jan 1 to Dec 31 Revenues $ Grants -Government of Canada 9,183 10,773 Grants - Province of Ontario 25,161 26,953 Grants - Municipality of Clarington 290,956 277,101 Municipality of Clarington - Mayor's Golf Tournament-one-time 10,000 Sponsorships 20,000 Public programming and events 11,284 11,082 Publications 1,661 1,709 Memberships 3,000 2,374 General admissions 554 429 Formal education 6,858 5,900 Other income 188 1,238 Research income 227 238 Gift shop 164 431 Rentals 3,176 3,376 Donations 5,285 4,969 Donations- Marion Rickard Farr Estate 70,409 Contributiojn from Reserve Funds 35,000 Bank interest income 800 980 Total revenues 388,497 452,962 Expenses Salaries, wages and benefits 259,336 281,422 General office expenses 29,642 38,064 Utilities 20,545 18,165 Building and yard expenses 24,669 23,972 Professional development 1,095 1,826 Professional Fees 12,000 1,250 Travel expense 5,804 6,673 Collection management 1,725 1,972 Exhibit expense 15,000 22,427 Programming and events 15,000 10,407 Gift shop purchases 1,000 1,482 Total expenses 385,816 407,660 Annual Operating Surplus -Jan 1 to Dec 31 2,681 45,302 ,V . Clar*wn Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: March 17, 2016 Subject: Special General Government Committee Meeting Agenda — March 18, 2016 — Update File: C05.Special General Government Committee Meeting Please be advised of the following amendments to the Special General Government Committee agenda for the meeting to be held on Friday, March 18, 2016: a) Delegations See attached Final Agenda - Attachment#1 Anne eentrec Municipal Clerk CAG/mc c: F. Wu, Chief Administrative Officer Department Heads i I ATTACHMENT#1 TO UPDATE MEMO Special General Government Committee Agenda Date: March 18, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers aC�clann ton.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. i Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net i Cjarkww Special General Government Committee Agenda Date: March 18, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 Adopt the Agenda 3 Disclosures of Pecuniary Interest 4 Delegations 4.1 Marilyn Morawetz and Bill Humber, Jury Lands Foundation, Regarding 2016 Budget 4.2 Linda Kent, Library Director, Clarington Public Library, Regarding 2016 Budget 4.3 Chris Newman, Coordinator, Firehouse Youth Centre, Judy Gales, Manager of Youth Services, John Howard Society of Durham Region and Patti Harrington, Director of Finance, John Howard Society of Durham Region, Regarding 2016 Budget 4.4 James Campbell, Executive Director/Curator and Craig Ryan, President, Visual Arts Centre of Clarington, Regarding 2016 Budget 4.5 Michael Adams, Executive Director, Clarington Museums & Archives, Regarding 2016 Budget 4.6 Sally Barrie, Administrator, and Brent Farr, Executive Director— Home Support, Community Care Durham, Regarding 2016 Budget 4.7 Angie Darlison, Executive Director and Alan Tibbles, President, Bowmanville Older Adult Association, Regarding 2016 Budget 4.8 Shirley Rogers, Chair, Newcastle Community Hall Board, Regarding 2016 Budget 4.9 Peter Vogel and Katharine Warren, Clarington Heritage Committee, Regarding 2016 Budget 4.10 Ann-marie Harley, A Gift of Art, Regarding 2016 Budget 4.11 Steve Lawrence, Regarding Capital Project 32-338-16101, Newcastle Streetscape Improvements (Page 350 of the Budget Binder) 4.12 Theresa Vanhaverbeke, Newcastle Business Improvement Area, Regarding Capital Project 32-338-16101, Newcastle Streetscape Improvements (Page 350 of the Budget Binder) i i Page 1 Ciad" Special General Government Committee Agenda Date: March 18, 2016 Time: 9:30 AM Place: Council Chambers 5 Presentations 5.1 Nancy Taylor, Director of Finance/Treasurer— 2016 Municipal Budget 6 Finance Department 6.1 FND-002-16 2016 Current and Capital Budget 7 Adjournment Page 2 Handouts/Circulations General Government Committee Meeting (Budget 2016 March Presentation) Good morning/afternoon Mayor Foster and Municipal Councillors I am here today on behalf of the Jury Lands Foundation to thank you. In September of 2015 we approached Council with an opportunity to develop the trail on the Jury Lands linking it to the neighbourhood to the west via the walkway at Sprucewood. Council at the time was very supportive appreciating the broad community interest in this property demonstrated through a commitment from Hannu Halminen to fund the trail development up to $30,000. Mr. Halminen in turn engaged the services of a number of contractors, and other businesses came on board making the trail a reality. The aggregate for the trail was donated by St. Mary's cement and the brushing of the trail sides and reseeding was carried out by Wynn Property Maintenance all as in-kind contributions. All of this was made possible because of the commitment by Council in September of funds in the 2016 budget for work along Concession Street to accommodate the pedestrian access needed to link the trail with the open space that leads to the south behind Cream of Barley Crescent and along Concession Street. We thank Engineering Services for having included this in their capital budget. To give Council an idea of our accomplishments over the past year we have successfully participated in or completed: • National Trust Workshop (Feb 2015) conducted here with ownership group, foundation members and advisors; facilitated by National Trust. • National Trust Conference (Marilyn Morawetz, Kelvin Whalen, Faye Langmaid presenting one session in Calgary, Oct 2015) • Trail development and neighbourhood outreach (including the overwhelming positive response on donations of materials and labour) • Building of public interest though attendance at MapleFest, BluesberryFest and AppleFest, along with numerous guest speaker presentations. • Council direction to CAO about negotiations with developer • Work on the boarding up of the buildings on site by the developer • Partnerships with Valleys 2000 and Bowmanville Creek Conservation Group, and relationships with Air and Sea Cadets, Clarington Concert Band, New Horizons, Durham East 4-H • Review of our charitable status application and the work that is underway with the assistance of the in-kind legal services the Municipality provides • Three Project Management Students from Seneca working on building a database of supporters, volunteers and sponsors, helping the Museum to get the Camp 30 Archives in a more accessible format, developing a plan of action should the JLF gain access to a building on the site to work with the various groups that would like to provide sweat equity to assist with the rejuvenation of the site • Development of the website for the Jury Lands Foundation • Making application to the Canada 150 Grant for interpretation, signage, walking tours The development of the trail has been very important in changing the perception by the public from "nothing was happening" to a sense of hope, now that there is activity and site access. In particular, we were encouraged by the enthusiasm expressed by the residents on Sprucewood Cres. to see this link happen, and to witness increasing use by families along with those interested in the history of the site proven out with increasing requests for guided tour opportunities. For all of this and your support in helping us reach this significant achievement, we are very grateful. Finally we would like to invite all of Council to the official grand opening of the trail which we are planning for May 11th at 6:00 p.m. in the evening. There will be a BBQ and some entertainment so we hope that you will all be able to attend and we look forward to seeing you there. Respectfully, Marilyn Morawetz on behalf of the Jury Lands Foundation board members. 2016 Budg. et Presentation Gail Rickard , Chair Clarington Public Library Board Clarington Public Library Experience Community BUDGET REQUEST 2016 or Personnel Expenses $2,291,984 3.11 % $2,363,344 Other Expenses $790,816 3.32% $817,040 Total Expenses $3,082,799 3.17% $3,180,384 Non-Municipal Revenue ($190,320) 9.2% $207,820 Municipal Request $2,892,478 2.77% $2,972,564 LIBRARY COSTS PER CAPITA,, 2014 Halton Hills $78.15 Pickering $62.42 Oshawa $56.13 Halton Belleville $48.45 Cambridge $48.16 Caledon $45.45 Milton $41.21 Ajax $34.72 Clarington Whitby $34.64 Clarington $33,w36 LL (Municipal Financial statements; Municipal Performance Measurement Program, 2014) NEW- ECONOMIC IMPACT 11 $7. 15 $474Aw The return on investment The average member's annual for every $ 1 invested in savings provided by their Clarington Public Library Clarington Public Library card i ,. X111 r \ ;. ,. sells$ . . . . . . . . . . $oil$ also less also 46 2 750 * woo goof AP 6998" " - visits . . . . . . . . . . . : : : : : of$$ looloollalso$ . . . . . . . . . . 11 % increase off$$ $Asia . . . . . . . . . . i i i r, TIN 40 do 77. Nil Co„RNT S THOR 4PLA t r. rlp, 4 T I mow -- lilte V 0 1 '" ..read if if if • �i � � 18, 170 ■ r program attendees 5 % increase n =P I 9k 1 i i n 4. w ind lok e 1' 'Allrim 17 � Y i N OUR PARTNERS -_ old Dur amRe !! � ran i� TOASTMASTERS 21 INTERNATIONAL MONKS Clarington Museums c��rv�r t a�w1P,Ahe s' IT Ua Early Years CO M M U N iTy UVI N Oshawa ! Clarington '► ONTAR10runta GENERATION society of 'caper creep Yarv,arla Saint Vincent de Paul ABACD Launch and Accelerate Your Business OA 'O: o �Gv 1CDCD thefillies COMMUNITY DEVELOPMENT1COUNCIL DURHAM %9 '�O !! J Mil 77 4 f MP ' VA i, I ♦ ^� '1 Pjf _ M• � f sw �. Education Lifelong Exper*ient *ial Learning Leisure Partnerships Community Development The Library's Mission Clarington Public Library empowers and enriches the lives of all Clarington residents by connecting them to responsive, accessible, and high quality services and resources that support an informed citizenry, lifelong learning , and love of reading. you' re the best . . • � THX , , . . � • rDRtIE • muchas gracias r" -N K danke ) 0 "°°"' ' r` thanks a MILLION , you' re swell � J 1 Firehouse Youth Centre John Howard Society of Durham Region Presented to Council on Friday March 18t", 2016 2015 a Year in Review 2015 was a year defined by new partnerships, programs and proactive involvement in the community 1 New in 2015 New Website • 25,000 visits since March 2015 Youth Safety Initiatives • Delivered in partnership with DRPS Durham Region Health Partnership • Satellite Services now being offered 1 New in 2015 Run For Me, Run For Us • Weekly physical fitness program Hype For Hoops • 3 on 3 Basketball Tournament Mics on Fire • Youth Vocal Competition 1 CommunityPartnerships • Municipality of Clarington • Rotary Club of Bowmanville die ore ... opo � .► V 6z Sir CM3 sf z • Durham Regional Police • Salvation Army Annual Fundraisers/Special Events • Firehouse Christmas Dinner • Mics on Fire & Battle of the Bands • Great Balls of Fire Charity Golf Tournament Firehouse Fright Night • BP Celebrity Server Night • Charity BBQ's • Hype For Hoops i I'At Air �40 �. � V ir+ y pf ,o A Success bv the numbers Yearly Visits 4000 3500 3000 2500 2000 -+-Yearly Visits 1500 1000 500 0 2010 (1301) 2011 (2050) 2012 (2237) 2013 (3128) 2014 (3365) 2015 (3362) ***Does not include outreach/volunteer initiatives*** Budget Submission • Fundraising efforts continue to grow • Volunteers are key to our efficiency 1 Focuses for 2016 • Partnership Building • Continued Programming • Elementary School Outreach a a lo� r 44 HANKYOUI. I. I. The Visual Arts Centre of Clarington Our Mission TT To nurture the cultural ,. development of our community by encouraging the creative impulse through w " - arts education, exhibition, - and promotion 2015 Highlights • Annual high school, juried, member exhibitions • Clarington Taken, Crossing Borders • Alice Teichert, Edward Falkenberg • Educational program growth and development • Lakeridge Health Palliative Care workshops • Studio facilities upgrades 2015 Highlights ( cont'd ) • "Wall to Wall"fundraiser • 4th Picasso's Picnic • OTF Mobile Stage in service • Bowmanville Rotary Eagle Feather Artwork • Numerous Events with community partners • Furnace Replacement 2015 Revenues 60.9°o Municipality of Clarington 18.2°o Program Revenue 10.9°o Fundraising & Donations 8.3°o Government Grants 1.7°o Memberships TOTAL Revenues = $333K 2015 Expenses 52.9°o Wages & Salaries (staff 13.2°o Education Programs 11.6°o Exhibition Programs 11.5°o Facilities (maint., repair, utilities) 3.6°o Office - Sundry 2.7°o Professional Fees 2.7°o Events, Marketing, Promotion 1.0°o Awards 0.8°o Insurances TOTAL Expenses = $325K Our Request For 2016 - $207, 727 2.5 % increase over 2015 = $5,066 To help support our strategic initiatives: ✓Strengthen and adapt our organization ✓Secure additional sources of funding & support ✓Upgrade facilities, infrastructure, process ✓Continue to improve our programs and services An Essential Contribution Arts education and appreciation foster the development of creative thinkers, problem solvers, and visionaries, strengthening society's ability to adapt and thrive in a rapidly changing world. Thank you for encouraging the creative impulse in our community for the past 40 years! Clarinpon \luseums Budget Meeting Presentation March 181, 2016 I 'q "ZI Who We Are Clarington Museums Clarington Museums and Archives operates as a committee of council ( Municipal Services Board) governed by a Council appointed board called the Clarington Museums and Archives Board . We are supported by the Municipality of Clarington, provincial and federal grants, our members and private corporate, community and individual donors and sponsors. I 'q "ZI What We Do Clarington Museums We work to collect, preserve and present locally significant archives and artifacts that are the history and heritage of local villages and communities that comprise the Municipality of Clarington . I 'q "ZI Mission & Vision Clarington Museums Our Mission To illuminate Clarington and its heritage through lasting and meaningful experiences with artifacts, exhibitions and programs that inspire future generations and enliven our community. Our Vision To be a vibrant community heritage hub where people come to discover, explore and create. I q "ZI 2016 Grant Request Clarington Museums 5% Increase from 2015 $290,956 •2016/17 Year CMOG Grant Planning Started •Perfect Score on our 2015/16 Application 'q I"ZI 2016 (2015) Exhibits, Events, Programs & Outreach Clarington Museums 3 (2) Exhibits (overlapping) 18 ( 14) Events 38 (26) Programs (plus multiple day programs) 13 ( 19) Outreach Projects (will expand) TBD (32) Rentals (expect to match 2015) TBD (37) Formal Education * Plus Public - Speeches, Presentations & Articles Targets for 2016 Cla.rington Museums Clarington Museums Visitors & 111754 121000+ I Special Outreach Up 84% E vents/Outreach Earned revenue 33% 15% Secure (17% before Sponsorships Rickard Farr Estate donation) Members 86 95 Incentives Public Volunteer 31140 31300 Volunteer hours Up 176% Plan *Not including Board Sponsorship & Educational � �, ngton Museums Programs 84% Increase in Visitors in 2015 Contributing Factors : Outreach, Educational Programming, Customer Service & Sponsored Admissions I 'q "ZI Management Priorities Chuington Museums Transition Year 2 •Community Relations & Outreach •Fundraising/Sponsorship & Marketing •Exhibit, Event & Program Planning •EDUCATION through ENTERTAINMENT Community Collaborations I"Z Clarington Heritage Committee Clarington Museums Architectural Conservatory of Ontario — Clarington Clarington Tourism & Recreation Clarington Public Library Visual Arts Centre Clarington Sports Hall of Fame Clarington Older Adults Centre Clarington Doors Open Big Brothers Big Sisters of Clarington Bowmanaville Rotary Jury Lands Committee Orono Horticultural Society Bommanville Horticultural Society New Castle Village & District Historical Society Beach Street Theatre .....and others Community Events 6 1 Clarington is our Stage Clarington Museums Sport & Leisure Fair Maplefest Applefest Bluesberry Festival Orono Agricultural Fair Ribs and Brews Clarington Heritage Week Clarington Sports Hall of Fame Induction Culture Days Walking Tours .....and others C14-elli-ingtoll museuills Sponsors & Grants Clarington Museums Municipality of Clarington Ontario Power Generation Ministry of Tourism Culture & Sport Hydro One TD Canada Trust Meridian Credit Union St Marys Cement Group Veridian Connections Federal Government Province of Ontario lil In - Kind Donations Clarington Museums h yd rol�"o n e Ai V E RI D IAN sT MARYs ��� CONruEC7ilaN5 y� Ontub , J Fondation LI, Ontario TriElium ll Trillium Foundation ``�� de:'Ontario ONTAR10runtLAW • GENERATIONLeading the Way Clarington all of our i ! ! 11 �1�l `Lvbl NS General Storer M E A T S H D P S COUNM CP metro I'r•.7.1.}'N.ir•r•. . FRESH SHOPPERS DRUG MART TRe Visual Arts tre oP LI;1ngI GR Boston Pizza Municipality of Clarington Co-op and TRU Country&Garden Ontario Power Generation Enniskillen General Store Ontario Trillium Foundation Freshco Shoppers Drug Mart Hydro One St,Mary's Cement Kawartha Dairy TD Bank Lohlaws Visual Arts Centre of Clarington M&M Meats Veridian Connections Metro Community Care Durham Supporting People, Strengthening Community Clarington Presentation to Municipal Council March 18, 2016 Who We Are Community Care Durham is a registered charitable organization that currently provides 24 services categorized within Home Support, Respite (Caregiver Relief) and COPE Mental Health & Specialized Geriatrics Services to adults and their caregivers who have needs related to aging , physical and/or mental health . 6 ' P What Do : . 4 k Our Mission "Community Care Durham helps people live at home with a network of support in caring communities. " What We Seek To Accomplish "To ensure adults and their caregivers, with needs related to aging , physical and/or mental health , who live in Durham Region , have equal access within each local municipality to the range of services offered by Community Care Durham . " Our Services • More than 2,000 volunteers and 250 staff provide over 143,000 hours of service to some 10,000 individual clients across Durham Region through : ■ Our ervices • Access to Primary Care • Adult Day Services • Assisted Living Services (ALS) • Collaborative Health Intake Program (CHIP) • Congregate Dining • COPE Mental Health - Group Support • Exercise Clinics • Falls Prevention Clinics .. • Foot Care • Home At Last (HAL) • Home First Initiative ■ Our ervices • Home Help • Home Maintenance • Information and Referral • In-Home Respite • Long-Term Emergency Avoidance Program (LEAP) • Luncheon Out • Meals on Wheels — Hot • Meals on Wheels — Frozen • Psychogeriatric Community Support Program (PCSP) • Supportive Housing Services • Telephone Reassurance • Transportation (including Accessible Van) • Volunteer Visiting A I _ In Clar'ington . . . . Local services are coordinated through office sites at: • G. B. Rickard Recreation Complex houses the Home Support, COPE Mental Health and Adult Day Program • Wilmot Creek community houses the Assisted Living Services (ALS)- Clarington In Clar'ington . . . . Total number of clients -2070 Total number of volunteers - 479 • 16 COPE support groups • 2,193 luncheon out meals for 451 clients • transported 668 clients for 14,443 trips In Clar'ington . . . . . . . . . • 198 clients received friendly visiting • 2,693 hours of social interaction for 65 Adult Day Program members • 310 clients supported with home help and maintenance In Clarmington . . . . . . . . . • 8,574 hot Meals on Wheels • 11 ,665 frozen Meals on Wheels • 509 clients received foot care at regular community clinics r Thank you for caring . . . communityir,,- are Durham Clarington 905 -623 -2261 www.communitycaredurham . on . ca Bowmanville Older Adult Association Nwmanville Older Adult Association IM Financial Situation Long-term prospects (2+ years) are encouraging: • our goal is to reduce dependency upon the Municipal grant • to continue to provide relevant and diverse programs and activities Short-term prospects are not too optimistic as a result of: • loss of charitable status • one-time costs associated with the transition from CORA to BOAR Therefore, we have to find ways to bridge the gap between the short and long terms Nwmanville Older Adult Association IM Financial Situation • Open 7 days per week without any staff cost increases • Fully operational year-round, once again, with no cost increase • Introduction of more programs with more diversity • All activities in BOAR now open to members and non-members • Increase the drop-in rate to stay in step with Community Service Department rates • The result has been a significant increase in program registrations in the 1st quarter and membership continues to grow All the above is good news to BOAR (and the older adult Community at large) but doesn't go anywhere near covering our short-term, unavoidable expenditures Nwmanville Older Adult Association IM 2016 Budget Revenues Grants - Federal/Provicial $52 ,750 Memberships $45,000 Registered Programs $ 148 ,800 Drop-ins $24 , 100 Fundraising $68 ,000 Donations/Sponsorships $ 10 ,000 Facility rentals $331000 Cafe/Catering $42 ,400 $4241050 Nwmanville Older Adult Association IM 2016 Budget Expenditures Salaries - Full & Part-time $378,000 Registered Programs $ 118, 300 Administration $21 ,000 Maintenance $48, 140 Utilities $457060 Fundraising $29, 700 Cafe/Catering $30,000 Contingency $ 10,000 $6807200 Bowmanville Older Adult Association 83M 2016 Budget In summary: Revenues $4247050 Expenditures -$6807200 Plus the Transition costs (from CORA to BORA): Insurances -$6 ,647 On-going Printing & Re-Branding -$ 1 , 500 One-time Accounting & Legal -$4 , 900 On-going Audit (estimated) -$6 , 000 On-going Employee vacation accrual payout -$ 14 , 153 One-time Vacation still owed from CORA -$ 13 , 800 One-time Total Funding Request: $303, 150 Bowmanville Older Adult Association Thank you A Gift of Art Presentation to Clarington Municipal Council March 17, 2016 Ann-marie Harley Slide 1 BM2 Brian Mountford,07/01/2016 WhoWeAre Our Mission AGOA is a not-for-profit community gallery conducting programming and Our mission is to provide the local and offerings in four key areas: greater community with a cultural • Visual arts centre that may serve as a network for • Education creativity, education, and exploration • A Gift of Art Gallery within the various arts. • Community outreach l A\ Our Team � • 110 artists and artisans from the surrounding area • Numerous volunteers (of all age groups) What We Offer � • Art Classes for adults/seniors • Drama group • Art Classes/camps for children • Photography club • Commerce for local artists • Poetry section • Community outreach • Special events m \ Artist Profile ( Emily Buckley ) �l VOL - "A Gift of Art provided me with the inspiration to continue my artistic journey. This helped me to develop as a person as well as establish a body of art." - Emily Buckley Al • s _ As an honors graduate of the Ontario 60 College of Art, he received the k prestigious Elizabeth Greenshield Scholarship andspent a year studying g k painting in Florence, Italy. His work encompasses a versatile range of fine art, having been commissioned for copies of old masters, landscapes and lyrical, delightful, illustrative pieces with a life all their own. Al How we help our community • Provide a place for artists to showcase and sell their work • Provide valuable volunteer and co-op/internship opportunities to mar people with various backgrounds • Art and drama classes for people of all ages • A committed and active community partner • Attend many events within Clarington • Strong partnership with OPG • Send artists to local classrooms (elementary and secondary) • Provide volunteers to community initiatives • Host a major play twice a year (two hundred people at last play) • Offer subsidized summer camps to families in need • Help local business by drawing visitors to Clarington • Host atwo-day art show in Newcastle every year 2015 HighlightsSome In 2015 we had approximately 2500 visitors come into the gallery. In addition, we had nearly 2000 community members participate in various events, programs, and workshops: 53 Quilting 250470Art Workshop � p Ad u It Art 188 95 Summer Camp 353 Hallowe'en Open House Dinosaur Dig 800 PA Day Camp Exhibition Openings Our Challenges • Gallery houses top-notch art and we need to be able to sell more of • Strong revenue source • Demand is beginning to outpace current operational capacity • Due to rapid growth we needed to formalize our plans to manage it How we plan to achieve this • Streamline back-end of operation • On-line sign-up • Website adjustments • Contribute resources to complete design and implementation of a on-line store (key component to continued maintenance of financi independence) • Zazzle success story ( Etsy, Shopify, etc.) • Targeted programing and outreach • More robust marketing plan How helphelp you us you • AGOA has been, and will continue to be able to maintain financial independ( through our own revenue streams (programs, donations and sale of art) • We are currently at a critical mass and require a one-time infusion of $30,00 ensure that we are able to scale-up certain pieces of our operation to meet growing demands • Monies will be earmarked as follows: • Development of on-line infrastructure ($10,000) • Re-development of on-line presence • Development of on-line store • In-house creative technologies ($5,000) • Design software • Media technologies • Targeted outreach ($15,000) • Improved signage • Community outreach (Classroom visits, flyers/mailers, etc.) Why This is Critical Now. . . • Without this infusion of money the organization will be delayed in i1 ability to properly take advantage of these opportunities. Need this grant to be able to solidify some of these pieces so that we can continue to be aself-sustaining organization, with further reach . Thank You ----------- GMf �w r , . Friday, March 18th, 2016 Important High Level Facts • 1 % tax levy = $479, 000 • 1 % on an average household = $12. 33 • Average assessed value of home for Clarington for 2016 budget (last year of phase in) _ $294,000 BMA STATISTICS Average Household Income Municipality 2014 Estimated Average Rating Household Income Caledon $130,046 High Whitby $120,819 High Milton $119,995 High Pickering $118,377 High Newmarket $113,702 High Clarington $105,167 High Oshawa $ 83,840 Mid Niagara Falls $ 74,458 Low GTA Average $117,523 High Survey Average $ 94,793 Mid Net Municipal Levyer Capita p Selected Municipalities Municipality 2015 Levy Per Capital Upper & Lower Milton $1 ,001 Newmarket $1 ,247 Clarington $1 ,358 Whitby $1 ,446 Oshawa $1 ,509 Caledon $1 ,527 Pickering $1 ,591 Niagara Falls $1 ,635 GTA Average $1 ,396 Survey Average $1 ,449 Net Municipal Ler Capita p Clarington Trends Year Combined GTA Study Average Average 2006 $ 930 $1 ,025 $1 ,025 2007 $1 ,067 $1 ,143 $1 ,121 2008 $1 ,094 $1 ,202 $1 ,163 2009 $1 ,134 $1 ,185 $1 ,167 2010 $1 ,145 $1 ,208 $1 ,228 2011 $1 ,220 $1 ,248 $1 ,283 2012 $1 ,304 $1 ,338 $1 ,367 2013 $1 ,268 $1 ,322 $1 ,348 2014 $1 ,332 $1 ,360 $1 ,397 2015 $1 ,358 $1 ,396 $1 ,449 PropertyTaxes as a Percentage of Income Municipality 2015 Average % of Relative Residential Taxes Household Ranking Income Milton $ 3,247 2.7% Low Caledon $ 4,432 3.4% Low Clarington $ 3,833 3.6% Mid Niagara Falls $ 2,723 3.7% Mid Newmarket $ 4,232 3.7% Mid Whitby $ 4,608 3.8% Mid Pickering $ 4,722 4.0% High Oshawa $ 3,836 4.6% High How each $ 100 of Clarington L Levy is utilized in 2016 Draft Budet How Each$100 of Clarington Local Levy Is Allocated in 2016 Draft Budget Operations` $20.77 Fire Services $19.98 Corporate Support $1403 Capital Financing $1148 Recreation Facilities And Programs $10.13 Clarington Libraries $5.20 Community Planning $400 Engineering Services $3.55 '�� Winter Maintenance $3.48 ap k Culture(Arts, History, Social) $1.60 Communications $1.30 Municipal Law And Parking Enforcement $1.11 WVS � Animal Services $0.96 Crossing Guards $0.69 _ owe Debt Servicing $0.56 f= •"s1. Tourism $0.49 yy Economic Development $0.38 Community Grants $0.22 'Includes Roa s, Parks,Cemeteries,Buildings,Streetlights&Sidewalk Maintenance Etc. 2016 Budget Overview • Currently at 2.64% after growth has been applied at 1 .62%, including external agencies, without options • 1 % tax levy dedicated to rural roads • 1 % is approximately $479,000 • Increase on average house (valued at $294,000) approximately $12.33 per each 1 % , • $44.88 for an average house for Clarington portion of tax bill, plus any options selected above the rural roads 2016 Items of Note • New budget brochure to aid in communication to citizens • Assessment Growth $776,000 • Almost $400,000 in budget line reductions • Loss of leases/royalties $181 ,000 • Over $380,000 increase in utilities with an additional $68,000 put as Priority B • $554,000 pre-budget commitments OngoingSupport to Capital Budget Tax Levy Support to Capital $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 IL $0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Budget Impact Summary • Schedule "A" items included in recommendation #2 of Report unless specifically deleted/amended • Schedule "B" items require specific resolutions to consider each item individually or specific items Committee wishes to move on • Schedule "C' External Agencies require specific resolutions Looking forward to 2017 y Continue to enhance tax support to capital — Asset Management r Wage settlements and benefits Address contributions to reserve funds y Staffing pressures to maintain service levels ➢ Fire master plan recommendations Funding of development charges by-law incentives ➢ Continued monitoring of cash flow on indoor recreation DC debt y Strategic Plan Implications Increased fuel and utility costs Impact of Province wide reassessment