The URL can be used to link to this page

Home My WebLink AboutPSD-060-03 c-<",.""- ., ,-, ~ Cl~-Wgron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Report #: PSD-060-03 File#: C;ffl-!)Lj6-o 3 By-law #: Date: Monday, June 2, 2003 Subject: MUNICIPAL ROSTER OF CONSULTANTS FOR THE PREPARATION OF ENVIRONMENTAL IMPACT STUDIES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-060-03 be received; and 2. That the termination date for the Roster of Consultants for the Preparation of Environmental Impact Studies, as indicated in Section 2 of Report PD-066-00, be extended to June 30, 2004. Submitted by: David . Crome, MCIP, R.P.P. Director of Planning Services Reviewed by:G ~- ~ Franklin Wu, Chief Administrative Officer FL'DJC'sh May 23, 2002 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 634 ..... " REPORT NO.: PSD-060-o3 PAGE 2 1.0 BACKGROUND 1.1 Section 4.3.8 of the Clarington Official Plan requires that an Environmental Impact Study be prepared for any development application location on or adjacent to a Natural Feature identified on Map C of the Plan. The Municipality is to retain qualified professional expertise to undertake the Study, with the cost of the study to be borne by the developer. 1.2 On October 15, 1996, Council approved Guideline to implement Section 4.3.8 of the Official Plan. The Guidelines indicate that the Planning Department will develop and maintain a roster of consulting firms qualified to prepare Environmental Impact Studies, and that Staff will seek Council's authorization to renew the roster every three (3) years. 1.3 On July 3, 2000, Council considered Staff Report PD-066-00 and approved the following Roster for the Preparation of Environmenta' Impact Studies: . Philips Engineering Ltd. in association with C. Portt & Associates, Dougan & Associates and Slackport & Associates . Aquafor Beech Limited in association with Beak International . Gartner Lee Limited . Niblett Environmental Associates Inc. in association with Geo-Logic Inc. and D.M. Wills Associates Ltd. The effective period for this Roster, as approved by Council, is July 1, 2000 to June 30, 2003. The existing Roster of Consultants is due to expire shortly. 2.0 REQUEST TO EXTENT PERIOD OF ROSTER 2.1 For reasons outlined below, Committee is being requested to extend the period of the Roster by an additional one (1) year. (i) The process to renew the Consultant Roster is fairly time consuming, requiring staff time to review Expressions of Interest from several consulting firms and to conduct interviews with a number of firms. Because of the commitment of Planning Services resources to other higher priority projects, insufficient time is available to properly undertake the process to renew the Roster of Consultants. Staff from the Ganaraska Region Conservation Authority and the Central Lake Ontario Conservation Authority are also involved in the consultant selection process. 635 '- . REPORT NO.: PSD-060-Q3 PAGE 3 (ii) The consultants on the existing Roster have consistently provided very good services. To date, a total of five (5) Environmental Impact Studies have been undertaken since this Roster came into effect. In addition, one (1) peer review was carried out. In every case, Planning Services has been pleased with the quality of service and product provided by the consultants on the existing Roster. 3.0 CONCLUSIONS 3.1 A one year extension for the current Roster of Consultants for the Preparation of Environmental Impact Studies will provide more time for Planning Services staff to complete several high priority projects. This extension would bring the termination date for the current Roster to June 30, 2004. Attachment 1 - PD-066-00 Interested Parties to be notified of Council and Committee's decision Mr. Don Wright Manager of Planning Central Lake Ontario Conservation 100 Whiting Avenue Oshawa, Ontario L 1 H 3T3 Mr. Rob Franklin Planner Ganaraska Region Conservation Authority P.O. Box 28 Port Hope, Ontario L 1A 3W4 Mr. D. E. Maunder Aquafor Beech Limited 14 Abacus Road Brampton, Ontario L6T 5B7 Dr. Donald M. Fraser Senior Ecologist, Principal Gartner Lee Limited 140 Renfrew Drive Suite 102 Markham, Ontario L3R 6B3 Mr. Ronald B. Scheckenberger Director Philips Consultants 3215 North Service Road Box 220 Burlington, Ontario L7R 3Y2 Mr. Phil Niblett Niblett Environmental Associates 1484 Highway 7A Bethany, Ontario LOA 1AO 636 "- THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ATTACHMENT 1 REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, July 3, 2000 Res. # Report #: PD-066-00 File #: PLN 17,9.4 By-law # Subject: MUNICIPAL ROSTER OF CONSULTANTS FOR THE PREPARATION OF ENVIROMENTAL IMPACT STUDIES FILE NO.: PLN 17.9.4 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I. THAT Report PD-066-00 be received; 2, THAT the Roster of Consultants for the Preparation of Environmental Impact Studies, as indicated in Section 2 of Report PD-066-00 be approved, and remain in effect for the period from July 1,2000 to June 30, 2003; 3. THAT Purchasing By-law #94-129, Section 5, Paragraph 5.13, be waived for the term of the Roster; and 4, THAT all interested parties listed III this report and any delegatiorrs be advised of Council's decision, I, BACKGROUND Section 4.3.8 of the Clarington Official Plan requires that an Environmental Impact Study be prepared for any development application located on or adjacent to a Natural Feature identified on Map C of the Plan. The Municipality is to retain qualified professional expertise to undertake the Study, with the cost ofthe study to be borne by the developer. The Guidelines for the Preparation of Environmental Impact Studies, as approved by Council in October 1996, indicate that the Planning Department will develop and maintain a roster of consulting firms qualified to prepare Environmental Impact Studies. When a development application is submitted that necessitates the preparation of an Environmental Impact Study, only the consultants on the roster are invited by the Municipality to submit a proposal. 637 '- REPORT PD-066-00 PAGE 2 The current roster of consultants was to expire on December 1, 1999. On November 22, 1999, Council approved an extension to this period, so that the current roster expires on June 30, 2000. 2. CONSULTANT SECTION The Municipality issued a Request for Expressions of Interest on May 18, 2000 with submissions due June 5, 2000, A total of six (6) Expressions of Interest were received (see Attachment No.1), Four of the Expressions of Interest incorporate sub-consultants in order to provide the range of environmental expertise required by the Municipality. In consultation with the Manager of Purchasing and staff from Central Lake Ontario Conservation Authority and Ganaraska Region Conservation Authority, Planning staff interviewed all 6 submitting consultants. As a result of the interviews, the following firms are recommended for inclusion on the Municipality's Roster of Consultants for the Preparation of Environmental Impact Studies. · Philips Engineering Ltd, in association with C. Portt & Associates, Dougan & Associates and Blackport & Associates · Aquafor Beech Limited in association with Beak International . Gartner Lee Limited · Niblett Environmental Associates Inc. in association with Geo-Logic Inc. and D. M. Wills Associates Ltd, 3, CONCLUSION Subject to Council's approval, the Roster of Consultants will come into effect immediately and remain in effect until June 30, 2003. Under the Guidelines approved by Council, the Director of Planning is authorized to enter into contracts with the firms on the Roster for the preparation of individual Environmental Impact Studies, A competitive bid process was used for the selection of the firms and the Expressions of Interest included hourly rates, which may not be exceeded for the term of the Roster. As such, Purchasing By-law #94-129, Section 5, Paragraph 5.13, which indicates the need for Committee and/or Council approval for Consulting and Professional Services costing more than $20,000.00, should be waived for the term of the Roster. 638 . REPORT PD-066-o0 PAGE 3 Respecfully submitted, Reviewed by, . rome, M,C.I.P., R.P_P. of Planning & Development cl ~-=- ~lL- Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer JAS*KK*BN*DJC*cc June 27, 2000 Attachment No.1 Expressions of Interest Received Interested parties to be notified of Council and Committee's decision: . Mr. Don Wright Manager of Planning Central Lake Ontario Conservation 100 Whiting Avenue Oshawa, Ontario LlH 3T3 Mr. Bruce Bennett Acres & Associates Environmental Limited 21 Four Seasons Place Suite 525 Etobicoke, Ontario M9B 6J8 . Mr. Rob Franklin Planner Ganaraska Region Conservation Authority P.O. Box 28 Port Hope, Ontario LlA 3W4 . Mr. Ronald B. Scheckcnberger, Director Philips Consultants 3215 North Service Road Box 220 Burlington, Ontario L7R 3Y2 . Mr. D. E. Maunder Aquafor Beech Limited 14 Abacus Road Brampton, Ontario L6T 5B7 Ms. Jennifer Harker Dillon Consulting Limited Box 1850 North York, Ontario M2N 6H5 .Mr. Donald M. Fraser Senior Ecologist, Principal Gartner Lee Limited 140 Renfrew Drive Suite 102 Markham, Ontario L3R 6B3 . Mr. Phil Niblett Niblett Environmental Associates 1484 Highway 7 A Bethany, Ontario LOA lAO 639 ATTACHMENT NO, 1 ENVIRONMENTAL IMPACT STUDIES EXPRESSIONS OF INTEREST RECEIVED LEAD CONSULTANT SUB-CONSULTANTS Niblett Environmental Associates Geo-Logic Inc, D,M Wills Associates Ltd Acres & Associates Trees Unlimited Forestry GEO Grafix Consulting Services Ltd, PARISH Geomorphic I Dillon Consulting Limited Phillips Engineering C. Port! & Associates Dougan & Associates Blackport & Associates Aquafor Beech Limited Beak International Inc, Gartner Lee Limited 640