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Home My WebLink About10-13-2015 Council Minutes October 13, 2015 Minutes of a regular meeting of Council held on October 13, 2015, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: F. Wu, G. Acorn, A. Allison, T. Cannella, C. Carr, D. Crome, F. Horvath, M. Marano, G. Weir, A. Greentree, C. Fleming 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Woo led the meeting in a moment of reflection. 3 Disclosures of Pecuniary Interest Councillor Neal indicated that he would be declaring a pecuniary interest with respect to Item 7 of the General Government Committee Report. 4 Announcements Members of Council announced upcoming community events and matters of community interest. 5 Adoption of Minutes of Previous Meeting Resolution #C-263-15 Moved by Councillor Traill, seconded by Councillor Partner That the minutes of a regular meeting of Council September 21, 2015, be approved. Carried 6 Presentations There are no Presentations scheduled for this meeting. - 1 - Council Minutes October 13, 2015 7 Delegations 7.1 Bev Winn, Operations Manager, Community Living Oshawa/Clarington, addressed Council regarding Item 11 of the General Government Committee – Lease of the Baseline Community Centre. Ms. Winn stated Community Living is about enabling communities to include people with intellectual disabilities in being active and involved in their communities through creative and innovative services. Ms. Winn thanked Council on behalf of the Members of Clarington Project and their families for considering the recommendation and assured Council that should the recommendation be approved, the outcome for Members of the Clarington Project and the broader community would be extremely positive. 8 Communications – Receive for Information There are no Communications to be received for information. 9 Communications – Direction 9.1 Adrienne Windsor, Veridian - Extension of Veridian Corporation Promissory Notes Resolution #C-264-15 Moved by Councillor Neal, seconded by Councillor Hooper Whereas the Promissory Notes owed by Veridian Corporation to the municipal shareholders mature on December 31, 2015; Whereas Veridian Management and Treasurers of the municipal shareholders have met and agreed upon terms for renewal of the Promissory Notes; The Audit and Risk Management Committee recommends to the Veridian Corporation Board and the Veridian Connections Board the renewal of the Shareholder Promissory Notes as outlined in the report prepared by the Vice President Financial Services and Chief Financial Officer as presented to the Veridian Corporation Audit and Risk Management Committee meeting held on September 2, 2015; That the Municipality of Clarington approves the request for authorization of a note amending agreement and renewal of the Promissory Notes; and That the appropriate by-law be passed. Carried - 2 - Council Minutes October 13, 2015 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Museums Board dated September 9, 2015 10.1.2 Minutes of the Clarington Heritage Committee dated September 15, 2015 Resolution #C-265-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Item 10.1.1 - Minutes of the Clarington Museums Board dated September 9, 2015; and Item 10.1.2 - Minutes of the Clarington Heritage Committee dated September 15, 2015, be received for information. Carried 10.2 General Government Committee Report of September 28, 2015 Resolution #C-266-15 Moved by Councillor Partner, seconded by Councillor Traill That the recommendations contained in the General Government Committee Report of September 28, 2015 be approved, on consent, with the exception of item #7. Carried Councillor Neal stated a pecuniary interest with respect to Item 7 of the General Government Committee Report as he is a Director of the Board of Home Base Durham and left the Council Chambers during discussion and voting on this matter. Item 7 – Home Base Durham – Reconsideration of Community Grant Resolution #C-267-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report CSD-011-15 be received; That the grant application request #15-37, Home Base Durham – Reconsideration of Community Grant, be approved in the amount of $1500.00; and - 3 - Council Minutes October 13, 2015 That all interested parties listed in Report CSD-011-15 and any delegations be advised of Council’s decision. Carried Councillor Neal returned to the meeting. 10.3 Planning and Development Committee Report of October 5, 2015 Resolution #C-268-15 Moved by Councillor Woo, seconded by Councillor Traill That the recommendations contained in the Planning and Development Committee Report of October 5, 2015 be approved, on consent. Carried 11 Staff Reports Report COD-022-15 - Courtice Community Complex – Interior Renovation 11.1 Resolution #C-269-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report COD-022-15 be received; That Steelcore Construction Limited with a total bid amount of $524,800.00 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-29 be awarded the contract for Interior Renovations at the Courtice Community Complex as required by the Municipality of Clarington; That the funds required in the amount of $ 577,280.00 (net HST Rebate) including $524,800.00 construction cost and contingency of $52,480.00 be drawn from the following account: CCC- Lease Space Renovation 110-42-421-84281-7401 $ 577,280.00; and That the potential shortfall of $27,685.00 be funded from the Community Services Capital Reserve Fund. Carried 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural Notice of Motion introduced under this Section of the Agenda. - 4 - Council Minutes October 13, 2015 13 Unfinished Business There was no Unfinished Business considered under this Section of the Agenda. 14 By-laws Resolution #C-270-15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-laws 2015-067 to 2015-069 2015-067 Being a By-law to repeal By-law 2010-032 (Item 9 of the General Government Committee Report); 2015-068 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Claret Investments Limited and 1361189 Ontario Limited) (Item 5 of the Planning and Development Committee Report); 2015-069 Being a By-law to approve and authorize the execution of a note th amending agreement made as of the 30 day of December, 2015 in respect of fourth amended and restated promissory notes dated October 31, 2012 issued by Veridian Corporation in favour of The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering, and to approve the issue of fifth amended and restated promissory notes dated as of the th 30 day of December, 2015 (Correspondence Item 9.1); and That the said by-laws be approved. Carried 15 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. - 5 - Council Minutes October 13, 2015 16 Other Business 16.1 Councillor Neal requested clarification regarding the fee that was charged to an individual who submitted a Freedom of Information request for information on Council expenses. The Municipal Clerk outlined the process undertaken to search for the records and clarified that the fees were charged in accordance with the regulations under the Municipal Freedom of Information and Protection of Privacy Act. She further advised of the appeal process undertaken and noted the matter has been resolved. 16.2 Councillor Neal expressed concern that the sidewalk at the front entrance to the Alan Strike Aquatic and Squash Centre does not have a curb cut for patrons who are dropped off and require an accessible entrance. The Facilities Manager stated that most patrons use the parking lot which is fully accessible but that he would investigate the matter and report back. 16.3 Councillor Neal referred to a memorandum from the Regional Commissioner of Corporate Services regarding Municipal Ward Boundaries and Effective Representation and questioned whether the Municipal Solicitor agreed with the conclusions. Councillor Neal will provide Members of Council with copies of the documents he referenced. 17 Confirming By-Law Resolution #C-271-15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2015-070, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on th the 13 day of October, 2015; and That the said by-law be approved. Carried - 6 - Clarington Council Minutes October 13, 2015 18 Adjournment Resolution #C-272-15 Moved by Councillor Partner, seconded by Councillor Traill Tha7the 4e ti., --adjourn at 7:26 PM. Carried Mayor ___. - Municipal Clerk I - 7 - i