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HomeMy WebLinkAbout2015-09-28 General Government Committee Minutes September 28, 2015 Minutes of a meeting of the General Government Committee held on Monday, September 28, 2015 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor Traill attended until 11:20 AM, Councillor W. Woo Staff Present: A. Allison, M. Berney attended until 1:00 PM, T. Cannella, J. Caruana, L. Gordon, F. Horvath, M. Marano, G. Weir arrived at 1:00 PM, A. Greentree attended until 2:40 PM, J. Gallagher arrived at 2:40 PM, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:32 AM. 2 New Business – Introduction Councillor Woo added a new business item regarding Camp 30 – Kaitlin Developments, to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-034-15 Moved by Councillor Neal, seconded by Councillor Hooper That the Agenda be adopted as presented, with the addition of the new business item regarding Camp 30 – Kaitlin Developments. Carried 4 Disclosures of Pecuniary Interest Councillor Neal indicated he would be declaring a pecuniary interest in the delegation of Judy Mead and Gord Humphrey and in Report CSD-011-15 which are both regarding Home Base Durham – Reconsideration of Community Grant. (Application #15-37). 5 Announcements Members of Council announced upcoming community events and matters of community interest. - 1 - General Government Committee Minutes September 28, 2015 6 Adoption of Minutes of Previous Meeting Resolution #GG-035-15 Moved by Councillor Cooke, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on September 8, 2015, be approved, as amended as follows: Page 1, Section 2 New Business – Introduction  Item 1, regarding Carbon Monoxide was introduced by Councillor Woo and not Councillor Partner  Item 3, regarding Greater Toronto Area West Transportation Corridor Environmental Assessment Study Stage 2: Review of Detailed Assessment Criteria was introduced by Councillor Partner and not Councillor Woo. Page 2, Section 7 Delegations  This portion was chaired by Mayor Foster, not Councillor Woo Page 11, Section 16 Corporate Service Department  This portion of the meeting was chaired by Mayor Foster Carried 7 Delegations 7.1 Delegation of Jacqueline Muccio Regarding a Request to Reword the Boulevard By-law, 2013-066, to Allow Hard Landscaping Materials Jacqueline Muccio was present regarding a request to reword the Boulevard By-law, 2013-066, to allow hard landscaping materials. She made a verbal presentation to accompany an electronic presentation. Ms. Muccio advised the Committee she has concerns with the current wording of the by-law and she is not in favour of the by-laws being enforced at employee discretion. She reviewed a series of photos of properties in and outside the Municipality which provided examples of modifications that have been made to boulevards which included bricks, rocks, planters, benches, and hard landscaping materials. Ms. Muccio noted that there are situations of landscaping on boulevards being “grandfathered” where landscaping was completed prior to the by-law being passed. She continued by reviewing photos of properties with landscaping that, she believes would currently be in contravention of the by-law. These photos included comparisons between landscaping done to assist with drainage that could be deemed as dangerous. Ms. Muccio provided an overview of her property and explained that she - 2 - General Government Committee Minutes September 28, 2015 keeps it well maintained, has had this landscaping in place for eight years, and was not aware that the by-law had been changed. She continued by reviewing photos of landscaping in the community which included properties where site lines and sidewalks were impeded. Ms. Muccio explained that she was issued an order to remove the wood surrounding the garden on the boulevard of property and has complied with the order. She noted that the property directly beside hers has bricks on the boulevard and they were not required to remove them. Ms. Muccio concluded by asking for the rewording of the by-law and more consistency with the enforcement of by-laws. Resolution #GG-036-15 Moved by Councillor Neal, seconded by Councillor Cooke That delegation of Jacqueline Muccio, regarding a request to reword the Boulevard By-law, 2013-066 to allow hard landscaping materials, be referred to staff. Carried 7.2 Delegation of Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Development Update Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to provide an Economic Development Update. She made a verbal presentation to accompany a handout. Ms. Hall noted the members of her team present at the meeting and thanked them for all of their work and dedication. She advised there has been a steady increase in direct leads and an increase in commercial interest. Ms. Hall added that there they have added leads in the film industry due to this type of industry increasing in the Municipality. She reviewed recent trends which included an increase in start-up businesses looking for occasional space, an increase in business support services, an increase in interest in manufacturers to expand their existing space, and an increase in real estate agencies contacting them directly for opportunities. She added that she believes the increase in manufacturing expansion is directly related to our new Development Charges By-law. She noted that they have welcomed 20 new members since the beginning of May and have hosted 9 events in the community. Ms. Hall highlighted some of the areas of focus moving forward which includes working with the Municipality of Clarington’s Purchasing Division to provide awareness of opportunities for local businesses. She added that they are looking at a pilot project to increase awareness of these projects for local businesses. Ms. Hall noted she had an opportunity to visit the City of Hamilton with Councillor Woo to see their “One Stop Shopping” and also had the opportunity to visit the Township of Brock with Councillor Hooper where she shared their best practices. She noted they are ramping up their Corporate Programs, Business Retention and Expansion Survey Program, and are th preparing for the 7 Annual Energy Summit. Ms Hall added they have connected Port Granby and Blackbird. She explained that they will be focusing on the two major projects which include Broadband and the Highway 407 Project. Ms. Hall noted that the - 3 - General Government Committee Minutes September 28, 2015 CBOT currently has 18 directors 298 members, and they are all ambassadors for the community. She advised that the Region of Durham held their first film festival last week. Ms. Hall concluded by advising that Fifth Wheel restaurants are being closed across the province and that the CBOT has reached out to the 58 people who have lost their jobs and are hoping to assist them in finding new employment. She thanked the Mayor for his recent annual address to the CBOT. Resolution #GG-037-15 Moved by Councillor Traill, seconded by Councillor Woo That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Development Update, be received with thanks. Carried Alter the Agenda Resolution #GG-038-15 Moved by Councillor Traill, seconded by Councillor Woo That the Agenda be altered to consider the delegation of Nik Papanikolas regarding traffic and parking on Trudeau Drive and a request to change the no parking signs to no stopping signs, at this time. Carried 7.5 Delegation of Nik Papanikolas Regarding Traffic and Parking on Trudeau Drive and a Request to Change the No Parking Signs to No Stopping Signs Nik Papanikolas, local resident was present regarding traffic and parking issues on Trudeau Drive. Mr. Papanikolas noted that he attended as a delegation in 2013 and at that time the no parking signs were added. He explained to the Committee that he attended a public meeting regarding this matter at Bowmanville High School. Mr. Papanikolas added that at this meeting he had been in discussion with Len Creamer, Manager of Municipal Law Enforcement who explained to him that this by-law is difficult to enforce as the driver needs to be out of the vehicle in order to issue a ticket. He reviewed many of the issues on this street which included: vehicles blocking driveways, negative comments while confronting individuals regarding parking infractions, speeding, and loitering on the walkway. Mr. Papanikolas added that he feels there is not adequate by-law enforcement and has had numerous discussion with Mr. Creamer on this matter to try and come up with a solution. He concluded by asking that the no parking signs be changed to no stopping between the hours of 8:00 AM – 9:00 AM and 2:00 PM – 3:00 PM, Monday to Friday. - 4 - General Government Committee Minutes September 28, 2015 Resolution #GG-039-15 Moved by Councillor Traill, seconded by Councillor Woo That no stopping signage be installed with the locations and time limits being at the discretion of staff. Carried Recess Resolution #GG-040-15 Moved by Councillor Partner, seconded by Councillor Woo That the committee recess for 10 minutes. Carried The meeting reconvened at 11:34 AM with Mayor Foster in the Chair. Delegations – Continued 7.3 Delegation of Ron Svajlenko, President, Unifor Local 222, Regarding a Proposed Resolution Requesting Support for Manufacturing in the Community Ron Svajlenko, President, Unifor Local 222, was present regarding a proposed resolution requesting support for manufacturing in the community. He made a verbal presentation to accompany an electronic presentation. Mr. Svajlenko reviewed the Gradual Recovery of the Auto Industry, several graphs on trends including Canadian assembly, Canada’s Share of the North American Assembly, and Production to Sales Ratio. Mr. Svajlenko reviewed the modest recovery of jobs, including a graph showing the trends in auto manufacturing employment from 2001 to 2009. He continued by discussing the auto trade balances by region, Auto Manufacturing Future Challenges, Auto Capital Spending in Canada, and the Mexican Juggernaut. Resolution #GG-041-15 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Ron Svajlenko be extended for an additional two minutes. Carried Mr. Svajlenko explained the importance of the Auto Industry, what is needed to keep jobs, how General Motors and Oshawa is Cost Competitive. He concluded by - 5 - General Government Committee Minutes September 28, 2015 explaining what is needed to keep jobs in the Auto Industry and stated that he hopes that by working together these jobs can be kept in the community. Alter the Agenda Resolution #GG-042-15 Moved by Councillor Neal, seconded by Councillor Cooke That the Agenda be altered to consider Unfinished Business portion of the Agenda at this time. Carried Resolution #GG-043-15 Moved by Councillor Neal, seconded by Councillor Cooke That the delegation of Ron Svajlenko, President, Unifor Local 222, regarding a proposed resolution requesting support for manufacturing in the community, be received with thanks, and Mr. Svajlenko be provided a copy of the motion which was adopted by Council on June 29, 2015. Carried Recess The Committee recessed at noon for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM with Mayor Foster in the chair. Delegations – Continued . 7.4 Delegation of Suzanne Barnes, President, Valleys 2000, Regarding an Annual Update Suzanne Barnes, President, Valleys 2000, was present regarding an Annual Update. She made a verbal presentation to accompany an electronic presentation and a handout. Ms. Barnes noted to the Committee that Frank Lockhart stepped down as President and at their AGM and a new executive was elected which included her being elected a new president. She highlighted some of the activities of the Valleys 2000 over the last year which included updating their by-law, recent partnership with Jury Lands Foundation, and a project to document Frank Lockhart’s knowledge and the history of the Valleys. Ms. Barnes advised that they have been in contact with the Municipality with respect to potential snow clearing and they have submitted comments for the review of the Official Plan. She added that they are in the process of completing their - 6 - General Government Committee Minutes September 28, 2015 strategic vision. Ms. Barnes continued by noting that the plantings at the commemorative forest continues to increase, a volunteer group is forming to revive the butterfly garden, and they are in the process of completing the landscaping of the dam according to the site plan. She noted that their website is currently under repair and they are hopeful this will be up and running again in the upcoming weeks. Ms. Barnes concluded by advising that they continued to work with the Bowmanville Creek Conservation Group, Central Lake Conservation Authority, and the Municipality of Clarington to build valuable partnerships. Resolution #GG-044-15 Moved by Councillor Hooper, seconded by Councillor Cooke That the delegation of Suzanne Barnes, President, Valleys 2000, be received with thanks. Carried 7.5 Delegation of Libby Racansky Regarding Comments on Highway 407 East Project Design and Construction Libby Racansky was present regarding her comments on the 407 East project design and construction. Ms. Racansky provided a verbal presentation to accompany an electronic presentation and a handout. Ms. Racansky stated that she was hoping that Council would provide comments on the 407 project. She explained that she is most concerned with the Eastlink as it is proposed to run through two provincially protected wetlands and as a result there will be a 100 percent run off and they will have no opportunity to recharge. Ms. Racansky added that Central Lake Ontario Conservation Authority (CLOCA) was unable to provide comment on the Eastlink. She reviewed a series of slides with maps and described where the link will be located and added that an overpass will be added to Solina Road. Ms. Racansky reviewed her concerns which included the wildlife in the area, a request for decontamination of the site prior to construction and that the interchange will be located at the head water Tooley Creek. She reviewed the letter she received from the Ministry of Transportation and is concerned that if the site is not decontaminated prior to construction she believes, this water will enter Lake Ontario and compromise our water supply. Ms. Racansky concluded by noting that she is concerned with the increased traffic on Hancock Road and Nash Road and she feels that the these roads will not be able to handle the weight and resulting increased traffic. She concluded that she is asking Committee to provide support for these concerns, to ask for a landscape plan to advise where the existing trees will be re planted, and request that heavy machinery not be used in this area. - 7 - General Government Committee Minutes September 28, 2015 Alter the Agenda Resolution #GG-045-15 Moved by Councillor Neal, seconded by Councillor Cooke That the Agenda be altered to consider correspondence item D-3 of the Agenda at this time. Carried Resolution #GG-046-15 Moved by Councillor Neal, seconded by Councillor Woo That the correspondence item D-3, be received for information. Motion Withdrawn Resolution #GG-047-15 Moved by Councillor Hooper, seconded by Councillor Neal That the delegation of Libby Racansky be referred to Staff to ensure these items are addressed by the Ministry of Transportation, Blackbird Constructors and the Conservation Authority, similar to the process followed for the Highway 407 West link. Carried 7.6 Delegation of Terri Korkush, Director of Operations, Community Living Oshawa/Clarington, Regarding Report COD-021-15, Lease of Baseline Community Centre Terri Korkush, Director of Operations, Community Living Oshawa/Clarington, was present regarding Report COD-021-15. Ms. Korkush explained to the Committee that she is here as a representative of the Clarington Project and Community Living. She provided an overview of the services they offer which includes support for approximately people across the Region of Durham with a variety and range of developmental disabilities. Ms. Korkush noted that 18 years ago they opened their office at 182 Church Street with the John Howard Society and although they have been successful at this location, it has come with challenges and they are looking for new space for their centre. She concluded by thanking Staff and ensured Committee that they are making a full commitment to this space for their organization. - 8 - General Government Committee Minutes September 28, 2015 7.7 Delegation of Judy Mead and Gord Humphrey, Home Base Durham, Regarding Report CSD-011-15, Home Base Durham – Reconsideration of Community Grant Judy Mead advised staff, during to the meeting, that she would be unable to attend as a delegation. Ms. Mead provided a handout to be distributed to the members of Committee. 8 Communications - Receive for Information I-1Minutes of the Tyrone Community Centre dated July 22, 2015 I-2 Minutes of the Clarington Older Adult Centre Board dated July 17, and August 21, 2015 Resolution #GG-048-15 Moved by Councillor Woo, seconded by Councillor Cooke That communications I - 1 and I - 2 be received for information, with the exception of Correspondence Items I - 2. Carried Resolution #GG-049-15 Moved by Councillor Woo, seconded by Councillor Cooke That communication I - 2 be received for information. Carried 9 Communications – Direction D-1 Lorraine Billings, Legislative Services Associate, Legislative and Information Services, Town of Ajax – National Pharmacare Program Resolution #GG-050-15 Moved by Councillor Neal, seconded by Councillor Cooke That communication item D - 1 be received for information. Carried - 9 - General Government Committee Minutes September 28, 2015 D-2 Lorraine Billings, Legislative Services Associate, Legislative and Information Services, Town of Ajax – Syrian Refugee Crisis Resolution #GG-051-15 Moved by Councillor Partner, seconded by Councillor Cooke That communication item D - 2 be received for information. Carried D-3 Libby Racansky, Highway 407 East Project Phase 2 - Comments on Design and Construction Report #1 Communication Item D – 3 was considered earlier in the meeting during the delegation portion of the agenda. 10 Presentations 10.1 Presentation of Adrian Foster, Chair, Durham Region Strategic Planning Committee, Regarding the Durham Region Strategic Planning Process Mayor Foster, Chair, Durham Region Strategic Planning Committee, provided an update on the Durham Region Strategic Planning Process. He explained that currently the Region of Durham is undertaking the 2015-2019 Strategic Plan and they are reaching out to all local municipalities for input. Mayor Foster noted that communication is a priority and they have undertaken a number of important initiatives including public consultation, a public input survey on the Region of Durham’s website and encouraging the public to submit “One Big Idea”. He added there will be sessions for larger organizations, the MP’s and MPP’s. Mayor Foster concluded by explaining the Region is trying to become more aligned and he encouraged everyone to visit their website and provide input on Strategic Plan. He added that a copy of the slideshow presentation will be distributed to the Members of Committee and will be available on the Municipal website. 11 Engineering Services Department No Reports for this section of the Agenda. 12 Operations Department No Reports for this section of the Agenda. - 10 - General Government Committee Minutes September 28, 2015 13 Emergency and Fire Services Department No Reports for this section of the Agenda. Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-011-15 Home Base Durham – Reconsideration of Community Grant Councillor Neal declared a pecuniary interest in Report CSD-011-15, regarding Home Base Durham – Reconsideration of Community Grant, as he is a member of the Home Base Durham Board. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GG-052-15 Moved by Councillor Woo, seconded by Mayor Foster That Report CSD-011-15 be received; That the grant application request #15-37, Home Base Durham – Reconsideration of Community Grant, be approved in the amount of $1500.00; and That all interested parties listed in Report CSD-011-15 and any delegations be advised of Council’s decision. Carried Councillor Neal returned to the meeting. 14.2 CSD-012-15 2015 Sponsorship Request – Balanced Life Health, Wellness & Beauty Expo Resolution #GG-053-15 Moved by Mayor Foster, seconded by Councillor Neal That Report CSD-012-15 be received; That Sponsorship Application, 2015 Sponsorship Request – Balanced Life Health, Wellness & Beauty Expo, be denied; and That all interested parties listed in Report CSD-012-15 and any delegations be advised of Council’s decision. Carried - 11 - General Government Committee Minutes September 28, 2015 Mayor Foster chaired this portion of the meeting. 15 Municipal Clerk’s Department 15.1 CLD-018-15 Revoke Private Parking Enforcement Appointment Resolution #GG-054-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Report CLD-018-15 be received; That the By-law, attached to Report CLD-018-15, as Attachment 1 to rescind By-law 2010-032, appointing Dominick Forsellino as a Private Property Enforcement Officer, be approved; and That all interested parties listed in Report CLD-018-15 and any delegations be advised of Council’s actions. Carried 16 Corporate Services Department 16.1 COD-020-15 Plumbing Services Resolution #GG-055-15 Moved by Councillor Woo, seconded by Councillor Hooper That Report COD-020-15 be received; That Prairie Plumbing Limited with a total revised bid amount of $232,913.38 (net H.S.T. Rebate) for the initial three year contract term, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-24 be awarded the contract for Plumbing Services as required by the Municipality of Clarington; That the funds expended be drawn from the respective operating budgets; and That pending satisfactory service and pricing that the Purchasing Manager be authorized to extend the contract for up to two additional one year terms. Carried - 12 - General Government Committee Minutes September 28, 2015 16.2 COD-021-15 Lease of Baseline Community Centre Resolution #GG-056-15 Moved by Councillor Cooke, seconded by Councillor Neal That Report COD-021-15 be received; That approval be granted for the Municipality to enter into a lease agreement with Community Living Oshawa / Clarington in a form acceptable to the Municipal Solicitor, being the only proposal received and meeting all terms, conditions and specifications of Request for Proposal 2015-9 for the space at the Baseline Community Centre, 2444 Baseline Road, Bowmanville in an amount of $5,070.67 plus H.S.T. per year for a five year period commencing on April 1, 2016 and subject to a yearly rate increase based on the Consumer Price Index, All Items, Ontario (previous month), including the option to extend for a further 5 years pending a satisfactory performance evaluation and Council’s approval; and That the Mayor and the Clerk be authorized to execute the lease agreements with the Community Living Oshawa / Clarington. Carried 17 Finance Department 17.1 FND-015-15 List of Applications for Cancellation, Reduction, Apportionments Resolution #GG-057-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report FND-015-15 be received; and That the list of applications, attached to Report FND-015-15 as Attachment 1, for cancellation, reduction, apportionments or refund of taxes be approved. Carried 18 Solicitors Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. - 13 - General Government Committee Minutes September 28, 2015 20 New Business – Consideration Camp 30 – Kaitlin Developments Resolution #GG-058-15 Moved by Councillor Woo, seconded by Councillor Partner Whereas Kaitlin Developments is the owner of the property generally known as Camp 30; Whereas Kaitlin Developments desire to develop the vacant lands adjacent to the existing buildings at Camp 30; Whereas Council has expressed its desire to preserve the historical significance of Camp 30; and Whereas the preservation of Camp 30 and the development of the adjacent lands are closely connected, and requires discussion and negotiation between municipal staff and Kaitlin in order to arrive at possible solutions to meet the needs of both parties; Therefore, be it resolved that the CAO initiate discussion with Kaitlin Developments and to report back to Council of possible solutions or options. Carried 21 Unfinished Business 21.1 Correspondence from Ron Svajlenko, President, Unifor Local 222 from the September 8, 2015 General Government Committee Meeting \[Tabled at the September 21, 2015 Council Meeting\] The Correspondence from Ron Svajlenko was considered earlier in the meeting during the delegation portion of the agenda. 22 Confidential Reports There were no items considered under this section of the Agenda. - 14 - clarington General Government Committee Minutes September 28, 2015 23 Adjournment Resolution #GG-059-15 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 3:21 PM. Carried Mayor Deputy Clerk - 15 - I