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HomeMy WebLinkAbout2015-08-11 Minutes Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meeting – Tuesday August 11, 2015 (Not yet approved by committee) In Attendance – Gord Lee, Chair Gord Blaker, Vice Chair Carol Little, Sue White, Gary Oliver, Jay Summers, Regional Councillor Willie Woo, Councillor Partner. Absent – Shea-Lea Latchford 1. Call to Order – 7:07 P.M. 2. Adoption of Minutes Motion # 15 – 117 THAT: - was proposed: The minutes of th Tuesday June 9, 2015 are accepted as presented. (No meeting was held in July). Moved by: Seconded Sue White by: Jay Summers CARRIED 3.Opening Conversation – The chair brought up the meeting that took place amongst councilors Woo and Partner and executive members of the NVMHA, regarding ice time at the arena. He expressed his disappointment that he was not advised or invited. Jay Summers, who was one of the attendees representing the NVMHA explained to the committee that it was not a formal meeting, but an info exchange on the current and future needs of ice in Newcastle. Regardless, of the purpose of discussion; as it concerned the arena board’s inability to provide adequate ice time for the hockey league, the chair felt he should have been in attendance. Further discussion took place regarding ice time, particularly week night prime time as opposed to week-end ice. Every team in the NVMHA has week-end ice time. It is impossible to take any more Saturday or Sunday ice in Newcastle – they would have teams playing twice a day on the week-end. Jay advised the committee that ice was being purchased by their association outside the municipality and perhaps a review of ice (2) Allocation throughout the municipality could take place. It was suggested to Jay Summers that the NVMHA should write a formal request to the arena board, advising of the current and estimated future needs of ice. Then, we could formalize a meeting with community services and/or council in an attempt to find a solution. Perhaps, week night ice may be available in other municipality arenas. In the meantime, the chair would initiate conversation with Community Services for a possible study of scheduled ice in municipality rinks. Possibly, this could result in ice revenue staying in Clarington. Jay advised he would follow-up with the NVMHA executive and suggest they initiate dialogue back to our board members. th 4. Arena Manager’s Report – Brian advised he was gearing towards a September 9 start- thth up of the ice plant, with the ice pad to be ready for September 17 – 19. Our ice –re- surfacer was out for service at Olympia and he had provided a list of requirements. Repairs and maintenance were quoted in the area of $2,800.00 plus transportation back to us and HST. Motion # 15-118 THAT: was proposed: Bryan proceed with the required maintenance to the Olympia. Moved Seconded by: Gord Blaker by: Carol Little CARRIED Further: Painting and maintenance to the building were being carried out with he and one part-time employee. The snack bar needed attention and Bryan was concerned with the floor area; suggesting it may be time to replace the tiles. It was suggested he acquire recommendations and pricing for a new floor. The municipality had carried out an inspection of the building and parking lot and Mr. Horvath would be getting back to our chair and Bryan with future maintenance plans. Particularly the parking lot, which needs attention. Gary Oliver offered to supervise the snack bar staff again this season. He and Bryan would be interviewing applicants for the part-time positions available. Gary, Bryan and Gord Lee would meet early in September and discuss food and specialty needs for refreshment sales and signage. Councillor Woo suggested the chair contact Sherry –Lee and Geoff from Krumbs, local bakers who also sell in the Clarington Farmer’s Market. They may be interested in providing a few specialty items to sell. Gord will follow-up. (3) 5.Financial Report – With our bookkeeper on vacation, no income statement or accounts receivable were provided. Bryan advise: Scott Turner had made a payment on his outstanding ice account and the balance still owing was now at $394.00. 6. New Business –  Jay Summers requested a rental of the arena floor area and lobby for the NVMHA spring hockey registration. The ice will be out and nothing was currently scheduled for that day.  Gord advised: Signage for the entry doors to the dressing rooms was underway and would be completed by early September; to read – Players, Coaches and Team Personal Only  Public SkatingRules of Conduct Gord also provided a draft copy of the sign to be posted in the arena.  Motion # 15-119 THAT: was proposed: the board members approve the draft copy and proceed with getting the signs produced and placed on location – Two locations in the building were suggested and approved. Moved Seconded by: Carol Little by: Councillor Partner CARRIED 7.Next Meeting – Tuesday September 8, 2015 – 7:00 P.M. 8. Adjournment – Motion # 15-120 THAT: was proposed: this meeting is adjourned. Moved Seconded by: Councillor Wooby: Jay Summers CARRIED