HomeMy WebLinkAboutCOD-020-15 Clar*wn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: September 28, 2015
Report Number: COD-020-15 Resolution: GG-°
File Number: CL2015-24 By-law Number: c\:)Vlp�
Report Subject: Plumbing Services
Recommendations:
It is respectfully recommended that the General Government Committee recommend to
Council the following:
1. That Report COD-020-15 be received;
2. That Prairie Plumbing Limited with a total revised bid amount of$232,913.38 (net H.S.T.
Rebate) for the initial three year contract term, being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2015-24 be awarded the contract for
Plumbing Services as required by the Municipality of Clarington;
3. That the funds expended be drawn from the respective operating budgets; and
4. That pending satisfactory service and pricing that the Purchasing Manager be authorized to
extend the contract for up to two additional one year terms.
Municipality of Clarington
Report COD-020-15 Page 2
Report Overview
To request authorization from Council to award Tender CL2015-24 for the provision of
plumbing services as required by the Municipality of Clarington.
1 . Background
Tender CL2015-24 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Ten
companies downloaded the document.
The Tender closed on Wednesday, July 15, 2015.
2. Plumbing Services
Four submissions were received in response to the tender call. Bids were reviewed and
tabulated (see Attachment 1) and all submissions were deemed to be compliant.
After review and analysis of the submissions by the Operations Department, Community
Services Department and the Purchasing Services Division, it was mutually agreed that
the low bidder, Prairie Plumbing Limited be recommended for the award of contract
CL2015-24 for the Plumbing Services work as required by the Municipality.
References were contacted as provided by Prairie Plumbing Limited and were
satisfactory.
3. Financial and Budget Considerations
The annual cost is approximately $77,637.79 (net HST Rebate). The initial contract term
is for three years. The estimated value of the contract for the three years is approximately
$232,913.38 (net HST Rebate).
The pricing received is firm for the initial three year contract.
The Municipality has the option to extend the contract for up to two additional one year
terms pending satisfactory pricing and service.
The expended funds will be drawn from the respective departmental operating budgets.
Queries with respect to the department needs should be referred to the respective
Department Head.
Municipality of Clarington
Report COD-020-15 Page 3
4. Concurrence
This report has been reviewed by Fred Horvath, Director of Operations and Joseph
Caruana, Director of Community Services who concur with the recommendation.
5. Conclusion
It is respectfully recommended that Prairie Plumbing Limited with the lowest compliant
bid of$232,913.38 (net H.S.T. rebate) be awarded the contract for the Plumbing
Services requirements as per Tender CL2015-24.
6. Strategic Plan Application
Not Applicable.
Submitted by: i 'f� _-- Reviewed by:
M ne arano, H.B. Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson @clarington.net
Attachments: Attachment 1 —Tabulation of Bid Summary
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
MM/DF/sm
Attachment 1 to
Municipality of Clarington Report COD-020-15
Municipality of Clarington
Summary of Bid Results
Tender CL2015-24
Plumbing Services
Bidder Total Bid Total Bid
(including HST (net HST Rebate)
Prairie Plumbing Limited $258,640.05 $232,913.38
Brent's Plumbing $298,167.45 $268,509.02
Mapleridge Mechanical $435,199.73 $391,910.83
Integracon Inc. $333,484.47 $300,313.09