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Home My WebLink AboutCSD-012-15 Clari"11 Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: September 28, 2015 Report Number: CSD-012-15 Resolution: GG_ ®SS_\5 File Number: N/A By-law Number: ry 1\Ck Report Subject: 2015 Sponsorship Request— Balanced Life Health, Wellness & Beauty Expo Recommendations: 1. That Report CSD-012-15 be received; 2. That Council consider the sponsorship request submitted by Beyond Balance; and 3. That all interested parties listed in Report CSD-012-15 and any delegations be advised of Council's decision. Municipality of Clarington Report CSD-012-15 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the sponsorship program. A sponsorship request was received from Beyond Balance for their upcoming health, wellness and beauty event. They are requesting $1,500 as a sponsor of the event. A report to Council has been prepared to provide further background information in order to enable Council to make a more informed decision. 1 . Background On April 20, 2015, Council considered eight (8) sponsorship requests as part of the 2015 Community Grant process. Previously, sponsorship requests were received and processed by staff with limited involvement by Council. Currently, a formalized sponsorship program is being developed by staff for approval by Council. Until such time as a formal procedure is in place, sponsorship requests are received by staff throughout the year. As they are received, requests are summarized and forwarded by memo to Council for their consideration. Should Council have any questions or request any further information about a particular request, staff will prepare a report to Council to provide them with more detailed information. Staff was asked to have this request provided to Council through this report. In 2015, Council has received and reviewed 25 sponsorship applications with $29,580.10 approved to date for a variety of community events and activities. 2. Proposal Beyond Balance is a private for-profit local business. They are holding their third annual health and wellness expo which includes forty local health and wellness businesses promoting fitness, conventional as well as alternative healthcare, mental health and retail. The charity partner for the 2015 Balanced Life Health, Wellness & Beauty Expo is Feed the Need in Durham. Feed the Need in Durham, as a charity partner, will receive non- perishable food items and monetary donations collected in lieu of an admission fee. The Expo is being hosted on Saturday, September 26, 2015 at the Garnet B. Rickard Recreation Complex and will have already occurred prior to consideration of this report. Municipality of Clarington Report CSD-012-15 Page 3 Beyond Balance is requesting a sponsorship of $1,500.00 which would assist in covering operating expenses for the event. A summary of their application is attached for your information (Attachment 1). 3. Concurrence Not Applicable. 4. Conclusion While there is currently no formal criteria in place to evaluate sponsorship requests, staff wanted to make Council aware that the event has already taken place, and the purpose of the sponsorship was for the Municipality to be recognized through display space, advertising and logo display prior to and at the event. 5. Strategic Plan Application Not applicable. r, Submitted by: Reviewed by�,- Joseph P. Caruana, Franklin Wu, Qirector of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith @clarington.net Attachments: Attachment 1 — Balanced Life Health, Wellness & Beauty Expo Sponsorship Information The following is a list of the interested parties to be notified of Council's decision: Angela Cavanagh Tracey Fyfe J PC/SM/WG Attachment 1 to CSD-012-15 Balanced Life Health, Wellness & Beauty Expo Saturday, September 26, 2015 9am - 5pm Garnet B. Rickard Recreation Complex, Bowmanville Free Admission Passionate local exhibitors and speakers showcasing their services through interactive demonstrations and discussion. The third annual Balanced Life Expo promises to surpass it's previous incarnations by featuring almost forty local businesses who have a passion for educating. Our goal has always been to take the stigma away from all things "health and wellness" by introducing residents to a wide variety of practical, accessible options available within our community. The event has an intimate and inviting feel and incredible feedback from past exhibitors and guests alike have ensured the event's continuation. Last year we surpassed the 500 attendees mark that we were aiming for and by offering free admission this year,-we look forward to meeting new targets. Donations will be requested to benefit our local Food Bank locations. .oarwelgM 11N' , 1 rr Vtt r �t � �' }r' •fir. �vrtfmLpEr�xa�t ;' r _ "'„� ., . .. "The entire show was executed professionally and beautifully, every detail that I as an exhibitor could wish for was looked after promptly and with ease. This was by far the best trade show that I've attended in many years." Andrea Connell, New Leaf Metaphysics "I so appreciate that you are taking the initiative to educate people about the practitioners and services available in this area. The personal connections that I've made have been invaluable for my business." Angela Rasheed, Anuyu Wellness Centre "Everything went very well from the initial registering to the continuous update prior to the event, through to the superb job of organizing as well as the complete execution of the event." Ray Fadavi, Aspen Springs Dental Centre I "I LOVED this show, PLEASE let it continue!", Tara Hodge, Bowmanville To support our event and ultimately it's exhibitors and attendees, please contact Tracey or Angela at info @beyondbalance.net Balanced Life Health, Wellness & Beauty Expo Saturday, September 26, 2015 Garnet B. Rickard Recreation Complex, Bowmanville SPONSORSHIP OPPORTUNITIES ,: f. _You are the STAR! Be at the top of your game and be the presenting sponsor! YOUR logo proudly displayed on all banners/signage in form of "Balanced Life Health, Wellness & Beauty Expo presented by [YOU]!" YOUR advertising on one full side of a door-hanger campaign to be delivered to 1000 homes in the Clarington area. Q YOUR logo on a sign at the front entrance. YOUR logo as presenting sponsor in all promotional material and appearances - our website, ads, media, social media, local cable talk shows. Front entrance display stating that admission costs to the public have been generously funded by YOU. YOUR company representative to participate in the Expo. YOUR company representative as featured KEYNOTE SPEAKER at the event if desired. VIP space for YOU and members of YOUR team to present product or services. URL links to YOUR business from our website and social media sites. Q There isn't anything that we cannot discuss to make this a great marketing decision for you! Just ask us! The possibilities are incredible for YOUR business to get the most bang for your buck! YOUR logo proudly displayed on our signage. Lead sponsor exclusivity in YOUR industry. ® YOUR logo in all promotional material - our website, ads, media, social media. URL links to YOUR business from our website and social media sites. Exclusive vendor space for you and members of your team to present or sell product if desired. Outstanding opportunity! Be a part of this amazing event and promote your organization. YOUR logo in all promotional material - website, ads, media, social media. A presentation space at the event. URL links to YOUR business from our website and social media sites. (D 11\117_(E- 1_E-.VEI-./C(D1\4N/iUNITY GIVING - u;10() Excellent opportunity to be part of this event while promoting your organization. The possibilities are endless and up to you! YOUR logo proudly displayed on all banners/signage. YOUR logo on our website Links to YOUR business from our social media sites and website. www.beyondbalance.net