HomeMy WebLinkAboutGG Report 2015-09-08Winer -1111
General Government Committee
Report to Council
Report to Council Meeting of September 21, 2015
Subject: General Government Committee Meeting of Monday, September 8, 2015
Recommendations:
1. Receive for Information
(a) I-1 Minutes of the Tyrone Community Centre dated February 18,
March 18, April 15, May 27, and June 17, 2015
(b) 1-2 Lorraine Billings, Legislative Services Associate, Legislative
and Information Services, Town of Ajax — Regional Fire
Services Study
(c) D-6 Cindy Anne Maher, Clerk/Director of Administration Services,
Town of New Tecumseth — Electricity Rates
(d) EGD -013-15 Report on Building Permit Activity for April, May, and June,
2015
(e) CLD -016-15 Off Leash Dog Park Maintenance Committee
(f) COD -017-15 Contract Awards During Council Recess
(g) FND-014-15 Financial Update as at June 30, 2015
2. Delegation of Marilyn Morawetz, Chair, Jury Lands Foundation,
Regarding a Request for Pre -Budget Approval
That Marilyn Morawetz, Chair of the Jury Lands Foundation be thanked for her
delegation and express Council's appreciation to the foundation for the work they
have accomplished over the past 18 months including the anonymous donation
they have secured for the first phase of the trail development;
That Concession Street East be improved to facilitate a pedestrian connection to
the first phase of trail development on the Jury Lands; and
That the Concession Street East project be referred to the 2016 capital budget
process.
Page 1
Cjarftwn General Government Committee
Report to Council
3. Chloe Pogue, Commis de bureau ACFO Durham -Peterborough —
Request for Flag Raising
That the raising of the Franco-Ontarian flag, on September 25, 2015, be approved.
4. Nathan Farrell, McIntosh Perry Consulting Engineers Ltd. — Pavement
Rehabilitation Project Highway 401 and 35/115 — Noise Exemption
That the extension to the exemption for McIntosh Perry Consulting Engineers Ltd.,
regarding the Pavement Rehabilitation Project Highway 401 and 35/115 to the
Municipality's Noise By-law until October 31, 2015, be approved.
5. Lorraine Sunstrum-Mann, Grandview Children's Centre — Grandview
Kids Week
That the raising of the Grandview Kids Flag, from September 27 to October 4,
2015, be approved.
6. Joel Locklin, Manager, Program Operations, Ministry of Agriculture,
Food and Rural Affairs — Federal Government's Small Communities
Fund (SCF)
That the Mayor and Municipal Clerk be designated as signing officers for the New
Building Canada Fund — Small Communities Fund Agreement and authorized to
execute the Agreement; and
That the draft By-law authorizing the Mayor and Municipal Clerk to execute the
agreement with the Ministry of Agriculture, Food and Rural Affairs for the New
Building Canada Fund — Small Communities Fund Agreement, attached to
Correspondence Item D-5, be passed.
7. Petition from Marjorie Middleton — Intersection at Clarington Boulevard
and Prince William Boulevard
That the Communications Item D-2, a petition from Marjorie Middleton, regarding
the intersection at Clarington Boulevard and Price William Boulevard, be referred to
Staff.
Page 2
General Government Committee
Report to Council
8. Lorraine Billings, Legislative Services Associate, Legislative and
Information Services, Town of Ajax — Federal Party Leaders' Debate on
Municipal Issues
That the following resolution from the Town of Ajax regarding Federal Party
Leaders' Debate on Municipal Issues be endorsed:
Whereas municipalities continue to work with all orders of government as
equal partners to solve some of our country's biggest challenges; jobs,
economic growth and better quality of life;
Whereas, with greater cooperation with the federal government, Canada will
prosper from modern infrastructure, ensure our communities remain
affordable and family -friendly, attract talent and investment, improve public
safety and ensure environmental sustainability for all Canadians;
Whereas the Federation of Canadian Municipalities (FCM) has launched a
campaign calling on the federal party leaders to participate in a national
debate on municipal issues before the next federal election and asks its
member municipalities to pass a Council resolution supporting the
campaign;
Therefore be it resolved that Ajax Council endorses the FCM campaign and
urges all federal party leaders to participate in a debate on municipal issues
such as infrastructure, transit and transportation, housing, clean water, the
environment and public safety;
Be it further resolved that a copy of this resolution be sent to the four main
party leaders, the Federation of Canadian Municipalities, the Association of
Municipalities Ontario, Regional Municipality of Durham and all Durham local
municipalities.
9. Mary Medeiros, Acting City Clerk, City of Oshawa — Carbon Monoxide
Alarms in Assembly Operations
That the following resolution from the City of Oshawa, regarding Carbon Monoxide
Alarms in Assembly Operations, be endorsed:
Whereas on July 10, 2015, a carbon monoxide leak at the Robert
McLaughlin Gallery sent a number of people to the hospital after children
participating in an art camp started to show signs of carbon monoxide
poisoning (e.g., vomiting, nausea and headaches); and
Page 3
General Government Committee
Report to Council
Whereas carbon monoxide is commonly referred to as a silent killer and it is a
serious health and safety concern and in some cases, can lead to death; and
Whereas the City of Oshawa has taken this recent event very seriously and has
installed carbon monoxide alarms in various City -owned buildings, including the
Robert McLaughlin Gallery; and
Whereas the Ontario Building Code and Ontario Fire Code currently only
require carbon monoxide alarms to be installed in limited buildings such as
residential occupancies; and
Whereas it is important to amend the Ontario Building Code and Ontario Fire
Code to require the installation of carbon monoxide alarms in all public
assembly occupancies (e.g. auditoriums, childcare facilities, clubs and
community halls);
Therefore be it resolved:
That the Province of Ontario be requested to review and amend the
Ontario Building Code and Ontario Fire Code to also require the
installation of carbon monoxide alarms in public assembly
occupancies and other additional occupancies that may be
appropriate; and
2. That the Province of Ontario be requested to consult with the Office of
the Ontario Fire Marshal and Emergency Management, the Toronto
Area Chief Building Officials Committee (TACBOC) and the Large
Municipalities Chief Building Officials group (LMCBO) on changes to
the Ontario Fire Code and Ontario Building Code requiring the
installation of carbon monoxide alarms in additional building
occupancies; and
3. That a copy of this Resolution be forwarded to the Region of Durham,
all Durham Regional municipalities, all Durham Region M.P.'s and
M.P.P.'s, the Association of Municipalities of Ontario, the Large Urban
Mayor's Caucus of Ontario, the Federation of Canadian
Municipalities, the Toronto Area Chief Building Officials Committee,
the Large Municipalities Chief Building Officials group, the Office of
the Ontario Fire Marshal and Emergency Management and the City's
Building Industry Liaison Team.
Page 4
Cjarftwn General Government Committee
Report to Council
10. Ron Svajlenko, President, Unifor Local 222, Proposed Resolution
Requesting Support for Manufacturing in the Community
That the delegation of Ron Svajlenko, President, Unifor Local 222, Proposed
Resolution Requesting Support for Manufacturing in the Community be tabled until
the Council meeting of September 21, 2015 and the Mr. Svajlenko be asked to
attend.
11. Basia Radomski, Corporate Communications Officer, Municipality of
Clarington, Regarding a Demonstration of the Municipality of
Clarington's Updated Website
That the presentation of Basia Radomski, Corporate Communications Officer,
Municipality of Clarington, regarding a demonstration of the Municipality of
Clarington Updated Website, be received with thanks.
12. Newcastle Village Transit Service Strategy
That Report EGD -014-15 be received;
That the demolition of the former fire hall in the Village of Newcastle be deferred so
as to allow GO Transit to continue to use this property as a temporary turnaround,
on an interim basis, until strategic transit partnerships have resulted in a
coordinated transit plan for the Village of Newcastle, that enhances or even
expands, current service levels;
That the Municipality of Clarington provide a copy of report EGD -014-15 to the
Chair of the Durham Region Transit Executive Committee, along with a formal
request that it be added as an agenda item on the Durham Region Transit
Executive Committee agenda and that an enhanced transit service strategy for the
Village of Newcastle, be established as a priority;
That an agreement between GO Transit and the Municipality of Clarington be
prepared by our Municipal Solicitor to allow GO Transit to lease a portion of the
former fire hall for a nominal fee, giving GO Transit the right to use this property, on
an interim basis, as the GO bus turnaround point, and that the Mayor and Clerk be
authorized to sign this agreement;
That scheduling of the remediation and development of the former fire hall site in
Newcastle be revisited on an annual basis, by way of a report to Council detailing
our progress on the strategy to date at that time;
Page 5
Winer -1111
General Government Committee
Report to Council
That a copy of this report be forwarded to the Region of Durham Council requesting
that the matter be given priority in the 2016 Durham Region Transit budget; and
That all interested parties listed in Report EGD -012-15 and PSD -007-15 and any
delegations be advised of Council's decision.
13. Community Grant Request — Supplementary
That Report CSD -010-15 be received;
That the grant application #15-40, Vincent Massey School Parent Council, be
approved in the amount of $2000.00; and
That all interested parties listed in Report CSD -010-15 and any delegations be
advised of Council's decision.
14. Records Retention By-law
That Report CLD -015-15, regarding the Municipal Records Retention By-law, be
received;
That a new Municipal Records Retention By-law, attached to Report CLD -015-15
as Attachment 1, to retain and preserve records in the custody or under control of
The Corporation of the Municipality of Clarington, be passed; and
That this By-law not take effect until approval from an external Auditor is received,
in accordance with Section 255 of the Municipal Act, 2001.
15. Taxi By-law Amendments
That Report CLD -017-15 be received; and
That the proposed amendments (Attachment 1 to Report CLD -017-15), to the
By-law to license, regulate and govern taxi and limousine businesses, By-law
2005-205, be approved.
16. Options for Delivery of Tourism Services
That Report COD -016-15 be received;
That the Municipality, the Clarington Tourism and Marketing Board, and the
Clarington Board of Trade be requested to provide proposals for the provision of
tourism services in the Municipality of Clarington;
Page 6
Cjarftwn General Government Committee
Report to Council
That any interested parties listed in Report COD -016-15 and any delegations be
advised of Council's decision.
17. Sidewalk Replacement and New Construction
That Report COD -019-15 be received;
That Aloia Bros. Concrete Contractors Ltd. with a total revised bid amount of
$504,468.59 (net H.S.T. Rebate) being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2015-26 be awarded the contract
for 2015 Sidewalk Replacement and New construction as required by the
Municipality of Clarington, Engineering Services Department;
That the total funds required in the amount of $606,900.00 (net HST Rebate)
including construction cost of $504,468.59 and $102,431.41 in other costs to be
drawn from the following accounts:
Sidewalk Replacement 2015
Green Road Sidewalk
Liberty Street Sidewalk (2001)
Manvers Road Sidewalk (2014
Courtice Library
Darlington Sports Centre
Bowmanville Indoor Soccer
Region of Durham
Sidewalk Maintenance
110-32-331-83215-7401 $ 200,000.00
110-32-331-83364-7401 $ 160,000.00
110-32-331-83360-7401 $ 30,000.00
110-32-331-83428-7401 $ 165,000.00
110-62-440-85511-7401 $ 2,000.00
110-42-421-84267-7401 $ 14,000.00
100-42-421-10134-7172 $ 6,000.00
100 -X -X -X-1010 $ 6,000.00
100-36-380-10733-7112 $ 23,900.00
That all interested parties listed in Report COD -019-15 and any delegations be
advised of Council's decision.
Page 7
Cjarftwn General Government Committee
Report to Council
18. 2015/2016 Insurance Program
That Report FND-013-15 be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan
Company for an integrated pooling arrangement that includes integrated insurance
coverages and common self -retention deductible levels for the period July 1, 2015
to June 30, 2016, at an approximate cost to Clarington of $937,536 be confirmed;
and
That Clarington strongly encourage the Association of Municipalities of Ontario to
continue to seek joint and several liability change in Ontario and that the
Association of Municipalities of Ontario be advised.
19. Orono Business Improvement Area By-law
That Report LGL -008-15 be received;
That, in accordance with subsection 210(1) of the Municipal Act, 2001, staff be
directed to provide notice of the proposed by-law attached (Attachment 1) to Report
LGL -008-15 to the current Board of Management of the Orono Business
Improvement Area and to every member of the current Orono Business
Improvement Area; and
That staff report back to Council on any objections received after the time for filing
such objections (60 days after the last day of mailing of the notices) has passed.
20. Carbon Monoxide
Whereas carbon monoxide is commonly referred to as a silent killer and it is a
serious health and safety concern and in some cases, can lead to death;
Whereas on December 24th, 2013 during the ice storm, 2 Newcastle residents
succumb to carbon monoxide poisoning after running a gas powered generator in
the garage of their home;
Whereas Oxford MPP Ernie Hardeman introduced Bill 77, or the Hawkins-Gignac
Act, as a private member's bill in 2008, which was passed in the Fall Of 2014 sitting
of the Ontario Legislature making carbon monoxide warning devices mandatory in
all Ontario homes;
Page 8
General Government Committee
Report to Council
Whereas the Ontario Building Code and Ontario Fire Code currently only require
carbon monoxide alarms to be installed in limited buildings such as residential
occupancies;
Whereas it is important to amend the Ontario Building Code and Ontario Fire code
to require the installation of carbon monoxide alarms in all public assembly
occupancies (e.g. auditoriums, childcare facilities, clubs and community halls);
Therefore be it resolved that the Province of Ontario be requested to review and
amend the Ontario Building Code and Ontario Fire Code to also require the
installation of carbon monoxide alarms in public assembly occupancies and other
additional occupancies that may be appropriate;
That the Province of Ontario be requested to consult with the Office of the Ontario
Fire Marshall and Emergency Management , the Toronto Area Chief Building
Officials Committee (TACBOC) and the Large Municipalities Chief building Officials
group (LMCBO) on changes to the Ontario Fire Code and Ontario Building Code
requiring the installation of carbon monoxide alarms in additional building
occupancies; and
That a copy of this Resolution be forwarded to the Region of Durham, all Durham
Regional municipalities, all Durham MP's and M.P.P.'s , the Association of
Municipalities of Ontario, the Large Urban Mayor's Caucus of Ontario, the
Federation of Canadian Municipalities, the Toronto Area Chief Building Officials
Committee, the Large Municipalities Chief Building Officials group, the Office of the
Ontario Fire Marshal and Emergency Management and the City's Building Industry
Liaison Team.
21. Greater Toronto Area West Transportation Corridor Environmental
Assessment Study Stage 2: Review of Detailed Assessment Criteria
Whereas the Town of Caledon as part of their comments on the Greater Toronto
Area (GTA) West Transportation Corridor Environmental Assessment (EA) Study
Stage 2: Review of Detailed Assessment Criteria have requested that "agricultural
impacts" be weighted more significantly in its evaluation factors;
Whereas the Ministry of Transportation (MTO) Environmental Assessment criteria
evaluates agricultural impacts as a sub -category of land use and social economic
activity with a maximum weight of 2.2 %;
Page 9
W401-1111
General Government Committee
Report to Council
Whereas the Town of Caledon staff have carried out an extensive review of the
routes and applied a 20% weighting to agricultural impacts that would shift the GTA
West Corridor, (a future provincial by-pass highway around the west end of
Toronto) such that it would have less impact on agricultural lands and the viability
of farms;
Whereas, the Agricultural Advisory Committee of Clarington at their meeting of
August 20, 2015 passed the following resolution:
"That the Agricultural Advisory Committee of Clarington support the position
of the Town of Caledon regarding agricultural impacts and that they should
be weighted more significantly than they have been in the EA outline by
MTO on the GTA West Corridor."
Now therefore be it resolved that the Municipality of Clarington support the Town of
Caledon request to the Ministry of Transportation, as outlined in Caledon's Staff
Report DP -2015-060 (dated August 11, 2015), to consider "Agricultural Impact" as
an additional and equally weighted category (at 20%) in its evaluation factors for
the GTA West Corridor Study and that such weighting be applied to future EA's that
affect prime agricultural lands; and
Further that this resolution be sent to the Town of Caledon, Minister of
Transportation, Minister of Environment and Climate Change, and Minister of
Agriculture, Food and Rural Affairs.
22. Tax Sale Extension Agreement — Municipal Act, 2001
That the recommendations contained in Confidential Report FND-012-15 be
approved.
Page 10