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Home My WebLink AboutEGD-23-03 '\.' " CIiJ!Jl1gtoo REPORT ENGINEERING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUNE 16, 2003 Report #: EGD-23-03 ~7 File #: PB.70.27 r;pfi-()t1-Q3 By-law #: Subject: SERVICE CLUB/COMMUNITY ORGANIZATION SIGN REQUESTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-23-03 be received; 2. THAT, in the future, any group requesting addition to the "Community Organization Signs" be forwarded directly to the Director of Engineering who will perform an eligibility review, determine site location and advise the applicant. 3. THAT the Director of Engineering Services contact Junior Achievement and the Boy Scouts to advise them of the approval of their requests. ~ O~~~ Submitted by: Anthony Cannella, C.E.T. Reviewed by: Franklin Wu, Director of Engineering Services Chief Administrative Officer RDB*ASC*ce June 9, 2003 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 709 "- " REPORT NO.: EGD-23-03 PAGE 2 1.0 BACKGROUND At a meeting held on November 26, 2001, the Council of the Municipality of Clarington received correspondence dated November 7,2001 from "Junior Achievement Durham Region" regarding inclusion on the municipal service club sign and passed the following resolution: "THAT Correspondence Item 0-7 be referred to staff for investigation and preparation of a report to the General Purpose and Administration Committee." 2.0 REVIEW 2.1 Service Club Policv The Municipality has no formal written policy on service clubs but has generally followed the following guidelines. Service Clubs wishing to be included on the service club signs have been approved through the Mayor's Office. If approved, the clubs have purchased their organization's sign-shields in a size not to exceed 60 x 60 cm (24"x 24"), preferably in a reflective material, and supplied them to the Operations Department which installs the sign(s) free of charge. Municipalities generally have expanded use of these signs not only to "Local Service Clubs" but to other non profit community organizations. To make the sign description more current, the signs should be referred to as "Community Organization Signs" rather than Service Club signs. 2.2 Existina Groups Dlsplaved The number of approved groups already exceeds the number of spaces available however, there is still some space available because a number of groups have provided signs smaller than the maximum size of 60 x 60 cm and some groups have only displayed sign-shields on one entrance to a community rather than all locations. There are approximately 31 groups which could request to have their sign-shields displayed while most Community Organizations Signs only display 12-16 groups. 710 " REPORT NO.: EGD-23-03 PAGE 3 2.3 New ReQuests for Inclusion on the Sians 2.3.1 Junior Achievement Durham Reqion Junior Achievement is a non-profit educational organization which is Provincially recognized, serves all of Durham Region, and is based in Oshawa. Oshawa has approved the installation of this group's signs when the new Community Organization signs are constructed in Oshawa. Although this group is not directly based in Bowmanville, it does work in the local Clarington schools with both the separate and the public boards of education and draws volunteers and local funding initiatives from Clarington. As the group meets the general criteria, Staff suggests that this organization be permitted to display one shield at the Newcastle south location to represent their efforts in the Clarington area as a whole. 2.3.2 Boy Scouts This organization has also verbally requested inclusion on the sign in Bowmanville. This group is based in Bowmanville and serves all of Clarington with 7 groups in Bowmanville and 2 in Newcastle. As the group meets the criteria, Staff suggests that this organization be permitted to display one shield at the Bowmanville west location, which is the same location where the Girl Guides are posted. 3.0 CONCLUSION It is suggested that future requests for inclusion on the community organization signs be forwarded directly to the Director of Engineering Services to determine which groups qualify and to determine if space is available. Applicants must be a non-profit organization operating on a provincial or national basis, the purpose of which is to promote local community welfare and further the interest of its members. Attachments: Attachment 1 - Key Map Attachment 2 - Letter Dated November 7,2001 Junior Achievement 711 ... REPORT NO.: EGD-23-03 PAGE 4 Interested parties to be advised of Council's decision: Junior Achievement of Durham Region Brad Savage, Resource Development Co-ordinator One Mary Street North Oshawa, ON L 1 G ?W8 Mr. Jim Simpson Boy Scouts of Canada 7 Hailey Court Bowmanville, ON L1 C 3X5 712 II , < I ,- ':~ /;d'I!; \:, '1'1 _Jll " " " " .' " v ' , '" J \ r-. ----/,f~ )1' ~ ,l!, ",/ I ti 1~ I~_<-J a: -\,1 ~ ',",~,! 'I a: "-' --, -)~ I ' =;ij~;,iI '~ l./ "~" /'\ ~ A . ') , (\ BOWMAillvlLLE )/ ,J M'~ \-'-E--~ I, (I~l,,~,:',' - II::'! ',_ hiLI' ._1__ 'l\Ll,',"""L,c r II \, II 1'1 ,I: I" ili'; 'I "i \ I ,fll,"ll",II" - -,l 1\ ----l-~,__ _~ -,,-T'Cl,--..l~ I. ';',1,--- ,...--11-- - ,/1 \ \ // -', '- ~ -i,I;, ,I ' ,'1-' I I \ Jill' ,,(< 'I,> , ,,----.:_ _1-". _Jl~~ ~,ll~" ~i- 1-~-1 T -, 1~~ijJ,.,~, ir! J , I " II ' \ ' \ " ' i , N ~~e s 1- _/' ,,~J_ =---==------, L " 'I I ,----~ : L, t" , ' ( , , I , / , I ! " 'II ' , I J ' ",-CT1V:-p . I ~ .,.,. , '_-~" t - "",1 f, ! II I l, , ___T', , I~ --~-- I \ -j' --~ 11\ I, \ J of 6 existing service club/community n signs larington is responsible for these signs th local and regional roadways. f ", Engineering Services REPORT EGD-23-03 ATTACHMENT NO.1 June 9,2003 . , ATTACHMENT NO.: 2 REPORT EGD-23-03 ~ . Junior clA:':>Achievemenf 1111,' \I;ln- "lrl-'f-"' \"rth il~IHJ\'ia. \ r' L 1(; 7WR DURHAM REGION I'hon..lJll.'l.lJ:!:! It)2 [.-.1:'\; 1m;; B:! 7.)1-~ Il..~...i,.t...r...l Charit\ ;tIIH9-;(d07RROOO! ,'~-. .,. ~.-~.-.~~.... , Nov. 7. 2001 . . Mayor John Mutton Municipality of Cia ring IOn 40 Temperance St. Bowmanville. ON LiC 3A6 '18'/ - c ISG1 Dear Mayor Mutton: Junior Achievement of Durham Region kindly requests thaI we be considered for inclusion on the Service Clubs/Community Groups signs at the entrances to urban areas within Claringron. As you may be aware. Junior Achievement serves all of Durham Region and is represented on a continuing basis in Clarington's public and separate schools. In addition. we are grateful for the volunteer and investor support generated by members of this municipality. Each year. Junior Achievement of Durham Region presents programs in schools such as Business Basics, which provides Grade 5 and 6 pupils with infonnalion on organization and operation of business: and the Economics of Staying In School for Grade 8 children. a comprehensive program that influences those at risk of leaving school prematurely and reinforces those who intend to graduate. During this school year. we are expanding the Economics of Slaying In School from several individual days to an entire week, April 22-26. 2002. serving 10.000 Grade 8 students in 180 schools and 300 classrooms. This is roughly double the volume of the same program in the previous school year. Our organization is non-profit and while we are not a service club. we are a community-based service with a volunteer board of directors drawn from local sources. Should we qualify for placement on the municipal gateway signs. we would appreciate any infonnation on what the process entails and we would be happy to co-operate in any way possible. Our goal is to widen the ever.growing recognition of Junior Achievement in Durham Region and to expand upon the work we now do. ~5:~ . ".:' ~unc .', ..-....-." '.-.._._..",................~..._-; , ;:~,~.!~:, '~",#' -~. ';(:'j(..-:J) _ . "j"..._~:\,,~l..I~~ l_____ _.__ I (;OPfES Tt J.. ,! ; i :-------. I , , .__....~4...__..___ Th~mk you fer your kind .=mention to our !"equest. Yours truly. Brad Savage Resource Development Co-ordinator 905-132-2492. EXT. 202 , _....~_._.- -._.-..~.-...t. ------. ,,-., "--.', ._h_._ -\C; . GO:: 714 nrejTl.V(; I.V OCR YOUTH... 1.\VESTl.\G 1,\ OCR FUTURE