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Home My WebLink AboutCOD-034-05 Cl~-!Qgton REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 20, 2005 Report #: COD-034-05 File#_ {l..,e611: ~jJlI-36/-oS By-law #c:;rn-S-/6?r Subject: CL2005-22 Asphalt Resurfacing, Various Streets Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-034-05 be received; 2. THAT Harnden & King Construction Inc., Ajax, Ontario with a total bid in the amount of $511,774.50 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-22, be awarded the contract for the Asphalt Resurfacing, Various Locations, as required by the Engineering Department; ~ '" 3. THAT the total funds required in the amount of $664,000.00 plus $50,000.00 committed to CL2005-13 Station Street Side Street Rehabilitation ($511,774.50 tender plus contingencies, consulting and soils) and $28,000.00 for the upgrade of the Pavement Management System be drawn from Engineering 2005 Capital Project #5800-8310-05118; 4. THAT the remaining funds in the amount of $58,000.00 be re-allocated as an addition to the pavement rehabilitation project tender CL2005-22 , in the amount of $43,000.00 and to the undertaking of the preliminary engineering for the finalizing of the 2006 Pavement Rehabilitation Program in the amount of $15,000.00; and REPORT NO.: COO-034-QS PAGE 2 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: ~:ur-~ Marie Marano, H.B.Sc., C.M.O. Directorpf Corporate Services A.S. Cannella, C.E.T. Director of Engineering Services MM/LAB/ld Reviewed bQ~..::; ~ - Franklin Wu, Chief Administrative Officer REPORT NO.: COD-034-QS PAGE 3 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Asphalt Resurfacing, Various Streets, as required by the Engineering Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per Schedule "B" attached. The total project cost. including Project Administration, and costing allocation is detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" and will be provided from the 2005 Capital Project #5800-8310-05118 for Asphalt Resurfacing, Various Streets. This project also provided for a major update of the pavement Management System in the amount of $28,000.00 which included database and software upgrades. These system improvements facilitated the preparation of the non-growth components of our Development Charge Projects and the determination of this year's rehabilitation projects and as well it will be used to develop the pavement rehabilitation program on an annual basis. It is recommended that the remaining funds for this project, in the amount of $58,000.00 be re- allocated as an addition to the pavement rehabilitation project tender CL2005-22, in the amount of $43,000.00 and to the undertaking of the preliminary engineering for the finalizing of the 2006 Pavement Rehabilitation Program in the amount of $15,000.00. The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Harnden & King Construction Inc.. Ajax, Ontario, be recommended for the contract for the Asphalt Resurfacing, Various Streets. Schedule "An THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Hamden & King Construction Inc., Ajax, Ontario, to enter into agreement for the Asphalt Resurfacing, Various Streets THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Harnden & King Construction Inc., Ajax, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2005. By-law read a third time and finally passed this day of ,2005. John Mutton, Mayor Patti L. Barrie, Municipal Clerk CIl1Jil!gron Municipality of Clarington SCHEDULE "B" BID SUMMARY Tender CL2005-22, Asphalt Resurfacing, Various Streets Harnden & King Construction A'ax, ON Miller Paving Whitb . ON $511,774.50 $559,286.60 JUN-15-05 WED 10:14 AM TSH COBOURG FAX NO, P. 01 . Tnt Totten Sims Hubicki Associates 513 Division Street Cobourg, Ontario. Canada K9A 5G6 (905) 372"2121 Fax: (905) 372-3621 E-mail: ralbriqht@tsh.ca www.lsh.ca engineers architects planners June 13, 2005 Ms. Lou Ann Birkett, CPt" AMCT 1)llrehasin~ MUlIllger Corporation of the Municipality of CIa ring-ton 40 Temperance Street, BOWMANVIT.I.E, Ontario LlC 3A6 FAX: 905_62j2~DULE "C" Dcar Ms. Birkett: Re: Contract No. CL200S-22, Asphalt Resurfacing, VnrioDs Streets Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Wednesday, June 8, 2005, at 2:00:00 p.m. local time. The bids rcceived, exclusive ofGST, are summarized as follows: " BIDDER . TOTAL BID AMOUNT Miller Paving Limited $559,286.60 WhitbY""ON - llarnden & King Construction h1C. $511,774.50 Aiax. Q~ -~ 'n,e low bidder's submitted tender has bcen reviewed and is in oroer. Hamden & King Construction Inc. ha.' completed similar projecls for the Municipalily ofClaringlon and Region of Durham oVer ilie past Ihree years. including last year's resurfacing Contract CL2004-22. Last year, the works administered by our offioe were completed with an acceptablc levet of quality and workmanship. This year's tender consist ofthrec (3) sites, as summarized on the attached Cost Apportionment The appot'lionmont also details ilia estimated project costs based on the low bid submitted by Harnden & King Cunstruction Inc. The total project coslS related to this tender are $664,000.00 and ilie total amount allocated under Project ID 5800-8320-051 I 8 in the 2005 Capital Budget is $800,000.00 less $50,000 previously conmlitted to Ihe Station Street side street pavement rehabilitation under contract CL2005-13 and $28,0000 for thc update of the Paven1ent Management System_ Tn addition anolhcr estimated $15,000 will be required to undertake pre-engineCling work to develop the 2006 Asphalt Rehabilitation program, leaving a surplus of $43,000.00. It should be noted that the update of the Pavement Management System faeilil<lled the determinalion of this ycar's pavementrc11llbilitation projccts and will be used to develop ilie JUN-15-05 WED 10:14 AM TSH COBOURG FAX NO, p, 02 Ms, Lou Ann llirkell. CPP, AMeT lune 13. 200, 2 pavement rehabilitation program on an annual basis. Based on the past experiellCC ofth~ low bidder and available budget, it is recommended that Contract CL2005-22 be awarded to Harndcn & King Construction Inc. for the tOlal amount of$511,774.50 (CKC!. of OSl) and it is further recommended that lh~ surplus $43,000 be used to add another projcet to this year's progral1lunder Contract CL2005-22. Tender deposits may be returned to all contractors ~xcept the low and second low bidders. flhouJd you require any addltiollal informatioll, please contact the undorsigned. Yours truly, ~N Ron Albright, P.Eng. Project Engineer RA/ym J'17:'l'19JfCoi'rCSjl/2009ti doc Enel. cc: Mr. A. S. CallnelJa, Director, Engineering Services Mr. F. HOlvath, Director of Operations Mr, N. Clark, Manager ofCollstruetion Mrs. K. Rand, Confidential Seer~lary to the Director ofOperatiOlls (+ encl.) Ms. .J. O'Donnell, Clerk II (+enel.) TIM Municipality of Clarington Asphalt Re-Surfacing Various Streets - 2005 Cost Apportionment For Low Bid submitted By Harnden & King Construction Inc. Contract CL2005-22 <:..., c: ::z: I Ul June 14, 2005 6 T.S,H. Project: 12-29493 Ul :E: m c:> Pavement Description Total Rehabilitation Program, Various Locations Comments Clarington Accollnt Number/Project 10 5800-8320-05118 ..:.. Construction Costs Contract CL2005-22 SECTIO:< 'A' - BLOOR STREET - Conniee Road (Reg, Rd. 34) to SoliDJl Rood $ 264,656.20 S 264.656.20 SECTION 'B' - COliCESSlON ROAD 6 - 500 m West of Rundle Road to Old Scugog Road S 233,3l6.20 .) 233,316.20 SECTION 'C' - McK;~lGHT ROAD - Counice Court to South end S 13,802.10 $ 13,802.10 Sub-Total Constroction $ 511,774.50 $ 511,774.50 TSH Project Number 12-29493 Detailed Design, Tendaring and Approvals (to June 10,2005) $ l6,255.62 S 16,255.62 Construction Administration & Materials Testlng (TSH # 12-29493) S 41,000.00 $ 41.000.00 Estimated Contingenclas $ 94,969.88 S 94,969.88 Eslimaled Total Estimated Project Costs S 664,000_00 S 664,000.00 BudgatAmount $ 800,000.00 $ 800,000.00 Previously Committed to CL2005-13 (Station Street. Side Street Reltabilitation) $ 50,000.00 S 50,000_00 Previously Committed to Update of Pavement Management System S 28.000.00 $ 28.000.00 (including database and software) Pre-Engineering required to update develop 2006 Asphalt Rehab. Program $ 15,000.00 $ 15,000.00 Estimated Budget Surplus/Deficit $ 43,000.00 $ 43,000.00 - = - Ul :D ;::;: ...., U> ::c o o tJ:l o c:: :-0 C> ...., :D ::x: :z: <:::> ::0 = <..0 p:l J2-29493/spec.s/CL2oo5-22 low bid cOst appotlionmenl.xls Primed OJ) 15/{J6f2O{1S T_