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Home My WebLink AboutCOD-035-05 CI~-!lJgron REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 20, 2005 Report #: COD-035-05 File#_ NJ/I-308'05 By-law#~/39 Subject: CL2005-15 Sidewalk Construction, Various Locations Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-035-05 be received; 2. THAT Trisan Construction, Schomberg, Ontario with a total revised bid in the amount of $366,644.82 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-15, be awarded the contract for the Sidewalk Construction, Various Locations, as required by the Engineering Department; 3. THAT Part C - Enniskillen Sidewalks in the amount of $27.681.27 be removed from Project #5800-8320-05102; 4. THAT Part F - south side of Highway 2 from Trulis Road to Courtice Road in the amount of $98,384.97 be removed from Project #5800-8320-05101; 5. THAT the total funds required in the amount of $512,133.76 ($492,711.06 tender less $27,681.27 for Enniskillen sidewalks, less $98,384.97 for south side of Highway 2 plus contingencies, consulting and utilities) be drawn from Engineering 2005 Capital Projects #5800-8320-05102 ($196,072.73) and #5800-8320-05101 ($308,615.03) and the Roads Contribution Reserve Fund. REPORT NO.: COO-03S-QS PAGE 2 6. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: ~p . Marano, H.B.Sc., C.M.O. Directo of Corporate Servic Reviewedbd~~ Franklin Wu, Chief Administrative Officer A.S. Cannella, C.E.T. Director of Engineering Services MM/LAB/ld REPORT NO.: COO-Q3S-QS PAGE 3 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Sidewalk Construction, Various Locations, as required by the Engineering Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per Schedule "B" attached. Estimated project costs are as shown on the attached cost apportionment provided by Totten Sims Hubicki marked Schedule "C". Based on the total project cost of $223,754.00 for the sidewalk replacement work and the 2005 Capital Budget amount of $200,000.00 for Project #5800-8320-05102, this portion of the contract is $23,754.00 over budget. In order to meet the allocated budget for this work, it is recommended that Part C - Enniskillen Sidewalks, be removed from the contract resulting in a $3,927.27 surplus for the replacement portion of the contract. The apportionment also shows the total project cost for Part F - Highway 2 Sidewalks, Courtice is $407.000.00 is $97,000.00 over the 2005 Capital Budget amount of $310,000.00 allocated to Project #5800-8320-05101. In order to meet the available budget it is recommended that the portion of the works on the south side of Highway 2 from Trulls Road to Courtice Road be removed from the contract which amounts to $98,384.97 resulting in a $1.384.97 surplus for the portion of the sidewalk. The three low bidders are in concurrence with this revision to the contract. The total project cost, including Project Administration, and costing allocation is as detailed in the cost apportionment from Totten Sims Hubicki Associates and will be provided from the 2005 Capital Project #5800-8320-05102 for Sidewalk Replacement, Various Locations ($196,072.73) and from the Highway 2, Courtice Sidewalk Construction Project #5800-8320-05101 ($308,615.03). For the sidewalk associated with development of Courtice Corners (south-east corner of Highway 2 and Courtice Road), funds in the amount of $7,446.00 are recommended to be financed from the Roads Contributions Reserve Fund. These funds have already been received from the developer. For ease of processing this will be incorporated into Project #5800- 8320-05102. REPORT NO.: COO-Q3S-QS PAGE 4 The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Trisan Construction, Schomberg, Ontario, be recommended for the contract for the Sidewalk Construction, Various Locations. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169 Schedule "An THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Trisan Construction, Schomberg, Ontario, to enter into agreement for the Sidewalk Construction, Various Locations. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Trisan Construction. Schomberg, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2005. By-law read a third time and finally passed this day of ,2005. John Mutton, Mayor Patti L. Barrie, Municipal Clerk Clw:..ilJglon Municipality of Clarington SCHEDULE "B" BID SUMMARY Tender CL2005-15, Sidewalk Construction, Various Locations Trisan Construction Schomber ,ON Brennan Paving Markham, ON Miwel Construction Stouffville, ON Aloia Bros. Concrete Contractors Limited Toronto, ON Ferma Road Construction Mississau a. ON Elirpa Construction Pickerin ,ON $492,711.06 $493,099.46 $537.703.16 $575,503.61 $616,679.70 $667,423.97 II VII Totten Sims Hubicki Associates 513 Division Street, Cobourg, Ontario, Canada K9A 5GB 19051372-2121 Fax: (9051 372-3621 E-mail: cobourg@tsh.ca www.tsh.ca engineers architects planners June 10, 2005 SCHEDULE "C" Ms. Lou Ann Birkett, CPP, AMCT Purchasing Manager Corporation of the Municipality ofClarington 40 Temperance Street BOWMANVILLE, Ontario. LlC 3A6 Dear Ms. Birkett: Re: Highway #2 Sidewalks, Centerfield Dr. to Trulls Rd. - N. Side, Trulls Rd. to Courtice Rd. - S. Side, Courtice 2005 Sidewalk Rehabilitation - Various Locations Contract CL2005-15, Municipality of CIa ring ton Tenders for the above project were opened at the Municipal Offices on Thursday June 2, 2005 at 2:00 p.m. A list of the bids received is provided in the table below. All numbers are exclusive ofGST. BIDDER TOTAL BID AMOUNT I Trisan Construction, Schomberg, ON Brennan Paving & Construction, Markham, ON Miwel Construction Ltd., Stouffville, ON $492,711.06* $493,099.46* $537,703.16* $575,503.61* $616,679.70 $667,423.97* Aloia Bros. Concrete Contractors, Toronto, ON Ferma Road Construction Ltd., Mississauga, ON ELIRP A Construction, Pickering, ON * Amended total ~ extension error. The low bidder's tender has been checked and is in order. Trisan Construction has previously undertaken projects for the Municipality of Clarington, most recently Contract CL2004-30 which was also sidewalk construction at various locations. The work was performed to an acceptable standard although restoration work was slow at times resulting in complaints from residents. This contract allows for 50% payment of sidewalk upon placing, and the remainder upon completion of restoration works which should ensure a timely restoration of disturbed areas. All restoration issues from CL2004-30 were eventually addressed to our office's satisfaction. Estimated project costs based on Trisan's low bid are as shown on the attached Cost Apportionment. Based on the total project cost of$223,754.00 for the sidewalk replacement work and the 2005 Capital Budget amount of $200,000 for Project lD 5800-8320-05102, this portion of the contract is $23,754.00 over budget. In order to meet the allocated budget for this work it is recommended that Part C - Enniskillen Sidewalks be removed from the contract resulting in a $3,927.27 surplus for the replacement portion of the contract. Ms. Lou Ann Birkett June 10. 2005 2 The apportionment also shows the total project cost for Part F - Hwy 2 Sidewalks, Courtice, is $407,000.00 which is $97,000 over the 2005 Capital Budget amount of$31O,000 allocated to Project ID 5800-8320-05101. In order to meet the available budget it is recommended that the portion of the works on the south side ofHwy. 2 from Trulls Road to Courtice Road be removed from the contract which amounts to $98,384.97 resulting in a $1,384.97 surplus for this portion of the sidewalk. The costs for the sidewalk required for the Courtice Comers development on the southeast comer of Courtice Road and Highway 2 match the allocated funds ofS7,446 from Account # 514-X-X-X-6760. Based on both of the above noted deletions from the replacement and new sidewalk portions of the contract and the past performance of the contractor it is recommended that the tender in the amount of $366,644.82 (exclusive ofG.S.T.) be awarded to Trisan Construction of Schomberg, Ontario Please proceed with the award of this Contract which is scheduled for completion by Friday, September 2, 2005. Should you have any questions regarding this matter, please contact the undersigned. ::::;;/b!- ' r :~/ ~ Ron Albnght, P.Eng. Project Engineer RA/ym P/29469/Cotresp,fJender Re~ull~.doc pc: A.S. Cannella, Director of Engineering Services Leslie Benson, Manager, Transportation and Design Jennifer Welsh, Clerk II Norm Clark, C.E.T., Manager of Construction Fred Horvath, Director of Operations Kaye Rand, Operations, Accounting Clerk II IIH Municipality of Clarington SIDEWALK REHABILITATION AND NEW CONSTRUCTION VARIOUS LOCATIONS Cost Apportionment For Low Bid submitted by Trisan Contract CL2005-15 June 10, 2005 T.S.H. Project: 12-29469 & 12-29447 Description Total Clarington - Engineering Services Comments Sidewalk Associated with Devleopment of Highway #2 Sidewalk Replacement Courtice Corners, Sidewalk Construction, Various Locations (s.e. corner of Courtice Hwy 2 and Courtice R".1 Clarington Project ID/Account No. 5800-8320-05102 514-X-X-X-6760 5800-8320-05101 Part 'A' - BOWMANVILLE SIDEWALKS $ 67,179.76 $ 67,179.76 Part 'B' - COURTICE SIDEWALKS $ 29,504.31 $ 22,058.31 $ 7,446.00 Part 'C' - ENNIS KILLEN SIDEWALKS $ 27,681.27 $ 27,681.27 Part 'D' - KENDAL SIDEWALKS $ 37,690.70 $ 37,690.70 Part 'E' - BURKETON SIDEWALKS $ 19,702.77 $ 19,702.77 Part 'F' - HIGHWAY 2 SIDEWALK, COURTICE $ 310,952.25 $ 310,952.25 Sub-Total Construction $ 492,711.06 $ 174,312.81 $ 7,446.00 $ 310,952.25 TSH Project Number 12-29469 12-29447 Design and Tendering to May 28, 2005 $ 23,349.99 $ 6,302.87 $ 17,047.12 Estimated Estimated Contract Administration (TSH # 12-29469) from May 29, 2005 $ 48,500.00 $ 18,500.00 $ 30,000.00 Estimated Prorated Based on Low Bid Utility Relocations $ 24,000.00 $ 24,000.00 Contingencies $ 49,638.95 $ 24,638.32 $ 25,000.63 Estimated Estimated T olal Project Costs $ 638,200.00 $ 223,754.00 $ 7,446.00 $ 407,000.00 Budget Amount $ 517,446.00 $ 200,000.00 $ 7,446.00 $ 310,000.00 Estimated Budget Surplus/Deficit -$120,754.00 -$23,754.00 -$97,000.00 All Costs Exclusive of G.S.T. G:\Projects\ 12-29469\specs\Copy of CL20D5~ 15 low bid cost apportionment1.xls Printed on 6113/05 tsh