HomeMy WebLinkAboutCOD-019-15 Clarington
Corporate Services
Report
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Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: September 8, 2015
Report Number: COD-019-15 Resolution:C a
File Number: CL2015-26 By-law Number:
Report Subject: 2015 Sidewalk Replacement and New Construction
Recommendations:
It is respectfully recommended that the General Government Committee recommend to
Council the following:
1. That Report COD-019-15 be received;
2. That Aloia Bros. Concrete Contractors Ltd. with a total revised bid amount of $504,468.59
(net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-26 be awarded the contract for 2015 Sidewalk
Replacement and New construction as required by the Municipality of Clarington,
Engineering Services Department;
3. That the total funds required in the amount of$606,900.00 (net HST Rebate) including
construction cost of$504,468.59 and $102,431.41 in other costs to be drawn from the
following accounts:
Sidewalk Replacement 2015 110-32-331-83215-7401 $ 200,000.00
Green Road Sidewalk 110-32-331-83364-7401 $ 160,000.00
Liberty Street Sidewalk (2001) 110-32-331-83360-7401 $ 30,000.00
Manvers Road Sidewalk (2014 110-32-331-83428-7401 $ 165,000.00
Courtice Library 110-62-440-85511-7401 $ 2,000.00
Darlington Sports Centre 110-42-421-84267-7401 $ 14,000.00
Bowmanville Indoor Soccer 100-42-421-10134-7172 $ 6,000.00
Region of Durham 100-X-X-X-1010 $ 6,000.00
Sidewalk Maintenance 100-36-380-10733-7112 $ 23,900.00
4. That all interested parties listed in Report COD-019-15 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report COD-019-15 Page 2
Report Overview
To request authorization from Council to award the contract for the 2015 Sidewalk
Replacement and New construction as required by the Municipality of Clarington's Engineering
Services Department.
1. Background
Tender specifications were provided by Engineering Services Department for 2015
Sidewalk Replacement and New construction.
Tender#CL2015-26 was prepared and posted on the Municipality of Clarington's
website. Notification of the availability of the document was posted on the Ontario
Public Buyer's Association website. Twelve companies registered as downloading the
document.
The Tender closed Friday, August 21, 2015.
2. 2015 Sidewalk Replacement and New Construction
Five submissions were received in response to the tender call. Bids were reviewed and
tabulated (see Attachment 1). All submissions were deemed to be compliant.
After review and analysis of the bid by both the Engineering Services Department and
the Purchasing Services Division, it was mutually agreed that the low bidder, Aloia Bros.
Concrete Contractors Ltd. be recommended for the award of contract CL2015-26 for the
2015 Sidewalk Replacement and New Construction work as required by the
Municipality. (See Attachment 2 — Recommendation Memo from Engineering Services
Department.)
Aloia Bros. Concrete Contractors Ltd has completed several projects for the Municipality
of Clarington in the past.
3. Financial and Budget Considerations
The low bidder on this contract was Aloia Bros. Concrete Contractors Ltd. Due to budget
constraints, we recommend and as allowed for in the tender document, that the scope of
the contract be revised by the deletion of Part D and reduction of the quantity of work
under Part K. The revised low bid based on these changes is $560,190.16 inclusive of
HST, or$504,468.59 net of HST rebate. The changes do not affect the bid order. Based
on past experience with this contractor, we recommend the contract be awarded to Aloia
Bros. in the revised amounts noted above.
A contingency amount of approximately 10% of construction costs is required for this
project, based on past experience. Therefore, including other costs such as survey, utility
relocation, material testing, contingency and net HST costs, the Engineering Department
Municipality of Clarington
Report COD-019-15 Page 3
advises of the following funding. Design and contract administration for this project are
being done in-house.
The total project cost of$ 606,900.00 includes the construction costs of$504,468.59 (net
H.S.T. Rebate), the revised total bid from Aloia Bros. Concrete Contractors Ltd., and other
costs of$102,431.41 (net H.S.T. Rebate).
Funding required for this project will be drawn from the following accounts:
Sidewalk Replacement 2015 110-32-331-83215-7401 $ 200,000.00
Green Road Sidewalk 110-32-331-83364-7401 $ 160,000.00
Liberty Street Sidewalk (2001) 110-32-331-83360-7401 $ 30,000.00
Manvers Road Sidewalk (2014 110-32-331-83428-7401 $ 165,000.00
Courtice Library 110-62-440-85511-7401 $ 2,000.00
Darlington Sports Centre 110-42-421-84267-7401 $ 14,000.00
Bowmanville Indoor Soccer 100-42-421-10134-7172 $ 6,000.00
Region of Durham 100-X-X-X-1010 $ 6,000.00
Sidewalk Maintenance 100-36-380-10733-7112 $ 23,900.00
4. Concurrence
This report has been reviewed by Tony Cannella, Director of Engineering Services, and
concurs with the recommendations.
5. Conclusion
It is respectfully recommended that Aloia Bros. Concrete Contractors Ltd. with the
lowest compliant bid of$504,468.59 (net H.S.T. rebate) be awarded the contract for the
2015 Sidewalk Replacement and New Construction requirements as per Tender
CL2015-26.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Municipality of Clarington
Report COD-019-15 Page 4
i
Sub tted by. i z ti RCVICWCd M
Marie Marano, H.B. Sc., C.M.O. Franklin Wu,
Director of Corpora Services Chief Administrative Officer
F
N6rYcy Tayl r, BBPk,,l CPA, CA.,
Director of inance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson @clarington.net
Attachments: Attachment 1 —Tabulation of Bid Summary
Attachment 2 — Memo from Engineering Services Department
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
MM/DF/jm
Attachment 1 to
Municipality of Clarington Report COD-019-15
ClafilWff
Municipality of Clarington
Summary of Bid Results
Tender CL2015-26
2015 Sidewalk Replacement and New Construction
Bidder Total Bid Total Bid
(including HST (net HST Rebate)
Aloia Bros. Concrete Contractors Ltd $700,116.36 $630,476.47
GMP Contracting $803,176.14 $723,287.69
Bennington Construction $913,778.79 $822,886.11
Ashland $973.367.46 $876,547.54
Downsview Group $1,015,210.08 $914,228.12
Attachment 2
ciffingoll
MEMO
TO: David Ferguson, Purchasing Manager
FROM: Ron Albright, Assistant Director, Engineering Services
DATE: September 3, 2015
RE: 2015 Sidewalk Replacement and New Construction
CL2015-26
The Engineering Services Department has reviewed the submissions for CL2015-26
and offers the following comments.
The project includes replacement of sidewalk and the construction of new sidewalk at
various locations within the Municipality, as noted below.
• New sidewalk on west side of Green Rd from Boswell Dr to Highway 2,
• New sidewalk on west side of Liberty St from Nelson St to Victoria St,
• Replace sidewalk on east side of Liberty St from Nelson St to Queen St,
• Replace walkway between Lillian Cres and,King Ave,
• New sidewalk on west side of Manvers Rd from George St to Grady Dr,
• Various sidewalk bay replacement,
• New sidewalk for the Courtice Library addition,
• New sidewalk at the Darlington Sports Centre.
The low bidder on this contract was Aloia Bros. Concrete Contractors Ltd. Due to
budget constraints, we recommend that the scope of the contract be revised by the
deletion of Part D and reduction of the quantity of work under Part K. The revised low
bid based on these changes is $560,190.16 inclusive of HST, or $504,468.59 net of
HST rebate. The changes do not affect the bid order. Based on past experience with
this contractor, we recommend the contract be awarded to Aloia Bros. in the revised
amounts noted above.
A contingency amount of approximately 10% of construction costs is required for this
project, based on past experience. Therefore, including other costs such as survey,
utility relocation, material testing, contingency and net HST costs, the Engineering
Department advises of the following funding. Design and contract administration for this
project are being done in-house.
Attachment 2
2015 Sidewalk Replamnieiii and New Construction,
CL2015-26 2 Sepiernber 3, 2015
Construction Cost, Based on Revised Low Bid $504,468.59
net of HST
Other Costs (net of HST) $102,431.41
Total Project Cost $606,900.00
Allocated Financing
Sidewalk Replacement (2015),
110-32-331-83215-7401 $200,000.00
Green Road Sidewalk,
110-32-331-83364-7401 $160,000.00
Liberty Street Sidewalk (2011),
110-32-331-83360-7401 $30,000.00
Manvers Road (RR 17) Sidewalk (2014),
110-32-331-83428-7401 $165,000.00
Courtice Library
110-62-440-85511-7401 $2,000.00
Darlington Sports Centre
110-42-421-84267-7401 $14,000.00
Bowmanville Indoor Soccer
100-42-421-10134-7172 $6,000.00
Region of Durham
100-x-x-x-1010 $6,000.00
Sidewalk Maintenance
100-36-380-10733-7112 $23,900.00
Total Allocated Financing $606,900.00
* A more detailed breakdown to be provided to Finance to provide
necessary information for tracking of Tangible Capital Assets (TCA).
There were budget shortfalls for the Green Rd ($22,000.00 shortfall) and Liberty St
($20,000.00 shortfall) new sidewalk projects which are funded by Development
Charges. There was a budget surplus for the Manvers Rd ($78,000.00 surplus) project,
which is also funded from Development Charges. It is recommended that the shortfalls
for Green Rd and Liberty St be funded out of the surplus from the Manvers Rd project.
This re-allocation of funds is included in the allocated financing noted above.
The Operations Dept. and Community Services Dept. have provided the Engineering
Dept. with signing authority to use their accounts noted above for the sidewalk work.
Attachment 2
20'15 Sidewalk Replacernent and New Construction,
CL2015-26 3 Septernbc,r<3, 2015
Considering all project costs, there is sufficient funding available, and the Engineering
Dept recommends that the Purchasing Dept. move forward with award of the contract
based on the above apportionments. Should you have any further questions, please
feel free to contact the undersigned.
Regards,
Ron Albright, P. Eng.
Assistant Director, Engineering Services
RA/sb/dv
Pc: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services